HomeMy WebLinkAboutContract 55443-CO3 (3)PROJECT NAME:
CONTRACT:
CFA #
CITY PROJECT #
CITY SECRETARY CONTRACT #
FID #
FILE #
INSPECTOR:
PROJECT MANAGER:
DEVELOPER -AWARDED -PROJECT CHANGE ORDER
Oak Grove Road (From Enon Ave to Joel East Rd)
Water, Paving, Drainage, and Street Lighting
CFA21-0004
102802
CS-55443 & CS-55443-CA1
30114-0200431-102802-EO7685
X-26673, W-2796
CITY PARTICIPATION:1
Russell Rogers Phone No
Debbie J. Willhelm Phone No
WATER
Developer Cost
City Cost
ORIGINAL CONTRACT
$491,481.00
$0.00
EXTRAS TO DATE
CREDITS TO DATE
$77,042.04
CONTRACT TO DATE
$414,438.96
$0.00
AMOUNT OF PROP. CHANGE ORDER
$ 114,698.76
$0.00
REVISED CONTRACT AMOUNT
$529,137.72
$0.00
TOTAL REVISED CONTRACT AMOUNT PER
UNIT
$529,137.72
REVISED COST SHARE
Dev. Cost:
TOTAL REVISED CONTRACT
SEWER
Developer
Cost
City Cost
$0.00
$0.00
t
$0.00
$0.00
$0.00
' $0.00
$0.00
I $0.00
$0.00
$4,964,762.39
YES
(214)980-2068
(817)392-2481
CONTRACT UNIT
DRAINAGE
Developer Cost City Cost
$1,544,429.30 $0.00
$27,045.42
$1,571,474.72 $0.00
$ 25,092.50 $0.00
$1,596,567.22 $0.00
$1,596,567.22
City Cost:
$6,164,762.39
PAVI
Developer Cost
$2,088,156.49
$281,369.63
CHANGE
ORDER No:
3
Revised
NG
City Cost
$1,200,000.00
$15,196.20
$2,369,526.12 $1,215,196.20
$ 161,765.93 $ (15,196.20)
$2,531,292.05 $1,200,000.00
$3,731,292.05
CSC No. 55443-0O3
STRI
Developer
Cost
$281,392.25
$26,373.15
:ET LIGHTS
City Cost
$0.00
$307,765.40 $0.00
$ $0.00
$307,765.40 $0.00
$307,765.40
$1,200,000.00
CONTRACT
DAYS
170
145
315
129
444
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Change Order 03
Revised: 12-17-2018 Page 1
You are directed to make the following changes
in the contract documents:
PAY ITEM #
I CITY BID ITEM #
QUANTITY I
UNIT
ITEM DESCRIPTION I
UNIT PRICE
DEVELOPER
COST
CITY COST
UNIT I : WATER IMPROVEMENTS
3
3305.0102
3
EA
Cathodic Protection Test Station Adjustment
$ 1,700.00
$
5,100.00
$
6
3305.0108
2
EA
Miscellaneous Structure Adjustment
$ 3,400.00
$
6,800.00
$
10
3305.0114
1
EA
Manhole Adjustment, Major w/ cover
$ 5,000.00
$
5,000.00
$
NEW
9999.9999
1
LS
Water Material Escalaltion Cost
$ 26,104.64
$
26,104.64
$
NEW
9999.0004
1
EA
8" Waterline Lowering
$ 69,011.05
$
69,011.05
$
NEW
0170.0101
1
EA
Specified Remobilization for 8" WL Lowering
$ 2,683.07
$
2,683.07
$
UNIT I: WATER IMPROVEMENTS SUBTOTAL
$
114.698.76
$
UNIT III: DRAINAGE IMPROVEMENTS
NEW
3341.1402
10
LF
Box Culvert Adjustments for Existing RBC
$ 866.18
$
11,661.80
$
NEW
3349.1000
6
CY
�7x4
Headwall, Box Culvert Adjustment for Existing RBC
$ 1,295.57
$
7,773.42
$
NEW
9999.0003
16
LF
18" Arch Pipe & Inlet Tie-in
$ 541.08
$
8,657.28
$
UNIT III: DRAINAGE IMPROVEMENTS SUBTOTAL
$
25.092.50
$
-
UNIT IV: PAVING IMPROVEMENTS
10
0241.1300
316
LF
Remove Conc Curb & Gutter
$ 21.50
$
6,794.00
$
14
3123.0101
171
CY
Unclassified Excavation by Plan
$ 12.50
$
2,137.50
$
15
3124.0101
171
CY
Embankment by Plan
$ 6.15
$
1,051.65
$
16 (Back out City funds/Add to Dev for CO2)
3123.0103
CY
Borrow By Plan
$
8,652.76
$
(8,652.76)
18 (Back out City funds/Add to Dev for CO2)
3211.0111
SY
4" Flexible Base, Type A, GR-1
$
23,102.55
$
(23,102.55)
18
3211.0111
555
SY
4" Flexible Base, Type A, GR-1
$ 12.00
$
6,660.00
$
-
19 (Back out City funds/Add to Dev for CO2)
3211.0502
SY
8" Lime Treatment (54 LBS/SY)
$
(5,424.19)
$
5,424.19
20 (Back out City funds/Add to Dev for CO2)
3211.0400
TN
Hydrated Lime
