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Home My WebLink AboutContract 57390-A3R3CSC No. 57390-A3R3 AMENDMENT NO. 3 AND RENEWAL NO. 3 TO CITY OF FORT WORTH CONTRACT 57390 This Third Amendment and Third Renewal is entered into by and between the City of Fort Worth (hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and N. Harris Computer Corporation ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on April 11, 2022, the Parties entered into City Secretary Contract 57390 to provide iNovah eCommerce software and support services ("Agreement/Contract"); WHEREAS, the current term of the Agreement expired on April 11, 2024; WHEREAS, the Parties wish to amend, and renew, the Agreement to increase the annual contract amount by $50,000.00 for the third renewal term for an amount not to exceed $153,786.39. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to increase the annual contract amount by $50,000.00 for the third renewal term for an amount not to exceed $153,786.39. 2. RENEWAL The Agreement is hereby renewed for a one-year Renewal Term effective April 12, 2024 and expiring April 11, 2025. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY 4. FT. WORTH, TX ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. Third Amendment and Renewal No. 3 to Fort Worth City Secretary Contract No. 57390 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Name: Mark McDaniel Title: Deputy City Manager Date: OCt 7, 2024 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: David Zellmer Title: Sr. IT Solutions Manager By: APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director, IT Solutions Department any ATTEST: �oF FORriy°aa y 4o� �9Ad Pao ,�1d By: �� oa�nn�aAsa Name: Jannette Goodall Title: City Secretary 1T/&ILill]A N. Harris Computer Corporation By: , -6rame. David Romig, II Title: VP -Forensic Advantage Date: SeDtember 26. 2024 �� By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0658 1295: ATTEST: Name: Title: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment and Renewal No. 3 to Fort Worth City Secretary Contract No. 57390 Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: NO.: 0658 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTWORTH 04AMEND CITY SECRETARY CONTRACT 57390 N HARRIS COMPUTER CORP NO SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 57390 for System Innovators iNovah Enterprise Revenue Management Support Under the Sole Source Agreement with N. Harris Computer Corporation in the Amount of $291,435.00 for the First Three Years for the Information Technology Solutions Department with Options to Renew RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 57390 for System Innovators iNovah Enterprise Revenue Management Support under the Sole Source Agreement with N. Harris Computer Corporation in the amount of $291,435.00 for the first three years for the Information Technology Solutions Department with options to renew. DISCUSSION: In 2017, the City began using the iNovah Enterprise Revenue Management system. The Information Technology Solutions (ITS) Department purchased the software and support services for iNovah using a cooperative agreement with Dell Marketing Inc. The application provides cashiering and revenue management functionality for the City's Accounts Receivable, Accela Permitting, and Auto Impound payments. The solution includes an import for payments that are received via lockbox, over-the- counter credit card processing, and electronic check deposit. On April 11, 2022, the City entered into City Secretary Contract (CSC) 57390 with N. Harris Computer Corporation to provide System Innovators iNovah eCommerce software for the ITS Department. The eCommerce application enables the City's constituents to submit a payment online for a variety of goods and services using a computer or mobile device. CSC 57390 includes an initial set up cost of $10,000.00 and a monthly minimum cost of $1,800.00 in addition to transaction fees. Processing fees will be invoiced based on the number of financial transactions processed through the eCommerce system. CSC 57390 provides that processing fees will be reviewed annually and as transaction volume increases, transaction fees will be reduced accordingly. It is anticipated that the annual eCommerce costs will not exceed $30,000.00. The proposed amendment to CSC 57390 will add iNovah Enterprise Revenue Management support and maintenance for a first year cost of $90,651.05. Year two maintenance will be in the amount of $96,996.62 and the third year maintenance will be $103,786.39. Upon approval of this Mayor and Council Communication, the City will execute an amendment to CSC 57390 to purchase iNovah products and services directly from N. Harris Computer Corporation, saving the City the reseller markup percentage annually. The first year costs for CSC 57390 and the proposed amendment for Fiscal Year (FY) 2022 will not exceed $120,651.00. Funding is budgeted in Other Contractual Services account of the Information Technology Department's General Fund and in the ITS Capital Fund for the AR and Billing and POS project, as appropriated. The remaining years maintenance cost will be budgeted accordingly in FY23 & FY24. http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3021 1&councildate=9/13/2022 10/7/2022 M&C Review Page 2 of 2 BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is based on the sole source information provided. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the amendment and expire July 31, 2023. RENEWAL OPTIONS: The Agreement may be renewed for up to two additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the General Fund and ITS Capital Fund for the AR and Billing and POS project to support the approval of the above recommendation and execution of the amendment to the contract. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account ' Project ID ID I d zTe7 JA ■ Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) Valerie Washington (6192) Kevin Gunn (2015) Kevin Gunn (2015) Donlen Ruffin (2017) ATTACHMENTS 04AMEND CITY SECRETARY CONTRACT 57390 N HARRIS COMPUTER CORP funds availabilitv.Ddf (CFW Internal) FID Table N Harris Computer Amend CSC 57390.xlsx (CFW Internal) Harris Computer DVIN BE Waiver.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3021 1&councildate=9/13/2022 10/7/2022