HomeMy WebLinkAboutContract 61989CSC No. 61989
FORT WORTH,
N*
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the City of Fort Worth ("City"), a Texas home rule municipal corporation, acting by and through
its duly authorized Assistant City Manager, and TJP Enterprises, LLC dba All American Tire Recyclers
("Vendor"), a Texas limited liability company and acting by and through its duly authorized representative.,
each individually referred to as a "party" and collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A —
Scope of Services;
3. Exhibit B —
Payment Schedule (initial term);
4. Exhibit B-1—
Payment Schedule (renewal term);
5. Exhibit C —
City of Fort Worth Bid Solicitation (ITB No. 24-0016);
6. Exhibit D —
Vendor's Response to City of Fort Worth ITB No. 24-0016;
7. Exhibit E —
Verification of Signature Authority Form.
Exhibits A, B, C, D and E which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits
A, B, C, D and E and the terms and conditions set forth in the body of this Agreement, the terms and
conditions of this Agreement shall control.
1. Scope of Services. Vendor agrees to supply City with scrap tire disposal and recycling
services ("Services"), which are set forth in more detail in Exhibit "A," attached hereto and incorporated
herein for all purposes.
2. Term. This agreement begins on October 1, 2024 ("Effective Date") and expires on
September 30, 2025 ("Expiration Date"), unless terminated earlier in accordance with this Agreement
("Initial Term"). City will have the option, in its sole discretion, to renew this Agreement under the same
terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term").
3. Compensation.
3.1 Total compensation under this Agreement will not exceed One Hundred and
Eighty Thousand Dollars and zero cents, ($180,000.00).
3.2 During the Initial Term, City will pay Vendor following in accordance with the
pricing schedule found in City Secretary Contract Number CSCO 52957, found in Exhibit
B, which is attached hereto and incorporated herein by reference. During any Renewal
OFFICIAL RECORD
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Term, City will pay Vendor in accordance with the pricing schedule in Exhibit B-1, which
is attached hereto and incorporated herein by reference.
3.3 City will pay Vendor in accordance with the Prompt Payment Act (Chapter 2251
of the Texas Government Code) and provisions of this Agreement, including Exhibits "B"
and `13-1."
3.4 Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City will not be liable for any additional expenses of
Vendor not specified by this Agreement unless City first approves such expenses in
writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-annronriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
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to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Indeuendent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, or contractors.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY,
INCLUDING, INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL
PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, REPRESENTATIVES,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND CITY, ITS OFFICERS,
AGENTS, REPRESENTATIVES, SERVANTS, AND EMPLOYEES, FROM AND AGAINST
ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER
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REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST
PROFITS) AND PERSONAL INJURY, INCLUDING, BUT NOT LIMITED TO, DEATH, TO
ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS
OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, REPRSENTATIVES,
SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software or documentation in accordance with this Agreement,
it being understood that this agreement to defend, settle or pay will not apply if City modifies
or misuses the software and/or documentation. So long as Vendor bears the cost and expense
of payment for claims or actions against City pursuant to this section, Vendor will have the
right to conduct the defense of any such claim or action and all negotiations for its settlement
or compromise and to settle or compromise any such claim; however, City will have the right
to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to
protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event
City, for whatever reason, assumes the responsibility for payment of costs and expenses for
any claim or action brought against City for infringement arising under this Agreement, City
will have the sole right to conduct the defense of any such claim or action and all negotiations
for its settlement or compromise and to settle or compromise any such claim; however,
Vendor will fully participate and cooperate with City in defense of such claim or action.
City agrees to give Vendor timely written notice of any such claim or action, with copies of
all papers City may receive relating thereto. Notwithstanding the foregoing, City's
assumption of payment of costs or expenses will not eliminate Vendor's duty to indemnify
City under this Agreement. If the software and/or documentation or any part thereof is held
to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or
compromise, such use is materially adversely restricted, Vendor will, at its own expense and
as City's sole remedy, either: (a) procure for City the right to continue to use the software
and/or documentation; or (b) modify the software and/or documentation to make it non -
infringing, provided that such modification does not materially adversely affect
City's authorized use of the software and/or documentation; or (c) replace the software and
documentation with equally suitable, compatible, and functionally equivalent non -infringing
software and documentation at no additional charge to City; or (d) if none of the foregoing
alternatives is reasonably available to Vendor terminate this Agreement, and refund all
amounts paid to Vendor by City, subsequent to which termination City may seek any and all
remedies available to City under law.
8.4 ENVIRONMENTAL INDEMNIFICATION: VENDOR HEREBY RELEASE,
INDEMNIFY, DEFEND, REIMBURSE, AND HOLD HARMLESS THE OTHER PARTY,
ITS OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS, AGAINST ANY AND ALL
ENVIRONMENTAL DAMAGES, CLAIMS, AND THE VIOLATION OF ANY AND ALL
ENVIRONMENTAL REQUIREMENTS RESULTING FROM THE REMOVAL,
PACKAGING, TRANSPORTING, AND DISPOSING OF ENVIRONMENTALLY
HAZARDOUS MATERIALS, WHICH ARE NOT TO BE PROVIDED BY THE PARTIES.
8.4.1 Environmental Damages shall mean all claims, judgments, damages,
losses, penalties, fines, liabilities (including strict liability),
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encumbrances, liens, costs, and expenses of investigation and defense of
any claim, whether or not such claim is ultimately defeated, and of any
good faith settlement or judgments, of whatever kind or nature,
contingent or otherwise, matured or unmatured, foreseeable or
unforeseeable, including, without limitation, reasonable attorney's fees
and disbursements and consultant's fees, any of which are incurred as a
result of handling, collection, transportation, storage, disposal,
treatment, recovery, and/or reuse of waste pursuant to this Agreement,
or the existence of a violation of environmental requirements pertaining
to, and including without limitation:
8.4.1.1 Damages for personal injury and death, or injury to property or
natural resources;
8.4.1.2 Fees incurred for the services of attorneys, consultants,
contractors, experts, laboratories and all other costs in connection with
the excavation, removal, and backfill of possibly contaminated soils and
related wastes or violation of environmental requirements including,
but not limited to, the preparation of any feasibility studies or reports of
the performance of any cleanup, remediation, removal, response,
abatement, containment, closure, restoration, or monitoring work
required by any federal, state, or local governmental agency or political
subdivision, or otherwise expended in connection with the existence of
such wastes or violations of environmental requirements, and including
without limitation any attorney's fees, costs, and expenses incurred in
enforcing this contract or collecting any sums due hereunder; and
8.4.1.3 Liability to any third person or governmental agency to
indemnify such person or agency for costs expended in connection with
the items referenced in sub -paragraph 2 of this part.
8.4.2 Environmental requirements shall mean all applicable present and future
statutes, regulations, rules, ordinances, codes, licenses, permits, orders,
approvals, plans, authorizations, concessions, franchises, and similar items, of
all governmental agencies, departments, commissions, boards, bureaus, or
instrumentalities of the United States, states, and political subdivisions thereof
and all applicable judicial, administrative, and regulatory decrees, judgments,
and orders relating to the protection of human health or the environment,
including without limitation:
8.4.2.1 All requirements, including, but not limited to, those pertaining
to reporting, licensing, permitting, investigation, and remediation of
emissions, discharges, releases, or threatened releases of hazardous
materials, pollutants, contaminants, or hazardous or toxic substances,
materials, or wastes, whether solid, liquid, or gaseous in nature, into the
air, surface water, groundwater, stormwater, or land, or relating to the
manufacture, processing, distribution, use, treatment, storage, disposal,
transport, or handling of pollutants, contaminants, or hazardous or
toxic substances, materials, or wastes, whether solid, liquid, or gaseous
in nature; and
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8.4.2.2 All requirements pertaining to the protection of the health and
safety of employees or the public.
Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions): ❑I Applicable ® N/A
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$ l ,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Reauirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
City in accordance with the notice provision of this Agreement.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances. Rules and ReLyulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
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ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
TJP Enterprises, LLC dba All American Tire
Recyclers
Jodi Parker, Chief Operations Officer
5225 Teague Rd
Fort Worth, TX 76140
14. Solicitation of Emulovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
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enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
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conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Companv Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Bovcotting Energv Companies. If Vendor has fewer than 10 employees
or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. If
Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
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apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000
or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more
full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the
City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm
trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
Vendor Services Agreement Page 11 of 17
UP Enterprises, LLC dba All American Tire Recyclers
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
By: Valerie Washington (Sep 15,202411:05 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Sep 15, 2024
Vendor:
Tam PArKer
By: Tom Parker (Sep 13, 202409:42 CDT)
Name: Jodi Parker
Title: Chief Operations Officer
Date: Sep 13, 2024
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: /// U
Name: James Keezell
Title: Environmental Services Assistant
Director
Approved as to Form and Legality:
-X�
By:.
o-
Name:
M. Kevin Anders, II
Title:
Assistant City Attorney
Contract
Authorization:
M&C:
24-0314
Form 1295:
2024-1135587
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
A ��
By: Ruben Alejandro Di Sep 13,202409:49 )
Name: Ruben A. Diaz
Title: Environmental Services Superintendent
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 12 of 17
UP Enterprises, LLC dba All American Tire Recyclers
EXHIBIT A
SCOPE OF SERVICES
I. Definitions:
A. Mix Load: A mixed load of tires with rims, tires without rims, and tires of various sizes.
B. Net Tons: The difference between the empty container weight and the weight of the
container when filled.
II. Vendor's Duties: Vendor shall provide the City with delivery, pick up, transportation and
recycling/disposal services ("Services") of scrap tires the City's Environmental Services
Department ("Department"), described herein.
A. Vendor shall provide all trucks, tools, equipment, labor and personnel to perform its
Services. Every possible effort will be made by Vendor to ensure that any loading process
is safe and protects Vendor's employees or equipment, and the City's employees or
equipment from accidents, harm or damage.
B. City shall schedule Services with Vendor on an as needed basis, dependent on received
volumes.
C. Vendor shall give priority to City's request of service with the purpose to minimize
downtime of City's facilities or personnel. Once the City notifies Vendor to pick up and
transport scrap tires from the City's site the Vendor shall schedule time of pick up within
48 hours.
D. At least one City employee shall be present at all times when Vendor picks up scrap tires
from the City's Environmental Services Department pickup locations. Pickup locations
are listed below but not limited to any additional locations, as mutually agreed upon by
City staff and Vendor:
• 2400 Brennan Avenue, Fort Worth, Texas 76106
• 5150 Martin Luther King Jr. Freeway, Fort Worth, Texas 76113
• 6260 Old Hemphill Road, Fort Worth, Texas 76134
• 301 Hillshire Drive, Fort Worth, Texas 76052
E. Vendor shall provide pickup services during regular hours from 8:00 AM to 3:30 PM, local
time, at the City's facilities/locations from Monday through Friday. The City's
facilities/locations are closed on the following holidays:
• Martin Luther King Jr. Day
• Memorial Day
• Juneteenth, as observed
• Independence Day, as observed
• Labor Day
• Thanksgiving Day
• Christmas Day
• New Year's Day
Vendor Services Agreement Page 13 of 17
UP Enterprises, LLC dba All American Tire Recyclers
F. Vendor's personnel shall gain access to the City's pickup sites only after the City has
requested or scheduled a pick-up service. Access to the City's pickup sites outside regular
days and hours shall be given when, with at least a minimum of three (3) business days'
notice, the City requests pick-up Services and is confirmed with the Department.
G. The Vendor shall immediately notify the City Contract Administrator of any failure to
provide service(s) as specified. Incomplete services for any reason, such as bad weather or
equipment out of service, shall be rescheduled by mutual written agreement within 48
hours of cancellation.
H. Vendor shall provide the option of allowing the City to transport scrap tires to the Vendor's
facility.
I. Vendor shall comply with all local licensing, manifesting and regulatory requirements to
store, transport, dispose and process tires per any City, County, State and Federal rules, or
finances, laws and regulations as set forth now and any enacted in the future. Vendor shall
keep accurate records for services performed and supply copies of manifest for any scrap
tires. Vendor shall provide copies of manifests directly to:
Contract Administrator
Environmental Services Solid Waste
4100 Columbus Trail
Fort Worth, Texas 76133
Vendor shall keep their certificates and/or licenses required by City, State and Federal
rules, ordinances, laws and regulations as set forth now and enacted in the future up to date
throughout the life if this agreement and submit copies to the City annually.
