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Home My WebLink AboutContract 50312-A6City of Fort Worth, Texas Lake Arlington Lift Station and Force Main Prof Services Agreement Amendment Template CPN 100995 Revision Date: 12/08/2023 Page 1 of 2 AMENDMENT No.6 TO CITY SECRETARY CONTRACT No. 50312 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 50312, (the CONTRACT) which was authorized M&C C-28566 on the 30th day of January, 2018,in the amount of $3,099,361.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No.1 in the amount of $229,755.00 authorized by M&C C-29067 on March 19th, 2019, Amendment No.2 in the amount of $366,004.00 authorized by M&C C-29178 on June 25th, 2019, Amendment No.3 in the amount of $211,344.00 authorized by M&C 20-0137 on March 3rd, 2020, Amendment No. 4 in the amount of $392,668.00 authorized by M&C 20-0460 on June 23rd, 2020 and Amendment No. 5 in the amount of $323,249.00 authorized by M&C 22-0290 on April 12th, 2022; and WHEREAS, the CONTRACT involves engineering services for the following project: Lake Arlington Lift Station and Force Main, CPN 100995; and WHEREAS, it has become necessary to execute Amendment No.6 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $1,511,941.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $6,134,322.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Lake Arlington Lift Station and Force Main Prof Services Agreement Amendment Template CPN 100995 Revision Date: 12/08/2023 Page 2 of 2 EXECUTED and EFFECTIVE as of the date subscribed by the City’s designated Assistant City Manager. APPROVED: City of Fort Worth ENGINEER Freese & Nichols, Inc. Fernando Costa Nicholas Lester, P.E Assistant City Manager Vice President DATE: _______________DATE: _________________ ATTEST: Jannette Goodall City Secretary APPROVAL RECOMMENDED: Christopher Harder, P. E. Director,Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. _______________________________ April Escamilla, P.E. Project Manager M&C No.#: ______24-0844______ APPROVED AS TO FORM AND LEGALITY: M&C Date: September 17, 2024 Douglas W. Black Form 1295: ___2024-1197260_ Sr. Assistant City Attorney August 2, 2024 Ms. April Rose Escamilla, P.E. Project Manager City of Fort Worth Water Department 311 West 10t" Street Fort Worth, TX 76102 Re: Amendment 6 for the Lake Arlington Lift Station and Force Main (City Project No. 100995) Dear Ms. Escamilla: Freese and Nichols, Inc. (FNI) is providing this proposal to amend the Engineering Design Services and Construction Services for the Lake Arlington Lift Station and Force Main (City Project Number 100995). The following fee includes the costs for permitting changes and updates, archeological survey and construction monitoring, work effort changes due to schedule delay, bank stabilization redesign, resident construction representation for the force main, and design and construction work for the M- 503 emergency repair. FNI records show that this proposal would serve as Contract Amendment No. 6. A summary of the additional costs is shown below: Item Task 1- Permitting Updates Task 2- Archeological Survey & Construction Monitoring Task 3- Work Changes Due to Delay, Expedited Project Effort and Rebid Task 4- Bank Stabilization Redesign Task 5- Full-Time Construction Resident Representation (RPR) Task 6- M-503 Emergency Repair Task 7- M-195 Emergency Repair Amendment No. 6 Total Fee $104,779 $79,770 $176,427 $47,338 $1,015,296 $39,900 $48,431 $1,511,941 Freese and Nichols, Inc. appreciates this opportunity and we would like to meet with you to discuss these additional services at your convenience. [FTW18195] T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment 6 Cover Letter - rev2.docx 801 Cherry Street, Suite Z800 + Fort Worth, Texas 76102 + 817-735-7300 + FAX 817-735-7491 CPN 100995 Amendment No. 6 Lake Arlington Force Main August 2, 2024 Page 2 of 2 Original Contract Amount Amendment No. 1 Amendment No. 2 Amendment No. 3 Amendment No. 4 Amendment No. 5 Amendment No. 6 Contract Amount to Date Sincerely, � �w l w � L�— Olivia Kerss, P.E. Project Manager Attachments Scope of Work Level of Effort Summary Spreadsheet $ 3,099,361 $ 229,755 $ 366,004 $ 211,344 $ 392,668 $ 323,249 $ 1,511,941 $ 6,134,322 FR�E�E � [FTW18195] T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment 6 Cover Letter - rev2.docx Lake Arlington Lift Station and Force Main CPN 100995 Amendment No. 6- Scope of Work Amendment No. 6 proposes to cover work for the expedited delivery of the Lake Arlington Force Main Parts 1 and 2, following a 2-year delay of work to accommodate easement acquisition. FNI was notified