$
(11,134.92)
$
11,134.92
21
3212.0302
213
SY
2" Asphalt Pvmt Type D
$ 36.18
$
7,706.34
$
-
22
3212.0505
213
SY
8" Asphalt Pvmt Type B
$ 93.11
$
19,832.43
$
23
3213.0105
9
SY
10" Conc Pvmt (4,000 PSI)
$ 70.00
$
630.00
$
24
3213.0403
-432
SF
8" Concrete Driveway
$ 7.00
$
(3,024.00)
$
25
3213.0301
3129
SF
4" Conc Sidewalk
$ 4.74
$
14,831.46
$
25
3213.0301
-828
SF
4" Conc Sidewalk
$ 4.74
$
(3,924.72)
$
26
3213.0311
828
SF
4" Conc Sidewalk, Adjacent to Curb
$ 7.10
$
5,878.80
$
28
3217.0010
420
LF
4" SLID Pvmt Marking HAS (W)
$ 0.89
$
373.80
$
30
3217.0201
276
LF
8" SLID Pvmt Marking HAS (W)
$ 2.00
$
552.00
$
35
3217.2102
4
EA
REFL Raised Marker TY 1-C
$ 4.00
$
16.00
$
43
3441.4110
2
EA
Furnish/install Alum Sign Ground Mount City Std.
$ 685.00
$
1,370.00
$
NEW
9999.0002
474.5
LF
Drill & Dowel New Turn Lane
$ 37.08
$
17,594.46
$
NEW
0241.1000
213
SY
Remove Conc Pvmt
$ 24.92
$
5,307.96
$
NEW
0170.0101
1
EA
Specified Remobilizatoin
$ 62,782.05
$
62,782.05
$
UNIT IV: PAVING IMPROVEMENTS SUBTOTAL
$
161,765.93
$
(15,196.20)
GRAND TOTAL
$
301,557.19 1
$
(15,196.20)
Asterisk (*) indicates New Pay Item
Change Order 03
Revised: 12-17-2018 Page 2
REASONS FOR CHANGE ORDER 1. Adjustments to driveways along the East side of Oak Grove, and addition of a turn lane. Changes correspond to Revision 04 as shown on Sheets C-53, 54, 55, 56, 60, & 64. Thirty
one additional working days required due to revision.
2. Additional cathodic protection test stations, miscellaneous structures, and manholes found in the field during demolition of existing asphalt roadway. Adjustments made to these
structures to match proposed roadway elevation. Additional working days required for these adjustments.
3. Adjustment to light pole locations due to newly installed overhead electric lines. Sidewalk bumpouts installed to allow for new light pole locations within parkway.
4. Adjustment to asphalt tie in at north end due to ongoing construction of Joel East & Oak Grove intersection. Additional striping and signage needed for new tie in at this intersection.
5. Lowering of existing 8" waterline found to be in conflict with Storm Line B just south of Enon Avenue.
6. Depth of inlets on laterals A-8 & B-2 not sufficient to allow for 24" pipe and full paving section. Lateral connection to inlet altered to arch pipe to avoid conflict with roadway pavement
section.
7. Connection to existing box culverts at north outfall found to be lower in field. Additional CIP box culvert required to tie into existing culverts. Headwall extended to match existing
flowline found in field. Additional concrete required to pour extended headwall. Additional working days required for this adjustment.
8. Remobilization required to complete the paving improvements. This Change Order No. 3 will be the final change order requested for close-out.
CITY FUNDS ARE INVOLVED ON THIS CONTRACT. DEVELOPER WILL BE RESPONSIBLE FOR $301,557.22 AND CITY WILL BE REFUNDED $15,196.20 FOR
THIS CHANGE ORDER.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Change Order 03
Revised: 12-17-2018 Page 3
RECOMMENDED:
Kimley-Horn and Associates, Inc.
By:
Name: Cody Brewer, PE
Title: Associate
APPROVAL RECOMMENDED:
CFW - Sponsoring Department
By: U
Name: Tyson W. Thompson
Title: Assistant Development Services Director
RECOMMENDED:
CFW - *Contract Compliance Manager
TJe66.z Q. Gt/.9,9�i�.
