HomeMy WebLinkAboutContract 56080-CO1J
PROJECT NAME:
CONTRACT:
CFA#
CITY PROJECT II
CITY SECRETARY CONTRACT/I
Water Project Funding II
Sewer Project Funding II
X#
FILE#
INSPECTOR:
PROJECT MANAGER:
ORIGINAL CONTRACT
EXTRAS TO DATE
CREDITS TO DATE
CONTRACT TO DATE
AMOUNT OF PROP. CHANGE ORDER
REVISED CONTRACT AMOUNT
TOTAL REVISED CONTRACT
AMOUNT PER UNIT
REVISED COST SHARE
TOTAL REVISED CONTRACT
Revised: 12-17-2018
CSC No. 56080-COl
DEVELOPER-AWARDED-PROJECT CHANGE ORDER
Oak Grove Road Improvements CHANGE
ORDER No:
CFA18-0187 I CITY PARTICIPATION:! YES
101902
56080
56008-0600430-101902-001580
56008-0700430-101902-001380
X-26535
K-2675
Russel Rogers
Khal Jaafrai
WATER
Developer
Cost CltvCost
$37,622.00 $8.00
$0.00 $0.00
$0.00 $0.00
$37,622.00 $0.00
$0.00 $0.00
$37,622.00 $0.00
$37,622.00
Dev. Cost:
Phone No:
Phone No:
SEWER
Developer
Cost Cltv Cost
$113,900.00 $0.00
$0.00 $0.00
$0.00 $0.00
$113,900.00 $8-00
$0.00 $0.00
$113,900.00 $0.00
$113,900.00
$2,045,344.85
214 980 2068
827 393 7873
CONTRACT UNIT'
DRAINAGE
Developer
1
PAVING" STREET LIGHTS
Developer
Cost Cltv Cost Developer Cost Cltv Cost Cost Cltv Cost
$105,737.60 $665,122.40 $1,503,424.75 $1 291,387.25 $77,250.00 $114 700.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$105,737.60 $655,122.40 $1,503,424.75 $1,291,387.25 $77,250.00 $114,700.00
$0.00 $0.00 $207,410.50 $230 226.00 $0.00 $0.00
$105,737.60 $555122.40 $1,710,835.25 $1,521,613.25 $77,250.00 $114,700.00
$660,860.00 $3,232,448.50 $191,950.00
City Cost: $2,191,435.65
$4,236,780.50
CONTRACT
DAYS
275
275
0
275
Page 1
You are directed to make the following changes in the contract documents:
UNIT IV· Private Pavino lmorovements
CITY BID ITEM
PAY ITEM# # QUANTITY UNIT ITEM DESCRIPTION CFW Unit Price UNIT PRICE Develooer Cost Citv Cost
24 321313 (8133 .00) SY 9" Concrete pavement $58.00 ($471 ,714.00)
25 321313 (178.00) SY 7" Concete pavement $50.00 (S8,900.00)
28 3213 20 (1 6955) SF 4" Concrete Sidewalk $5.50 ($93,25 2.50)
29 3211 29 (8597) SF 8" Lime Treatment $4.00 ($34,388.00)
30 31 11 29 (206.0) TN Commercial Lime Slurry $1 9 0.00 (S39 ,1 40.00)
31 32 9119 (1 273 ) CY Top Soil 6" $24.00 ($30,55 2.00)
24 321313 8133 SY 9" Concrete Pavement $78.00 $634,374.00
25 321313 178 SY 7" Concrete Pavement $68.00 $1 2,1 04.00
28 3213 20 15662 SF 4" Concrete Sidewalk $7.00 $1 09,634.00
29 3211 29 85 97 SF 8" Lime Treatment $5.00 $42,985.00
30 3211 29 206 TN Commercial Lime Slurry $245 .00 $50,470.00
31 32 9119 11 93.00 CY Top Soil 6" $30.00 $35,79 0.00
Sub TOTAL UNIT IV: Private Pavement Im rovements 207 410.50 $0.00
UNIT v· Public Pavlna lmorovements
CITY BID ITEM
PAY ITEM# # QUANTITY UNIT ITEM DESCRIPTION UNIT PRICE Developer Cost Cilv Cost
16 321313 (8564) SY 9" Concrete Pavement $62.00 (S53 0,968.00)
17 321313 (1 74) SY 7" Concrete Pavement $52.00 ($9 ,048.00)
20 3213 20 (1 9704) SF 4" Concrete Sidewalk $6.00 ($11 8,224.00)
21 3211 29 (9066) SY 8" Lime Treatment $4.50 ($40,797.00)
22 3211 29 (21 8.0) TN Commercial Lime Slurry $1 9 0.00 ($41 ,420.00)
23 32 9119 (867) CY Top Soil 6" $24.00 (S20.808.00)
16 32 1313 85 64 SY 9" Concrete Pavement $82.00 $702,248.00
17 321313 174 SY 7" Concrele Pavement $70.00 $1 2,1 80.00
20 3213 20 19704 SF 4" Concrete Sidewalk $7.50 $1 47,780.00
21 3211 29 9066 SY 8" Lime Trealmenl $5.50 $49 ,863.00
22 3211 29 21 8 TN Commercial Lime Slurry $245 .00 $53,41 0.00
23 32 9119 867 CY Too Soil 6" $30.00 $26,01 0.00
Sub TOTAL UNIT V: Public Pavement Improvements so.oo $230,226.00
REASONS FOR CHANGE ORDER: Change Order is in response to delay from Covid-19 and conflicts with Railroad permitting which has driven material cost to increase.
