HomeMy WebLinkAboutContract 60129-R1CSC No. _____________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 17, 2024
City of Pantego
Attn: Leslie E. Galloway, TRMC
1614 S. Bowen Road
Pantego, Texas 76013
Re: Contract Renewal Notice
Contract No. CSC No. 60129 (the “Contract”)
Renewal Term No. R1: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
(the “Expiration Date”). Pursuant to Section 3 of the Contract, contract renewals are at the mutual
agreement of the parties. This letter is to inform you that the City is requesting to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date and which will expire on September 30, 2025. All other terms and conditions of the Contract
remain unchanged. As a reminder, per the Schedule of Fees, the flat rate of animal service calls
will increase from $495.22 to $510.08 during the first renewal term.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Christopher Lirette
5000 Martin Luther King Blvd.
Fort Worth, Texas 76119
PH# 817-392-7084
CSC No. _____________
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Valerie R. Washington
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Christopher McAllister
Title: Asst. Code Compliance Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Christopher Lirette
Title: Superintendent Code Compliance
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Samuel Angel
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0483
Date Approved: June 13, 2023
Form 1295 Certification No.: ____N/A_____
Date: ___________________, ___
By:
Name: Joe Ashton
Title: City Manager
MAYOR RU55E�L SREWSTER
MAYOR FRO TEM JEFF SROWN, PL.ACE 5
TORI RO�MNliCH, PLACE 1
TYLER LOE, PLAC� 2
MIKE DURlCAN, Pl..ACE 3
GREGG KIDD, PLACE 4
CiTY MANAGER JQE ASHTON
-rowN couNc�� nn�Nu-rEs
THE MAYOR AND TOWN COl1NCIL OF TF-�E TOWN OF PANTEGO, TEXAS MET IN
REGUL/1R SESSION AT b:30 P.M. ON M4NDAY. JULY 29, 2024
TOWN COUNCIL CHAMBERS � 1614 S BOWEN ROAD IN PANTEGO, TEXAS 76013
Constituting a uorum, the follawin mem6ers ofthe Town Council were resent:
Mayor Russefl Brewster x
Place 5 Mayor �ro Tem J�fF Brown X
Place 1 Councilmember Tori Roemmich X
Place 2 CouncilmemberTyler I�oe X
PEaGe 3 Councilmember Mike Duncan X
Place 4 Councilmember Gr�gg Kidd X
5taff and consultants resent atthe meetin included:
City Manager Joe Ashton X
City 5ecretary Lesfie E. Galloway X
Director of Finance Sean Smith X
Chief of Police Rober� D. Rife X
Fire Chief Randy �ulton X
Director of Human Resources Sandra O�erstreet X
CourtAdminlstrator Cat Hughes X
Public Works Directar DaleAlexander X
City Attorney Carvan E. Adkins ofTOASE X
�LFFrar �:zb P.M.�
City Engineer Stuart Will'rams of Kimley-Horn X
I. CALL TO ORDER AND WELCOME
Mayor Brewster called the meeting to order at b:30 p.m., thanEcin� attendees, staff, and Council.
II. REGUlAR SESSION
A. INVOCATION AND PL��GE LED BY COUiNCIlMEMBER DUNCAN
B. OPEN FORUM
�here were na requests to speak at this time.
C. REPORTS, ANNOUNCEMENTS, AND SI'ONTANEOU5 INQUIRY
(1) City Manager Joe Ashton
Ashtan and Public Works Director Dale Alexancier gave updates regarding
mosquito spraying.
(2j Finance Department
There was no cliscussion at th'rs tirne.
(3) Fire Department
Fire Chief Randy Fufton gave updates regarding repairs to the apparatuses.
PANTEGO �OWN COUNCI� f�iINUTES � 07-29-2D24 PAGE 1 OF 4
(4) Police Department
Chief of Police Robert D. Rife ga�e updates regarding the fleet vehicles.
(5) Municipal Court
There was no discussion at tF�is time.
(Gj Pu6lic Works
There was no discussion at this time.
(7) Members ofthe Town Ca�ncil
There was no discussian at this time.
($) Mayor Russ Brewster
The Mayor ar�d Council thanked stafFand noted upcarr�ing events.
(9} Community Relations Board (CRB)
Councilmember Kidd gave updates regarding upcoming events.
(10) Pantego Economic Devefopm�nt Corparation {P�DC)
Councilmember Roemmich gave updates regarding Dine, Drink & Discover,
marketing and budget development. Public Works Director Dale Alexander ga�e
updates regarding needed repairs to the splash pad.