III. Vendor's Billing Requirements: Vendor shall submit an invoice to the City for either Mix Loads
or for individual tires for certain types of tires. Specific requirements for each type of invoice are
described below.
A. Mixed Load Invoices
i. If Vendor elects to invoice for Mixed Loads, Vendor's invoice shall state, in
Net Tons, the total weight of the Mixed Load, the empty weight of the trailer,
and the filled weight of the trailer. Vendor shall provide the public scale weight
receipt showing both the empty and filled weight of the container. Vendor shall
also provide other documentation upon request (e.g. the manifest, and/or work
order documentation).
ii. City shall pay for Net Tons. City is not required to pay for invoices that do not
contain the public scale weight receipt. City is not required to pay invoices
which do not match the number of Tons of scrap tires recycled and/or
collected.
Vendor Services Agreement Page 14 of 17
UP Enterprises, LLC dba All American Tire Recyclers
B. Individual Tire Invoices
i. If Vendor elects to submit an invoice for individual tires, Vendor's invoice
shall list the unit price per collection of single scrap tires, with or without rims,
for different types and sizes of tires of those stated in the list below:
• Passenger and Light Truck tires
• Medium Truck tires
• Duplex (355/80R20/385/85R22.5) tires
• 21 L24 tires
• 15.5/20.5-25 tires
• 1400-24 tires
• Agricultural (18AX28, 31-13.5OX15, 16.9X30) tires
Vendor's invoice will match the number of scrap tires collected and verified by providing
a copy of the manifest/work order documentation containing the description, size, and
quantity of scrap tires collected for the different types and sizes of tires listed above. City
shall pay an invoice that matches the description, size, and quantity of scrap tires
recycled/collected at the City's facilities or delivered to the Vendor's facility for the
different types and sizes of tires listed above.
C. Regardless of invoice method, Vendor shall include on each invoice all information
requested or provided by City, in addition to any information required under this
Agreement. This includes any information required by local City, County, State and
Federal rules, ordinances, laws and regulations as set forth now, and any enacted in the
future.
Vendor Services Agreement Page 15 of 17
UP Enterprises, LLC dba All American Tire Recyclers
EXHIBIT B
PAYMENT SCHEDULE
Line Description
Item
1 Passenger & Light truck with rim up to
17.5"
2 Medium Truck with rim (17.6"- 24.5")
3 Passenger, Light Truck, tires without
rim, 16" - 17.5"
4 Medium Truck tires without rim (17 .6"-
24.5 ")
5 Duplex, 355/80R20/385/85R22.5
6 21 L24
7 15.5120.5-25
8 1400-24
9 Agricultural (18.4X28, 31- 13.5X 15,
16.9X30)
10 City to transport, process and dispose
of tires per ton at Vendor's location
11 Unit price per ton of mix load scrap
tires picked up at City site locations by
Vendor
QTY UOM Unit Total
Price
26,000
EA
$7.50
$195,000
4,000
EA
$25.00
$100,000
28,000
EA
$2.50
$70,000
12,000
EA
$10.00
$120,000
2,000
EA
$15.00
$30,000
2,000
EA
$30.00
$60,000
2,000
EA
$75.00
$150,000
1,200
EA
$30.00
$36,000
800
EA
$35.00
$28,000
20
EA
$125.00
$2,500
20 EA $175.00 $3,500
Vendor Services Agreement
UP Enterprises, LLC dba All American Tire Recyclers
Page 16 of 17
EXHIBIT B-1
PAYMENT SCHEDULE
Line
Description
QTY
UOM
Unit
Total
Item #
Price
1
Passenger, Light Truck, tires with
rim, 16" - 17.5"
4739.00
EA
$8.00
$37,912.00
2
Medium Truck, tires with rim, 17.5"-
24.5"
7.00
EA
$20.00
$140.00
3
Passenger, Light Truck, tires without
rim, 16" - 17.5"
26047.00
EA
$3.00
$78,141.00
4
Medium Truck, tires without rim.
17.5"- 24.5"
1017.00
EA
$10.00
$10,170.00
5
Duplex, 355/80R20/385/85R22.5,
6.00
EA
$15.00
$90.00
tires
6
21 L24, tires
5.00
EA
$50.00
$250.00
7
15.5120.5-25, tires
5.00
EA
$75.00
$375.00
8
1400-24, tires
5.00
EA
$50.00
$250.00
9
Agricultural, 18.4X28, 31-13.50X15,
16.9X30, tires
5.00
EA
$65.00
$325.00
10
Scrap tire transport, any size, mix
load (with rims), processing and
disposal at Contractor's location
100.00
TN
$195.00
$19,500.00
11
Any size, mix load, scrap tires (with
rims), picked up at different site
locations by Contractor
100.00
TN
$207.50
$20,750.00
12
Scrap tire transport, any size, mix
load (without rims), processing and
disposal at Contractor's location
100.00
TN
$175.00
$17,500.00
13
Any size, mix load, scrap tires
(without rims), picked up at different
site locations by Contractor
100.00
TN
$187.50
$18,750.00
$204,153.00
Vendor Services Agreement Page 17 of 17
UP Enterprises, LLC dba All American Tire Recyclers
FORT WORTH. Exhibit C — City of Fort Worth Bid Solicitation (ITB No. 24-0016)
COVER PAGE
EventlD Page
CFW01-24-0016 1
Event Round Version
1 1
Event Name
ITB Tire Pecvclina and Disposal Services
Start Time Finish Time
12/13/2023 8:00 AM CST 01/11/2024 1:30 PM CST
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1501)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Event Description
The City of Fort Worth (City) seeks bids to finalize an Agreement for tire recycling and disposal services on an "as needed" basis for the
Environment Services Department.
Submission Requirements and Deadlines
All companies/individuals wishing to do business with the City of Fort Worth must register as a Bidder on the PeopleSoft Supplier Portal.
Please visit: https://www.fortworthtexas.gov/departments/finance/purchasing/register for more information.
Assigned Buyer: Jesus Fernandez
Pre -Bid Conference:
A pre -bid conference will be held in person and via WebEx on Tuesday, December 19 at 2:00 PM (Local Time). Attendance at pre -bid
conference is not mandatory but strongly encouraged.
In -Person:
Development Conference Room #LL1201
City of Fort Worth -City Hall
200 Texas St, Fort Worth, TX 76102
Located in the on the Lower Level at the North end of the building, across from the elevators.
WebEx:
Meeting Phone Number: +1-469-210-7159
Meeting number (access code): 2553 457 1310
Meeting password: KRwVVCnJ938
Meeting Link: https://fortworthtexas.webex.com/fortworthtexas/j.php?MTID=m3ld46e04bf9f498cOdc499ab3fa5a524
Bids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this solicitation. Completed Bids
including one executed original and one USB flash drive containing electronic versions of all bid documents must be received in the
Purchasing Division by 1:30 P.M., January 11, 2024, and then publicly opened and read aloud around 2:00 P.M. in the Council Chambers.
Bids must be submitted in a sealed envelope WITH THE BID NUMBER AND BIDDER COMPANY NAME WRITTEN ON THE OUTSIDE OF
THE ENVELOPE, addressed to the Senior Purchasing Manager. YOUR BID MUST BE RECEIVED BY THE PURCHASING OFFICE AND
TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE CONSIDERED.
Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn at any
time prior to the official opening. Bids may not be altered, amended or withdrawn after the official opening. The undersigned agrees, if the bid
is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms, conditions and scope/
specifications contained in this document. The period for acceptance of this bid will be 120 calendar days after the bid opening date.
Cover Page
Bid Submission Signature Page"
Price Submittal —
Part 1 Instructions
Part 2 Scope of Services/Specifications
Attachment A - Conflict of Interest Questionnaire"
Attachment B - Contractor Contact Information —
Attachment C - Reference Sheet"
Attachment D - Contractor's Qualification Questionnaire's
Attachment E - Draft Contractor Service Agreement
Attachment F - Documentation Checklist —
'Required to be completed and submitted. See Section 14.2, Part 1 for all required documents that need to be submitted. Failure to submit
all items will be grounds for rejection of a bid as non -responsive to the specifications.
ITB 24-0016 Tire Recycling and Disposal Services
Page 1 of 50
FORT WORTH.
BID SUBMISSION SIGNATURE PAGE
Event ID Page Invited: EVENT DETAILS
CFW01-24-0016 2
Event Round Version Submit To: City of Fort Worth
1 1 FINANCIAL MANAGEMENT SERVICES
Event Name FINANCE - City Hall Purchasing
ITB Tire Recvclina and Disposal Services 200 Texas St. (Lower Level Rm 1501)
Start Time Finish Time Fort Worth TX 76102-6314
12/13/2023 8:00 AM CST 01/11/2024 1:30 PM CST United States
Email: FMSPurchasingResponses@fortworthtexas.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the terms
therein.
Legal Company Name:
Company Address:
City, State, Zip:
Contractor Registration No.:
Printed Name of Officer or Authorized Representative:
Title:
Signature of Officer or Authorized Representative:
Date:
Email Address:
Phone Number:
Federal Identification Number (FID):
Will agreement be available for Cooperative Agreement use? Yes No
ITB 24-0016 Tire Recycling and Disposal Services
Page 2 of 50
FORT WORTH.
PRICE SUBMITTAL
Event ID Page Invited: EVENT DETAILS
CFW01-24-0016 3
Event Round Version Submit To: City of Fort Worth
1 1 FINANCIAL MANAGEMENT SERVICES
Event Name FINANCE - City Hall Purchasing
ITB Tire Recvclina and Disposal Services 200 Texas St. (Lower Level Rm 1501)
Start Time Finish Time Fort Worth TX 76102-6314
12/13/2023 8:00 AM CST 01/11/2024 1:30 PM CST United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Description: Qtv Unit UnitPrice Total
Passenger, Light Truck, tires with rim, 16" - 16000.00 EA
17.5"
Line: 2
Description:
Qtv
Unit
UnitPrice
Total
Medium Truck, tires with rim, 17.5"-24.5"
4000.00
EA
Line: 3
Description:
Qtv
Unit
UnitPrice
Total
Passenger, Light Truck, tires without rim,
4000.00
EA
16" - 17.5"
Line: 4
Description:
Qtv
Unit
UnitPrice
Total
Medium Truck, tires without rim. 17.5"-24.5"
8000.00
EA
Line: 5
Description:
Qtv
Unit
UnitPrice
Total
Duplex, 355/80R20/385/85R22.5, tires
2000.00
EA
Line: 6
Description:
Qtv
Unit
UnitPrice
Total
21 L24, tires
2000.00
EA
Line: 7
Description:
Qtv
Unit
UnitPrice
Total
15.5/20.5-25, tires
2000.00
EA
Line: 8
Description:
Qtv
Unit
UnitPrice
Total
1400-24, tires
1200.00
EA
ITB 24-0016 Tire Recycling and Disposal Services
Page 3 of 50
FORT WORTH.
PRICE SUBMITTAL
EventlD Page
CFW01-24-0016 4
Event Round Version
1 1
Event Name
ITB Tire Pecvclina and Disposal Services
Start Time Finish Time
12/13/2023 8:00 AM CST 01/11/2024 1:30 PM CST
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1500)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 9
Description: Qtv Unit UnitPrice Total
Agricultural, 18AX28, 31-13.50X15, 16.9X30, 800.00 EA
tires
Line: 10
Description: Qtv Unit UnitPrice Total
Scrap tire transport, any size, mix load (with rims), 40000.00 TN
processing and disposal at Contractor's location
Line: 11
Description: Qtv Unit UnitPrice Total
Any size, mix load, scrap tires (with rims), picked up 40000.00 TN
at different site locations by Contractor
Line: 12
Description: Qty Unit UnitPrice Total
Scrap tire transport, any size, mix load (without rims), 40000.00 TN
processing and disposal at Contractor's location
Line: 13
Description: Qty Unit UnitPrice Total
Any size, mix load, scrap tires (without rims), 40000.00 TN
picked up at different site locations by Contractor
Total Bid Amount:
Prompt Payment Discount Terms: Percent Days (i.e. 3% Net 15, etc.)
A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not
expect to pay for that item. A bid of "no bid" or no response (space left blank) will be
interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no
bid" or no response may be considered as non -responsive and may result in
disqualification of this bid.