to proceed with completing the final design in February 2024. The project was first issued for bid and began advertising in March 2024. Contract documents will be reissued for bid June 2024 and opened July 2024. Work included in this amendment pertains to changes in City, State and Federal permitting and their respective work requirements, additional work due to schedule delays, providing resident project representation for construction, and emergency M-503 work. TASK 1— Permitting Updates a. USACE Nationwide Permit 58 Preconstruction Notification (PCN) This project was originally permitted under NWP 12 (now NWP 58) with no PCN submittal. At that time there were no threatened/endangered (T/E) species issues with the alignment. However, since that time the tricolored bat (TCB) and alligator snapping turtle (AST) have been proposed for listing, and each have potential habitat issues along the alignment. TCB habitat includes forested areas and AST habitats include aquatic features and terrestrial habitat near aquatic features. FNI will prepare and submit Nation Wide Permit 58 PCN. FNI will coordinate a pre-application meeting between the USACE and City to seek guidance from the regulatory division on requesting an emergency permit due to the interceptor failures. FNI will coordinate with the contractor and City to follow habitat guidance provided by the Fort Worth District until the species are officially listed. If they are listed, FNI will immediately report updated federal guidance to Contractor and City. b. City of Fort Worth Urban Forestry Permit FNI worked with the City of Fort Worth Urban Forestry department to gain clarification on the process to apply the Urban Forestry Permit requirements to the force main. Due to the delay in the overall project, trees have increased in size, gone into decline, and canopy coverage has changed. Additional work included: • Desktop review of updated aerial photographs to recalculate possible tree canopy coverage • Rework of mitigation fee worksheet • Additional site visits to verify significant trees • Multiple meetings with urban forestry department to clarify standards for applying the UFP to linear projects Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx Due to the limited application of the permit language to linear projects, FNI will provide a Certified Arborist to work with the Urban Forestry team and contractor to identify and verify significant trees and tree canopy limits for both the phase 1 and phase 2 permitting during construction. The Arborist will work with the contractor during construction to identify locations to implement tree protection and/or mitigation to complete the permit, determine replanting requirements and/or mitigation fees, and observe its requirements. Assumptions: • No more than one week of field investigation of existing conditions for both parts 1 and 2 • Up to two 8-hour site walks per phase per project (part 1 and part 2 are assumed to be separate projects) • Up to two 2-hour virtual meetings with the City and contractor per phase per project (part 1 and part 2 are assumed to be separate projects) • A replanting plan is an additional service Task 2— Archeological Survey & Construction Monitoring Amaterra performed expedited field survey including additional mechanized trenching and shovel testing efforts completed in March 2024. Field survey included investigation of additional locations based on updated THC-approved trenching guidelines, which are more stringent requirements than required during the original project timeframe. The Texas Historic Commission has provided conditional approval of the permit but is requiring construction monitoring to be performed by an archaeologist near two identified gravesites and cemeteries. FNI and Amaterra will prepare a new Texas Antiquities Permit Application for the proposed construction monitoring. The permit application form and scope of work will be submitted to the THC for approval and a permit number. Schedule will be coordinated to allow access to the construction site during the work in the areas identified by THC. The monitoring team will be present on site while the construction activities take place, looking for any disturbances to the natural soil within the construction area. Monitors will observe all excavation machines as they conduct their work. If human remains or funerary objects are discovered during the project, all ground-disturbing work at that location will be stopped and the City of Fort Worth and the THC will be notified immediately. Upon this notification, the City will request assistance in developing a work