Revised: 12-17-2018
•As noted in the Community Facilities Agreement, the cost split between Developer and City does not match the unit bid price delineation between public
and private. All infrastructure is public infrastructure. Developer is responsible for a portion of the "public" pay items reflected in the unit bid prices.
••Paving items include Public Paving, Private Paving, and Railroad Right-of-Way Improvements as reflected in the Community Facilities Agreement.
TOTAL
($471,714.00)
(S8,900.00)
($93.25 2.50)
(S34.388.00)
($39 ,140.00)
(S3 0,55 2.00)
$634,374.00
$1 2,1 04.00
$1 09 ,634.00
$42,985.00
$50,470.00
$35,79 0.00
$207,410.50
TOTAL
($530,968.00)
($9,048.00)
(S11 8,224.00)
($40,797 .00)
($41,420.00)
(S20,808.00)
$702,248.00
$1 2,1 80.00
$1 47 ,780.00
$49 ,863.00
$53,41 0.00
$26,010.00
$230,226.00
Page 2
(Consulting Engineer) (Developer)
C4wtra-t:tm(I>; p,,t,f-,: By: _,_•·-�---�-·-·•_""-�_, __________ By: Jk,Ofitlllr-.<IW11 .... WHl::..ll!COf}
Name: _____ C�l=ayt=on�S�tr=o�lle�P�.E=·----Name: Rob Riner
(Contractor)
By:':?J'�
Name: Adam Burns
Title: P roject E ngineer Westwood Consulting Title: -�R�o=b'--R�i=n=er'--G�P=L=L=C _________ Title: Conatser Construction
APPROVAL RECOMMENDED:
CFW -TRIF Office J.!f:.1f!L+ By: a....H';ft>}T.IIIMDt..ll(IIII
APPROVED:
CFW -Assistant City Manager
Pr-«4 .8,�g
Name: ---�J�e�n=n�ife�r�R�o�b�e�rt=s_P �·=E�. ____ Name: Dana Bu rghdoff
Title: Assistant Director , Development Services Title: Assistant City Manager
RECOMMENDED:
CFW -•contract Compliance Manager ATTEST
Khat Taafari e £ r="�
Name: ----�K�h"'a'"'I J,_,a"'a"'fa�r-'-i Pc..·c:E�·-----Jannette S. Goodall
City Secretary
Title: ____ P_r_o_fe_s_s _io_n _al_E_n�g�in_e_e_r ___ _
M&C Number: ------"2""4---'0-"8"'-04"-----
M&C Date Approved: ----'9"-/"'17c.c./2=-0;.:2:..;4 __ _
Revised: 12-17-2018
APPROVED AS TO FORM AND LEGALITY:
CFW -Assistant City Attorney
By:
Name: Rich rad McCracken
Title: Senior Assitant City Attorney
• Contract Compliance Manager (Project Manager):
By signing I acknow ledge tha t I am the person responsible
for the monitoring and administration of this contract, include
ensuring a ll performa nce and reporting requirements.
( There a re NO City Funds a ssociated with thi s Contract
+I There are City Funds associated with this Contra ct
P a ge 3
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
� -
DATE
CODE:
9/17/2024 REFERENCE
NO..
C TYPE:
**M&C 24- LOG NAME
0804
Page 1 of 3
Official site of the City of Fort Worth, Texas
FORT��'URTH
---�*'"�,r--
06060AK GROVE RD N
OF JOEL EAST CHANGE
ORDER 1
PUBLIC
CONSENT HEARING: NO
SUBJECT: (CD 8) Authorize Execution of Change Order No. 1 to City Secretary Contract No.
56080, a Community Facilities Agreement with City Participation with Rob Riner
Companies GP, LLC, Increasing Developer Participation by $207,410.50 and Increasing
City Participation by $230,226.00 for the Oak Grove Road North of Joel East Road Project
and Adopt Appropriation Ordinances
� --
RECOMMENDATION:
It is recommended that the City Council:
- -- �
- _ - - - __
Authorize execution of Change Order No.i to City Secretary Contract No. 56080, a
Community Facilities Agreement with City Participation with Rob Riner Companies GP, LLC,
increasing developer participation by $207,410.50 and increasing City participation by
$230,226.00 for the Oak Grove Road North of Joel East Road project for a revised contract
amount $4,236,780.50 (City Project No. 101902);
Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Transportation Impact Fee Capital Fund in the amount of $230,226.00 from available
funds within the Revenue - Service Area X- Transportation Impact Fees project (City Project
No. UN9926) for the purpose of funding the Oak Grove Road North of Joel East Road project
(City Project No. 101902); and
Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Government Community Facilities Agreement Fund in the amount of $100,000.00 from
available funds within the Unspecified-All Funds project (City Project No. UNSPEC) for the
purpose of funding the Oak Grove Road North of Joel East Road project (City Project No.