By: 6
Name: Debbie J. Willhelm
Title: Senior Professional Engineer
M&C Number: MC 24-0139
M&C Date Approved: 2/27/2024
Revised: 12-17-2018
APPROVED:
Carter park East Land, LLC,
By;
Name: Matt Colter
Title: Senior Managing Director
APPROVED:
CFW - Assistant City Manager
Dana Bu'r h
By; Dana Burghdoff (Oct ], 42139 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
APPROVED:
Texas Sterling Construction Co.
RicGisard F[esu7ersoro
Richard Henderson (Oct 4, 202409:51 CDT(
By:
Name: Richard Henderson
Title: North Texas Area Manager
APPROVED AS TO FORM AND LEGALITY:
CFW - Assistant City Attorney
By: .ke,o«,.z-.oa.57
Name: Richard McCracken
Title: Senior Assistant City Attorney
* Contract Compliance Manager (Project Manager):
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, include
ensuring all performance and reporting requirements.
There are NO City Funds associated with this Contract
IThere are City Funds associated with this Contract
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Change Order 03
Page 4
DEVELOPER -AWARDED -PROJECT CHANGE ORDER
PROJECT NAME:
Oak Grove Road (From Enon Ave to Joel East Rd)
CONTRACT:
CS-55443 & CS-55443-CA1
CFA #
CFA21-0004 I CITY PARTICIPATION]
CITY PROJECT #
102802
CITY SECRETARY CONTRACT #
CS-55443 & CS-55443-CA1
FID #
30114-0200431-102802-EO7685
FILE #
X-26673, W-2796
INSPECTOR: Russell Rogers Phone No:
PROJECT MANAGER: Debbie J. W illhelm Phone No:
ORIGINAL CONTRACT
EXTRAS TO DATE
CREDITS TO DATE
WATER
Developer I City Cost
Cost
$ 491,481.00 $
CONTRACT TO DATE
$ 491,481.00
$
AMOUNT OF PROP. CHANGE ORDER
$ (77,042.04)
$
REVISED CONTRACT AMOUNT
$ 414,438.96
$
TOTAL REVISED CONTRACT AMOUNT
$414,438.96
PER UNIT
REVISED COST SHARE
Dev. Cost:
TOTAL REVISED CONTRACT
SEWER
Developer City Cost
Cost
$0.00
$4,585,656.99
YES
214-980-2068
817-392-2481
CONTRACT UNIT
DRAINAGE
Developer City Cost
Cost
$ 1,544,429.30 $
$ 1,544,429.30 $
$ 27,045.42 $
$ 1,571,474.72 $
$1,571,474.72
City Cost:
$5,785,656.99
CHANGE
ORDER No: CSC NO. 55443-CO1
1
REVIEWED
By Debbie J. Willhelm at 5:21 pm, Jun 24, 2024
PAVING
Developer City Cost
Cost
$ 2,088,156.49 $ 1,200,000.00
$ 2,088,156.49 $ 1,2009000.00
$ 203,821.42 $ -
$ 2,291,977.91 $ 1,200,000.00
$3,491,977.91
$1,20
STREET LIGHTS CONTRACT
DAYS
$eve1281392.per 251 $City Cost 170
$ 281,392.25 $
$ 26,373.15 $
$ 307,765.40 $
$307,765.40
),000.00
170
145
315
Revised: 10-12-2011 Page 1
You are directed to make the followinq chanqes in the contract documents:
PAY ITEM # I
CITY BID ITEM
QUANTITY
I
UNIT
UNIT I: WATER IMPROVEMENTS
4
3305.0103
-2
EA
8
3305.0109
-416
LF
11
3305.0116
-2
CY
14
3311.0001
-0.5
TN
15
3311.0451
-31
LF
16
3311.0457
-14
LF
17
3311.0461
-385
LF
19
3312.0106
-1
EA
21
3312.0117
-1
EA
22
3312.3005
-2
EA
23
3312.4114
-1
EA
NEW
9999.9999
1
LS
UNIT III: DRAINAGE IMPROVEMENTS
NEW I
9999.9999
1
LS
UNIT IV: PAVING IMPROVEMENTS
NEW I
0170.0101
1
EA
NEW
9999.9999
1
LS
UNIT V: STREET LIGHTING IMPROVEMENTS
ITEM DESCRIPTION I
UNIT PRICE
I
DEVCEOLOPER I
CITY
ST
COST
Exploratory Excavation of Existing Utilities
$ 1,465.00
$ (2,930.00)
$
Trench Safety
$ 1.00
$ (416.00)
$
Concrete Encasement for Utility Pipes
$ 150.00
$ (300.00)
$
Ductile Iron Water Fittings w/Restraint
$ 2,500.00
$ (1,250.00)
$
12" DIP Water
$ 300.00
$ (9,300.00)
$
12" DIP Water, CLSM Backfill
$ 530.00