ITB 24-0016 Tire Recycling and Disposal Services
Page 4 of 50
PART - 1
INSTRUCTIONS
1.0 SOLICITATION
1.1 Review of Documents: Bidders are expected to examine all
documents that make up the Solicitation as well as any
addendums. Bidders shall promptly notify the City of any
omission, ambiguity, inconsistency or error that they may
discover upon examination of the Solicitation by the deadline for
questions listed in Section 2.0, Part 2. The City assumes no
responsibility for any errors or misrepresentations that result from
Bidders not using the completed Solicitation document and
addendums.
1.2 Location of Documents: Solicitations are issued by the
Purchasing Division. The location for the Purchasing Division is
specified in the advertisement and on the first page of the
solicitation.
2.0 EXPLANATIONS, CLARIFICATIONS OR QUESTIONS
2.1 Any explanation, clarification, or question desired by a Bidder
regarding any part of the Solicitation must be requested in writing
from the Purchasing Division by the question deadline listed in
Section 2.0, Part 2, so that a written addendum can be posted
before the submission deadline. Interpretations, corrections, or
changes to the Solicitation made in any other manner are not
binding upon the City, and Bidders shall not rely upon such
interpretations, corrections or changes. Oral explanations or
instructions given before the award of the Contract are not
binding.
2.2 IN ORDER FOR QUESTIONS TO BE ANSWERED, ALL
QUESTIONS MUST BE BY E-MAIL BEFORE THE QUESTION
ITB 24-0016 Tire Recycling and Disposal Services
Page 5 of 50
DEADLINE AND MUST BE IDENTIFIED AS FOLLOWS:
2.2.1 All explanation, clarification or questions must clearly
identify the buyer's name and the bid number on the
document or on the subject line, if sent by and email. For
example: "Attention: Buyer name and Bid No. XX-XXX". If
the buyer's name and bid number is not included as
specified above, the question(s) will NOT be answered.
2.2.2 Delivery of questions by email —
FMSPurchasingResponses(a�fortworthtexas.gov
2.2.2.1 Please note, if an e-mail confirming receipt of your
e-mail is not received within one (1) business day,
please contact the City of Fort Worth Purchasing at
817-392-2462.
2.3 Interpretations, corrections, or changes to the Solicitation made
in any other manner are not binding upon the City, and Bidders
shall not rely upon such interpretations, corrections or changes.
Oral explanations or instructions given before the award of the
Contract are not binding.
2.4 Any material information given to one Bidder concerning a
Solicitation will be furnished by an Addendum posted on the
City's website under the corresponding bid number.
3.0 UNAUTHORIZED COMMUNICATIONS — Bidders' contact regarding
this Invitation to Bid (ITB) with employees or officials of the City other
than the Senior Purchasing Manager, the Business Equity Division, or
as otherwise indicated in the ITB is prohibited and may result in
disqualification from this procurement process. No officer, employee,
agent or representative of the Respondent shall have any contact or
discussion, verbal or written, with any members of the City Council,
City staff or City's consultants, or directly or indirectly through others,
seek to influence any City Council member, City staff, or City's
consultants regarding any matters pertaining to this solicitation, except
ITB 24-0016 Tire Recycling and Disposal Services
Page 6 of 50
as herein provided. Any violation of this prohibition may result in the
Respondent being disqualified from the procurement process. Any oral
communications are considered unofficial and non -binding with regard
to this ITB.
4.0 PREBID CONFERENCE
4.1 A pre -bid conference will be held. Please see Cover Page for the
location and for potential bidders who are unable to attend the
WebEx details. Failure to attend the pre -bid conference will
impact a potential Contractor's ability to submit a fully informed
and competitive bid response.
5.0 PREPARATION OF BIDS
5.1 Each Bidder must furnish all information required by the
Solicitation in order to be evaluated. Prices or Percent Markups
submitted on other than the forms included in the
Solicitation shall be considered non -responsive.
5.2 Any attempt to alter the wording in the Solicitation is ineffective
and will result in rejection of the Bid.
6.0 QUANTITIES - The quantities listed on the price submittal are only
estimates based on previous usage and do not indicate intent to
purchase or a guarantee of future business. The City of Fort Worth is
obligated to pay for only those materials and services actually ordered
by an authorized City employee and then received as required and
accepted by the City.
7.0 TAXES - Purchases of Goods or Services for City use are usually
exempt from City, State, and most Federal Taxes. Bids may not
include exempted taxes. The successful Bidder should request a Tax
Exemption Certificate from the Purchasing Division. Under no
circumstances shall the City be liable to pay taxes for which the City
has an exemption under any Contract.
ITB 24-0016 Tire Recycling and Disposal Services
Page 7 of 50
8.0 DEFINITIONS
8.1 Brand Name or Equal: If the Solicitation indicates brand name
or "equal" products are acceptable, the Bidder may offer an
"equal" product and must be prepared to demonstrate those
features that render it equal. Final determination of a product as
"equal" remains with the City.
8.2 Delivery Time: Delivery time, if stated as a number of days, will
be based on calendar days. Time is of the essence in any City
purchase. If the indicated date cannot be met or the date is not
indicated, the Bidder shall state its best delivery time.
8.3 Free on Board (FOB) Point: Freight Terms shall be FOB
Destination, Freight Prepaid and Allowed. This means the
Contractor or Shipper owns goods in transit and is liable for
delivery to the point of destination.
8.3.1 The Contractor or Shipper is responsible for filing any
claims with the delivering carrier for breakage or other loss
and for any damage resulting from transportation.
8.3.2 The Bidder should quote its lowest and best price, with the
goods delivered to the place specified, at the Bidder's
expense and risk, and their tender delivery to the City.
8.3.3 Bids offering anv other delivery terms are not acceptable
and may be cause for reiection.
9.0 PRICES/PERCENTAGE DISCOUNT
9.1 Bid prices and percentage discount shall be firm offers unless
otherwise specified. Pricing and percentage discount shall be
entered on the Bid Offer Sheet.
9.2 In the event of a discrepancy between unit price and extended
price, the unit price shall govern.
ITB 24-0016 Tire Recycling and Disposal Services
Page 8 of 50
9.3 Prices shall be offered in the Dollars of the United States of
America (or decimal fractions thereof).
10.0 SIGNATURE - The Bidder must provide a wet signature on each
document in the Solicitation requiring a signature. Any change made to
the Bid must be initialed by the Bidder.
11.0 PROPRIETARY INFORMATION SUBMITTED IN THE BID
11.1 All material submitted to the City becomes public property and is
subject to the Texas Open Records Act upon receipt.
11.1.1 If a Bidder does not desire proprietary information in the
bid to be disclosed, each page must be identified and
marked proprietary at time of submittal. The City will, to
the extent allowed by law, endeavor to protect such
information from disclosure. If a Public Information
Request is made for Bidder's proprietary information, the
Bidder will be notified so that they can submit a letter to
the Texas Attorney General. The final decision as to
information that must be disclosed lies with the Texas
Attorney General.
11.1.2 Failure to identify proprietary information will result in all
unmarked sections being deemed non-proprietary and
available upon public request.
12.0 BID PREPARATION COSTS - All costs associated with preparing a
Bid in response to a Solicitation shall be borne by the Bidder.
13.0 PAYMENTS
13.1 All payment terms shall be no later than 30 days from the date
the City receives a properly prepared invoice that contains no
errors. Please see Section 10.0, Part 2 for invoicing
requirements. Prompt/early payment discount(s) may be
ITB 24-0016 Tire Recycling and Disposal Services
Page 9 of 50
considered by the City. Bidder shall submit the proposed
discount(s) on the "Price Submittal" page.
13.2 Successful bidders are encouraged to register for direct deposit
payments prior to providing goods and/or services using the
forms posted on the City's website at
httr)s://www.fortworthtexas.gov/departments/finance/iDurchasinq/
ach
14.0 SUBMISSION OF BIDS
14.1 Bid documents: Unless otherwise specified, Bidders are
required to submit a signed executed original and one scanned
copy of the entire bid submittal on a flash drive. Bids must be
submitted in a sealed envelope with the bid number written on
the outside of the envelope.
14.2 Documents required to be submitted with Bid: Bidders shall
submit all the items listed below and utilize the format below to
submit their bid prior to the bid submission deadline.
14.2.1 The completed and signed Bid Submission Signature
Page;
14.2.2 The completed Price Submittal;
14.2.3 A completed and signed original Conflict of Interest
Questionnaire, Attachment A;
14.2.4 A completed and signed Contractor Contact Information,
Attachment B;
14.2.5 A completed Reference Sheet; Attachment C;
14.2.5.1 Reference list of a minimum of three (3) current
customers (comparable in size) who the bidder
has recently provided services on a continuing
basis over a twelve (12) month period. The City of
Fort Worth may be used as one (1) of the
references.
14.2.6 A completed Contractor's Qualification Questionnaire;
Attachment D;
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14.2.7 Texas Commission on Environmental Quality (TCEQ)
certificates or licenses;
14.2.8 Letter outlining previous work, knowledge of tire recycling
and disposal;
14.2.9 Signed Addendum(s) acknowledging receipt, if applicable;
14.2.10 A completed document checklist, Attachment F;
14.2.11 Scanned copy of all documents listed in Section 14.2,
Part 1, and;
14.2.12 Any other document included in the Solicitation requiring
completion or execution by the Bidder.
14.3 Failure to submit all the items listed in Section 14.2, Part 1 will be
grounds for rejection of a bid as non -responsive to the
specifications.
15.0 LATE BIDS
15.1 Bids must be received in the Purchasing Division prior to the bid
submission deadline. All Bids received after the submission
deadline are considered late and will be returned to the Bidder
unopened.
15.2 Purchasing's time stamp clock is the official time of record.
However, if the time stamp is not available or broken, the date
and time written on the bid receipt by Purchasing staff shall be
the time of record.
15.3 It is the sole responsibility of the Bidder to ensure timely delivery
of the Bid to the Purchasing Division. The City will not be
responsible for failure of service on the part of the U.S. Postal
Office, courier companies, or any other form of delivery service
chosen by the Bidder to deliver before the bid due date and time.
15.4 Bids delivered to a City location other than the Purchasing
Division will not be considered. The Bid must be received by the
Purchasing Division and stamped before deadline to be
considered.
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16.0 MODIFICATION OR WITHDRAWAL OF BIDS
16.1 Modification of Bids: Bids may be modified in writing at any time
prior to the bid submission deadline.
16.2 Withdrawal of Bids: Bids may be withdrawn in writing, or by
facsimile (provided that the facsimile is signed by the Bidder) at
any time prior to the bid submission deadline. A Bid may also be
withdrawn in person by a Bidder, provided the withdrawal is
made prior to the bid submission deadline. A receipt of
withdrawal must be signed by the Bidder. No Bids may be
withdrawn after the bid submission deadline without forfeiture of
the Bid guarantee, unless there is a material error in the Bid.
Withdrawn Bids may be resubmitted, with or without
modifications, prior to the bid submission deadline. The City may
require proof of agency from the person withdrawing a bid.
17.0 OPENING OF BIDS
17.1 The Purchasing Division representative responsible for opening
Bids shall personally and publicly open all Bids timely received,
reading each bid aloud.
18.0 EVALUATION FACTORS AND AWARD
18.1 Evaluation: Bidders may furnish pricing for all or any portion of
the Solicitation (unless otherwise specified). However, the City
may evaluate and award the Contract for any item or group of
items shown on the Solicitation, or any combination deemed
most advantageous to the City. Bids that specify an "all or none"
award may be considered if a single award is advantageous.
18.2 Award. The Method of Award is detailed in Section 5, Part 2.
(Note: A Bidder that does not earn at least 50% of the technical
points will be deem "non -responsive" and will not be awarded a
contract.)
18.3 Acceptance and Award of Bid: Acceptance and award of a Bid
will be in the form of a Purchase Order or a Contract.
Subsequent Purchase Orders may be issued as appropriate. The
contents of a Bid Response shall become a part of the Contract.
Under no circumstances will the City be responsible for Goods or
Services provided without a Purchase Order issued by the City.
