HomeMy WebLinkAboutContract 61675-A1CSC No. 61675-Al
AMENDMENT No.1
TO CITY SECRETARY CONTRACT No. 61675
WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc., (ENGINEER)
made and entered into City Secretary Contract No. 61675, (the CONTRACT)
which was administratively authorized on the 11th day of July, 2024, in
the amount of $73,650.00; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Citywide Wastewater Collection System Flow Monitoring Maintenance
Contract -FY 2024; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $0.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $73,650.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023
Page 1 of 2
Citywide WW Collection System Flow Monitoring Maintenance - FY2024
for
Engineering
Infi-astructurefor
Tomorrow
September 25, 2024
John Kasavich, P.E.
Engineering Manager
City of Fort Worth Water Department
200 Texas Street
Fort Worth, Texas
www.r�n.com
Subject: Amendment No. 1 Request for General Professional Services for Fort Worth Citywide
Collection System Flow Monitoring Maintenance Contract — FY2024 (City Secretary
No. 61675)
Mr. Kasavich:
Please find attached our proposed Amendment No. 1 to the existing Citywide Wastewater Collection
System Temporary Flow Metering Project Agreement, City Secretary Contract No. 61675, dated July 11,
2024.
Amendment No. 1 is seelcing to reallocate 26 252.50 of unused funds to better support the FWWD
Staff for this important multi-year City-wide Flow Monitoring Program this fiscal year. New billing items
have been added to support unforeseen tasl<s that have arisen during the project. This letter provides
justification for this request and briefly summarizes the scope of work anticipated to be performed. The
supporting revised LOE spreadsheet reflecting Add/Deduct Costs is attached for your review.
FY 2024 Program Year
In July 2024 RJN took over the field maintenance, data processing, and data hosting of the City's fifteen
(15) current noncontact flow monitors.
Through the execution of Amendment No. 1, RJN will be able to send off the flow monitors that are non-
operational for repair. The primary scope of worlc for this project deliverable is noted below:
New Pav Items
Flow Meter Removals: RJN will uninstall the five (5) flow meters that are not currently operational. This
includes the removal and cleaning of all equipment.
Equipment Shipping: RJN will package and ship the non-operational equipment to McCrometer for
servicing. It is estimated that the cost of shipping will be $500.
McCrometerRA: The cost of McCrometer to diagnose the issue with the non-operational equipment.
Any additional cost associated with mal<ing the five (5) metering equipment operational is not included
in this Amendment request and will be presented to the City in the event it becomes necessary to fund
through other means.
6701 Brentwood Stair Rd, Suite 100W • Fort Worth, Texas 76112 • 817.451.3500
Citywide Flow Monitoring Maintenance Program Discussion Effort Restitution
RJN has met with the City on numerous occasions to discuss the future of the City's Flow Monitoring
Program. These meetings have centered on discussions of whether the City has the desire and capacity to
tal<e the maintenance and data hosting in-house while also continuing parallel talks about how to
structure a new contract to engage with outside parties. This includes workshops with multiple city
departments on July 2"d, August 25th along with various other conference calls with City staff.
Contract Item
Original Contract Amount
Amendment No. 1
Amended Contract Value
Fee
$ 73,650.00
$ 0.00
$ 73,650.00
We appreciate the opportunity to continue working with the City of Fort Worth on this important
project. Please feel free to contact Tristan Nickel or Chris Brooks at 817-451-3500 if you would like to
discuss this proposal or have any questions.
Sincerely,
'�'�"„�;,�,,� I�,;�V��
Tristan Nicl<el, EP, AWAM
Engineering Manager
��
Chris Brool<s, PE
Principal Project Manager
■■ Flow Monitoring Support Services, City of Fort Worth � Page 2
Pay Item Contract Quantity Contract Fee Quantity Increase/(Decrease) Revised Fee
Pay Item 1: Meter Site Maintenance, as Required
IncludingScheduled Calibrations (bi-weeklyforthe
first 60 days and then quarterly thereafter) � Monthly
Servicing Fee [monthly fee per meter, assumed up to
15 NON-CONTACT (select meter type provided) meters 60 $ 59,400.00 (21) $ 38,610.00
deployed during a 4 month period (June to September
2024] (15 units at$990 pereach permonth per
contract period (4 Mos.))
Pay Item BA#1: Additional Data Management,
Analysis and Reporting- Monthly Data Management,
Analysis, and Reporting Fee (monthly fee per meter, up
to 20 meters deployed during a 12 month period) as 60 $ 14,250.00 (23) $ 8,787.50
noted in Section 30.0 "Scope of Work". This is an
ADD/DEDUCT item. (15 units at$237.50 pereach per
month per contract period (4 Mos.))
New Pay I tems
Pay Item 2: Flow Meter Removal, includes cleanup of
meter and sensors. (5 units at$600pereach) -- -- 5
$ 3,000.00
Pay Item 3: Shipping Costs to ship non-operational
equipment to McCrometer for evaluation. (Shipping -- -- 1
Costs estimated at $500) $ 500.00
Pay Item 4: McCrometer RA, the cost incured from
McCrometer for them to diagnose equipment issues. -- -- 5
($2,174 per unit for 5 units) $ 10,870.00
Pay Item 5: Citywide Flow Monitoring Maintenance
Program Discussion Effort Restitution -- -- 1
$ 11,882.50
Totals $ 73,650.00 $ 73,650.00