$ (7,420.00)
$
12" PVC Water Pipe
$ 140.00
$ (53,900.00)
$
Connection to Existinq 16" Water Main
$ 2,715.00
$ (2,715.00)
$
Connection to Existinq 4"-12" Water Main
$ 3,100.00
$ (3,100.00)
$
12" Gate Valve
$ 3,800.00
$ (7,600.00)
$
16"X12" Tappinq Sleeve & Valve
$ 6,800.00
S (6,800.00)
$
Water Material Escalation Cost
$ 18,688.96
$ 18,688.96
$
UNIT I: WATER IMPROVEMENTS SUBTOTAL
$ (77,042.04)
$
Storm Drain Material Escalation Cost
$ 27,045.42
$ 27,045.42
$
UNIT III: DRAINAGE IMPROVEMENTS SUBTOTAL
$ 27,045.42
$
Specified Remobilization $ 92,962.34 $ 92,962.34 $
Pavinq Material Escalation Cost $ 110,859.08 $ 110,859.08 $
UNIT IV: PAVING IMPROVEMENTS SUBTOTAL 1 $ 203,821.42 $
NEW I 9999.9999 1 I LS IStreet Liqhtinq Material Escalation Cost $ 26,373.15 $ 26,373.15 $ _
UNIT V: STREET LIGHTING IMPROVEMENTS SUBTOTAL $ 26,373.15 $
GRAND TOTAL $180,197.95 $0.00
REASONS FOR CHANGE ORDER 1. Waterlines B and C were removed from the scope and added to CPN 102807, X-26675. Changes correspond to Revision 01 as shown on Sheets C-07 & C-08 of the
construction plans. No change in the number of working days. This cost will be 100% Developer funded.
2. Substantial Completion date for Waterlines A & B are hereby removed from the Bid Form Section 00 4100 Item 4.1.
3. Realignment of Storm Drain Line B was required due to franchise utility conflicts. Changes correspond to Revision 02 as shown on Sheets C-36, 39, 41, 42, & 54. No
change in cost or number of working days.
4. Due to delays in franchise utility relocations, demobilization and remobilization were required. An additional 145 working days are requested for this change order. This
cost will be 100% Developer funded.
5. Due to delays in franchise utility relocations, cost of materials escalated at the beginning of 2022 per contract with suppliers. This cost will be 100% Developer funded.
CITY FUNDS ARE INVOLVED ON THIS CONTRACT, BUT DEVELOPER IS RESPONSIBLE FOR 100% OF THIS CHANGE ORDER COST. NO REIMBURSEMENT FROM
THE CITY WILL BE SOUGHT BY THE DEVELOPER.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Revised: 10-12-2011 Page 2
RECOMMENDED:
Kimleey-Horn and Associates, Inc.
41
By: CodyW—r (Apr 21, 202314:25 CDT)
Name: Cody Brewer, PE
Title: Associate
APPROVED:
Carter Park East Land, LLC
By:
Name: Matt Colter
Title: Senior Managing Director
APPROVAL RECOMMENDED: APPROVED:
(CFW - Sponsoring Department) (CFW - Assistant
/City Manager)
%y,tyuL .Lf+why %�611Q /3�dBUi
By: % By: aas �M1ew l r,,.: a cor
Name: Tammy Lewis Name: Dana Burghdoff
Title: Development Svc. Bus. Process Analyst I Title: Assistant Citv Manaoer
RECOMMENDED:
(CFW - "Contract Compliance Manager)
D.66u � W.F2G&x.
By:
Name: Debbie J. Willhelm
Title: Senior Professional Engineer
M&C Number: MC 23-0099
M&C Date Approved: 2/14/2023
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
APPROVED:
Texas Sterling Construction Co.
JustinJ.r ild(�3:18 CDT)
By:
Name: Justin Wild
Title: North Texas Area Manaaer
APPROVED AS TO FORM AND LEGALITY:
(CFW - Assistant City Attorney)
�M1aM A. n�Cra (May ,1Ut3 ]Lt1CDT) gy R
Name: Richard McCracken
Title: Senior Assistant City Attorney
* Contract Compliance Manager (Project Manager):
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, include
ensuring all performance and reporting requirements.