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19.0 RESERVATIONS - The City expressly reserves the right to:
19.1 Specify approximate quantities in the Solicitation;
19.2 Extend the Solicitation opening date and time;
19.3 Consider and accept alternate Bids, if specified in the
Solicitation, when most advantageous to the City;
19.4 Waive as an informality, minor deviations from specifications
provided they do not affect competition or result in functionally
unacceptable goods or services;
19.5 Waive any minor informality in any Bid or Solicitation procedure
(a minor informality is one that does not affect the
competitiveness of the Bidder);
19.6 Add additional terms or modify existing terms in the Solicitation
before the bid submission deadline;
19.7 Reject a bid because of unbalanced unit prices bid;
19.8 Reject or cancel any or all Bids;
19.9 Reissue a Solicitation;
19.10Procure any item by other means; and/or
19.11 Award to multiple Contractors on a non-exclusive award basis, or
primary and secondary Contractors.
20.0 POST -BID DOCUMENTS REQUIRED FROM BIDDERS
20.1 Certificates of Insurance: When insurance is required, the
successful Bidder must provide Certificates of Insurance in the
amounts and for the coverages required to the Purchasing Office
within 14 calendar days after notification of award, or as
otherwise required by the Solicitation.
20.2 Business Equity Division Documents: If a Business Equity
goal has been established for the bid, the applicable documents
must be submitted by all bidders wishing to continue in the bid
evaluation process within two (2) City business days after the bid
opening date, exclusive of the bid opening date, to the City
location specified in the bid. Bidders shall obtain a receipt from
ITB 24-0016 Tire Recycling and Disposal Services
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the appropriate department as evidence that the City received
the documentation.
20.3 Certificate of Interested Parties Form 1295: If the Purchase
Agreement must be approved by the City Council before
execution, the successful bidder is required to complete the
Certificate of Interested Parties Form 1295 and submit the form
to the Purchasing contact listed in the solicitation before the
purchase/contract will be presented to the City Council. The form
may be completed at
httiDs://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
21.0 PROTEST PROCEDURE
21.1 Contractors who respond to Invitations to Bid have the right to
protest the solicitation process or the bid award if they believe
that there has been any impropriety or unfair criteria in the
process.
21.2 The Contractor must submit any protest in writing to the Senior
Purchasing Manager within 14 days after the Contractor knows,
or should have known, of the facts relating to the proposed
action or award.
21.3 The Senior Purchasing Manager, or designee, is authorized to
resolve a protest concerning a purchasing action through
telephone discussions, mail, e-mail or in person meetings with
the protesting Contractor.
21.4 After discussions or meetings, the Senior Purchasing Manager or
designee will issue a decision in writing, state the reasons for the
action taken and inform the protesting Contractor of the right to
review by a panel made up of City staff.
21.5 A City protest review panel will consist of an Assistant City
Attorney, a representative of the operating department, the
Senior Purchasing Manager and any other appropriate personnel
or employees of the operating department.
21.6 If the panel is unable to resolve the protest, or if the panel makes
a decision with which the Contractor does not agree, the
protesting Contractor will be invited to attend the City Council
meeting at which the recommended award is to be presented to
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the City Council and make known his/her concerns. The
protesting Contractor will be instructed to arrive prior to the start
of the City Council meeting and complete a card requesting to
speak concerning the particular Mayor and Council
Communication document (M&C) in question.
21.6.1 Contractors wishing to speak before the City Council
should review the rules for registering to appear before
City Council located at:
httiD://fortworthtexas.qov/citvsecretarv/info/default.asDx?id
=2914 on the City's website.
22.0 COOPERATIVE PURCHASING
22.1 Should other governmental entities decide to participate in this
contract, Bidder, shall indicate in their proposals whether they
agree that all terms, conditions, specification, and pricing would
apply.
22.2 If the successful Bidder agrees to extend the resulting contract to
other governmental entities, the following shall apply:
Governmental entities within utilizing Contracts with the City of
Fort Worth shall be eligible, but not obligated, to purchase
material/services under this contract(s) awarded as a result of
this solicitation. All purchases by governmental entities other
than the City of Fort Worth shall be billed directly to that
governmental entity and paid by that governmental entity. The
City of Fort Worth shall not be responsible for another
governmental entity's debts. Each governmental entity shall
order its own material/services as needed.
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PART — 2
SCOPE OF SERVICES/SPECIFICATIONS
1.0 SCOPE
1.1 The City of Fort Worth (City) seeks bids to finalize an agreement
for tire recycling and disposal services for the Environmental
Services Department on an "as needed" basis. Prospective
responding bidders should ensure they download all attachments
for complete responses and understanding of the agreement the
City intends to award from this solicitation. The successful
bidder(s), known hereafter as "Contractor"/"Contractor."
1.2 This Agreement shall begin upon award or execution of the City
Secretary Contract ("Effective Date") and shall expire on the
oncoming September 30th ("Expiration Date"), unless terminated
earlier in accordance with this Agreement ("Initial Term"). Upon
the expiration of the Initial Term, the Agreement shall renew
under the same terms and conditions for up to four (4) one-year
renewal periods, unless City or Contractor provides the other
party with notice of non -renewal at least 60 days before the
expiration of the Initial Term or renewal period. However, if funds
are not appropriated, the City may cancel the Agreement 30
calendar days after providing written notification to the
Contractor/Vendor.
1.3 The quantities listed on the price submittal are only estimates
based on previous usage and do not indicate intent to purchase
or a guarantee of future business. The City is obligated to pay for
only those services actually ordered by an authorized City
employee and then received as required and accepted by the
City.
1.4 All items supplied resulting from this bid shall be of recent
production, unused, and suitable for their intended purpose.
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1.5 Following the award, additional services of the same general
category that could have been encompassed in the award of this
Agreement, and that are not already on the Agreement, may be
added based on the discount bid and price sheet provided with
the bid.
1.6 Unit prices shall include all costs associated with the specified
work, including but not limited to handling, delivery, fuel charges,
fees and certifications fees. NO ADDITIONAL CHARGES WILL
BE ACCEPTED OR PAID BY THE CITY.
1.7 Any services that have been omitted from this scope of service
that are clearly necessary or in conformance shall be considered
a requirement although not directly specified or called for in the
scope of services.
1.8 The submission of a bid by the bidder shall be considered
evidence of compliance with these requirements.
2.0 TENTATIVE SCHEDULE OF EVENTS
TASK
DATE
ITB Release Date December 13, 2023
Pre -Bid Conference
Deadline for Questions
Answers Posted
ITB Response Due Date AT 1:30
p.m. (Local Time)
Recommended Contractor Selection
Contract Execution
December 19, 2023 2:00 PM
(Local Time)
December 28, 2023 5:00 PM
(Local Time)
January 4, 2024
January 11, 2024
February 2024
March 2024
3.0 CHANGE IN COMPANY NAME OR OWNERSHIP - The Contractor
shall notify the City's Senior Purchasing Manager, in writing, of a
company name, ownership, or address change for the purpose of
maintaining updated City records. The president of the company or
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authorized official must sign the letter. A letter indicating changes in a
company name or ownership must be accompanied with supporting
legal documentation such as an updated W-9, documents filed with the
state indicating such change, copy of the board of director's resolution
approving the action, or an executed merger or acquisition agreement.
Failure to do so may adversely impact future invoice payments.
4.0 CONTRACTOR REQUIREMENTS IN ORDER FOR THE BID TO BE
EVALUATED
4.5 The Contractor shall:
4.5.1 Have a minimum of five (5) years of experience conducting
services similar or related to the Scope of Services.
4.5.2 Have and operate a full-time, permanent business address
with the ability to be reached by email and telephone.
5.0 METHOD OF AWARD
5.5 Bids will first be evaluated based upon bids received from a
responsible bidder that presents the best value to the City. A
responsible bidder is defined as a bidder that:
5.5.1 Meets all the requirements listed in Section 4.0, Part 2.
5.5.2 Submits a completed bid package within the stated
deadline and in accordance with the bid specifications.
5.6 Bids that do not receive 50% or more of the total available points,
excluding the points for price, will be deemed non -responsive.
5.7 The following criteria will be used to determine the best value:
5.7.1 Cost of service — up to 30 points
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5.7.1.1 Will be evaluated using: Price Submittal
5.7.2 Contractor's Qualifications and Experience — up to 25
points
5.7.2.1 Will be evaluated using: Attachment C —
Reference Sheet, Attachment D — Bidder
Qualification Questionnaire, and letter outlining
previous work, Section 14.2.8, Part 1
5.7.3 Availability of resources to provide services (equipment
and personnel) — up to 20 points
5.7.3.1 Will be evaluated using: Attachment D — Bidder
Qualification Questionnaire
5.7.4 Contractor's approach to perform services — up to 25 points
5.7.4.1 Will be evaluated using: Attachment D — Bidder
Qualification Questionnaire
5.8 In order for the City to receive adequate coverage on its
requirements as specified in the solicitation, the City reserves the
right to make multiple awards.
5.9 The City reserves the right to accept or reject in whole or in part
any or all bids received and to make an award on the basis of
individual item, combination of items, or overall bid, as it is
deemed in the best interest of the City. The City also reserves
the right to reject the bid of a bidder who has previously failed to
perform properly or complete on time agreements of a similar
nature.
5.10 The City reserves and shall be free to exercise the right to
evaluate bid in relation to performance record of bidder with the
City itself, another municipal corporation of like size, or private
corporations during the past two-year period. Such precautions
ITB 24-0016 Tire Recycling and Disposal Services
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are deemed to be in the public interest inasmuch as Contractor
failure or inability to furnish items within the prescribed time can
create emergency situations and impose unnecessary hardship
on both the City as a municipal corporation and the public at
large.
5.11 The evaluation factors listed above will be applied in a
comparative manner to all eligible, responsive bids. Award may
be made without discussion with Bidders after bids are received.
Bids should, therefore, be submitted on the most favorable
terms.
5.12 The City also reserves the right to reject the bid of a bidder who
has previously failed to perform properly or complete on time
agreements of a similar nature.
6.0 CONTRACTOR RESPONSIBILITIES
6.1 The Contractor shall be responsible for familiarizing themselves
with the character, quality and quantity of work to be performed,
materials required and equipment required.
6.2 The Contractor shall be able to provide proof of all applicable
licenses and certifications for services.
6.3 The Contractor shall not be listed on a local, state or federal
consolidated List of Debarred, Suspended and Ineligible
Contractors and Grantees.
7.0 TIRE RECYCLE AND DISPOSAL SERVICES
7.1 Purpose
7.1.1 The City of Fort Worth is seeking bids from qualified
bidders to provide all equipment, personnel, and tools
necessary to transport, process, and recycle/disposal
services of scrap tires for the City's Environmental
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Services Department.
7.2 Tire Scrap Billing Requirements
7.2.1 Prices paid by the City for contractor(s) services shall
be by single scrap tire. This shall include scrap tires
With Rim or Without Rim and various sizes according
to the requirements below.
7.2.2 The Contractor shall:
7.2.2.1 Invoice by Ton (weight) in a Mix Load. (A Mix
Load is referred to as tires with rims, without
rims and of various sizes).
7.2.2.2 Provide pricing for all scrap tire sizes with or
without rims separated by City Personnel and
hauled away by contractor. Providing the
number of scrap tires recycled. The City shall
pay an invoice that matches the number of
scrap tires collected at the City's centers and
verified by City employees at the drop-off
stations. The City shall pay for the quantity of
scrap tires with or without rim recycled by
Contractor. Contractor invoice shall match the
number of scrap tires collected and verified by
the City employees at the listed locations.
7.2.2.3 Provide unit price per collection of single
scrap tire Without Rim arranged by
description of tire and tire size range.
Contractor shall provide the number of scrap
tires recycled including a list of sizes and
pricing per scrap tire.
7.2.2.4 Provide unit price per collection of single
scrap tire With Rim arranged by description
ITB 24-0016 Tire Recycling and Disposal Services
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of tire and tire size range. Contractor shall
provide the number of scrap tires recycled;
including a list of sizes and pricing per scrap
tire.
7.2.2.5 Provide unit price per Ton (weight) of a Mix -
Load (scrap tires With Rims or Without
Rims) this will include; different types and
sizes of tires but not limited to those stated in
the list below:
• Passenger and Light Truck Tires
• Medium truck tires
• Duplex 355/80R20/385/85R22.5 tires
• 21 L24 tires
• 15.5/ 20.5-25 tires
• 1400-24 tires
• Agricultural tires (18.4x28, 31-13.50x15,
16.9x30)
7.2.2.6 Use a public scale weight receipt showing the
empty weight of the container and then the
filled weight of the container. The City shall
pay for the net tons or difference between the
empty and filled container weight.
