HomeMy WebLinkAboutContract 58750-R2CSC No. 58750-R2
CITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
September 20, 2024
Rush Truck Centers of Texas, LP
DBA Rush Truck Center
1480 NE Loop 820
Fort Worth, TX 76106
Re: Contract Renewal Notice
CSCO No. 58750
Renewal Term No. 2: December 1, 2024 to November 30, 2025
The above referenced Contract with the City of Fort Worth expires on November 30, 2024
(the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal
Sincerely,
Cory N. Lawson, MBA
Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817)392-8538
Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: o.!?f:t!{iff%vJfif!fffHcorJ
Nrune: Dana Burghdoff Title: Assistant City Manager
APPROVAL RECOMMENDED:
�1�-11� By: CJ
Nrune: Marilyn Marvin Title: Interim Property Management Director
ATTEST:
By: N rune: Jannette S. Goodall Title: City Secretary
Rush Truck Centers of Texas, L.P.
By: Chance Rosewell (Sep 20, 2024 09:38 CDT)
Nrune: Chance Rosewell Title: General Manager
Contract Renewal
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
Denise uarc;iq By: Denise Garcia (Sep 24, 202416:57 CDT)
Nrune: Denise Garcia Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: J#ika Williams {Sep 24, 2024 23:18 CDT)
Nrune: Jessika Williruns Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: 22-0908
M&C Approval: 11/8/2022
Form 1295 Certification No.: NIA
Page 2 of2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:11/8/2022 REFERENCE
NO.:
**M&C 22-
0908 LOG NAME:
21FY23 RUSH TRUCK
CENTERS OF TEXAS, L.P.
REPAIRS & SVS
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Sole Source Purchase Agreement with Rush Truck Centers of Texas,
L.P. for Original Equipment Manufacturer Peterbilt Truck Equipment Parts and Repairs in
an Amount Up to $350,000.00 Per Year with Four One-Year Renewal Options for the
Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize a sole source purchase agreement with Rush Truck
Centers of Texas, L.P. for original equipment manufacturer Peterbilt truck equipment parts and
repairs in an amount up to $350,000.00 per year with four one-year renewal options for the Property
Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance in
obtaining replacement parts and services to maintain City owned Peterbilt equipment. Rush Truck
Centers of Texas, L.P. is the authorized service facility for Peterbilt trucks maintenance, service
repairs and original equipment manufacturer (OEM) replacement parts. The City of Fort Worth has
crew trucks, dump trucks, tractors, parts and accessories manufactured by or for Peterbilt that range
in model year from 1975 to 2018. Peterbilt offers OEM parts needed to ensure optimal performance
from equipment during standard business hours and after hour field service calls.
Staff reviewed the prices and determined them to be fair and reasonable. No guarantee was made
that a specific amount of goods and services would be purchased. The City anticipates spending
approximately $350,000.00 during the first agreement period; which provides an adequate amount of
funds for repairs and service needed for city equipment.
Funding is budgeted in the Fleet Service Outside Repair & Maintenance account of the Property
Managment Department's Fleet & Equipment Service Fund.
DVIN: Property Management submitted a 252 Form approved by Assistant City Attorney - Taylor Paris
to waive the business equity goal requirement.
This procurement is exempted from the competitive bidding requirements as provided for under
Section 252.022(7) of the Texas Local Government Code because, Rush Truck Centers of Texas, L.P.
is the documented sole source original equipment manufacturer Peterbilt heavy equipment parts,
repairs and maintenance services for Rush Truck Centers of Texas, L.P.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire
one year from that date.
RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Page 1 of 2M&C Review
11/9/2022http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30461&councildate=11/8/202 2
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, in the Fleet & Equipment
Service Fund. Prior to any expenditure being incurred, the Property Management Department has the
responsibility to validate the availability of funds.
TO
FROM
Submitted for City Manager's Office by:Dana Burghdoff (8018)
Originating Department Head:Steve Cooke (5134)
Additional Information Contact:Lolita Brewer (6645)
ATTACHMENTS
1295 Rush Sole Source Letter.pdf (CFW Internal)
21FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS funds availability.pdf
(CFW Internal)
21FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS Updated FID.xlsx (CFW
Internal)
252_Waiver_RUSH_TRUCK_(Dept.)_Request_for_Waiver_of_Business_Equity_Goal_-2021.pdf
(CFW Internal)
Page 2 of 2M&C Review
11/9/2022http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30461&councildate=11/8/202 2