❑ There are NO City Funds associated with this Contract
There are City Funds associated with this Contract
Revised: 10-12-2011 Page 3
DEVELOPER -AWARDED -PROJECT CHANGE ORDER
(PROJECT NAME: Oak Grove Road (From Enon Ave to Joel East Rd)
ICONTRACT: CS-55443 & CS-55443-CA1
I CFA # CFA21-0004 I CITY PARTICIPATION:(
(CITY PROJECT# 102802
(CITY SECRETARY CONTRACT # CS-55443 & CS-55443-CA1
IFID # 30114-0200431-102802-EO7685
I FILE # X-26673, W-2796
INSPECTOR:
PROJECT MANAGER:
Russell Rogers Phone No
Debbie J. Willhelm Phone No
WATER
Developer
City Cost
Cost
(ORIGINAL CONTRACT
$ 491,481.00
$
EXTRAS TO DATE
(CREDITS TO DATE
$ 77,042.04
CONTRACT TO DATE
$ 414,438.96
$
IAMOUNT OF PROP. CHANGE ORDER
$
$
(REVISED CONTRACT AMOUNT
$ 414,438.96
$
TOTAL REVISED CONTRACT AMOUNT
$414,438.96
PER UNIT
REVISED COST SHARE
Dev. Cost:
TOTAL REVISED CONTRACT
SEWER
Developer
Cost City Cost
$0.00
$4,663,205.20
YES
214-980-2068
817-392-2481
CONTRACT UNIT
DRAINAGE
Developer
City Cost
Cost
$ 1,544,429.30 $
$ 27,045.42
$ 1,571,474.72 $
$ 1,571,474.72 $
$1,571,474.72
City Cost:
$5,878,401.40
CHANGE
ORDER No:
2
55443-0O2
REVIEWED
By Debbie J. Willhelm at 5:22 pm, Jun 24, 2024
PAVING
Developer
City Cost
Cost
$ 2,088,156.49 $ 1,200,000.00
$ 203,821.42
$ 2,291,977.91 $ 1,200,000.00
$ 77,548.21 $ 15,196.20
$ 2,369,526.12 $ 1,215,196.20
$3,584,722.32
STREET LIGHTS
Developer Cost City Cost
$ 281,392.25 $
$ 26,373.15
$ 307,765.40 $
$ 307,765.40 $
$307,765.40
$1,215,196.20
CONTRACT
DAYS
170
145
315
0
315
Revised: 10-12-2011 Page 1
You are directed to make the following changes in the contract documents
PAY ITEM #
I CITY BID ITEM I
QUANTITY I
UNIT
1UNIT IV: PAVING IMPROVEMENTS
1 16
3123.0103
1544.8
CY
18
3211.0111
5276
SY
19
3211.0502
-3303.3
SY
20
3211.0400
-179.5
TN
NEW
3211.xxxx
1
LS
ITEM DESCRIPTION
UNIT PRICE I DEVELOPER
E ELO ER I CITY
COST
Borrow By Plan
$ 15.35
$ 15,059.92
$ 8,652.76
4" Flexible Base, Type A, GR-1
$ 12.00
$ 40,209.45
$ 23,102.55
8" Lime Treatment (54 LBS/SY)
$ 4.50
$ (9,440.67)
$ (5,424.18)
Hydrated Lime
$ 170.00
S (19,380.08)
$ (11,134.92)
Paving Material Escalation Cost- CO2
$ 51,099.58
$ 51,099.58
$ -
UNIT IV: PAVING IMPROVEMENTS SUBTOTAL
$ 77,548.21
$ 15,196.20
GRAND TOTAL
$77,548.21
$15,196.20
REASONS FOR CHANGE ORDER 1. Adjustment to roadway profile due to conflict between lime subgrade and storm box culvert. Replaced lime treatement with flex base subgrade for sections where box
culvert was in conflict with subgrade. Changes correspond to Revision 03 as shown on Sheets C-18, 36, 53, 56, & 57 of the construction plans.
2. Due to delays in franchise utility relocations, cost of paving materials escalated at the beginning of 2022 per contract with suppliers. This cost will be
100% Developer funded.
3. No change in the number of working days for this change order.
CITY FUNDS ARE INVOLVED ON THIS CONTRACT. DEVELOPER WILL BE RESPONSIBLE FOR $77,555.04 AND CITY WILL BE RESPONSIBLE FOR $15,196.20 FOR
THIS CHANGE ORDER.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Revised: 10-12-2011 Page 2
RECOMMENDED:
KKiim`lle'y-Horn and Associates, Inc.
By: v
Name: Cody Brewer, PE
Title: Associate
APPROVED:
Carter Park East Land, LLC
By: / 4
Name: Matt Colter
Title: Senior Managing Director
APPROVAL RECOMMENDED: APPROVED:
(CFW - Sponsoring Department) (CFW - Assistant City Manager)
_ Dana 8urahc%�F
By. By:
o � --no : . _z� sC
Name: Tyson W. Thompson Name: Dana Burghdoff
Title: Assistant Development Services Director Title: Assistant City Manager
RECOMMENDED:
(CFW - "Contract Compliance Manager)
By:
Name: Debbie J. Willhelm
Title: Senior Professional Engineer
M&C Number: MC 23-0099
M&C Date Approved: 2/14/2023
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
APPROVED:
Texas Sterling Construction Co.
..0 final 30:25CDT)
By:
Name: Justin Wild
Title: North Texas Area Manager
APPROVED AS TO FORM AND LEGALITY:
(CFW - Assistant City Attorney)
By
Name: Richard McCracken
Title: Senior Assistant City Attorney
* Contract Compliance Manager (Project Manager):
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, include
ensuring all performance and reporting requirements.