7.2.3 The City shall pay an invoice that matches the number of
Tons of scrap tires recycled/collected at the City's
facilities and verified by City employees at the City's
locations. Contractor invoice shall match the number of
Tons of scrap tires recycle/collected and verified by
providing a copy of weight ticket and the manifest/work
order documentation.
7.3 Specification Requirements
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7.3.1 Comply with all local licensing, manifesting and
regulatory requirements to store, transport, dispose and
process tires per any City, County, State and Federal
rules, ordinances, laws and regulations as set forth now
and any enacted in the future. Contractor shall keep
accurate records for services performed and supply
copies of manifest for any scrap tires picked up.
Contractor shall provide copies of manifests directly to:
7.3.1.1 Contractor Administrator Environmental
Services Solid Waste 4100 Columbus Trail
Fort Worth, Texas 76133
7.3.2 Contractor must furnish copies of any certificates and/or
licenses (TCEQ), required by these specifications and
local City, State and Federal rules, ordinances, laws
and regulations as set forth now and enacted in the
future evidencing the extent of their authority, and show
authorization by Contractor to perform all requirements
of this agreement. Successful Contractor shall keep
their certificates and/or licenses up to date throughout
the life of this agreement and submit copies to the City
annually.
7.3.3 The Environmental Services Department estimates an
average of about 40,000 tires annually to process in this
category. There may be a decrease or increase in the
actual quantity.
7.3.4 Contractor shall:
7.3.4.1 Provide all trucks, equipment, labor and
personnel to pick up and haul scrap tires. Every
possible effort shall be made by Contractor to
ensure that any loading process is safe and
protects Contractor's employees or equipment,
ITB 24-0016 Tire Recycling and Disposal Services
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and the City's employees or equipment from
accidents, harm or damage.
7.3.4.2 Provide industrial shredding tire machines and
equipment capable of shredding tires picked up
or disposed of by the City of Fort Worth.
7.3.4.3 Provide pick up services during regular hours
from 8:00 AM to 3:30 PM at the City's
facilities/locations from Monday through
Friday. This will exclude the following
holidays:
• Martin Luther King Jr. Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day
• New Year's Day
7.3.4.4 Give priority to City's request of service with
the purpose to minimize downtime of City's
facilities or personnel.
7.3.4.5 Pick up tires on a weekly or monthly schedule
based on City's need.
7.3.4.6 Pick up scrap tires at the locations listed
below but not limited to any additional
locations, as mutually agreed upon by City
staff and Contractor.
• Environmental Services 2400 Brennan
Avenue, Fort Worth, Texas 76106
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• Environmental Services 5150 Martin
Luther King Jr. Freeway, Fort Worth, Texas
76113
• Environmental Services 6260 Old Hemphill
Road, Fort Worth, Texas 76134
• Environmental Services 301 Hillshire
Drive, Fort Worth, Texas 76052
7.3.4.7 Be given access to service sites outside of
regular days and hours, only if pick-up is
requested and confirmed with the Department
a minimum of three (3) business days prior to
service request.
7.3.4.8 Only gain access to service sites after the City
has requested or scheduled a pick-up service.
7.3.4.9 Include on each invoice all information
requested or provided by City. Contractor
shall include any information required by local
City, County, State and Federal rules,
ordinances, laws and regulations as set forth
now, and any enacted in the future.
7.3.4.10 Immediately notify the City Contract
Administrator of any failure to provide
service(s) as specified. Upon completion of
services, any failures and the reason for
failure(s) shall be indicated in reports
submitted to the City Contract Administrator.
7.3.4.11 Pick up scrap tires or allow the City to
schedule delivery within 48 hours of mutual
agreement.
7.3.5 Upon notification by the City to pick up and transport
tires from the City's site, the Contractor shall schedule
ITB 24-0016 Tire Recycling and Disposal Services
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time of pick up within 48 hours of confirmation. Pick-ups
will require a City employee to be present at all times.
7.3.6 Incomplete services for any reason (because of bad
weather or equipment taken out of service) shall be
rescheduled by mutual agreement within 48 hours of
cancellation.
8.0 QUALITY ASSURANCE
8.1 Contractor shall provide certificates of recycle as proof of proper
disposal and in -person inspection of the recycle process at the
Contractor's facility.
9.0 LAWS, REGULATIONS, AND ORDINANCES
9.1 The Contractor shall be responsible for meeting all Federal: laws,
ordinances and regulations; State: laws, ordinance and
regulations; County: laws, ordinances and regulations; and City:
laws, ordinances, and regulations for safety of people,
environment, and property. This includes, but is not limited to, all
Federal, State, County, and City Agencies, Administrations and
Commissions such as the Environmental Protection Agency
(EPA), Occupational Safety and Health Administration (OSHA),
and the Texas Commission on Environmental Quality (TCEQ). In
the event any law, regulation or ordinance becomes effective
after the start of this Agreement, the Contractor is required to
comply with new policy. Any mandates requiring the City to
comply with new guidelines will also require the Contractor to
comply.
10.0 INVOICING REQUIREMENTS
10.1 The City of Fort Worth has begun implementing an automated
invoicing system.
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10.2 The Contractor shall send invoices electronically to our
centralized Accounts Payable department invoice email address:
supplierinvoices(a)fortworthtexas.gov. This email address is not
monitored so please do not send correspondence to this email
address. The sole purpose of the supplier invoices email address
is to receipt and process supplier invoices.
10.3 Please include the following on the subject line of your e-mail:
Contractor name, invoice number, and PO number, separated by
an underscore (ex: Example, Inc._123456_FW013-0000001234)
10.4 To ensure the system can successfully process your invoice in
an expedient manner, please adhere to the following
requirements:
10.4.1 All invoices must be either a PDF or TIFF format.
10.4.2Invoices must be sent as an attachment (i.e. no invoice in
the body of the email).
10.4.3One invoice per attachment (includes PDFs). Multiple
attachments per email is acceptable but each invoice must
be a separate attachment.
10.4.4 Please do not send handwritten invoices or invoices that
contain handwritten notes.
10.4.5 Dot matrix invoice format is not accepted.
10.4.6The invoice must contain the following information:
10.4.6.1 Supplier Name and Address;
10.4.6.2 Remit to Supplier Name and Address, if
different;
10.4.6.3 Applicable City Department business unit#
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(i.e. FW013)
10.4.6.4 Complete City of Fort Worth PO number (i.e. the
PO number must contain all preceding zeros);
10.4.6.5 Invoice number;
10.4.6.6 Invoice date; and
10.4.7Invoices should be submitted after delivery of the goods or
services.
10.4.8To prevent invoice processing delays, please do not send
invoices by mail and email and please do not send the
same invoice more than once by email to
supplierinvoices(a)fortworthtexas.gov. To check on the
status of an invoice, please contact the City Department
ordering the goods/services or the Central Accounts
Payable Department by email at:
ZZ FIN AccountsPavable(a)fortworthtexas.gov.
10.4.9If you are unable to send your invoice as outlined above at
this time, please send your invoice to our centralized
Accounts Payable department instead of directly to the
individual city department. This will allow the city staff to
digitize the invoice for faster processing.
10.4.10 If electronic invoicing is not possible, you may send your
paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
The City's goal is to receive 100% of invoices
electronically so that all supplier payments are processed
ITB 24-0016 Tire Recycling and Disposal Services
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efficiently. To achieve this goal, we need the Contractor's
support.
If Contractor has any questions, please contact the
Accounts Payable team at (817) 392-2451 or by email to
ZZ FIN AccountsPavable(a)fortworthtexas.gov.
10.4.11 Contractor shall not include Federal, State of City sales
tax in its invoices. City shall furnish a tax exemption
certificate upon Contractor's request.
11.0 UNIT PRICE ADJUSTMENT
11.1 Contractor may request a Price Adjustment based on Price
Adjustment Verification up to one time Yearly. Price Adjustment
means an unplanned or unanticipated change, upward or
downward, from the established contract price that is supported
by demonstrated Price Adjustment Justification. A request for a
Price Adjustment must be initiated by the Contractor. Price
Adjustments shall not be allowed more frequently than once
Yearly. It is within the sole discretion of the City to determine
whether an adjustment is necessary and/or acceptable.
11.2 Yearly means the City's Fiscal year, being October 1 -
September 30.
11.3 Price Adjustment Justification means documentation supporting
a requested Price Adjustment and showing an objectively
verifiable basis for a change in price due to the documented
impact of economic conditions on labor, equipment, or materials.
Examples of possible Price Adjustment Justification include, but
are not limited to, cost indexes, and/or updated supplier price
sheets. It is within the sole discretion of the City to determine
whether Price Adjustment Justification is sufficient and/or
acceptable.
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11.4 The Contractor must submit its Price Adjustment request, in
writing, at least 60 days before the new Fiscal year. The
Contractor must provide all Price Adjustment Justification, as
defined above, at the time of its request for a Price Adjustment.
11.5 If the City, in its sole discretion, concludes that the requested
Price Adjustment is unreasonable or not fully supported by
adequate Price Adjustment Justification, the City reserves the
right to adjust the rate increase, or reject the requested Price
Adjustment in its entirety and allow the contract to expire at the
end of the contract term. If the City elects not to accept a
requested Price Adjustment, the Purchasing Division may issue a
new solicitation.
11.6 Prices offered shall be used for bid analysis and for Agreement
pricing. In cases of errors in extensions or totals, the unit prices
offered will govern.
11.7 Upon expiration of the Agreement term the successful bidder,
agrees to hold over under the terms and conditions of this
Agreement for a reasonable period of time to allow the City to re-
bid an Agreement, not to exceed ninety (90) days. Contractor will
be reimbursed for this service at the prior Agreement rate(s).
Contractor shall remain obligated to the City under all clauses of
this Agreement that expressly or by their nature extends beyond
and survives the expiration or termination of this Agreement.
11.8 Delivery of goods and/or services shall not be suspended by the
Contractor without a 30-day prior written notice to the Senior
Purchasing Manager.
11.9 Only Published price changes will be accepted. Prices that were
in effect at the time of order placement shall take precedence.
12.0 PERFORMANCE - Failure of the City to insist in any one or more
instances upon performance of any of the terms and conditions of this
Agreement shall not be construed as a waiver or relinquishment of the
ITB 24-0016 Tire Recycling and Disposal Services
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future performance of any terms and conditions, but the Contractor's
obligation with respect to such performance shall continue in full force
and effect.
13.0 SUBCONTRACTING - No subcontracting of the work under this
contract will be allowed without written permission from the City.
14.0 HAZARDOUS CONDITIONS
14.1 The Contractor is required to notify the City immediately of any
hazardous conditions and/or damage to any property.
14.2 Hazardous materials shall be handled with care and workers
shall wear Personal Protective Equipment (PPE) while handling
hazardous material. If there are questions regarding how to
dispose of materials, the Contractor shall contact City of Fort
Worth Code Compliance at 817-392-1234.
15.0 CONTRACT ADMINISTRATION AND TERMINATION
15.1 Contract administration will be performed by the City
Department. In the event the Contractor fails to perform
according to the terms of the agreement, The Department head
or his/her designee will notify the Contractor, in writing, of its
failures. A meeting may be arranged to discuss the Contractor's
deficiencies. A written cure notice may be prepared giving the
Contractor 14 calendar days to cure any deficiency.
15.2 In the event the Contractor continues with unsatisfactory
performance, the department will promptly notify the Senior
Purchasing Manager who will take appropriate action to cure the
performance problem(s), which could include cancellation,
termination for convenience or default. If the agreement is
terminated for default, the Contractor may be held liable for
excess cost and/or liquidated damages.
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15.3 The Contractor will be paid only those sums due and owing
under the agreement for services satisfactorily rendered, subject
to offset for damages and other amounts which are, or which
may become, due and owing to the City.
15.4 The City reserves the right to terminate this agreement, or any
part hereof, for its sole convenience. In the event of such
termination, the Contractor shall immediately stop all work
hereunder and shall immediately cause any and all of its
suppliers and subcontractors to cease work. Subject to the terms
of this agreement, the Contractor shall be paid a percentage of
the agreement price reflecting the percentage of the work
performed prior to the notice of termination, plus reasonable
charges the Contractor can demonstrate to the satisfaction of the
City using its standard record keeping system, have resulted
from the termination. However, in no event shall the total of all
amounts paid to the Contractor exceed the agreement price. The
Contractor shall not be reimbursed for any profits which may
have been anticipated, but which have not been earned up to the
date of termination.