plan for the appropriate and respectful identification, analysis, and treatment of the human remains. After discovery, further exploratory investigations may be performed around the discovery site within the project limits to determine whether other burials are present nearby. The purpose of these investigations will be to determine whether the burial is an isolated occurrence or part of a larger group of burials associated with the nearby cemetery. After all the investigations within the project area have been performed and burials located, a Notice of an Abandoned Cemetery will be filed with the Tarrant County Clerk according to the provisions in the Texas Health and Safety Code. A supplemental request will then be submitted to develop a burial work plan, with input from the City and the THC. Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx A cultural resources survey report will be prepared that follows CTA/THC report guidelines and summarizes the historical background, previous investigations, site conditions, field methodology, monitoring results, conclusions, and recommendations. The next steps of investigation will be recommended based on the results of the monitoring. Site photographs and maps of all subsurface observations will be included in the report. The draft report will be submitted to FNI and the City for review and then to the THC. Once approved a final report will be submitted to close the permit. All project records will be submitted to the Texas Archaeological Research Laboratory (TARL) in Austin for curation. Assumptions: • The project is subject to Section 106 and the ACT. • The project area matches the description presented in the draft report for the Lake Arlington Force Main Pipeline Project, dated April 15, 2024. • Only two cemetery locations will be monitored. • Field monitoring will be completed in no more than 6 field days for the Field Director, and 2 field days for the Principal Director/Bioarchaeologist, including travel, pedestrian inspection, and shovel testing. • Work can be completed in no more than two round trips for the Field Director and one round trip for the Principal Investigator. • Right of entry at the time of field investigations with all access coordinated by others prior to initiating fieldwork. If escorts are required, they will be provided by others and will be available on a standard work-week schedule (Monday-Friday 8 AM — 5 PM). • No collection of any artifacts for curation. Any displaced remains/artifacts or materials • will be field recorded, then returned to their find location. • One round of review and revision for each deliverable. Task 3— Work Changes Due to Delay and Expedited Project Effort Due to the project delay from an assumed complete date of March 2022 and expedited restart in February 2024 and actual complete date of June 2024, additional effort and costs were incurred including: • PM reporting extension of 45 months with a force main design extension of 15 months. o March 2022 was the anticipated date for complete design per Amendment No 5 o July 2023 was the end of the scheduled reporting per Amendment No. S o Design was completed June 2024 o Construction is anticipated to take 30 months with award anticipated Aug 2024 and NTP Oct 2024 • FNI met with FW Water weekly to discuss and track outstanding items, address questions, and provide background on status items as requested. • Plans were modified to include up-to-date Fort Worth standards that had changed since the project was placed on hold. o The City requested the aerial crossing design be revised to extend the casing and piers to maintain aerial pipe beyond the northeastern horizontal bend at the lake crossing. Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx Elevating the horizontal bend and designing to resist forces within and elevated and cased alignment required significant coordination, calculations, and design approach changes with the design team and pipe manufacturers beyond what was anticipated. The engineering and coordination effort required above and beyond what effort was assumed for a buried horizontal bend is included in this amendment. • Specifications were modified to include up-to-date Fort Worth standards that had changed since the project was placed on hold. • Plans were Issued for Bid on March 21, 2024. FNI attended a prebid meeting, reviewing contractor qualifications, responded to contractor questions, and assisted the City in issuing addenda. • FNI Re-issued all plans and specifications for Bid on June 5, 2024 o All plans and specifications were revised to remove indicators of addenda issued