HomeMy WebLinkAboutContract 61481-R1CSCNo. 61481-Rl
CITY OF FORT WORTH CONTRACT RENEW AL NOTICE
September 3, 2024
Metropolitan Area EMS Authority Attn: Frank Gresh 2900 Alta Mere Drive Fort Worth, TX76116
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 61481 ("Contract") First Renewal Term: October 1, 2024 to September 30, 2025
The above-referenced Contract with the City of Fort Worth expires on September 30, 2024
("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date and continue
for one year thereafter as outlined above. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter� along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract: Renewal - CSC 61481-Rl
Sincerely,
:JCf:m&r.JUum.
Kimber Allen Contract Compliance Specialist
Kimberly.Allen@fortworthtexas.gov 817-392-4481
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ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: William Johnson
Title: Assistant City Manager Date: Sep 24, 2024
APPROVAL RECOMMENDED:
By: Ro�p24 202413:03CDTl Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
ATTEST:
�1�By: U Name: Jannette S. Goodall
Title: City Secretary
METROPOLITAN AREA EMS AUTHORITY
By: Nam
Title:
Date:
Contract Renewal -CSC 61481-Rl
CSC No. ____ _
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: t��a,,.) Name: Loraine Coleman Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: T:-7:Qua&
Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0437
Date Approved: 5/14/2024
Form 1295 Certification No.: NIA
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M&C Review
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 5/14/2024 REFERENCE
NO..
CODE: C TYPE:
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**M&C 24- LOG NAME:
0437
Official site of the City uf Fort Worth, Texas
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35MEDSTAR EMS FOR
INDIVIDUALS IN POLICE
CUSTODY
CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Interlocal Agreement with the Metropolitan Area
Emergency Medical Services Authority, d/b/a Medstar, to Provide for City Reimbursement
to Medstar for Costs Associated with Emergency Medical Services Provided to Individuals
in Fort Worth Police Department Custody, in an Amount Up to $250,000.00 Per Fiscal
Year, with Options to Renew
RECOMMENDATION:
It is recommended that City Council authorize the execution of an Interlocal Agreement with the
Metropolitan Area Emergency Medical Services Authority, d/b/a Medstar, to provide for the City to
reimburse Medstar for costs associated with Emergency Medical Services provided to individuals in
Fort Worth Police Department custody, in an amount up to $250,000.00 per Fiscal Year, with options
to renew.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an
Interlocal Agreement with the Metropolitan Area Emergency Medical Services (EMS) Authority, d/b/a
Medstar (Medstar), for reimbursement of the costs of EMS provided by Medstar to individuals in Fort
Worth Police Department (Police) custody.
Arrested individuals are taken to the City of Fort Worth holding facility at 350 West Belknap and
detained until a Magistrate determines whether probable cause exists. If probable cause for the arrest
is found to exist, then the arrested individual is transferred to the Tarrant County Sherriff's
DepartmenYs custody (the County). Once the arrested individual is in the custody of the County, the
person's care becomes the County's responsibility.
If this M&C is approved by City Council the agreement would be executed to have an effective date of
October 1, 2023. Under the agreement Medstar will provide medical evaluation, treatment, and
transportation for emergency and non-emergency calls for service to persons confined in City holding
facilities or otherwise in the custody of Police or its contractors, and the City will reimburse costs at an
agreed rate. The agreement will require Medstar to staff any ambulance providing this service with at
least two individuals licensed or certified to render emergency medical care. Medstar will also make
the initial determination whether a transport is an emergency or non-emergency situation.
The City will contact Medstar to request EMS; Medstar will charge the City fees as determined by the
Centers for Medicare and Medicaid Services fee schedule in effect for the locality at the time services
are provided. Medstar will provide the City with a monthly invoice to include detailed information such
as the date of service, relevant locations, miles traveled, costs, and the information concerning the
individual who required EMS.
Funding is budgeted in the General Oper & Maint category Crime Control & Prev Distr Fund for
the Police Department.
BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval and execution of the Agreement by the Assistant
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32143&councildate=5/14/2024 5/20/2024
M&C Review
City Manager, the initial term will expire September 30, 2024, with options to renew.
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RENEWAL OPTIONS: The Agreement will be reviewed annually. After the initial term, the agreement
may be renewed on an annual basis by mutual written agreement of Medstar and the City, for
unlimited renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies funds are available in the current operating budget, as previously
appropriated, in the Crime Control & Prev Distr Fund to support the approval of the above
recommendation and execution of the agreement. Prior to an expenditure being incurred, the Police
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget I Reference # Amount
_ ID � ID � Year ,(Chartfield 2)
FROM
Fund ' Department Account Project Program Activity Budget Reference #
ID ID Year �(Chartfield 2
Submitted for City Manaqer's Office by: Valerie Washington (6192)
Oriqinatinq Department Head:
Additional Information Contact:
Neil Noakes (4212)
Robert A Alldredge (4131)
ATTACHMENTS
35MEDSTAR EMS FOR INDIVIDUALS IN POLICE CUSTODY.docx (CFW Internal)
FID Table Medstar 4-9-2024.XLSX (CFW Internal)
IR 24-1811 - Interlocal Aqreement for EMS Care and Transport.pdf (Public)
Amount
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32143&councildate=5/14/2024 5/20/2024