16.0 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR
AGREEMENT
16.1 If the Federal award meets the definition of "funding eCFR —
Code of Federal Regulations agreement" under 37 CFR §401.2
(a) and the recipient or subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance
of experimental, developmental, or research work under that
"funding agreement," the recipient or subrecipient must comply
with the requirements of 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms
Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the
awarding agency.
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17.0 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL
ACT
17.1 Contractor shall comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671 q) and the Federal Water Pollution Control Act as
amended (33 U.S.C. 1251-1387). Violations must be reported to
the Federal awarding agency and the Regional Office of the
Environmental Protection Agency (EPA).
18.0 DEBARMENT AND SUSPENSION
18.1 Per Executive Orders 12549 and 12689, a contract award (see 2
CFR 180.220) shall not be made to parties listed on the
government -wide exclusions in the System for Award
Management (SAM), in accordance with the OMB guidelines at 2
CFR 180 that implement Executive Orders 12549 (3 CFR part
1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), "Debarment and Suspension." SAM Exclusions contains
the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority other than Executive
Order 12549.
19.0 BYRD ANTI -LOBBYING AMENDMENT (31 U.S.C. 13521
19.1 Firms that apply or bid for an award exceeding $100,000.00 must
file the required certification. Each tier certifies to the tier above
that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non -Federal funds
that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-
ITB 24-0016 Tire Recycling and Disposal Services
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Federal award.
19.2 Bidders shall provide proof of Byrd Anti -Lobbying Amendment
certification filings with their bid, if the bid exceeds $100,000.00.
20.0 NO BOYCOTT OF ISRAEL
20.1 If Contractor has fewer than 10 employees or this
Agreement is for less than $100,000, this section does not
apply. Contractor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from
entering into a contract with a company for goods or services
unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not
boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" has the meanings ascribed to those terms
in Section 2271 of the Texas Government Code. By signing this
Agreement, Contractor certifies that Contractor's signature
provides written verification to the City that Contractor: (1)
does not boycott Israel; and (2) will not boycott Israel during
the term of the Agreement.
21.0 PROHIBITION ON BOYCOTTING ENERGY COMPANIES
21.1 Contractor acknowledges that in accordance with Chapter 2274
of the Texas Government Code, as added by Acts 2021, 87th
Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or
more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that
it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. The
terms "boycott energy company" and "company" have the
meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B.
13, § 2. To the extent that Chapter 2274 of the Government
ITB 24-0016 Tire Recycling and Disposal Services
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Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written
verification to the City that Contractor: (1) does not boycott
energy companies; and (2) will not boycott energy companies
during the term of this Agreement.
22.0 PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND
AMMUNITION INDUSTRIES
22.1 Contractor acknowledges that except as otherwise provided by
Chapter 2274 of the Texas Government Code, as added by Acts
2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from
entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public
funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from
the company that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity
or firearm trade association; and (2) will not discriminate during
the term of the contract against a firearm entity or firearm trade
association. The terms "discriminate," "firearm entity" and
"firearm trade association" have the meaning ascribed to those
terms by Chapter 2274 of the Texas Government Code, as
added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent
that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Contractor certifies that
Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm
trade association; and (2) will not discriminate against a firearm
entity or firearm trade association during the term of this
Agreement.
23.0 RIGHT TO AUDIT
23.1 Contractor agrees that City shall, until the expiration of three (3)
years after final payment under the Agreement, have access to
ITB 24-0016 Tire Recycling and Disposal Services
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and the right to examine any directly pertinent books,
documents, papers and records of Contractor involving
transactions relating to the Agreement. Contractor agrees that
City shall have access during normal working hours to all
necessary Contractor facilities and shall be provided adequate
and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. City shall give
Contractor reasonable advance notice of intended audits.
24.0 WARRANTY
24.1 The Vendor warrants and guarantees the part(s), material(s),
and/or service(s) against any defects or failures to operate
satisfactorily.
24.2 The Vendor shall provide a warranty to include at a minimum, but
not limited to the following:
24.2.1 In addition to any other warranties in this purchase, the
Vendor warrants that all work and products supplied in
this purchase conforms to the specification
requirements and is free from any defect in
workmanship, equipment, material, or design furnished
by the Vendor or any supplier at any tier.
24.2.2 Vendor agrees to repair or replace promptly, on a one -
for -one basis without additional cost to the City of Fort
Worth, any and all defective work and products. The
City defines "prompt" repair or replacement to be
within twenty- four (24) hours after notification by
authorized City personnel.
24.2.2.1 This warranty shall continue for a period of
90 days from date of
acceptance of products and work by the
City.
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24.2.3 The Vendor shall remedy at the Vendor's expense
any non -conforming or defective products or work. In
addition, the Vendor shall remedy at Vendor's
expense any damage to real or personal property
owned by the City of Fort Worth, when that damage is
the result of a defect of products furnished.
24.2.4 The Vendor's warranty with respect to products
repaired or replaced will run for 90 days from date of
installation and acceptance of such by the City.
24.2.5 The City of Fort Worth shall notify the Vendor, within
72 hours after the discovery of any failure, defect, or
damage.
24.2.6 If the Vendor fails to remedy any failure, defect, or
damage within 30 days for most incidences, or
approved time otherwise after receipt of notice, the
City of Fort Worth shall have the right to replace,
repair, or otherwise remedy the failure, defect, or
damage at the Vendor's expense.
24.2.6.1 Repairs must be scheduled within 72
hours.
24.2.7 This warranty shall not include failures attributable to
accident, fire, or negligence on the part of City
personnel.
24.2.8 With respect to all warranties, expressed or implied,
from manufacturers, or suppliers for work performed
and materials furnished under this purchase, the
Vendor shall:
24.2.8.1 Obtain all warranties that would be
obtained in normal commercial
practice;
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24.2.8.2 Enforce all warranties for the benefit of the
City of Fort Worth.
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ATTACHMENT A
CONFLICT OF INTEREST DISCLOSURE REQUIREMENT
Pursuant to Chapter 176 of the Local Government Code, any person or
agent of a person who contracts or seeks to contract for the sale or purchase
of property, goods, or services with a local governmental entity (i.e. The City
of Fort Worth) must disclose in the Questionnaire Forms CIQ
("Questionnaire") the person's affiliation or business relationship that might
cause a conflict of interest with the local governmental entity. By law, the
Questionnaire must be filed with the Fort Worth City Secretary no later than
seven days after the date the person begins contract discussions or
negotiations with the City, or submits an application or response to a request
for proposals or bids, correspondence, or another writing related to potential
agreement with the City. Updated Questionnaires must be filed in
conformance with Chapter 176.
A copy of the Questionnaires Form CIQ is enclosed with submittal
documents. The form is also available at
http://www.ethics.state.tx.us/forms/CIQ.pdf.
If you have any questions about compliance, please consult your own legal
counsel. Compliance is the individual responsibility of each person or agent
of a person who is subject to the filing requirement. An offense under
Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business
relationship that you might have with the City, state Contractor name in
the # 1, use N/A in each of the areas on the form. However, a signature
is required in the #7 box in all cases.
ITB 24-0016 Tire Recycling and Disposal Services
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CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made io the law by KEL 23, 94ih Leg., Regular Session. OFF CELISEONLY
This questionnaire is being filed in accordance with Chapter 175, Local Government Code, by a vendor who Date peceiyed
has a business relationship as dehned by Section 176-001(1-a) with a local garernmanlal entity and the
vendor meets requirements under Section 176.006(a)-
By law this questionnaire must be filed with the records administrator of the local governmental entity not War
than the 7th business day after the data the vendor becomes aware of fads tftat require ttm statement to be
filed. Sae 5ecuon 176.0r}6(a-1), Local Gorvemment Code.
A vendor commits an offense if the vendor knowingly violates Section 176.046, Locale Government Cade- An
offense under this section is a misdemeanor.
J Naas} of vendor who has a business relationship with local governmental entity.
❑ Chock this box ifyau are filing an update to a previously fi led q uestionnai re. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became ware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
Name of Officer
J Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.G03(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes =No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local govemment officer OF a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes =No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
J
❑ Check this box if the vendor has given the local government officer or afamily member of the officer one or more gifts
as descried in Section 176.0W(a)(2)(B), excluding gifts described in Section 176-003(a-1).
J
Signature of vendor doing business with the governmental entity Lialn
Form provided by Texas Ethics Commission www.ethics.state_Ix_us Revised 111IM21
ITB 24-0016 Tire Recycling and Disposal Services
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CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at httpAwNw.statutes-legis-state.tx-us;
Docs+L +htrrvLfa 17 S.htm. For easy reference, below are some of the sections cited on this farm.
Local Government Code tr 176.001 fi-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) atransaction that is subject to rate or fee regulation by afederal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public, or
(C) a purchase or lease of goods or services from a person that is ch a rte red by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Govem ment Code 4176.403(a) t 21(A) and { B}:
(a) A local government officer shall file a conflicts disclosure statement with respect to avendor if:
(2) thevendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income. other than investment income. that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) aconlract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor,
(B) has given to the local government officer or a family mem ber of the off icer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contractwith the vendor -
Local Government Code 4176.006fai and fa-11
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a bus iness rel ationshi p
with a local governmental entity and:
(1) has an employment or other business relationship with a Iocal government officer of that local
governmental entity, or a fam ily member of the officer, descri bed by Section 176-003(a)(2) (A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifis with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that Iocal governmental entity-
(a-1) The completed conflict of interest questionnaire must be filedwith the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity, or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that thevendorhas given one ormore gifts described bySubsection (a),or
(C) of a family relationship with a local government officer -
Form provided by Texas Ethics Commissior nww.athics.stata.M.us Reaised 1M2021
ITB 24-0016 Tire Recycling and Disposal Services
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ATTACHMENT B
CONTRACTOR CONTACT INFORMATION
Contractor's Name:
Contractor's Local Address:
Phone:
Email:
Fax:
Name of persons to contact when requesting services or billing questions:
Name/Title
Phone: Fax:
Email:
Name/Title
Phone: Fax:
Email:
Name/Title
Phone: Fax:
Email:
Will your company accept P-card payments? yes no
Signature Printed Name Date
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ATTACHMENT C
REFERENCE SHEET
Please complete and return this form with your bid.
The Contractor shall furnish references for at least three (3) recent
customers to whom products and/or services have been provided that are
similar to those required by this solicitation. The City will be the sole judge of
references. Please use additional sheets.
1. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
Emai
2. Company's Name
Name of Contact
Title of Contact
Present Address
ITB 24-0016 Tire Recycling and Disposal Services
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City, State, Zip Code
Telephone Number ( ) Fax Number
Email
3. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number
Email
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ATTACHMENT D
CONTRACTOR'S QUALIFICATION QUESTIONNAIRE
The information provided on this questionnaire and in the bid submittal will
be used to evaluate your bid. Please answer each question thoroughly.
Answers may be provided on a separate sheet as long as each response is
labeled according to the question.
1. Date your company was established?
2. How many years has your organization been in business under its
present name?
a. List any former names your organization has operated under and
the timeframe(s).
3. How many years of experience does your company have providing tire
recycling and/or disposal services?
4. Provide any experience with tire recycling and/or disposal within the
market.
ITB 24-0016 Tire Recycling and Disposal Services
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5. What are your regular business hours?
6. How many personnel does your company have for after-hours
emergency requests?
7. Does your personnel pool allow your company to service up to four (4)
properties for the City, simultaneously?
Yes M No
8. Does your company have available facilities and equipment to render
the services requested for up to four (4) properties for the City,
simultaneously?
Yes ® No
9. Please describe your approach to perform services.
10. List the equipment (including vehicles), numbers of crews, and number
of crew members for each crew available to perform the work.
ITB 24-0016 Tire Recycling and Disposal Services
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11. Do you agree with the warranty stated on Section 24.0, Part 2?
Yes ® No ® - if no please provide a warranty the company offers.
12. Please list any relevant certifications and/or licenses your personnel
holds:
ITB 24-0016 Tire Recycling and Disposal Services
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ATTACHMENT F
DOCUMENT CHECKLIST
Refer to Part 1, Section 14.2 for more information on the below
required documents.