D, DISCUSSION ITEMS AND REQUESTS FOR CN.ARIFICATION
{11) Update regarding the water system including, but not limited to, progress towards
the new Miller well site and/or the installation af reverse osmosis (RO) systems at
two well sites and the related contractors and debt
Town Engineer S#uart Williams gave updates regarding permitting by the
graundwater cons�rvation district, the hydrological report, the amended project
timeline, a potential groundbreaking event ir� February, and re�iew €�y the Texas
Cammission on Enviranmental Quality (TCEQ), Public Warks Directar Dale
Alexander siaied �ha# the RO skids were expected to be delivered for Lane and 303
in No�ember and February, respectively, adding that the contractor (Dake) had
requestec� a 90-day extension to the contract to allow ample �ime for site clear�up.
Ci�y Manager Joe Ashton noted �hat the City A�torney did not find it necessary for
Council to formally approve this change order because it dEd not increase the cost.
At this tirne, the RO systems on tf�e existing wells (Lane and 303j are expected to be
online by early 2025, with work beginning on the elevated storage tank (EST) and
RO at the new Miller wellsite by fali ai 2025 and those assets coming online in 2026.
Alexander also ga�e a br�ef update on the Newsom, Arrowhead, and Edgar project.
E. CONSENT AGENDA
(12) Approval of purchase order requests and accounts payable exceeding $5,000; and
acceptance of those $1,000 -$5,000 �reviously approved by the City Manager
(13J Approval of minutes from a regular meeting June 24, 2024
MOTION TO APPROVE. ACTION APF'R�VAL OF CONSENT AGENDA AS PRESENTED. MQVED BY FiO�MMICH.
S�C4NDEl� BY DUNCAN. PASSEC] IiNANIMOUSLY (4-0-�).
F. �ECISION AND ACTIQN ITEMS
(74) Cansider authorizing the City Manager, or his designee, to approve a three-year
contract extension with M&R Quality Janitorial Services for biweekly janitarial
servic�s at the Town Hall complex and the Larry W. Smith Law �nforcement Center
City Mar�ager Joe Ashtan staied that staff recommended renewal with M&R due to
the cost savings, and that staff woulc! address any servic� cor�cerns.
MDTIOf� TO APPROVE. ACTION THREE-YEAFi EXTENSION OF EX1STfNG CONTRACT WITH M&R QUALITY
JANITORIAL SERVICES. M4VED BY DUNCAN. SEGONDED BY KIDD. AASSED 11NANIMOU5I�Y (4-0-fl).
PANTEGO TOWN COUNCIL MINUTE5 J 07-29-2024 PAGE 2 OF 4
(15) Cansider authorizing the City Manager, or his designee, to execute a one-year
extension of an interiocal agreement (ILA) with the City of Fort Worth for anima!
control services
TNlS lTEM WAS TAKEN OUT OF ORDER. !T WAS COIVSIDERED FOLLO WlNG ITEM 1 i.
City Manager Joe Ashton stated that this was an annual renewal and pricing
increase for a con�ract that has been utilized since 2015. The Council expressed a
desire �a see pricing from other entities ineluding the City of Arlingtan next year.
MOiIQN TO APPROVE. ACTIOPV ONE-YEAR �XTENSION OF I�A WITH FORT WORTH FOR RABIES AND ANIMAL
CONTROL SERV�CES. MOVED BY ROEMMICH. SECONDED BY KIDD. PASSED UNAIVIM�USLY (4-0-0},
(7fi) Consider authorizing the City Manager, or his designee, to enter into an agr�ement
with Credit 5ystem International, Inc. (CSIi} for the collection of ambulance and
medical billing balances that remain unpaid after 180 days
Fire Chief Randy �ulton stated that this itern woufd provide a s�cand layer of debt
collection services on ambulance billing, with CSII retaining 25% of their collections.
Fulton noted thattl�e City Attarney suggested filling in the blank on item 4.4 with
zero (0) %(as the minimum collection amount).
MQTION TQ APPROVE. ACTiON AUTHORlZE AN ACREEMENT W�TH CS�I �OR COLLECTIQN OF AMBULANCE
AND MEDiCAl� BILLING BALANCES THAT REMAIf� UNPAID AFTER 18b DAYS. MOVED BY DUNCAN. S�CC)NDED
BY KiDD. PASSED UNA�fIMOUSLY (�-0-fl).
(17} Consider authorizing the City Manager, or his designee, to enier ir�to an agreement
(Individual Project Order (IPO) No. 064566731) with Kim�ey-Horn and Associates for
the provision of general engineering ser�ices under the 2024 rate schedule
TNlS lTFM WA5 TRKEN Oi17 pF QRDER. !T WAS C�NSlDERED l�1qMFDlATFLYAFTER 1TEM 14.
City Manager Joe Ashton stat�d that staff recommended acceptance of the
proposed rate increases. Town Engineer Stuart Williams stated that this general
services IPO alfows ICimley-Horn to review smaller �ourly items on as-needed basis,
such as site plans, developments, or srnall issues on a resident's property. In
response to a question from Williams, Mayor Brewster stated his preference far the
Councii to formally approve these rat� changes annually for bucfgeting purposes.
