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HomeMy WebLinkAboutContract 62033Cooperative Purchase Agreement City of Fort Worth & Entech Sales & Service, LLC CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement () is entered into by and between Entech Sales & Service, LLC ) and the City of Fort Worth, (), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: This Cooperative Purchase Agreement; Exhibit A Vendor or Scope of Services; Exhibit B Cooperative Agency Contract (BuyBoard 654-21); Exhibit C Conflict of Interest Questionnaire; Exhibit D Network Access Agreement; and Exhibit E Verification of Signature Authority. The Exhibits referenced above, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached documents, conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Agreement shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed Sixty-Eight Thousand Seven Hundred Ninety-Five Dollars ($68,795). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on the date this Agreement is . Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be Page 1 of 83 CSC No. 62033 Cooperative Purchase Agreement City of Fort Worth & Entech Sales & Service, LLC provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Fernando Costa, Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 Facsimile: (817) 392-8654 With at same address To VENDOR: Entech Sales & Service, LLC 3404 Garden Brook Drive Dallas, TX 75234-2496 Facsimile: (972)-243-1774 IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its own cost for infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual property right arising from City's use of the Deliverable(s), or any part thereof, in accordance with the Agreement, it being understood that the agreement to indemnify, defend, settle or pay shall not apply if City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and expense of payment for claims or actions against the City pursuant to this section, Vendor shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against the City for infringement arising under the Agreement, the City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor shall fully participate and cooperate with the City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may ity under the Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non-infringing, provided that such modification does not Page 2 of 83 Cooperative Purchase Agreement City of Fort Worth & Entech Sales & Service, LLC materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally equivalent non-infringing Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor, terminate the Agreement, and refund all amounts paid to Vendor by the City, subsequent to which termination City may seek any and all remedies SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY. Data Breach. Vendor further agrees that it will monitor and test its data safeguards from time to time, and further agrees to adjust its data safeguards from time to time in light of relevant circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes aware of any unauthorized access to any financial or personal identifiable of any other security breach relating to Personal Data held or stored by Vendor under the Agreement or in connection with the performance of any services performed under the xpense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully and immediately comply with applicable laws, and shall take the appropriate steps to remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their respective officers, directors, employees and agents, harmless from and against any and all claims, suits, causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising out of or relating to any third party claim arising from breach by Vendor of its obligations contained in this Section, except to the extent resulting from the acts or omissions of City. All Personal Data to which Vendor has access under the Agreement, as between Vendor and City, will remain the property of City. City hereby consents to the use, processing and/or disclosure of Personal Data only for the purposes described herein and to the extent such use or processing is necessary for Vendor to carry out its duties and responsibilities under the Agreement, any applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal Data to third parties other than through its underlying network provider to perform its obligations under the Agreement, unless authorized harmless and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a third party. All Personal Data delivered to Vendor shall be stored in the United States or other jurisdictions approved by City in writing and shall not be transferred to any other countries or jurisdictions without the prior written consent of City. (signature page follows) Page 3 of 83 Page of 83 Exhibit A City of Fort Worth & Entech Sales & Service, LLC EXHIBIT A Page 5 of 83 Austin Dallas Ft. Worth Garland Houston San Antonio Proposal Entech Sales & Service, LLC proposes to provide an upgrade/replacement of the existing Public Address System Servers for the above project as outlined in the below scope of work description and pricing. SCOPE OF WORK: Includes the provision and installation of one (1) C-L-SIS-14 VirtuoSIS Basic License Professional PRO14.x and five (5) C-S3 Compact IP Intercom Server with pre-installed VirtuoSIS Commend software/equipment, five (5) 2RU rack mount kits and five (5) power cords for the following locations: Holly Data Complex (Main Noc) Eagle Mountain Treatment Plant West Side Treatment Plant Rolling Hills Treatment Plant Lake Worth Dam Village Creek Waste Treatment Plant Includes the provision and installation of five (5) Hybrid IoIP/SIP vandal resistant 2-Gang station with one call button intercom stations to replace the analog stations at the following locations: Village Creek Gate Village Creek Control Room North Holly Gate South Holly Gate HDC SCADA Operator Location Includes the provision, installation and configuration of the following software/licenses: Three (3) - Offline VirtuoSIS license activation based on ET970H hardware (dongle) Six (6) - License Delivery-Upgrade Subscription for VirtuoSIS /S3/ S6 Six (6) - License for 2 Subscribers - Feature Level D Six (6) - License VirtuoSIS, 4 additional LAN links Eight (8) - License VirtuoSIS, 2 additional B-subscriber ports Any required network cabling and network infrastructure (PoE/network switches, patch panels, etc.) to be provided and installed by others. This proposal is based on installation during normal business hours. All patching and painting required will be provided by others. Includes installation, programming, testing, start-up, and checkout. Entech to provide a one (1) year warranty on labor and material of all systems defined in this scope of work to begin with the substantial completion of the installation. COORDINATION ITEMS: Entech assumes power at server location(s) is operational and functional or provided and installed by others. All TCP/IP network drops for the Ethernet Level PA Server(s) and IP addressing scheme to be provided by others. Date: July 30, 2024 BuyBoard Contract: #654-21 Submitted to: City of Fort Worth - Job: Public Address System Server Upgrade Fort Worth Water Attention: Jason Lyssy Phone: 817-392-2476 E-Mail:Jason.Lyssy@FortWorthTexas.gov Exhibit A Exhibit A City of Fort Worth & Entech Sales & Service, LLC Page 6 of 83 Austin Dallas Ft. Worth Garland Houston San Antonio Proposal Extra cost may be incurred from additional equipment and labor as required by the local authority having jurisdiction after the project has been submitted for permitting. NET PRICE: $68,795.00* *Plus Applicable Sales Tax. Submitted by:Monica Bonfiglio Monica Bonfiglio This proposal may be withdrawn by us if not accepted within 30 days. If Customer opts to pay Entech for an invoice with a credit card, Entech reserves the right to add up to a 4% processing fee to the total cost of the work, dependent upon the actual transaction fees implemented by the credit card processing company. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alterations or deviations from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry Fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation. All sales are per Entech’s standard terms and conditions. Signature ____________________ Date: ________________________ Printed Name _________________ PO#: ________________________ Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment due upon receipt of invoice(s). Exhibit A Exhibit A City of Fort Worth & Entech Sales & Service, LLC Page 7 of 83 Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC EXHIBIT B COOPERATIVE AGENCY CONTRACT ENTECH SALES & SERVICE, LLC BUYBOARD 654-21 Page 8 of 83 October 11, 2021 Sent Via Email: nick.kollasch@entechsales.com Nick J. Kollasch Entech Sales and Service, LLC 3404 Garden Brook Drive Dallas, TX 75234 Welcome to BuyBoard! Re: Proposal Invitation No. 654-21, Fire and Security Systems and Monitoring Services Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of December 1, 2021 through November 30, 2022, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 654-21 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative’s administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919 (select option “2”). Sincerely, Arturo Salinas Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 9 of 83 v.02.01.2021 October 11, 2021 Sent Via Email: nick.kollasch@entechsales.com Nick J. Kollasch Entech Sales and Service, LLC 3404 Garden Brook Drive Dallas, TX 75234 Welcome to BuyBoard! Re: Proposal Invitation No. 654-21, Fire and Security Systems and Monitoring Services Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of December 1, 2021 through November 30, 2022, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 654-21 at www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders from National Cooperative members must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative’s administrator, you are not authorized to process a purchase order received directly from a National Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.com A list of National Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an awarded BuyBoard vendor. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919 (select option “2”). Sincerely, Arturo Salinas, Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative Exhibit B Page 10 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 P ROPOSER ’S A CCEPTANCE AND A GREEMENT Proposal Invitation Name: Fire and Security Systems and Monitoring Services Proposal Due Date/Opening Date and Time: May 20, 2021 at 4:00 PM Proposal Invitation Number: 654-21 Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Anticipated Cooperative Board Meeting Date: Contract Term:December 1, 2021 through November 30, 2022 with two possible one-year renewals. October 2021 Name of Proposing Company Date _________________________________ Street Address Signature of Authorized Company Official City, State, Zip Printed Name of Authorized Company Official Telephone Number of Authorized Company Official Position or Title of Authorized Company Official _________________________________________ Fax Number of Authorized Company Official Federal ID Number Entech Sales and Service LLC 5/20/2021 3404 Garden Brook Drive Nick J. Kollasch Digitally signed by Nick J. Kollasch Date: 2021.05.03 08:51:49 -05'00' Dallas, TX 75234 Nick J. Kollasch 469-522-6030 Vice President 972-243-1774 37-1107651 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 11 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCTIONS: Proposer must review and complete all forms in this Proposal Forms Part 1: Proposal Acknowledgements Felony Conviction Disclosure Resident/Nonresident Certification Debarment Certification Vendor Employment Certification No Israel Boycott Certification No Excluded Nation or Foreign Terrorist Organization Certification Historically Underutilized Business Certification Acknowledgement of BuyBoard Technical Requirements Construction-Related Goods and Services Affirmation Deviation and Compliance Vendor Consent for Name Brand Use Confidential/Proprietary Information EDGAR Vendor Certification Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each page where indicated and complete and sign the Compliance Forms Signature Page. Proposer’s failure to fully complete, initial, and sign forms as required may result in your Proposal being rejected as non-responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company (“you” or “your”) hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively “Requirements”); 2. By your response (“Proposal”) to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12 (Certifications), including all non-collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 12 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com 5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; 7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Section 44.034 further states in Subsection (b): “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” Please check one of the following: My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) My company is not owned or operated by anyone who has been convicted of a felony. My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): _____________________________________________________________________________________ Details of Conviction(s):________________________________________________________________________________ ____________________________________________________________________________________________________ Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 13 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a “resident” proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A “nonresident” proposer is a person who is not a Texas resident. Please indicate the status of your company as a “resident” proposer or a “nonresident” proposer under these definitions. Please check one of the following: I certify that my company is a Resident Proposer. I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company’s principal place of business is located): ______________________________________________ _______________________________________________ Company Name Address ______________________________________________ _____________ ___________________________ City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? Yes No B. What is the prescribed amount or percentage? $_______________ or ______________% DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor’s ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check one of the following: Yes No Initial: ______ Entech Sales and Service LLC 3404 Garden Brook Drive Dallas TX 75234 X X NJK Exhibit B Page 14 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com NO ISRAEL BOYCOTT CERTIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV’T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV’T CODE §808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. H ISTORICALLY U NDERUTILIZED B USINESS C ERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE” and all referred to in this form as a “HUB”) is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form : I certify that my company has been certified as a HUB in the following categories: Minority Owned Business