Required Documents
A completed and signed Bid Submission
Signature Page
A completed Price Submittal
Attachment A - Conflict of Interest
Questionnaire
Attachment B - Contractor Contact
Information
Attachment C - Reference Sheet
Attachment D — Contractor's Qualification
Questionnaire
Texas Commission on Environmental
Quality (TCEQ) certificates or licenses
Letter outlining previous work,
knowledge of tire recycling and disposal
Any addendums sent out after the
release of the bid
Scanned Copy of all required documents
Attachment F — Document Checklist
Document Page Number(s) of Bid
Attached? Yes/No Response
*Bidder will need to
number their bid
response in ink*
Separate USB Drive with
password included if
necessary
ITB 24-0016 Tire Recycling and Disposal Services
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FORT WORTH. Exhibit D - Vendor's Response to City of Fort Worth ITB No. 24-0116
BID SUBMISSION SIGNATURE PAGE
Event ID Page
CFW01-24-0016 2
Event Round Version
1 1
Event Name
ITB Tire Recvclina and Disposal Services
Start Time Finish Time
12/13/2023 8:00 AM CST 01/11/2024 1:30 2M CST
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1501)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the terms
therein.
Legal Company Name: 717SP L' Nt.'Q�R-1$ LS d bA {�-�� N eillc" 112,
Company Address: 52-2-5 J `TIl
City, State, Zip: i`02-r U, Ve u , lk 1LI�tC
Contractor Registration No.:
Printed Name of Officer or Authorized Representative: �Ltl ► r �d
Title: V-? Qv
Signature of Officer or Authorized Representative: _
Date: 2R rib -2oz-'+ v
Email Address: :5" IT . -,:�djtk (t�, i-jk-Y12 • 61 Z
Phone Number: CW) F1-7 -7-79 - Q 3 GO (C-) S-1-1 ' 3 7 - Z-11 Z
Federal Identification Number (FID): V I " it 4364l
Will agreement be available for Cooperative Agreement use? Yes X No
ITB 24-0016 Tire Recycling and Disposal Services
Page 2 of 50
FORT WORTH®
PRICE SUBMITTAL
Event ID Page
CFW01-24-0016 3
Event Round Version
1 1
Event Name
ITB Tire Recvclinq and Disposal Services
Start Time Finish Time
12/13/2023 8:00 AM CST O1/11/2024 1:30 PM CST
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1501)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Description:
Qtv
Unit
UnitPrice
Total
Passenger, Light Truck, tires with rim, 16" -
17.5"
4,739.00
EA
o
Line: 2
Description:
Qtv
Unit
UnitPrice
Total
Medium Truck, tires with rim, 17.5"-24.5"
7.00
EA
Line: 3
Description:
Qtv
Unit
UnitPrice
Total
Passenger, Light Truck, tires without rim,
26,047.00
EA
16" - 17.5"
Line: 4
Description:
Qtv
Unit
UnitPrice
Total
Medium Truck, tires without rim. 17.5"-24.5"
1,017.00
EA
10UL
lo,
Line: 5
Description:
Qtv
Unit
UnitPrice
Total
Duplex, 355/8OR20/385/85R22.5, tires
6.00
EA
DU
,� pG
1�
90
Line: 6
Description:
Qtv
Unit
UnitPrice
Total
21 L24, tires
5.00
EA
V0
5o
aSUoo
Line: 7
Description:
Qtv
Unit
UnitPrice
Total
15.5/20.5-25, tires
5.00
EA
06
^75
Line: 8
Description:
Qtv
Unit
UnitPrice
Total
1400-24, tires
5.00
EA
ZS �
ITB 24-0016 Tire Recycling and Disposal Services
Page 3 of 50
FORT WORTH,
PRICE SUBMITTAL
Event ID Page
CFW01-24-0016 4
Event Round Version
1 1
Event Name
ITB Tire Recvclinq and Disposal Services
Start Time Finish Time
12/13/2023 8:00 AM CST 01/11/2024 1:30 PM CST
Line: 9
Description:
Agricultural, 18AX28, 31-13.50X15, 16.9X30,
tires
Line: 10
Description:
Scrap tire transport, any size, mix load (with rims),
processing and disposal at Contractor's location
Line: 11
Description:
Any size, mix load, scrap tires (with rims), picked up
at different site locations by Contractor
Line: 12
Description:
Scrap tire transport, any size, mix load (without rims),
processing and disposal at Contractor's location
Line: 13
Description:
Any size, mix load, scrap tires (without rims),
picked up at different site locations by Contractor
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1500)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Qtv
Unit
5.00
EA
Qtv
Unit
100.00
TN
Qtv
Unit
100.00
TN
Qtv
Unit
100.00
TN
Qtv Unit
100.00 TN
Prompt Payment Discount Terms: Percent Days (i.e. 3% Net 15, etc
A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not
expect to pay for that item. A bid of "no bid" or no response (space left blank) will be
interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no
bid" or no response may be considered as non -responsive and may result in
disqualification of this bid.
UnitPrice
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UnitPrice
UnitPrice
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UnitPrice
UnitPrice
Total Bid Amount
Total
Total
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ITB 24-0016 Tire Recycling and Disposal Services
Page 4 of 50
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For viando► doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, e4th Leg., Regular Session OFFICE USE ONLY
This questionnaire is bevy filed it accordance with Chapter 176. Local Government Code, by a vendor who
has a business relationship as defined by Section 176.001(1-a) with a local governmen•,al entity and the Cie Rc•.e, c
vendor meets requirements udder Section 176.00rfa)
By 4w the questionnaire must be filed with the records adminis:razor of the local goverr.mpma' entity not la:er
tan ?te 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176 006ia t i Local Government Code.
A vendor commits air olonse d the vendor krmingty vroiates Sectior 176.o0E. Loca, Gov ernmem Code Ar,
ot'erse undet 71is sermon is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
Chock this bort ff you are filing an update to a previousty filed questionnaire. i-he law requires thatyou file an updated
completed questionnaire with tie appropriate f ling authority no; ater inan tie 7th business day after the date on which
you became aware that the originally Ned questionnaire was incomplete or inaccurate.)
J Name of local govemment officer whom the information is being disclosed.
Name of Of&or
J Describe each employment or other business relationship with the local govemment officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local govemment officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income.
other than investment income, from the vendor?
Yes / No
B. Is the vendor receiving or likely to receive taxable income, other than investment income. from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
F-1YeS /l.o
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
J
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(gi)(2)(B), excluding g-fts described in Section 176.003(a-1).
Z 3 2G2�
b,gnamrworvenoor MTIMsiness thi?�rvernmental entity .�,,•..
Form provided by Texas Ethics Commission wWW.ethics.state.tx.us ��,• �y �_•
ITB 24-0016 Tire Recycling and Disposal Services
Page 40 of 50
ATTACHMENT B
CONTRACTOR CONTACT INFORMATION
Contractor's Name:
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Contractor's Local Address:
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Phone:
Email.- Sao ► 5o,-AkA C�,
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Fax:
Name of persons to contact when requesting services or billing questions:
Name/Title 5YorJ Lo,,%s-rics
Phone: Fax:
Email: n, Ca NR: Z . 1z,-Z
Name/Title
Phone: ?)"l- L4-3G a Fax:
Email: 4 No 1�1 (a %% TV__> -% iI
Name/Title Sco-r-, Jm; 1�c.V- A
Phone: Fax:
Email: Se-o4. So)�k (�
Will your company accept P-card payments? yes X
Signature Printed Name
rn
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Date
ITB 24-0016 Tire Recycling and Disposal Services
Page 42 of 50
S
ATTACHMENT C
REFERENCE SHEET
Please complete and return this form with your bid.
The Contractor shall furnish references for at least three (3) recent
customers to whom products and/or services have been provided that are
similar to those required by this solicitation. The City will be the sole judge of
references. Please use additional sheets.
1. Company's Name
C.,, �-•i off- ��1�
Name of Contact
Title of Contact
Present Address
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City, State, Zip Code
Telephone Number (2-1-1) (-Zo -H)63 Fax Number ( )
Email O ogLtoo. Zec+,c,go-, (i � 1,A 5 • gov
2. Company's Name
Q-
Name of Contact
V e NOVJ�,
iMC G e-e
Title of Contact
Se Zoy a 2
Present Address
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ITB 24-0016 Tire Recycling and Disposal Services
Page 43 of 50
City, State, Zip Code
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Telephone Number Fax Number ( )
Email V rvAc.�c-a 0_ UP' .. o2-y
3. Company's Name
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Name of Contact
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Title of Contact
Present Address
City, State, Zip Code
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Telephone Number ((.M311 -9U5- Fax Number ( )
Email �+.�Rea�L~n. t�us�� fo t,�o�z'i 'i-�-xa,�. God
ITB 24-0016 Tire Recycling and Disposal Services
Page 44 of 50
ATTACHMENT D
CONTRACTOR'S QUALIFICATION QUESTIONNAIRE
The information provided on this questionnaire and in the bid submittal will
be used to evaluate your bid. Please answer each question thoroughly.
Answers may be provided on a separate sheet as long as each response is
labeled according to the question.
1. Date your company was established?
2. How many years has your organization been in business under its
present name? �A Y`N 25
a. List any former names your organization has operated under and
the timeframe(s).
N / is
3. How many years of experience does your company have providing tire
recycling and/or disposal services? ___ff yLif�,a$
4. Provide any experience with tire recycling and/or disposal within the
market.
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ITB 24-0016 Tire Recycling and Disposal Services
Page 45 of 50 �TJ
5. What are your regular business hours? M — 1— plod- 1530
6. How many personnel does your company have for after-hours
emergency requests? by 5, X�� Q- l 40f2S,
7. Does your personnel pool allow your company to service up to four (4)
properties for the City, simultaneously?
Yes,Q" No
8. Does your company have available facilities and equipment to render
the services requested for up to four (4) properties for the City,
simultaneously?
Yeses No ❑
9. Please describe your approach to perform services.
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10. List the equipment (including vehicles), numbers of crews, and number
of crew members for each crew available to perform the work.
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ITB 24-0016 Tire Recycling and Disposal Services 1 Page 46 of 50
11. Do youagree with the warranty stated on Section 24.0, Part 2?
Yes,,M No ❑ - if no please provide a warranty the company offers.
12. Please list any relevant certifications and/or licenses your personnel
holds:
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ITB 24-0016 Tire Recycling and Disposal Services
Page 47 of 50
ITB 24-0016 Tire Recycling and Disposal Services
Page 48 of 50
Jon Niermann, Chairman
Emily Lindley, Commissioner
Bobby Janecka, Commissioner
Toby Baker, Executive Director
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
Protecting Texas by Reducing and Preventing Pollution
March 17, 2022
Ms. Jodi Parker
Owner
All American Tire Recyclers
5225 Teague Road
Fort Worth, Texas 76140-8119
Re: All American Tire Recyclers - Tarrant County
Tires - Registration No. 130004
Application for Used/Scrap Tire Transporter - Update to Registration
Tracking No. 27339933/CN605617828; RN111191664
Dear Ms. Parker:
The Business and Program Services (BPS) Section has received your request dated March 7, 2 02 1, to
update the above -referenced scrap tire registration. The application updates prepared and
submitted by Ms. Jodi Parker, are approved. The application is now updated as follows:
Facility Name: All American Tire Recyclers
Owner/Operator: TJP Enterprises LLC/All American Tire Recyclers
Physical Address: 5225 Teague Road, Fort Worth, Texas 76140-8119
The registration identification number will remain as referenced and should continue to be used
on all correspondence and documentation related to this registration. Failure to comply with the
requirements of 30 Texas Administrative Code Chapter 328, Subchapter F, could result in
revocation of your registration. Please note that your operations may be subject to other state and
local regulatory requirements, and it is the responsibility of the registration holder to comply with
these requirements.
If you have questions regarding this registration or requirements related to scrap/used tire
management, please contact Mr. Keiandre J. McGruder at (512) 239-4112.
Sincerely,
Megan Henson, Section Manager
Business and Program Services Section
Waste Permits Division
MH/KJM/nck
P.O. Box 13087 Austin, Texas 78711-3087 • 512-239-100.0 • tceq.texas.gov
Jon Niermann, C'hainnan l'--I
Eriiily Lindley, Commissioner w �
f; Bobby Janecka, Commissioner
Toby Baker, Executive Director
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
Protecting Texas by Reducing and Preventing Pollution
February 22, 2021 .