101902).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of
Change Order No. 1 to City Secretary Contract No. 56080, a Community Facilities Agreement (CFA)
with City Participation with Rob Riner Companies GP, LLC, for increased costs due to
significant delays caused by utility relocations, and to appropriate available funds to cover increased
inspection costs on an interim basis.
On April 17, 2018, (M&C) (28660), the City Council authorized the execution of a Community Facilities
Agreement with Rob Riner Companies GP, LLC, with City participation and appropriated funds for the
propject. The CFA was executed on July 23, 2021.
On September 27, 2022, (M&C) (22-0732), the City Council authorized execution of a Roadway and
Crossing Rehabilitation Agreement with the Fort Worth & Western Railroad and appropriated funds for
the Agreement.
The following table summarizes previous contract action and change orders:
M&C I Developer's City's Cost Total Cost Number I Date
Cost
I I$1,837,934.35I $1,961,209.65I $3,799,144.00I M&C - 28660 I 4/17/2018 I
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M&C Review
Initial
Contract
56080
Change $207,410
Order 1
Contract $2,045,344
Total
$230,226
$2,191
$437,636
$4,236,780.5
This M&C
Page 2 of 3
Funding for the increased City participation is available in the Transportation Impact Fee Capital within
the Revenue - Service Area X- Transportation Impact Fees project (City Project No. UN9926). The
attached appropriation ordinance adjusts appropriations in the Government Community Facilities
Agreement Fund - adding $100,000.00 to this project and reducing the Unspecified project by the
same amount to provide interim funding for certain developer costs associated with Oak Grove Rd
North (N) of Joel East Road project.
This funding aims to cover inspection services expenses and ensure that the project does not face a
shortage of funds. Inspections costs have increased, and the estimated fees previously paid by the
developer are not enough to cover the increased costs. The appropriation ordinance is a temporary
measure to provide interim funding for inspection costs until the project is complete. The developer is
contractually obligated to pay these costs to the City once the project is completed and closed out.
Funding for the Oak Grove Road North of Joel East Road project is depicted below:
Fund Existing Additional Project Total
Appropriations Appropriations
Transportation Impact $2,100,000.00 $230,226.00 $2,330,226.00
Fee Cap — Fund
30108
Developer Contribution $257,881.90 $0.00 $257,881.90
— Fund 30104
CFA Developer— Fund $103,394.00 $0.00 $103,394.00
30114
Govt Community $0.00 $100,000.00 $100,000.00
Facilities Agmt - Fund
30111
Project Total $2,461,275.90 $330,226.00 $2,791,501.90
Funding is budgeted in the Govt Community Facilities Agmt and Transporatation Impact Fee Cap
Funds for the purpose of funding the CFA-Oak Grove Rd N of Joel East project.
DVIN does not set a Business Equity goal for developer portions of Community Facilities Agreements
on Change Orders and/or Amendments.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified-All Funds project
within the Govt Community Facilities Agmt Fund and in the REVENUE- SA X- Transp Imp Fees
project within the Transportation Impact Fee Cap Fund and upon approval of the above
recommendations and adoption of the attached appropriation ordinances, funds will be available in
the Govt Community Facilities Agmt Fund and in the Transportation Impact Fee Cap Fund for the
CFA-Oak Grove Rd N of Joel Eas project. Prior to an expenditure being incurred the Development
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M&C Review Page 3 of 3
Services and Transportation and Public Works department have the responsibility of verifying the
availability of funds.
TO
��Fund Department Account Project Program Activity Budget Reference # Amount
ID � ID � Year � (Chartfield 2) ��
FROM
Fund Department Account Project Program Activity Budget
__ ID ID Year
Submitted for Citv Manaqer's Office by: Dana Burghdoff (8018)
Oriqinatinq Department Head: D.J. Harrell (8032)
Additional Information Contact:
eference # Amount
hartfield 21
ATTACHMENTS
06060AK GROVE RD N OF JOEL EAST CHANGE ORDER 1.docx (CFW Internal)
1295 Form.pdf (CFW Internal)
FID Table Revised 8.2.24.xlsx (CFW Internal)
GL0019-07 - Proiect Budqet Summary.pdf (CFW Internal)
ORD.APP 06060AK GROVE RD N OF JOEL EAST CHANGE ORDER 1 30108 A024(r2).docx (Public)
ORD.APP 06060AK GROVE RD N OF JOEL EAST CHANGE ORDER 1 30111 A024(r3)8-2-24.docx (Public)
http://apps.cfwnet.org/council�acicet/mc review.asp?ID=32510&cottncildate=9/17/2024 9/27/2024