Women Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. §101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: ____________________________________________________ Name of Certifying Agency: _______________________________________________ My company has NOT been certified as a HUB. Initial: _____ X NJK Exhibit B Page 15 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor’s awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor’s awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event of default under the Contract. CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas Members (“Advisory”), which provides information specifically relevant to the procurement of construction-related goods and services by Texas Cooperative members. The Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member’s procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction-related, Proposer must make this Construction Related-Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory (“Advisory”), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction- related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member’s Purchase Order or other agreement for construction-related goods or services. Initial: ______ We can and will comply. NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 16 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com D EVIATION AND C OMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor shall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vend or’s Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. No; Deviations Yes; Deviations List and fully explain any deviations you are submitting: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 17 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract (“Vendor Information”) may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company’s Vendor Information on the BuyBoard website if awarded a Contract . You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator’s authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadmin@buyboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor’s Proposal. (This consent shall not authorize use of your company’s Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor’s awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor’s awarded products and services on the BuyBoard website. Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 18 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com CONFIDENTIAL/PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, ) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third-party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? : NO,I certify that none of the information included with this Proposal is considered confidential or proprietary. YES,I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded “YES”, you must clearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Pr oposer’s failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 19 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com B. Copyright Information Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Please NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does contain copyright information. If you responded “YES”, clearly identify below the specific documents or pages containing copyright information. Copyright Information: _________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. Initial: ______NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 20 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or new “EDGAR”). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor’s willingness and ability to comply with certain requirements which be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts. A “NO” response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. YES, I agree. NO, I do not agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member’s Purchase Order or ancillary agreement agreed to by the Vendor, the Coop erative member’s provision shall control. YES, I agree.Initial: _____ NO, I do not agree. NJK Exhibit B Page 21 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. YES, I agree.NO, I do not agree. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor’s acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. YES, I agree. NO, I do not agree. 5. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. YES, I agree. NO, I do not agree. Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 22 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member’s Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. YES, I agree. NO, I do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended – Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. YES, I agree. NO, I do not agree. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. YES, I agree. NO, I do not agree. 9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). YES, I agree. Initial: _____ NO, I do not agree. NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 23 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. YES, I agree.NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor’s products, including whether goods, products, or materials are produced in the United States. YES, I agree. NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. YES, I agree. NO, I do not agree. 13. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, in cluding any applicable discount, under Vendor’s Cooperative Contract. YES, I agree. NO, I do not agree. 14. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. YES, I agree.NO, I do not agree. Initial: _____NJK Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 24 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein: Proposal Acknowledgements Felony Conviction Disclosure Debarment Certification Resident/Nonresident Certification Vendor Employment Certification No Israel Boycott Certification No Excluded Nation or Foreign Terrorist Organization Certification Historically Underutilized Business Certification Construction-Related Goods and Services Affirmation Acknowledgement of BuyBoard Technical Requirements Deviation and Compliance Vendor Consent for Name Brand Use Confidential/Proprietary Information EDGAR Vendor Certification __________________________________________ Company Name __________________________________________ Signature of Authorized Company Official __________________________________________ Printed Name and Title __________________________________________ Date Entech Sales and Service LLC Nick J. Kollasch Digitally signed by Nick J. Kollasch Date: 2021.05.03 09:37:14 -05'00' Nick J. Kollasch - Vice President 5/20/2021 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 25 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non-responsive: Vendor Business Name Vendor Contact Information Federal and State/Purchasing Cooperative Experience Governmental References Company Profile Texas Regional Service Designation State Service Designation National Purchasing Cooperative Vendor Award Agreement Local/Authorized Seller Listings Manufacturer Dealer Designation Proposal Invitation Questionnaire Vendor Request to Self-Report BuyBoard Purchases To the extent any information requested is not applicable to your company, you must so indicate on the form. V ENDOR B USINESS N AME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Proposing Company: ____________________________________________________________ Type of Business: Individual/Sole Proprietor Corporation Limited Liability Company Partnership Other (Specify: ________________________) State of Incorporation (if applicable): ___________________________ Federal Employer Identification Number: ___________________________ Name by which Vendor, if awarded, wishes to be identified on the BuyBoard: ____________________________________________________________________________________________________ Entech Sales and Service LLC 37-1107651 Entech Sales and Service Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 26 of 83 Exhibit B Page 27 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com VENDOR CONTACT INFORMATION Proposal/Contract Contact: Vendor Proposal/Contract Contact Name: __________________________________________________________________ Vendor Proposal/Contract Contact E-mail Address: ___________________________________________________________ Vendor Contact Mailing Address for Proposal/Contract Notices: _________________________________________________ ____________________________________________________________________________________________________ Company Website: ____________________________________________________________________________________ Purchase Orders Contact Information: All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: I will use the internet to receive Purchase Orders at the following address: Purchase Order E-mail Address: ____________________________________________________________ Purchase Order Contact: _____________________________________ Phone: ______________________ Alternate Purchase Order E-mail Address: ____________________________________________________ Alternate Purchase Order Contact: ______________________________ Phone: _____________________ Purchase Orders may be received by the Designated Dealer(s) identified on my company’s Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Request for Quotes (“RFQ”): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: ____________________________________________________________________________ RFQ Contact: _____________________________________________ Phone: ______________________________ Alternate RFQ E-mail Address: ____________________________________________________________________ Alternate RFQ Contact: __________________________________ Phone: _________________________________ Nick J. Kollasch nick.kollasch@entechsales.com 3404 Garden Brook Drive Dallas, TX 75234 www.entechsales.com X bborders@entechsales.com Rebecca Ketcherside 469-522-6057 info@entechsales.com Nick J. Kollasch 469-522-6030 bbrfq@entechsales.com Scott Rankert 469-522-6031 info@entechsales.com Nick J. Kollasch 469-522-6030 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 28 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Invoices:Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please choose only one (1) of the following options for receipt of invoices and provide the requested information: Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: ____________________________________ Department: __________________ City: _____________________________ State: __________________ Zip Code: ___________________ Contact Name: _____________________________________ Phone: _____________________________ Invoice Fax: ________________ Invoice E-mail Address: _______________________________________ Alternative Invoice E-mail Address: ________________________________________________________ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**: Billing Agent Mailing Address: ___________________________________ Department: _______________ City: _____________________________ State: __________________ Zip Code: ___________________ Billing Agent Contact Name: _____________________________________ Phone: ___________________ Billing Agent Fax: ________________ Billing Agent E-mail Address: _______________________________ Alternative Billing Agent E-mail Address: ____________________________________________________ PLEASE PROVIDE THE FOLLOWING INFORMATION: 1. Shipping Via: Common Carrier Company Truck Prepaid and Add to Invoice Other: ________________ 2. Payment Terms: ________________________________________________________ 3. Vendor’s Internal/Assigned Reference/Quote Number (optional): _____________________________________________ 4. State or attach your return policy. (Note: Only return requirements and processes will be deemed part of Vendor’s return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor’s return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative): _______________________________ ____________________________________________________________________________________________________ 5. Are electronic payments acceptable? Yes No 6. Are credit card payments acceptable? Yes No Entech Sales and Service LLC Accounts Payable Dallas TX 75234 Gina Dodson 469-522-6026 469-522-6195 ap@entechsales.com info@entechsales.com Net 30 days BuyBoard Security & Fire 2021 Restocking fees / Return policy will follow individual manufacturers policies. Exhibit B Page 29 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $______________. (The period of the 12-month period is _________/_________). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. PURCHASING GROUP CURRENT VENDOR? (Y/N) FORMER VENDOR (Y/N)? – IF YES, LIST YEARS AS VENDOR AWARDED COMMODITY CATEGORY(IES) 1. Federal General Services Administration 2. T-PASS (State of Texas) 3. OMNIA Partners 4. Sourcewell (NJPA) 5. E&I Cooperative 6. Houston-Galveston Area Council (HGAC) 7. Choice Partners 8. The Interlocal Purchasing System (TIPS) 9. Other MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount (%):_________________________ Proposed Discount (%):________________________ Explanation: _________________________________________________________________________________________ 936,350.00 1/1/2020 12/31/2020 N Yes - 2014 - 2016 Card Access N N N N N N N Yes - 2010 - 2014 HVAC / Security N Yes (DIR) - 2013 - 2016 Security 15% to 64% 15% to 64% Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 30 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com G OVERNMENTAL R EFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Volume______ 1.__________________________________________________________________________________________________ 2.__________________________________________________________________________________________________ 3.__________________________________________________________________________________________________ 4.__________________________________________________________________________________________________ 5.__________________________________________________________________________________________________ Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated?YES NO If YES, please explain: _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ C OMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) University of North Texas - Denton / Raylon Dukes / 469-774-6551 / raylon.dukes@unt.edu / 15% to 64% (Current BuyBoard Discounts) / $2.2 Million (2020) University of Texas - Austin / David Cooper / 512-471-1718 / dave.cooper@austin.utexas.edu / 15% to 64% (Current BuyBoard Discounts) / $860,000 (2020) Garland ISD / Brian Finley / 214-500-2854 / brfinley@garlandisd.net / 15% to 64% (Current BuyBoard Discounts) / $193,000 (2020) Keller ISD / Kevin Kinley / 817-744-1206 / Kevin.Kinley@kellerisd.net / 15% to 64% (Current BuyBoard Discounts) / $4.4 million (2020) Cisco College / Robert Anderson / 254-422-5199 / robert.anderson@cisco.edu / 15% to 64% (Current BuyBoard Discounts) / $119,000 (2020) Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 31 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com T EXAS R EGIONAL S ERVICE D ESIGNATION The Cooperative (referred to as “Texas Cooperative” in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. _____________________________________________________ Company Name I will service Texas Cooperative members statewide. I will not service Texas Cooperative members statewide. I will only service members in the regions checked below: Region and Headquarters 1 Edinburg 2 Corpus Christi 3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 El Paso 20 San Antonio I will not service members of the Texas Cooperative. Entech Sales and Service LLC Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 32 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com S TATE S ERVICE D ESIGNATION As set forth in the Proposal Invitation, it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete this form accordingly. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. : I will service all states in the United States. I will not service all states in the United States. I will service only the states checked below: Alabama Alaska Nebraska Arizona Nevada Arkansas New Hampshire California (Public Contract Code 20118 & 20652) New Jersey Colorado New Mexico Connecticut New York Delaware North Carolina District of Columbia North Dakota Florida Ohio Georgia Oklahoma Hawaii Oregon Idaho Pennsylvania Illinois Rhode Island Indiana South Carolina Iowa South Dakota Kansas Tennessee Kentucky Texas Louisiana Utah Maine Vermont Maryland Virginia Massachusetts Washington Michigan West Virginia Minnesota Wisconsin Mississippi Wyoming Missouri Montana Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 33 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be “piggy-backed” by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as “Vendor”) agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative (“Texas Cooperative”) awards Vendor a contract under this Proposal Invitation (“Underlying Award”), the National Purchasing Cooperative (“National Cooperative”) may - but is not required to - “piggy-back” on or re-award all or a portion of that Underlying Award (“Piggy-Back Award”). By signing this National Cooperative Vendor Award Agreement (“Agreement”), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator (“BuyBoard Administrator”) will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative’s administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor’s records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 34 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. _______________________________________ ___________________________________________ Name of Vendor Proposal Invitation Number _______________________________________ ___________________________________________ Signature of Authorized Company Official Printed Name of Authorized Company Official __________________________________ Date Entech Sales and Service LLC 654-21 Nick J. Kollasch Digitally signed by Nick J. Kollasch Date: 2021.05.03 13:54:59 -05'00'Nick J. Kollasch 5/20/2021 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 35 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com L OCATION /A UTHORIZED S ELLER L ISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. Location/Authorized Seller Name Contact Person Contact Information (Mailing Address, Phone, Fax, Email) Entech Sales and Service LLC - Dallas Nick Kollasch 3404 Garden Brook Drive - Dallas, TX 75234 - 469-522-6030 - (fax)972-243-1774 - nick.kollasch@entechsales.com Entech Sales and Service LLC - Ft. Worth Bruce Long 4325 Dale Earnhardt Way Northlake, TX 76262 - 817-759-1663 - (fax)817-759-1668 - bruce.long@entechsales.com Entech Sales and Service LLC - Garland John Mattes 1734 Hwy 55, Suite 200 Garland, TX 75040 - 972-485-1171 - (fax)972-485-0971 - john.mattes@entechsales.com Entech Sales and Service LLC - Austin Mark Braziel 2324 Ridgepoint Drive, Suite G Austin, TX 78754 - 512-719-5191 - (fax)512-719-5192 - mark.braziel@entechsales.com Entech Sales and Service LLC - Houston Rob Emmert 1930 Lauder Road Houston, TX 77039 - 281-506-9090 - (fax)281-227-8010 - rob.emmert@entechsales.com Entech Sales and Service LLC - San Antonio Brian Simmons 8202 Sand Pebble Drive San Antonio, TX 78250 - 210-824-3382 - (fax)210-824-4587 - brian.simmons@entechsales.com Entech Sales and Service LLC - Oklahoma City, OK Rusty Riggs 3808 E. Interstate 240 Service Rd Oklahoma City, OK 75135 - 405-685-3833 (fax)405-685-4816 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 36 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com M ANUFACTURER D EALER D ESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers (“Designated Dealers”) to receive Cooperative member Purchase Orders on Vendor’s behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor’s convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor’s Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor’s Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor’s behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. ____________________________________________________________________________________________________ Designated Dealer Name Designated Dealer Contact Person ____________________________________________________________________________________________________ Designated Dealer Address _____________________________________ _________________________ _________________ City State Zip _________________________________________ _______________________________________ Phone Number Fax Number _________________________________________ _____________________________________________________ Email address Designated Dealer Tax ID Number* (*attach W-9) N/A Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 37 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services (“Work”) under the BuyBoard contract contemplated by this Proposal Invitation (“Contract”). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ___________________________________________________________________________________ 3.Marketing Strategy:For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. Attach additional pages if necessary. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ___________________________________________________________________________________ See uploaded document "Entech Proposal Questionaire - Response". See uploaded document "Entech Proposal Questionaire - Response". See uploaded document "Entech Proposal Questionaire - Response". Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 38 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com 4. Describe Proposer’s financial capability to perform the Contract. State or describe the firm’s financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm’s past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm’s past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ See uploaded document "Entech Proposal Questionaire - Response". See uploaded document "Entech Proposal Questionaire - Response". See uploaded document "Entech Proposal Questionaire - Response". See uploaded document "Entech Proposal Questionaire - Response". Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 39 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com VENDOR REQUEST TO SELF-REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contract under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self-reporting is specifically subject to and conditioned upon (1) Vendor’s agreement to the Additional Terms and Conditions for BuyBoard Self-Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Any request to self-report will not be effective, and Vendor shall not be authorized to self-report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. NAME OF VENDOR: ______________________________________________________ _______________________________________ Signature of Vendor Authorized Representative Printed Name: __________________________ Title: _________________________________ Date: _________________________________ ( Approved by BuyBoard Administrator: __________________________ Effective/Start Date for Self-Reporting: _________________________ N/A N/A N/A N/A Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 40 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com R EQU IRED F ORM S C HECK LIST ( the following) Reviewed/Completed: Proposer’s Acceptance and Agreement PROPOSAL FORMS PART 1: COMPLIANCE FORMS Reviewed/Completed: Proposal Acknowledgements Reviewed/Completed: Felony Conviction Disclosure Reviewed/Completed: Resident/Nonresident Certification Reviewed/Completed: Debarment Certification Reviewed/Completed: Vendor Employment Certification Reviewed/Completed: No Israel Boycott Certification Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification Reviewed/Completed: Historically Underutilized Business Certification Reviewed/Completed: Acknowledgement of BuyBoard Technical Requirements Reviewed/Completed: Construction-Related Goods and Services Affirmation Reviewed/Completed: Deviation and Compliance Reviewed/Completed: Vendor Consent for Name Brand Use Reviewed/Completed: Confidential/Proprietary Information Reviewed/Completed: EDGAR Vendor Certification Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS Reviewed/Completed: Vendor Business Name Reviewed/Completed: Vendor Contact Information Reviewed/Completed: Federal and State/Purchasing Cooperative Experience Reviewed/Completed: Governmental References Reviewed/Completed: Company Profile Reviewed/Completed: Texas Regional Service Designation Reviewed/Completed: State Service Designation Reviewed/Completed: National Purchasing Cooperative Vendor Award Agreement Reviewed/Completed: Local/Authorized Seller Listings Reviewed/Completed: Manufacturer Dealer Designation Reviewed/Completed: Proposal Invitation Questionnaire Reviewed/Completed: Vendor Request to Self-Report BuyBoard Purchases Reviewed/Completed: Proposal Specifications Evaluation Items, Manufacturer Letters, and License from Department of Public Safety. X X X X X X X X X X X X X X X X X X X X X X X X X X X X X Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 41 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers (or, if submitting a hard copy Proposal, timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). _________________________________________________________________________________________________________ NOTE 1:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or the Proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. NOTE 2:An awarded vendor must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposer’s responding to this proposal invitation should submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. NOTE 3:In accordance with Chapter 1702 of the Texas Occupations Code, Vendors proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their Proposal a copy of their current, valid license(s) which are required by any legal authority in the jurisdiction(s) Vendors propose to serve. Section I: Fire and Security Equipment, Parts, and Supplies 1 . Discount (%) off catalog/pricelist for Access Control Security Systems - all types and sizes of access control equipment. 2 . Discount (%) off catalog/pricelist Fire Control Security Systems - all types and sizes of equipment including sprinkler systems, fire suppression systems, and other similar systems. 3 . Discount (%) off catalog/pricelist for Intrusion Detection and Control Systems - all types and sizes of intrusion and detection control equipment. 4 . Discount (%) off catalog/pricelist for CCTV and Surveillance Systems - all types and sizes of closed-circuit television and surveillance equipment. 5 . Discount (%) off catalog/pricelist for Public/Attack Warning Mass Notification Systems - all types and sizes of mass notification equipment. 6 . Discount (%) off catalog/pricelist for System Integration and Design Services - integration and design of all types and sizes of equipment. 7 . Discount (%) off catalog/pricelist for Repair Parts for Systems - all types of repair parts and related items for fire and security systems. 8 . Discount (%) off catalog/pricelist for Service and Maintenance Agreements - all types of fire and security systems. 9 . Discount (%) off catalog/pricelist for All Other Fire and Security Systems and Related Products. Section II: Monitoring and Security Related Services 10.Monthly Rate for Monitoring Services of Various Types of Security Related Systems - state the not to exceed monthly rate for Monitoring Services of Various Types of Security Related Systems. Detailed information must be submitted including any applicable license numbers for security services or Proposal will not be considered. 11.Monthly Rate for Other Types of Security Related Services - state the not to exceed monthly rate for Other Types of Security Related Services. Detailed information must be submitted including any applicable license numbers for security services or Proposal will not be considered. Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 42 of 83 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 ·buyboard.com Section III: Installation and Repair Service 12.Hourly Labor Rate for Installation/Repair Service of Fire and Security Equipment and Products - state the not to exceed hourly labor rate for Installation/Repair Service of Equipment and Products . Section IV: Proposal No. 654-21 – Fire and Security Systems and Monitoring Services: EVALUATION ITEMS This information will be used only for purposes of assisting in the evaluation of a Vendor's price competitiveness. These items will not be individually awarded. THE FOLLOWING EVALUATION ITEMS MUST BE COMPLETED FOR A, BASIC, PRODUCT CONFIGURATION. Vendors that do not offer any of the evaluation items listed below shall submit a written explanation to request exemption from this requirement. The Cooperative may determine, in its sole discretion, whether or not to exempt a endor from this requirement based on all information provided with the roposal. 13.Access Control Security System:Basic, minimum, product configuration system shall include one (1) Access Panel, one (1) Card Reader, one (1) Request to Exit Button. 14.Fire Control Security System:Basic, minimum, product configuration system shall include one (1) Fire Control Panel, one (1) Smoke Detector, one (1) Pull Station, and one (1) Heat Detector. 15.Intrusion Detection and Control System:Basic, minimum, product configuration system shall include one (1) Control Panel, one (1) Door Contact, one (1) Motion Sensor, one (1) Key Pad. 16.CCTV and Surveillance System:Basic, minimum, product configuration system shall include one (1) 4 Channel DVR with 1 TB HD, one (1) Dome Camera (Day/Night), one (1) 19" LCD Flat Screen Monitor. Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 43 of 83 12007 Research Boulevard ·Austin, Texas 78759-2439 · PH: 800-695-2919 ·www.buyboard.com THE LOCAL GOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO. 1 Proposal Invitation No. 654-21 Fire and Security Systems and Monitoring Services The following addenda are issued to Proposal Invitation 654-21, Fire and Security Systems and Monitoring Services, and shall become a permanent part of the Proposal Invitation document: ADDENDA TO REQUESTED ATTACHMENTS: 1. The list of requested attachments in the electronic proposal submission system has been updated for Vendors to provide an exemption letter if Vendors do not offer any of the evaluation or alternate items. __________________________________________________________________________________________________ Please sign and return one copy of this Addendum with your proposal as verification of your receipt and compliance with the information contained in this Addendum. Company Name: ________________________________________________________________________________ Address: _______________________________________________________________________________________ Signature of Authorized Company Official: _____________________________________________ Title: ________________________ Telephone Number: ___________________________________________ Date: ________________________ Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 44 of 83 Proposal Invitation No.