There are NO City Funds associated with this Contract
There are City Funds associated with this Contract
Revised: 10-12-2011 Page 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0928
LOG NAME: 06OAK GROVE ROAD JOEL EAST TO ENON
SUBJECT
(CD 8) Authorize the Revision to the 2018 Bond Program Project Scope for Oak Grove Road Between Joel East Road and Everman Parkway
from Asphalt Pulverization and Overlay to Construction of a Concrete, Four -Lane Divided Roadway with Two -Way Turn Lane and Ten -Foot Shared
Paths and Authorize the Execution of a Community Facilities Agreement with Rob Riner Companies GP, LLC, with City Participation in
an Amount Not to Exceed $1,200,000.00 for Construction of Oak Grove Road from Joel East Road to Enon Road and $200,000.00 for
Preliminary Design of Oak Grove Road from Enon Road to Everman Parkway, Adopt Appropriation Ordinances, and Amend the FY2021-2025
Capital Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Revise the scope of the Oak Grove Road project as described in the 2018 Bond Program from an asphalt pulverization and overlay to
construction of a concrete, four -lane divided roadway with a two-way turn lane and two ten -foot shared paths, consistent with the City's
Master Thoroughfare Plan for Oak Grove Road from Joel East Road to Enon Road;
2. Authorize the execution of a community facilities agreement with Rob Riner Companies GP, LLC, with City participation in an amount not to
exceed $1,200,000.00 to construct Oak Grove Road from Joel East Road to Enon Road and City participation in an amount not to exceed
$200,000.00 for preliminary design of Oak Grove Road from Enon Road to Everman Parkway;
3. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program Fund by increasing appropriations in the
Community Facilities Agreement -Oak Grove Road South project, in the amount of $1,200,000.00 and decreasing appropriations in the
Street Construction/Reconstruction/Rehabilitation programmable project (City Project No. PB0001) by the same amount;
4. Adopt the attached appropriation ordinance adjusting receipts and appropriations in the Transportation Impact Fee Capital Fund by
increasing receipts and appropriations in the Community Facilities Agreement - Oak Grove Road South project (City Project No. 102802) in
the amount of $200,000.00 and by decreasing receipts in the REVENUE - Service Area X - Transportation Impact Fees project (City Project
No. UN9926) by the same amount; and
5. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
Oak Grove Road between Joel East Road and Everman Parkway was planned as a Technique 2 maintenance project to improvement the
pavement condition index for the road in the 2018 Bond Program. The project would pulverize the existing, two-lane, undivided asphalt road and
replace it with a new, two-lane, undivided asphalt road as part of the 2018 CIP Year 2, Contract 16 (City Project No. 101476). The project estimate
for Oak Grove Road as a Technique 2 project was $1,200,000.00.
Oak Grove Road is classified as a Commercial Connector with two -lanes in each direction, a two-way turn lane, and ten -foot shared paths on each
side of the street on the adopted 2016 Master Thoroughfare Plan (MTP) update. Additionally, Oak Grove Road from Joel East to Everman
Parkway is identified as project X-18 in the adopted 2018 Traffic Impact Fee Study.
In 2019, Rob Riner Companies GP, LLC, a developer, approached the Transportation and Public Works (TPW) and Development Services
departments for a partnership with the City to construct the full MTP roadway section from Joel East to Enon Road. These improvements will be an
extension of the concrete improvements of Oak Grove that have been constructed by the developer from Wichita to Joel East Road. The developer
requested the opportunity to utilize the bond funds previously allocated to the maintenance project to fund a portion of the full MTP street cross-
section in lieu of the City installing asphalt to increase the available capacity of the road as well as provide a long-term, much needed improvement
to the roadway. This revises the scope of the Oak Grove Road project in the 2018 Bond Program from a Technique 2 to a Technique 1
reconstruction project for the same estimate of 1,200,000.00.
In addition to constructing the full section of Oak Grove Road from Joel East Road to Enon Road, the City and the developer acknowledge Oak
Grove between Enon Road and Everman Parkway will require drainage improvements that require additional cost analysis through preliminary
design. The developer has agreed to provide the preliminary design for this portion of the roadway. The City will evaluate the costs based on the
preliminary design and explore additional opportunities to fund the section of the road at a later date. The cost of the preliminary design will be
paid by the City through the use of Transportation Impact Fees. Through this partnership, the City receives increased capacity with the additional
two lanes, an increased pavement index rating, and increased roadway lifespan with concrete, for the cost of the asphalt maintenance project.
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a Community Facilities Agreement (CFA) with Rob
Riner Companies GP, LLC (Developer), for the construction of the full, four -lane, concrete roadway with a two-way turn lane and ten -foot shared
paths for Oak Grove Road from Joel East Road to Enon Road and the preliminary design of Oak Grove Road from Enon Road to Everman
Parkway.
