The URL can be used to link to this page

Home My WebLink AboutContract 62049CITY OF FORT WORTH PURCHASE AGREEMENT BASED UPON AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND MONTGOMERY COUNTY, MD. WHEREAS,Section 271.102 of the Texas Local Government Code allows Local Governments to pursue mutually beneficial and cooperative purchasing programs; and WHEREAS, pursuant to Chapter 791 of the Texas Government Code and/or Subchapter F, Chapter 271 of the Texas Local Government Code, the City of Fort Worth (“City”), a Texas home-rule municipality and Montgomery County, MD have entered into an Interlocal Cooperative Purchasing Agreement on August 12, 2024, which provides that when the one of the Local Government Entities enters into a contract with a Vendor for goods and services, the other Local Government is able to enter into a Purchase Agreement with the Vendor under the same terms and conditions offered to the Original Local Government Entity so long as the Vendor is agreeable (Copy Attached as Exhibit “A”); WHEREAS, Data Integrators, Inc (“Vendor”) responded to IFB #1110468 for Printing and Mailing Services for Tax Operations issued by Montgomery County, MD, agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained in the IFB (Copy attached as Exhibit “B”); NOW THEREFORE, City and Vendor each of which will individually be referred to as a “Party” and collectively as the “Parties” enter into this Purchase Agreement. The Parties agree that any references to Montgomery County, MD in Exhibit “B” shall be construed as the City of Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure to the City as if the contract in Exhibit “B” were originally executed between the City and Vendor. This shall specifically include any requirements imposed on Vendor by virtue of the Montgomery County, MD, IFB #1110468 for Printing and Mailing Services for Tax Operations, included in Exhibit “B.” The Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. Exhibit A – Interlocal Agreement between the City of Fort Worth and Montgomery County, MD; 2. Exhibit B – Contract between Montgomery County, MD and Vendor for IFB #1110468 for Printing and Mailing Services for Tax Operations; 3. Exhibit C – Vendor’s Quote, Pricing, Scope of Services or Purchase Order; and 4. Exhibit D – Conflict of Interest Questionnaire. ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 1 of 124 Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit “B” pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between the exhibits and this Agreement, then this Agreement shall control first, and then Exhibit “A” shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit “C” and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement for the initial term by City shall be in an amount up to One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager (“Effective Date”) and expires May 3, 2025 with no renewal options. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent documents and records of Vendor involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities subject to Vendor’s reasonable rules and regulations while at Vendor’s facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits, and all such audits shall be conducted on regular business days during Vendor’s regular business hours in a manner that will not unreasonably interfere with Vendor’s operations at its facilities. City’s auditors shall present proper credentials to the manager of Vendor’s facility at the time that they are admitted to such. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 2 of 124 To CITY: City of Fort Worth Valerie Washington, Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102-2661 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney’s Office at same address To VENDOR: Data Integrators, Inc Robert L. Denton, President 1190 International Parkway, Suite 109 Fredericksburg, Virginia, 22406 e-mail: bdenton@dataintegrators.com Phone: (540) 752-9740 Facsimile: N/A [SIGNATURES FOLLOW] ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 3 of 124 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: By: ___________________________ Name: Valerie Washington Title: Assistant City Manager Date: ___________________________ APPROVAL RECOMMENDED: By: ______________________________ Name: Brian Daugherty Title: Code Compliance Director ATTEST: By: ______________________________ Name: Jannette Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: David B. Carson Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Title: CONTRACT AUTHORIZATION: M&C: N/A VENDOR: Data Integrators, Inc By: Name: Robert L. Denton Title: President ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 4 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 5 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 6 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 7 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 8 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 9 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 10 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 11 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 12 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 13 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 14 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 15 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 16 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 17 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 18 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 19 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 20 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 21 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 22 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 23 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 24 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 25 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 26 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 27 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 28 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 29 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 30 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 31 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 32 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 33 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 34 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 35 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 36 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 37 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 38 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 39 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 40 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 41 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 42 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 43 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 44 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 45 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 46 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 47 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 48 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 49 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 50 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 51 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 52 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 53 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 54 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 55 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 56 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 57 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 58 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 59 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 60 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 61 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 62 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 63 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 64 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 65 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 66 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 67 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 68 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 69 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 70 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 71 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 72 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 73 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 74 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 75 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 76 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 77 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 78 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 79 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 80 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 81 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 82 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 83 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 84 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 85 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 86 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 87 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 88 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 89 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 90 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 91 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 92 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 93 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 94 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 95 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 96 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 97 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 98 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 99 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 100 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 101 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 102 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 103 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 104 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 105 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 106 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 107 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 108 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 109 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 110 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 111 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 112 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 113 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 114 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 115 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 116 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 117 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 118 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 119 of 124 August 22, 2024 Robert Denton Data Integrators, Inc 1190 International Parkway Suite 109 Fredericksburg, VA 22406 City of Fort Worth Purchasing Division Financial Management Services Department 100 Fort Worth Trail Fort Worth, Texas 76102 RE: Quote for Printing and Mailing Services Dear Maria: Below is the quote for the certified mail and non-certified mail. E-Certified Mail without postage Quantity 25,000 Unit Price $1.65 Total Price $41,250. Regular Mail without postage Quantity 75,000 Unit Price $1.50 Total Price $112,500. Each additional page .25 each Postage Cost Regular Mail: .73 each Postage Cost: Certified mail 9.64 each Postage rates current as August 22, 2024 The above costs include data processing, file processing and uploading data. ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 120 of 124 Phone: 540.752.9740 • Fax: 540.752.9796 • E-mail: bdenton@dataintegrators.com Please let me know if you have any questions. Sincerely, Robert L Denton President ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 121 of 124 CONFLICT OF INTEREST DISCLOSURE REQUIREMENT Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity (i.e. The CITY of Fort Worth) must disclose in the Questionnaire Form CIQ (“Questionnaire”) the person’s affiliation or business relationship that might cause a conflict of interest with the local governmental entity. Bylaw, the Questionnaire must be filed with the Fort Worth CITY Secretary no later than seven days after the date the person begins contract discussions or negotiations with the CITY, or submits an application or response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the CITY. Updated Questionnaires must be filed in conformance with Chapter 176. A copy of the Questionnaire Form CIQ is enclosed with the submittal documents. The form is also available at http://www.ethics.state.tx.us/forms/CIQ.pdf. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor. NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might have with the CITY, state Vendor name in the # 1, use N/A in each of the areas on the form. However, a signature is required in the #7 box in all cases. ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 122 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 123 of 124 ILA City of Fort Worth & Data Integrators-Montgomery County MD IFB #1110468 Page 124 of 124