-1-Fire and Security Systems and Monitoring Services EVALUATION ITEMSItemized List of Products Qty. Brand and ModelUnit Price as stated in catalog/pricelist submitted with ProposalDiscount (%) as stated in ProposalBuyBoard Price (catalog/pricelist unit price less discount = Buyboard Price)Total - Access Control SystemItemized List of Products Qty. Brand and ModelUnit Price as stated in catalog/pricelist submitted with ProposalDiscount (%) as stated in ProposalBuyBoard Price (catalog/pricelist unit price less discount = Buyboard Price)Total - Fire System1. Access Control Security System. Fire Control Security SystemExhibit BPage 45 of 83 Proposal Invitation No.54-1-Fire and Security Systems and Monitoring Services EVALUATION ITEMSItemized List of Products Qty. Brand and ModelUnit Price as stated in catalog/pricelist submitted with ProposalDiscount (%) as stated in ProposalBuyBoard Price (catalog/pricelist unit price less discount = Buyboard Price)Total - Intrusion SystemItemized List of Products Qty. Brand and ModelUnit Price as stated in catalog/pricelist submitted with ProposalDiscount (%) as stated in ProposalBuyBoard Price (catalog/pricelist unit price less discount = Buyboard Price)Total - CCTV System. Intrusion Detection and Control SystemCCTV and Surveillance SystemExhibit BPage 46 of 83 654-21 Addendum 1 Entech Sales and Service LLC Supplier Response Event Information The Local Government Purchasing Cooperative (BuyBoard) Proposal Invitation No. 654-21 Fire and Security Systems and Monitoring Services Proposal Due Date and Time: May 20, 2021 at 4:00 PM online submission system View and download the forms. DO NOT log in to view and download the documents. Exhibit B Page 47 of 83 To submit completed proposal. . New Vendor? Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 48 of 83 Entech Sales and Service LLC Information Signature Email Submitted at 5/19/2021 10:56:10 AM Requested Attachments BuyBoard Proposal Invitation No.654-21 for Fire and Security Systems and Monitoring Services Catalog/Pricelist Detailed Information and Exceptions Related to Discount and/or Hourly Labor Rate Manufacturer Authorization Letter(s) License from Department of Public Safety Company Profile Exhibit B Page 49 of 83 Exemption Letter No response Addendum No. 1 IRS Form W-9 Request for Taxpayer Identification Number and Certification Response Attachments Entech Oklahoma License.pdf Entech - Arkansas License.pdf Entech Monitoring Monthly Rate (20% Discount).pdf Entech Proposal Invitation Questionnaire - Response.pdf Entech Proposal-654-21 - Evaluation Items.pdf Bid Lines Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 50 of 83 1 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Alternate 1 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 2 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems Exhibit B Page 51 of 83 Item Attributes 1. State Name of Catalog/Pricelist Alternate 3 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 4 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 5 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 6 Section I: Fire and Security Equipment, Parts, and Supplies-Access Control Security Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Page 52 of 83 2 Section I: Fire and Security Equipment, Parts, and Supplies-Fire Control Security Systems NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 53 of 83 3 Section I: Fire and Security Equipment, Parts, and Supplies-Intrusion Detection and Control Systems NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Alternate 1 Section I: Fire and Security Equipment, Parts, and Supplies-Intrusion Detection and Control Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 54 of 83 4 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Alternate 1 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 55 of 83 Alternate 2 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 3 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 4 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 5 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 56 of 83 Alternate 6 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 7 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 8 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 9 Section I: Fire and Security Equipment, Parts, and Supplies-CCTV and Surveillance Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 57 of 83 5 Section I: Fire and Security Equipment, Parts, and Supplies-Public/Attack Warning Mass Notification Systems NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 58 of 83 6 Section I: Fire and Security Equipment, Parts, and Supplies-System Integration and Design Services NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 59 of 83 7 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Alternate 1 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 60 of 83 Alternate 2 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 3 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 4 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 5 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 61 of 83 Alternate 6 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 7 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 8 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 9 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 62 of 83 Alternate 10 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 11 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 12 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 13 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 63 of 83 Alternate 14 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 15 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 16 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 17 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 64 of 83 Alternate 18 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 19 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 20 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 21 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 65 of 83 Alternate 22 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 23 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 24 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Alternate 25 Section I: Fire and Security Equipment, Parts, and Supplies-Repair Parts for Systems Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 66 of 83 8 Section I: Fire and Security Equipment, Parts, and Supplies-Service and Maintenance Agreements NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Alternate 1 Section I: Fire and Security Equipment, Parts, and Supplies-Service and Maintenance Agreements Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 67 of 83 9 Section I: Fire and Security Equipment, Parts, and Supplies-All Other Fire and Security Systems and Related Products. NOTE 1: NOTE 2: NOTE 3 Item Attributes 1. State Name of Catalog/Pricelist Alternate 1 Section I: Fire and Security Equipment, Parts, and Supplies-All Other Fire and Security Systems and Related Products. Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 68 of 83 Alternate 2 Section I: Fire and Security Equipment, Parts, and Supplies-All Other Fire and Security Systems and Related Products. Item Attributes 1. State Name of Catalog/Pricelist Alternate 3 Section I: Fire and Security Equipment, Parts, and Supplies-All Other Fire and Security Systems and Related Products. Item Attributes 1. State Name of Catalog/Pricelist Alternate 4 Section I: Fire and Security Equipment, Parts, and Supplies-All Other Fire and Security Systems and Related Products. Item Attributes 1. State Name of Catalog/Pricelist Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 69 of 83 10 Section II: Monitoring and Security Related Services - Monthly Rate for Monitoring Services of Various Types of Security Related Systems - NOTE 1: NOTE 2: NOTE 3 Alternate 1 Section II: Monitoring and Security Related Services - Monthly Rate for Monitoring Services of Various Types of Security Related Systems - Alternate 2 Section II: Monitoring and Security Related Services - Monthly Rate for Monitoring Services of Various Types of Security Related Systems - Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 70 of 83 Alternate 3 Section II: Monitoring and Security Related Services - Monthly Rate for Monitoring Services of Various Types of Security Related Systems - Alternate 4 Section II: Monitoring and Security Related Services - Monthly Rate for Monitoring Services of Various Types of Security Related Systems - Alternate 5 Section II: Monitoring and Security Related Services - Monthly Rate for Monitoring Services of Various Types of Security Related Systems - Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 71 of 83 11 Section II: Monitoring and Security Related Services - Monthly Rate for Other Types of Security Related Services - No Bid NOTE 1: NOTE 2: NOTE 3 12 Section III: Installation and Repair Service-Hourly Labor Rate for Installation/Repair Service of Fire and Security Equipment and Products - not to exceed Alternate 1 Section III: Installation and Repair Service-Hourly Labor Rate for Installation/Repair Service of Fire and Security Equipment and Products - not to exceed Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 72 of 83 13 ITEMS -Access Control Security System These items will not be individually awarded 14 ITEMS -Fire Control Security System: These items will not be individually awarded 15 ITEMS -Intrusion Detection and Control System: These items will not be individually awarded Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 73 of 83 16 ITEMS -CCTV and Surveillance System: These items will not be individually awarded Response Total: Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 74 of 83 Exhibit B Page 75 of 83 Exhibit B Page 76 of 83 October 4, 2022 Sent via email to: bborders@entechsales.com Nick Kollasch Entech Sales and Service, LLC 3404 Garden Brook Drive Dallas TX 75234 Re: Fire and Security Systems and Monitoring Services BuyBoard Contract 654-21 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under Fire and Security Systems and Monitoring Services, Contract 654-21 effective December 1, 2021 through November 30, 2022, with two possible one-year renewals. At this time, the BuyBoard is renewing your contract through November 30, 2023. All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at melonie.perry@tasb.org prior to the start of the renewal term. Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually or they may not be offered a contract renewal. If you have questions or comments concerning this renewal, please contact me as soon as possible at melonie.perry@tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, Melonie Perry Contract Administrator 1st renewal v.02.13.2020 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 77 of 83 Sent via email to: bborders@entechsales.com September , 2023 Nick Kollasch Entech Sales and Service, LLC 3404 Garden Brook Drive Dallas, TX 75234 Re: Fire and Security Systems and Monitoring Services BuyBoard Contract 654-21 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under Fire and Security Systems and Monitoring Services, Contract 654-21, for which the current term is set to expire November 30, 2023. At this time, the BuyBoard is renewing your contract through November 30, 2024. This will be the final renewal of this contract. All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at contractadmin@buyboard.com prior to the start of the renewal term. If you have questions or comments concerning this renewal, please contact me as soon as possible at contractadmin@buyboard.com. We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, Jim Tulberg Contract Administrator final renewal v.02.13.2020 Exhibit B Cooperative Agency Contract Exhibit B City of Fort Worth & Entech Sales & Service, LLC Page 78 of 83 Exhibit C Page 79 of 83 Network Access Agreement Exhibit D City of Fort Worth & Entech Sales & Service, LLC EXHIBIT D NETWORK ACCESS AGREEMENT 1. 2. 3. 4. 4.1. 4.2. 4.3. 5. 5.1. Page 80 of 83 Network Access Agreement Exhibit D City of Fort Worth & Entech Sales & Service, LLC 5.1.1. 5.1.2. 5.1.3. 5.1.4. 5.1.5. 5.1.6. 5.1.7. 5.1.8. 6. 7. (signature page follows) Page 81 of 83 Page 8 of 83 EXHIBIT E VERIFICATION QF STGNATURE AUTHORITY Entech Sales & Service, LLC 3404 Garden Brook Drive Dallas, TX 75234-2496 Execution of this 5ignature Verification Form {"Form") hereby certifies that the following individlaal� �nrl/nr pnsitions have the authority to leg�lly bind the Vendor and to caccutc any agreement, amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution, ordinance ar other authorization of Company. The City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreen�ent or aiiieuclrrlenl with Vendor. Vendar will submit an updated �'orm within ten (10) business days if there are any changes to the signatory authority. The City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by the Vendor. Name: Robin Mattes Position: Vice President S ignature 2. Name: Jeremy Doss Position: CFO Signature Name: Bob Post Position: Vice President Signature Name: Scott Rankert i�,natti:-e of President / CEO Other Title: Vice President Date: _ ��s��' 7 _ � Verification of Signature Authoxity — Exhibit E City of Fort Worth & Entech Sales & Service, LLC Page 83 of 83 Routing and Transmittal Slip Water Department DOCUMENT TITLE: Cooperative Purchase Agreement with Entech Sales & Services via BuyBoard Contract 654-21 to provide an upgrade/replacement of the existing Public Address System Servers M&C: CPN: CSO: TBD DOC #: TO: Initials Jason Lyssy – Signer Rick Lisenbee – Approver Vendor: Scott Rankert, Vice President scott.rankert@entechsales.com Shane Zondor – Approver Jan Hale – Approver Christopher Harder – Signer Taylor Paris – Signer Fernando Costa – Signer Ron Gonzales – Approver Jannette Goodall – Signer Allison Tidwell – Form Filler Tim Shidal – Acceptor Needs to be notarized: YES × NO Action Required: As Requested For Your Information × Signature/Routing and/or Recording Comment File FOR CMO USE ONLY: Routing to CSO x YES NO EXPLANATION Attached is a Cooperative Purchase Agreement with Entech Sales & Services via BuyBoard Contract 654-21 to provide an upgrade/replacement of the existing Public Address System Servers. The spending authority will not exceed $68,795.00. Please approve/sign the renewal letter via Adobe Sign. If you have any questions or concerns, please contact me or call Jason Lyssy at (817) 392-2476. Tim Shidal Sr. IT Business Planner, Water IT Fort Worth Water Department 200 Texas Street Fort Worth, Texas 76102 (817) 392-2515 tim.shidal@fortworthtexas.gov