Mr. Thomas Cloud Parker
Owner
All American Tire Recyclers
5225 Teague Road.
Fort Worth, Texas 76140-8119
Re: All American Tire Recyclers - Tarrant County
Tires - Registration No. 1.70015
Application for Used/Scrap Tire Processing Facility - Update to Registration
CN605035955/RN111195079
Tracking No. 25918558
Dear Mr. Parker:
The Business and Program Services (BPS) Section has received your request dated February 9, 2021
to update the above -referenced scrap tare registration. The application updates prepared. and
submitted by Ms. Jodi Parker, are approved. The application is now updated as follows:
Facility Name; All American Tire Recyclers
Owner/Operator: All American Tire Recyclers
Physical Address: 5225 Teague Road, Fort Worth, Texas 76140-8119
The registration identification number will remain as referenced and should continue to be used
on all correspondence and documentation related to this registration. Failure to comply with the
requirements of 30 Texas Administrative Code Chapter 328, Subchapter F, could result in
revocation of your. registration. Please note that your operations may be subject to other state and
local regulatory requirements and it is the responsibility of the registration holder to comply with
these requirements.
If you have questions regarding this registration or requirements .related to scrap/used tire
management, please, contact. Mr. Keiandre J. MCGruder at (512) 239-4112.
Sincerely,
Santos Olivarez, Team Lead
Business and Program Services Section
Waste Permits Division
SO/KJM/tw
cc: Ms. Jodi Parker, All American Tire Recyclers, Fort Worth
'1.
P.O. Box '13087 • Austin, Texas 78711-3087 • 512-239-1000 • tceq.texas.gov
I•low is our custoilier service? tceq.texas.gov/customer survey 3
printed on ruvcled paper
Jon N:[ermauii, Chairman 0:1 -• ., \ j
Fmily Lindley, Commissioner
Bobby ,jan.ecka, Commissioner
Toby Baker, Executive Director
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
Protecting Texas by Reducing and Prei enting Pollution
April 5, 2021
Ms. Jodi Parker
Chief Operations Officer
All American Tire Recyclers
5225 Teague Road.
Fort Worth, Texas 76140
Re: All American Tire Recyclers Scrap 'fire Storage Site - Tarrant County
Tires -Registration No. 160002
Scrap Tire Storage Site - Transmittal of Registration
Tracking No, 25865660; RNI 11'195079/CN605617828
Dear Ms. Parker,
The Business and Program Services (BPS) Section, h.as.approved the above -referenced registration.
for a scrap tire storage site located at 5225 Teague Road, Fort Worth, Texas 76140. The physical
address provided on the Properly Owner Affidavit form (TCE(Z :I.0299) is 5225 Teague Road, Fort
Worth, Texas 76140. The scrap tire storage site registration application dated January 7, 2021 and
the electronic copies of revisions dated February 2, 2021, February 22, 2021, and February 26,
2021 were received on January 25, 2021 and February 26, 2021 respectively. The application was
submitted to comply with the applicable requirements under Title 30 Texas Administrative Code
(I'AC) Chapter 328, Subchapter F.
Your scrap tire storage site registration identification number is 160002. Please use this
identification number in all. your correspondence and documentation related to this scrap tire
facility registration. This registration is valid for five years from the elate of this letter and will
expire on April 2, 2026. Ali application for renewal should be riled with the TCEQ no later than 60
days prior to the expiration date of the registration.
This registration allows you to store a maximum of 56,000 whole used or scrap tires (or weight
equivalent of 560 tons of true pieces or shreds or any combination thereof) at the above -referenced
site at any given. time per the conditton.s and. representations included in the registration
application. As part of the facility's registration application requirements, a closure cost estimate
was included to comply with the financial assurance requirements of 30 TAC Chapter F, Section
328.7.1.. The written, estimate certified by a registered professional. engineer included the cost to
hire a third party to close the facility based on the maximum number of used or scrap tires
authorized, to be stored at the site. Financial assurance in the amount of the approved closure cost
has been provided in accordance with 30 TAC Chapter 37, Subchapter M.
Please note that the representations provided in your application are enforceable. If there is a
change in the information provided in your application, including change in ownership, change in
operations, or a change in scrap tire management methods, please contact the BPS Section for
guidance on amending your registration or submitting a new registration application.
P.O. Box 13087 ^ Austin, Texas 78711-3087 • 512-239-1000 ^ tceq.texas.gov
How is our customer service? tceq.texas.gov/customersurvey
prinied on ruj,ded paper
ALL AMERIEAN
TIRE RECYCLERS
All American Tire Recyclers (AATR) is a full service zero waste fire recycling company, we
currently hold a transporter license, processing license, and a storage pad permit with Texas
Commission on Environmental Quality. Our company picks up scrap tires via box truck and 53'ft
semi -trailers, we also will provide storage containers for select locations. Our facility accepts
drop off during business hours for customers who prefer to bring their scrap tires to our location
for processing. Once at our facility the tires are processed into several products including Tire
Derived fuel Chips and crumb rubber allowing AATR to prevent land fill usage.
AATR processes and manages 20,000 tires per day and operates 24 hours a day, 7 days a week.
We service over 500 customers and 5 municipalities. Our commitment to service is unlike any
other in our industry, we understand tires and waste accumulate regardless of holidays,
economy or other factors which might affect general operating practices. We work to ensure the
tires are picked up and invoicing is completed in a timely, efficient manner and the state
required documentation is delivered electronically while we retain a repository for record
management.
AATR was founded in 2015 by Tom and Jodi Parker to provide scrap management in an industry
where there was a need for customer service, integrity and ease of use. In the years following 2
investors were added to assist with the necessary growth in a rapidly changing market.
Currently we have 60 employees and are able to provide quality service at a fair price for our
customers. We currently service the City of Fort Worth, City of Dallas, City of Grand Prairie, City
of Irving, and the city of Arlington without difficulty. We look forward to continuing our work
with the City of Fort Worth to ensure the city's scrap is processed, managed and created into
zero waste products leaving the landfills fire waste free.
IS
FORT WORTHH)
*Ir
ADDENDUM TO INVITATION TO BID NO. 24-0016
TIRE RECYCLING AND DISPOSAL SERVICES
PURCHASING DIVISION
ADDENDUM NO. 1
INVITATION TO BID (ITB): 24-0016
BID OPENING DATE: JANUARY 11, 2024 (UNCHANGED)
DATE ISSUED: JANUARY 4, 2024
ITB No. 24-0016 issued December 13, 2023, is hereby amended as follows:
1. Line item #10 on the Price Submittal, Page 4 has been changed to read "Scrap tire transport, any
size, mix load (with rims), processing and disposal at Contractor's location."
2. Line item #11 on the Price Submittal, Page 4 has been changed to read "Any size, mix load, scrap
tires (with rims), picked up at different site locations by Contractor."
3. Line item #12 "Scrap tire transport, any size, mix load (without rims), processing and disposal at
Contractor's location" has been added to the price submittal, Page 4.
4. Line item 13 "Any size, mix load, scrap tires (without rims), picked up at different site locations by.
Contractor' has been added to the price submittal, Page 4.
5. ITB 24-0016 Final Bid Document V2 has been added as a separate document.
6. Questions and Answers document is hereby incorporated, in full text on page 2 of this addendum.
All other terms and conditions remain unchanged.
Jesus Fervt,av�Gez
Jesus Fernandez
BUYER
................................................................................
By the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of the above
referenced Invitation to Bid.
COMPANY NAME: —rTP !Z N'faZI x.$ Ash, I�-t) Arn%v--aw•ti --Dv "-R ryelaPs
SIGNATURE:
�r
NOTE: Company name and signature must be the same as on the original bid documents. Failure to return
this form with your sealed bid may constitute grounds for rejection of your offer.
ATTACHMENT F
DOCUMENT CHECKLIST
Refer to Part 1, Section 14.2 for more information on the below
required documents.
Required Documents Document Page Number(s) of Bid
;Attached? Yes/No Response
*Bidder will need to
number their bid
response in ink*
completed and signed Bid Submission
Signature Page
yis
A completed Price Submittal
ttachment A - Conflict of Interest
Questionnaire
Y�
i
Attachment B - Contractor Contact
Information
�as
Attachment C - Reference Sheet
'e/LDS
Attachment D — Contractor's Qualification
Questionnaire
tq
Texas Commission on Environmental
Quality (TCEQ) certificates or licenses
1
3
Letter outlining previous work,
knowledge of tire recycling and disposal
�,
p
Any addendums sent out after the
release of the bid
yLs
Scanned Copy of all required documents Separate USB Drive with
password included if
YLF-5 necessary
Attachment F — Document Checklist )/LS
ITB 24-0016 Tire Recycling and Disposal Services
Page 50 of 50
Exhibit E — Verification of Signature Authoritv Form
VERIFICATION OF SIGNATURE AUTHORITY
TJP Enterprises, LLC dba All American Tire Recyclers
5225 TEAGUE ROAD
FORT WORTH, TX, 76140
Contractor hereby agrees to provide City with independent audit basic financial statements, but also the fair
presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind Contractor and to execute any agreement, amendment or
change order on behalf of Contractor. Such binding authority has been granted by proper order, resolution,
ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Contractor.
Contractor will submit an updated Form within ten (10) business days if there are any changes to the
signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form
that has been properly executed by Contractor.
Name: Jodi Parker
Position: C00
Signature
2. Name:
Position:
Signature
Name:
Position:
Signature
Name:
Tam Parller
Tom Parker (Sep 13, 202409:42 CDT)
Signature of President / CEO
Other Title:
Date: Sep 13, 2024
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/23/24 M&C FILE NUMBER: M&C 24-0314
LOG NAME: 13P ITB 24-0016 TIRE RECYCLING AND DISPOSAL SERVICES JF ENV
SUBJECT
(ALL) Authorize Agreement with TJP Enterprises, LLC dba All American Tire Recyclers for Tire Recycling and Disposal Services in
an Annual Amount Up to $180,000.00 for a One -Year Initial Term and Authorize Four (4) One -Year Renewals for the Same Annual Amount for the
Environmental Services Department
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with TJP Enterprises, LLC dba All American Tire Recyclers for tire recycling and
disposal services in an annual amount up to $180,000.00 for a one-year initial term and authorize four (4) one-year renewals for the same annual
amount for the Environmental Services Department.
DISCUSSION:
The Environmental Services Department approached the Purchasing Division to procure an agreement for tire recycling and disposal services to
provide equipment, personnel, and tools necessary to transport, process, and recycle/disposal services of scrap tires. In order to procure these
services Purchasing staff issued Invitation to Bid (ITB) No. 24-0016. The ITB consisted of detailed specifications describing the contractor
responsibilities and service requirements.
The bid was advertised in the Fort Worth Star -Telegram on December 13, 2023, December 20, 2023, December 27, 2023, January 3, 2024, and
January 10, 2024. The City received one (1) response.
An evaluation panel consisting of representatives from the Environmental Services Department and Park and Recreation Department reviewed
and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the
table below. No guarantee was made that a specific amount of services would be purchased.
Bidder Evaluation Factors Rank
a b c d Total Score
ITJP Enterprises, LLC dba All American Tire Recyclers 113.75 10.50 12.50' 30.00 66.75 1
Best Value Criteria:
• a. Contractor's qualifications and experience
• b. Contractor's ability to provide services (equipment and personnel)
• c. Contractor's approach to perform services
• d. Cost
After evaluation, the panel concluded that TJP Enterprises, LLC dba All American Tire Recyclers presented the best value to the City. Therefore,
the panel recommends that City Council authorize an agreement for scrap tire transport, processing and disposal with TJP Enterprises, LLC dba
All American Tire Recyclers. Staff certifies that the recommended vendor met the bid specifications.
FUNDING: The maximum annual amount allowed under the agreement will be $180,000.00; however, the actual amount used will be based on the
need of the department and available budget.
I Department (Estimated Annual Amountl Account Name
(Environmental Services $180,000.00 ISolid Waste Fund
Funding is budgeted in the Disposal account within the Solid Waste Fund for the Solid Waste Drop Stations Department.
DVIN BE: The initial estimated bid amount for this procurement was less than $100,000.00, therefore, a Business Equity goal was not applicable.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin on October 1, 2024, and expire one year from that date.
RENEWAL TERMS: The agreement may be renewed for four additional one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated, in the Solid Waste Fund. Prior to an expenditure being incurred, the Environmental Services Department has the responsibility to
validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Valerie Washington 6192
Oriainatina Business Unit Head: Reginald Zeno 8517
Cody Whittenburg 5455
Additional Information Contact: Jo Ann Gunn 8525
Jesus Fernandez 6467