MOTlQN TO APPROVE. ACTION AlJTHORIZE KfMLEY-HORN IPO NO, f}64566731 FOR GENERAL �NGINEE�ilNG
S�RVICES; 2024 RAT� SCH�DULE. MOVEb BY KIDD. SECONDED BY �.OE. PASSE� UNANIMOUSLY (4-D-fl).
(1$) Consider authorizing the City Manager, or his designee, to execute a Streetlight
Maintenance Autharization for LED Replaceme��s with Oncor
City Manager Joe Ashton stated that this agreement would formally authorize Oncor
to utilize LED (rather ti�an mercury vapar, which are being phased out entirely).
MOT]ON TO APPROVE. ACTION APPROVAL OF �iVCOR STREETLIGHT MAINTENANCE AUTHORIZATlON FOR
LED REPLACEMENi'S. MOVED BY ROEMMICH. SECOND�D BY LO�. Mt}7101V PASSED UNAMIMOUSLY (4-Q-0}.
(19j Consider authorizing the City Manager, or his designee, to �x�cute a first
amendment ta an Interlocal Agreement (ILA} with Tarrant County (Commissioners
Court Order No. 142356), far impro��ments to Arrowhead Drive frarr� W Park Row
Drive to the cul-de-sac at 1805 Arrowhead Driv�, as described in the 2006 Tarrant
County Transportation Band Program (TBP) Precinct 2 Diseretionary Funds
Public Works Director Dale Alexancfer stated that this item (as well as the next) are
precautionary measures in case these projects or their cost reimbursements bleed
into the coming fiscal year.
MOT14N TD APPROVE. ACTION APPROVAL O� THE FIRST AMENDMENi TO AN ILA WITH TARf�ANT COUNTY
(COMMiSSIONERS CO�Ji�T ORDER NO, 142356), F4R 1MPF30VEMENi'S TO ARROWI��AC7 C7RIV� FROM W PARK
ROW DRIVE TO �fHE CUL-DE-SAC AT 1805 ARROWH�AD DRIVE, AS DESCRIBE� 1N THE 2Q06 TARRANT COUNTY
PAN7EG0 TOWN COUNCIL MINUTES I 07-29-2024 PAGE 3 OF 4
TRAN5POR7ATION BOf�D PROGRAM (iBP) PR�CINCT 2 DfSCR�TfONARY FUNDS. MDV�� BY KIDD,
SECONDED BY LOE. MOTION PASS�D UNANIMOtJSLY (4-U-0).
(20) Consider authorizing the City Maraager, or his designee, to execute a first
amendment to an Interlocal Agreement (ILA) v�lith Tarrant County (Commissioners
Court Order No. 142357), for improvements to Newsom Court from Arrowhead
Drive to the cul-de-sac at 1610 Newsom Court, as described in the 2006 Tarrant
County Transportatior� Bor�d Program (TBP) Pr�cinct 2 Discretionary Funds
MOTfON iQ APPROVE. ACTION APPROVAL OF THE FIRST AM�NDMENT TO AN ILA WI7H TARFiANT COU�ITY
(COMMISSIONERS COUR7 QRDER NO. 142357), FOR fM�'RQVEMENTS TO NEWSOM COURT FROM
AFtROWH�AD DRIVE TO TH� CUL-DE-SAC AT 161D NEW50M COURT, AS DESCRIBED IN THE 2[}Ofi TARRANT
COUNTY TRANSPORTATION BOND PROGRAM (TBP) PREGINCT 2 DISCRETIONARY FUNC7S. M�VED BY KIDD.
SECONQED BY ROEMMICH. MOTION PASSED UNANIMOUSLY (4-0-0).
(21) Recei�e a presentation and hold a discussion, if ciesired, of the City Manager's
Proposed Budget for Fiscal Year 2025 (October 1, 2024 through September 30,
2025), including but nat nec�ssariiy limited to, a general overview of projected
revenues and expenditures for all funds and all departments
Mayor Brester noted that the Ger�eral Func! balance ar-3d revenues were lower than
projected. City Manager Joe Ashton stated that Director of Finance Sean Smith
wauld share links to the live-update budget this week. There was discussion
regarding endir�g the current fiscal year (FY) unc}er budget, factors cantributing to
the projected drawdown for FY25, revenue per cent of property tax, a forthcoming
fee schedule amendment, residen�s not f�eing charged for arrrbulance service, and a
decline in sales tax revenue.
III. EXECUTIVE SESSION
The Council did not mee� in Executive Sessian during this meeting.
IV. RECONVENE AND TAKE ACTION PURSUANT TO EXECUTIVE DISCUSSIQN IF NECESSARY
V. ADJOURNMLNT
Mayor Brewster adjourned the meeting at 7:33 p.m.
ATTEST:
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PANTEGO TOWN CpUNCfL MINUTES � D7-29-2024 PAGE 4 OF 4