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
Funding for this project was not included in the FY2021-2025 Capital Improvement Program due to a changing the scope of a 2018 Bond Program
project and using Transportation Impact Fees to cover additional City costs associated with a CFA project. The action in this M&C will amend the
FY2021-2025 Capital Improvement Program as approved in connection with Ordinance No. 24446-09-2020.
The table below reflects the delineation of construction costs and related fees between the developer and the City. The estimated costs
provided were based upon the engineer's estimate included as an exhibit and are consistent with the City Council adopted Unit Price Ordinance.
The project will be publicly bid, and a 10% MBE goal has been established for the construction project.
Estimated Proiect Expenditures:
Project Component Developer"s City"s Cost Total Cost
Cost
Paving and Street $3,404,290.00 $814,230.00 $4,218,520.00
Improvements
Drainage Improvements $1,070,732.00 $256,143.00 $1,326,875.00
Street Light
Improvements $541,723.00 $129,627.00 $671,350.00
Contingency (20%) $1,243,349.00 $0.00 $1,243,349.00
Bid Payment,
Performance & $746,009.00 $0.00 $746,009.00
Maintenance Bonds
(10%)
Joel East to Enon
Engineering Design $746,009.00 $0.00 $746,009.00
(10%)
Enon to Everman
Preliminary $0.00 $200,000.00 $200,000.00
Engineering Design
TOTAL $7,752,112.00 $1,400,000.00 $9,152,112.00
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Revenue- SA X-Transp Imp Fees and the Street Construction/Recon/Reha
projects within the Transportation Impact Fee Cap and the 2018 Bond Program Funds and upon approval of the above recommendations and
adoption of the attached appropriation ordinances, funds will be available in the Transportation Impact Fee Cap and the 2018 Bond Program
Funds for the CFA-Oak Grove Rd Joel E — Enon project to support the approval of the above recommendations and execution of the community
facilities agreement. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility of verifying the
availability of funds.
Submitted for Citv Manaaer's Office bv: D.J. Harrell 8032
Oriainatina Business Unit Head: Ty Thompson 2120
Additional Information Contact: Mirian Spencer 8702
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0099
LOG NAME: 06OAK GROVE ROAD (JOEL EAST TO ENON) CHANGE ORDER 1
SUBJECT
(CD 8 / Future District 8) Authorize Execution of Change Order No. 1 to City Secretary Contract No. 55443, a Community Facilities
Agreement with City Participation with Carter Park East Land, LLC, in the Amount of $180,197.95, for the Oak Grove Road between Joel East
Road and Everman Parkway Project (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 1 to City Secretary Contract No. 55443, a Community Facilities
Agreement with City Participation with Carter Park East Land, LLC, in the amount of $180,197.95 for the Oak Grove Road between Joel East
Road and Everman Parkway project (2018 Bond Program) (City Project No. 102802).
DISCUSSION:
The 2018 Capital Improvement Program allocated funds for a Technique 2 maintenance project to improve the pavement condition index for Oak
Grove Road in the amount of $1,200,000.00 (City Project No. 101476). On December 15, 2020, the City Council (M&C 20-0928) authorized
a revised scope for the project and authorized a Community Facilities Agreement (CFA) with City Participation with Rob Riner Companies GP,
LLC to construct the roadway as a four -lane divided roadway with a two-way turn lane and two, ten -foot shared paths, consistent with the City's
Master Thoroughfare Plan. The project is currently being funded through the City of Fort Worth's 2018 Bond Program and developer funds (City
Project No.102802). On March 26, 2021, the City executed a consent to assignment of the CFA from Rob Riner Companies GP, LLC to Carter
Park East Land, LLC.
Change Order No. 1 provides additional funding from Carter Park East Land, LLC in an amount exceeding $100,000.00 for a project with City
Participation. The additional funding is necessary due to franchise utility reloations not being completed in the anticipated amount of time, delaying
the public improvements 145 days. The change order costs include demobilization, remobilization, and cost escalations of materials during the
delay.
There is no additional city participation proposed within this Change Order.
DVIN does not set a Business Equity goal for developer portions of Community Facilities Agreements on Change Orders and/or Amendments.