during the first bid period and resealed for bid o FNI assisted in a second pre-bid conference, answering contractor questions, and issuing additional addenda. Additionally, the Lake Arlington lift station was constructed in 2020. Due to the delay in the force main project issuance for bid, the lift station could not be operationally tested. • FNI provided additional RPR for the lift station to work between the contractor and City and determine a closure and acceptance process for the lift station. FNI prepared multiple closeout scenarios for the lift station, considering testing, warranties, and ownership options and potential outcomes. This amendment includes a part-time lift station RPR effort extension of S months, from the original completion date of July 2022 to Dec 2022. • Once the construction of the force main is completed the lift station will need to be operationally testing. This amendment includes up to one week (40 hours) of Engineering and RPR assistance with operational testing for the lift station once the force main is substantially complete and connected to the system. Task 4— Bank Stabilization Redesign Due to continued erosion, the existing aerial crossings experienced additional exposure, which needed to be accounted for in a modified design. The limits of the bank protection were adjusted and accounted for the changes to the site. Additionally, the City requested that FNI design a culvert crossing along a newly constructed section of the pipeline where erosion was threatening the manhole and maintenance pad. FNI sized and provided sheets to construct the culvert crossing. Issue the following plan sheets: • SD-01: Bank Protection Overall Layout • SD-02: Bank Protection Plan and Profile • SD-03: Bank Protection Cross Sections • SD-04: Bank Protection Culvert Crossing • SD-05: Bank Protection Erosion Control Details • SD-06: Bank Protection Toe Protection Details Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx • SD-07: Bank Protection Headwall Detail • SD-08: Bank Protection Planting Details Issue the following specifications: • 04 4100.90 "Rock Material" • 31 35 19.90 "Biodegradable Erosion Control Matting" • 35 42 35.90 "Coir Wrapped Soil Lifts" • 35 43 60.90 "Rock Toe Protection" FNI will provide up to three 4-hour site visits, including travel, to observe construction, answer questions, and provide clarifications relating to the plans and specifications. Up to two sheet revisions are anticipated to respond to RFIs. Task 5— Full-Time Construction Resident Representation (RPR) For the construction phase of the Lake Arlington Force Main, Freese and Nichols (FNI) proposes to provide a full-time (defined as 10 hours per day (including travel time), 5 days per week) Resident Project Representative (RPR) on-site during the 30-month construction schedule to perform the following services: • RPR will act as the Owner/Engineer agent at the site and be supervised by the Engineer-of- Record (EOR). o FNI recognizes that the CITY may have INSPECTORS at the site during construction. RPR will coordinate with the CITY INSPECTORS daily. o RPR will coordinate with other on-going contracts the CITY may have related to the construction of the Force Main (i.e. gravity sewer and lift station startup). o FNI assumes that the CITY will contract directly with a construction material testing firm in these services. RPR will coordinate with the CONTRACTOR the CMT activities at the site. • Review contractor baseline schedule, schedule of values, and submittal schedule and consult with EOR concerning acceptability. • Attend the pre-construction meeting and regularly scheduled construction progress meetings and distribute meeting minutes to the Owner Project Team (OPT) consisting of the Owner, Contractor, and Engineer. Serve as liaison between the Contractor and EOR/Owner. • Confirm that shop drawings are submitted/approved before any work requiring shop drawing approval progresses. • Conduct on-site investigations of the Work in progress to determine if the Work is in general conformance with the Contract Documents (CD) o Report to the EOR any Work that the RPR believes does not comply with the CDs or any test reports that indicate materials do not meet the specified requirements o Verify that tests, equipment/system start-ups and training are conducted in the presence of appropriate personnel o Accompany visiting inspectors representing the Owner or other agencies having jurisdiction over the project and record the results of these inspections Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx • Assist the EOR when clarifications/interpretations