HomeMy WebLinkAboutContract 58386-R2Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 5, 2024
Lone Star Conversions
DBA Lone Star Auto Sound & Security
Mike Behrens
10128 N Crowley Rd, Ste. N
Crowley, TX 76036
Re: Contract Renewal Notice
CSCO No. 58386
Renewal Term No. 2: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
. Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Cory N. Lawson, MBA
Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817) 392-8538
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: InterimProperty Management Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika Williams
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C:N/A
M&C Approved:N/A
Form 1295 Certification No.:N/A
Lone Star Conversions
DBA Lone Star Auto Sound & Security
By:
Name: Mike Behrens
Title: Owner
City of Fort Worth, Texas
Mayor and Council Communication
DATE:Tuesday, September 27, 2022 REFERENCE NO.: **M&C 2 2-0748
LOG NAME: 13P22-0122 ADDITIONAL LT & HVY DUTY VEHICLES & EQP SVS LSJ PMD
SUBJECT:
(ALL) Authorize Non-Exclusive Purchase Agreements with BMW Motorcycles of North Dallas, Custom
Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck
Group and Siddons Martin Emergency Group, LLC., for Additional Light and Heavy Duty Vehicle and
Equipment Services for the Property Management Department for a Combined Annual Amount Up to
$1,974,288.00 for the Initial Term and Authorize Four One-Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW
Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star
Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for additional
light and heavy duty vehicle and equipment services for the Property Management Department for a
combined annual amount up to $1,974,288.00 for the initial term and authorize four one-year renewals for
the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance with
securing an annual agreement for additional light and heavy duty vehicles and equipment services.
Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the award of an annual
agreement; however there were not enough Vendors to provide services for the City's mixed fleet of light
and heavy duty vehicles, other motorized equipment. In order to procure additional services, Purchasing
staff issued ITB No. 22-0122. The ITB included detailed specifications describing the requirements for light
and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star-Telegram for six consecutive Wednesdays beginning April
27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores
are listed in the table below.
Best Value criteria:
(a) Contractor's qualification and experience;
(b) Extent to which the goods and services meet the City's needs;
Bidders Evaluation Criteria
a b c d Total
BMW Motorcycles of North Dallas.13.3 8 8.5 0 30
Custom Truck One Source, L.P.12.6 9.5 9 0 31
Frank's Wheel Aligning, Inc.13.3 9 8 0 30
Lone Star Auto Sound & Security 13.3 8.5 10 50 82
Premier Truck Group 13.3 9 8.5 0 31
Siddons Martin Emergency Group, LLC 12.6 9 10.5 0 32
9/27/2022http://apps.cfwnet.org/ecouncil/printmc.asp?id=30300&print=true&DocType=Print
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One Source,
L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons
Martin Emergency Group, LLC, presented the best value to the City and therefore, recommends that
Council authorize agreements with BMW Motorcycles of North Dallas, Custom Truck One Source,
L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons
Martin Emergency Group, LLC. Under these non-exclusive agreements, the department will order services
according to the lowest cost and availability. No guarantee was made that a specific amount of services
would be purchased. Staff certifies that the recommended vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property
Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year 2022 &
Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement awarded
from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be
made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and
does not require specific City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in
the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year
2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating Budget, as
appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being incurred, the Property
Management Department has the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
FROM
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
CERTIFICATIONS:
Submitted for City Manager's Office by:
Reginald Zeno (8517)
Dana Burghdoff (8018)
9/27/2022http://apps.cfwnet.org/ecouncil/printmc.asp?id=30300&print=true&DocType=Print
Originating Department Head:
Anthony Rousseau (8338)
Steve Cooke (5134)
Additional Information Contact:
Cynthia Garcia (8525)
LaKita Slack-Johnson (8314)
ATTACHMENTS
1.13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availability.pdf
(CFW Internal)
2.Approved Waiver Form-22-0122.pdf (CFW Internal)
3.Combined_FID_TABLE.xlsx (CFW Internal)
4.Form 1295 BMW.pdf (CFW Internal)
9/27/2022http://apps.cfwnet.org/ecouncil/printmc.asp?id=30300&print=true&DocType=Print