The project is located in COUNCIL DISTRICT 8/FUTURE COUNCIL DISTRIC 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on City funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: D.J. Harrell 8032
Additional Information Contact: Mirian Spencer 2677
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/27/24 M&C FILE NUMBER: M&C 24-0139
LOG NAME: 06OAK GROVE ROAD (JOEL EAST TO ENON) CHANGE ORDER 3
SUBJECT
(CD 8) Authorize Execution of Change Order No. 3 to City Secretary Contract No. 55443, a Community Facilities Agreement with City
Participation with Carter Park East Land, LLC, Increasing Developer Participation by $301,557.22 and Decreasing City Participation by
$15,196.20, for the Oak Grove Road between Joel East Road and Everman Parkway Project, Amend the Fiscal Years 2024-2028 Capital
Improvement Program, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council;
1. Authorize execution of Change Order No. 3 to City Secretary Contract No. 55443, a Community Facilities Agreement with City participation
with Carter Park East Land, LLC, increasing developer participation by $301,557.22 and decreasing City participation by $15,196.20 for
the Oak Grove Road between Joel East Road and Everman Parkway project (City Project No. 102802);
2. Adopt the attached appropriation ordinance adjusting receipts and appropriations in the Govt Community Facilities Agmt Fund by increasing
receipts and appropriations in the Community Facilities Agreement - Oak Grove Road South project (City Project No. 102802) in the amount
of $200,000.00 and by decreasing receipts in the CFA Bucket project (City Project No. P00001) by the same amount; and
3. Amend the Fiscal Years 2024-2028 Capital Improvements Program.
DISCUSSION:
On December 15, 2020, the City Council approved M&C 20-0928, which authorized a revised scope for the project and authorized a Community
Facilities Agreement (CFA) with City participation with Rob Riner Companies GP, LLC to construct the roadway as a four -lane divided roadway
with a two-way turn lane and two, ten -foot shared paths, consistent with the City's Master Thoroughfare Plan. The project is currently being funded
through the City of Fort Worth's 2018 Bond Program and developer funds (City Project No.102802). On March 26, 2021, the City executed a
consent to assignment of the CFA from Rob Riner Companies GP, LLC to Carter Park East Land, LLC.
On February 14, 2023, (M&C 23-0099), the City Council authorized Change Order No. 1 to increase the developer participation in the project by
$180,197.96 due to franchise utility relocations not being completed in the anticipated amount of time, delaying the public improvements 145 days.
The change order costs included demobilization, remobilization, and cost escalations of materials during the delay.
On August 2, 2023 Change Order No. 2, which increased the developer particpation and City participation was administratively approved in the
amount of $92,744.41. Change Order No. 2 was necessary due to changes in the concrete pavement section in areas where the subgrade
conflicted with the storm drain box culvert.
Change Order No. 3 is necessary due to conflicts between the proposed storm drain and existing waterline, and for a paving scope change due to
delayed schedule for an adjacent Oak Grove Road project with City participation. Change Order No. 3 will increase the developer participation by
$301,557.22 and will decrease the City participation by $15,196.20. The additional City funding in Change Order No. 2 was an oversight and will
be included in Developer's cost with Change Order No. 3. An additional 129 working days are included with this change order.
There is no additional City participation proposed within this Change Order.
The following table summarizes previous contract action and change orders:
M&C Developer's City's Cost Total Cost Number Date
Cost
Initial $4,405,459.04 $1,200,000.00 $5,605,459.04 M&C 20-0928 December15,
Contract 2020
CS55443
Change $180,197.95 $0.00 $180,197.95 M&C 23-0099 February 14,
Order 1 2023
Change $77,548.21 $15,196.20 $92,744.41 Administrative August 2,
Order 2 2023
Change $301,557.22 ($15,196.20) $286,361.02 This M&C
Order 3
Contract $4,964,762.42 $1,200,000.00 $6,164,762.42
Total
Funding is available in the CFA Bucket programmable project within the Govt Community Facilities Agmt fund for the purpose of adding gap
funding to the Oak Grove Road between Joel East Road and Everman Parkway project. This funding aims to cover inspection services expenses
and ensure that the project does not face a shortage of funds due to delays on the project, inspection costs have increased, and the estimated
fees paid by the developer are not enough to cover the increased costs. The appropriation ordinance is a temporary measure to provide interim
funding for inspection costs until the project is complete. The developer is contractually obligated to pay these costs to the City when the project is
closed out. To address these expenses that surpass the developer's contribution rates, the staff suggests allocating $200,000.00 as gap funding.
Funding for the Oak Grove Road between Joel East Road and Everman Parkway project is depicted below:
Fund Existing Additional Project Total
Appropriations Appropriations
2018 Bond Program - $1,200,000.00 $0 $1,200,000.00
Fund 34018
Transportation Impact $200,000.00 $0 $200,000.00
Fee Cap — Fund
30108
CFA Developer — $67,029.00 $0 $67,029.00
Fund 30114
Govt Community $0 $200,000.00 $200,000.00
Facilities Agmt - Fund
30111
Project Total $1,467,029.00 $200,000.00 $1,667,029.00
DVIN does not set a Business Equity goal for developer portions of Community Facilities Agreements on Change Orders and/or Amendments.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies upon approval of the above recommendation and adoption of the attached appropriation ordinances, funds will
be available in the CFA Bucket programmable project within the Govt Community Facilities Agmt Fund for the Oak Grove Road South project.
Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility of verifying the availability of funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head:
D.J. Harrell 8032
Additional Information Contact: Debbie Willhelm 2481