of the CDs are needed and transmit to the Contractor any clarifications/interpretations. • Assist the EOR in the consideration and evaluation of Contractor initiated changes to the CDs and draft change orders, field orders or written amendments to be executed and made part of the CDs. • Furnish daily construction reports of the progress of the Work and upload these reports in the City of Fort Worth eBuilder system. • Report to Owner and EOR immediately the occurrence of any accidents at the site. • Review application for payment submitted by the contractor for compliance with the established procedure and forward with recommendations to the EOR for processing and signatures noting particularly the relationship of the payment request to the schedule of values, Work completed and materials/equipment at the site but not incorporated in the Work. • Before Substantial Completion, submit to the contractor a list of observed items requiring completion or correction. • Conduct, in the presence of the OPT, a final inspection and prepare a list of items noted that require correction. • Observe whether all items listed for correction are corrected and make recommendation to the EOR/Owner concerning final acceptance of the Work • Limitations of the RPR o Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items), unless authorized by Engineer. o Shall not exceed limitations of Engineer's authority as set forth in Agreement or the Contract Documents. o Shall not undertake any of the responsibilities of Contractor, Subcontractor, Suppliers, or Contractor's superintendent. o Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences, or procedures of construction unless such advice or directions are specifically required by the Contract Documents. o Shall not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the Work or any activities or operations of Client or Contractor. o Shall not accept shop drawing or sample submittals from anyone other than the Contractor. o Shall not participate in specialized field or laboratory tests or inspections conducted by others, except as specifically authorized by Engineer. Task 6— M-503 Emergency Repair Design of 1,060 linear feet of 54-inch sewer line near 7000 East Rosedale Street. The sewer line design will include a plan and profile of the sewer line emergency replacement, a site-specific erosion control plan, and applicable City standard details. A structural evaluation of temporary stabilization and development of the erosion control plan is also included. Assumptions • Up to six meetings with City staff and/or the emergency contractor Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx • Site survey will be completed under the City on-call contract. • Additional services not listed in the description ofTask 6 are not included. Deliverables • PDF of Sewer Design package Task 7— M-195 Emergency Repair Design of 600 linear feet of 24-inch sewer line across Southwest Loop 820 near Thelin Street. The sewer line design will include plan and profile of the 24" sewer line replacement and applicable City standard details. A geotechnical investigation as required for the tunnel design is also included. Project management includes internal and external communication, design direction, quality control, meetings with the CITY, coordination with TxDOT on the permitted roadway crossing, coordination with Haltom City on permitting requirements. General representation for construction support will include shop drawing reviews, site visits, reviews and responses of RFIs, a final punch list, and record drawings. Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. Assumptions • Up to two meetings with City staff. • 3 monthly Water Department progress reports and schedule updates will be prepared. • PDF copies of the design package will be delivered. • FNI will provide documentation and exhibits, the CITY will submit the TxDOT application. • Survey and preparation of easement documents will be completed by others • Review construction shop drawings (up to 6) • Attend construction site visits/meetings (up to 2) • Response to Contractor's Request for Information (up to 2) • Provide as-built drawings • Additional services not listed in the description of Task 7 are not included. Deliverables • Meeting summaries with action items • Monthly invoices and progress reports • TxDOT exhibit and draft application • PDF of Sewer Design package (preliminary and final) • Final Punch List • PDF copy of Record Drawings Lake Arlington Lift Station and Force Main Amendment No. 6 [FTW18195]T:\1.02 PM\Amendments\Amendment 6- Additional LAFM Effort - LAFM RPR\Amendment No 6 Scope of Work - revl.docx z m E � � "' Z w w ?� 9 0 � C � Q d � uai� Sa oro K �/1 m � � c � W p rn `o = w � j N � li J F C � C Q Y J �IIIIIIIIIIIIIIIIII�III : �IIIIIIII�IIIIIIIIIIII� �IIIIIIIIIIII1IIIIIIII� �IIII�IIIIIII1IIIII�II� �IIIIIIIIIIIII1IIIIIIIII �IIIIIIIIIIIIIIIIIIIIII� ��IIII�IIIIIIIIIIIIIIIII �IIIIIIIIIIIIIIIIIIIIIII . III�IIIIIIIIIIIIIIIIIIII � �III�IIIIIIIIIIIIIIIIIII � �� IIIIIIIIIIIIIIIIIIIIII �I IIIIIIIIIIIIIIIIIIIIII �� IIIIIIIIIIIIIIIIIIIIII �� IIIIIIIIIIIIIIIIIIIIII �� IIIIIIIIIIIIIIIIIIIIII �I IIIIIIIIIIIIIIIIIIIIII 111111111111111111111111 111111111111111111111111 z„ E��==�;a� „o�� E N k a �m_ LL E O =YR� oaa City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, September 17, 2024 REFERENCE NO.: M&C 24-0844 LOG NAME: 60LARFMP1AND2-BELTANDFNI SUBJECT: (CD 5 and City of Kennedale) Authorize Execution of a Contract with Belt Construction of Texas, LLC in the Amount of $59,657,497.33 for Lake Arlington Lift Station, Force Main, and Sanitary Sewer Mains Project. Authorize Execution of Amendment No. 6, in the Amount of $1,511,941.00, to an Engineering Agreement with Freese & Nichols, Inc. for the Lake Arlington Lift Station, Force Main and Sanitary Sewer Mains Project Parts 1 and 2. Provide for Project Costs for a Project Total in the Amount of $63,066,715.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a contract with Belt Construction of Texas, LLC in the amount of $59,657,497.33 for the Lake Arlington Lift Station, Force Main, and Sanitary Sewer Mains Project Parts 1 and 2; 2. Authorize execution of Amendment No. 6 to City Secretary Contract No. 50312, an Engineering Agreement with Freese & Nichols, Inc., in the amount of $1,511,941.00 for construction support services for the Lake Arlington Lift Station Force Main, and Sanitary Sewer Mains project for a revised contract amount of $6,134,322.00 (City Project No. 100995); 3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Lake Arlington Lift Station, Force Main, and Sanitary Sewer Mains project; and 4. Adopt the attached Appropriation Ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund by increasing appropriations in Lake Arlington Lift Station, Force Main, and Sanitary Sewer Mains project (City Project No. 100995) in the amount of $63,066,715.00 and decreasing appropriations in the W&S Commercial Paper project (City Project No. UCMLPR) by the same amount, to effect a portion of Water's contribution to the Fiscal Years 2024-2028 Capital Improvement Program. _ __ _ DISCUSSION: On January 30, 2018, Mayor and Council Communication (M&C) C-28566 authorized an engineering agreement with Freese and Nichols, Inc., (City Secretary Contract No. 50312) in the amount of $3,099,361.00 for the preparation of plans and specifications for the Lake Arlington Lift Station and Force Main project. The agreement was subsequently revised by Amendment No. 1 in the amount of $229,755.00 (M&C C-29067, March 19, 2019) that provided for the design of 1,000 linear foot aerial crossing of the force main across Lake Arlington and additional geotechnical investigations at 8 locations along the force main; Amendment No. 2 in the amount of $366,004.00 (M&C C-29178, June 25, 2019) that provided for the preparation of plans and specifications for additional tunneling design, archeological survey, additional survey along Quail Road, lead testing along lift station access road and design for erosion improvements on Village Creek Tributary near Salt Road; Amendment No. 3 in the amount of $211,344.00 (M&C 20-0137, March 3, 2020) that provided for preparation of additional temporary and permanent easement documents, urban forestry permit application, and additional subsurFace utility engineering (SUE) services, Amendment No. 4 in the amount of $392,668.00 (M&C 20-0460, June 32, 2020) that provided for resident project representation (RPR) and start up assistance on Lake Arlington Lift Station; and Amendment No. 5 in the amount of $329,249.00 (M&C 22-0290) April 12, 2022 that provided for additional easement acquisition assistance, plan redesigns, aerial crossing design and additional resident project representation support. Amendment No. 6 provides for construction management, resident project representative, and construction support services including shop drawings, submittal reviews, change order review, archeological monitoring tracking, and record drawings. Construction of the project was advertised for bid on June 06, 2024 and June 13, 2024 in the Fort Worth Star-Telegram. On July 18, 2024 the following bids were received: Bidder Part 1 Part 2 Total Bid Contract Time Belt 900 Construction of Texas, �35,986,607.33 $23,670,890.00 $59,657,497.33 Calendar LLC Days McKee Utility Contractors, �36,959,969.77 $22,689,137.50* $59,649,107.27 LLC S.J. Louis Construction of Texas, �40,895,831.09 $27,303,573.25 $68,199,404.34 LLC Mountain Cascade of $40,470,088.17 $33,209,454.00 $76,679,542.17 Texas, LLC *The bid submitted by McKee Utility Contractors, LLC for Part 2 has been determined to be non- responsive due to failure to submit the required M/WBE documentation within the required time period after bid submittal. The project was advertised in two parts with the City reserving the right to award contracts to the respective responsive low bidders of Parts 1 and 2 or to the responsive bidder of both parts combined. Staff recommends the award of the combined project to Belt Construction of Texas, LLC in the amount of $59,657,497.33. In addition to the contract cost, $1,356,717.00 is required for project management and inspection and $540,559.00 is provided for project contingency. This project will have no impact on the Water Department operating budget when complete. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. Under federal law, debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds. It is the practice of the Water Department to appropriate its Capital Improvement Program (CIP) plan throughout the Fiscal Year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program. Funding for Lake Arlington Lift Station and Force Main is depicted below: 60LARFMP1AND2-BELTANDFNI Capital Revised Project FY2024 CIP Budget Change Fund Name Appropriations Authority �Increase/Decrease) FY2024 Name Budget 56023- 100995- ------- -- -- -- — W&S Lake Commercial Arlington, $0.00 This M&C $63,066,715.00 $63,066,715.00 Paper Fund FM, LS and SS Funding is budgeted in the Commercial Paper Project within the W&S Commercial Paper Fund for the purpose of the Lake Arlington Lift Station and Force Main after the sale of Water and Sewer Bonds. Funding for the Lake Arlington Lift Station and Force Main project is depicted below: Fund Existing Additional project Total* Appropriations Appropriations W&S Capital Projects — Fund $34,608.40 $0.00 $34,608.40 56002 W&S Capital Project 2018- $9,629,958.00 $0.00 $9,629,958.00 Fund 56014 W&S Rev Bonds Series �11,064,526.00 $0.00 $11,064,526.00 2021 — Fund 56019 W&S Commercial Paper Fund $0.00 $63,066,715.00 $63,066,715.00 56023 Project Total $20,729,092.40 $63,066,715.00 $83,795,807.40 *Numbers rounded for presentation purposes. Business Equity: The Business Opportunity Division placed a�6 percent business equity goal on this solicitation/contract. Belt Construction of Texas, LLC, has agreed/committed to utilize 16.68 percent business equity subcontractor participation for the scope of work, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. Business Equity: Business Equity placed a 12.90 percent business equity goal on this project. Freese and Nichols, Inc., is committing to 3.63 percent MWBE participation, and Good Faith Effort (GFE) with supporting documentation was submitted, which is in accordance with the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. The project is located in COUNCIL DISTRICTS 5 and City of Kennedale. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds will be available in the Commercial Paper project within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the Lake Arlington FM, LS and SS project to support the above recommendations and execution of the construction contract and amendment to the engineering agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs).: TO �Fund Department ccoun Project Progra _ ID � ID FROM Fund Department Accoun Project Progra ID ID� Budget Reference # � moun Year (Chartfield 2) ___�_ Budget Reference # moun Year (Chartfield 2) � _, CERTIFICATIONS: Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Chris Harder (5020) Additional Information Contact: April Escamilla (8455) ATTACHMENTS 1. 60LARFMP1AND2-BELTANDFNI FID Table (WCF 08.06.24).xlsx (CFW Internal) 2. 60LARFMP1AND2-BELTANDFNI.docx (CFW Internal) 3. 60LARFMP1AND2-BELTANDFNI Map Revised (002),pdf (Public) 4. Commercial Paper Balance as of 08.06.24.xlsx (CFW Internal) 5. Compliance Memo -FNl.pdf (CFW Internal) 6. Compliance Memo-Belt.pdf (CFW Internal) 7. Form 1295-Belt.pdf (CFW Internal) 8. Form 1295-FNl.pdf (CFW Internal) 9.ORD.APP 60LARFMP1AND2-BELTANDFNI 56023 A024(r4).docx (Public) 10. PBS CPN 100995.pdf (CFW Internal) 11. Res.60LARFMP1AND2-BELTANDFNI V2.docx (Pub�ic) 12. SAM.gov search Belt Construction of Texas, LLC.pdf (CFW Internal) 13. 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