HomeMy WebLinkAboutContract 61388-A1CSC No. 61388-A1
FIRST AMENDMENT TO
CITY SECRETARY CONTRACT NO.61388
This Amendment ("Amendment") is made and entered into by and between the City of Fort
Worth ("City") and The University of North Texas Health Science Center ("Agency"). City
and Agency may be referred to individually as "Party" and jointly as "Parties."
WHEREAS, the City of Fort Worth ("City") and The University of North Texas
Health Science Center ("Agency") made and entered into City Secretary Contract No. 61388
("Contract");
WHEREAS, in March 2023, the City received its first settlement payment from the
Opioid Abatement Fund Council in the amount of $665,760.73 and approved use of the
funds in April 2023 (Mayor & Council Communication (M&C) 23-0255);
WHEREAS, Agency was awarded a contract to provide direct services for the
intervention, prevention, and treatment of opioid use disorder (OUD) and any co-occurring
Substance Use Disorder or Mental Health (SUD/MH) conditions (Mayor & Council
Communication (M&C) 23-1051);
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an
amendment of the budget, subject to written approval by the Director of the City's
Neighborhood Services Department;
WHEREAS, the Agency requested a budget amendment in order to increase certain
line items ("Training Expenditures", "Salaries", "Fringe", and "Naloxone units") and
decrease other line items ("Co -branded community landing website", "Recruitment and
Engagement", and "Small deterra drug activation pouches"); and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "C"- BUDGET, attached to the Contract, is hereby amended and replaced
in its entirety with EXHIBIT "C," Revised 09/10/24, attached hereto.
II.
This amendment is effective as of September 10, 2024 and Agency may request
reimbursement for allowable costs directly related to Interventions of Opioid Use Funds.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
All terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
Capitalized terms not defined herein shall have the meanings assigned to them in the
Contract.
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ATTEST:
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By:
Jannette Goodall, City Secretary
M&C: 23-1051
1295 Certification No. 2023- 1093220
Date: December 12, 2023
APPROVED AS TO FORM AND LEGALITY:
Jessika Williams, Assistant City Attorney
APPROVED BY:
K"
Kacey Bess
Director, Neighborhood Services Department
CITY OF FORT WORTH
By:
Fernando Costa, Assistant City Manager
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
/"-- &"e
Mary Te io (Sep 10, 2024 13:01 CDT)
Mary Tenorio, Neighborhood Development Specialist
UNIVERSITY OF NORTH TEXAS HEALTH SCIENCE CENTER AT FORT WORTH
Authorized Official:
By signing, I acknowledge that I am the duly authorized representative
OOMyriah Roberts, J.D., Associate Director, Research Contract Management
Read and Understood:
Teresa Wagner, DrPH, MS, CPH, RD/LD, CPPS, CHWI, DipACLM, CHWC
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
PROGRAM PERSONNEL
Salaries
Fringe
SUPPLIES AND SERVICES
Mileage
Training Expenditures
EXHIBIT "C" - BUDGET
Grant Budget I I Remaining Balance
$ 65,052.00
$ 13,919.00
$ 3,125.00
$ 37,500.00
Increase
$ 685.00
$ 225.00
$ 15,380.00
Naloxone units
$
75,000.00 $
Small deterra drug activation pouches
$
12,000.00
Recruitment and Engagement
$
3,000.00
Co -branded community landing website
$
22,000.00
FACILITY AND UTILITIES
F&A Rate (34% based on direct cost of
$231,596)
$
78,743.00
BUDGET TOTAL
$
310,339.00 $ - S
Decrease I "
$
65,737.00
$
14,144.00
$
3,125.00
$
52,880.00
10,930.00
$ 85,930.00
$
(5,630.00)
$ 6,370.00
$
(1,190.00)
$ 1,810.00
$
(20,400.00)
$ 1,600.00
$ 78,743.00
27,220.00 $
(27,220.00)
$ 310,339.00
Page 1
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented
on the first page of this EXHIBIT "C" — Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "C" — Budget is.
SALARY DETAIL -PROGRAM PERSONNEL
Est. Percent to
Position Title
Annual Salary
Grant
Project Lead (PI); Wagner, Teresa
$
143,136.00
20.0% $
Co -Investigator (CO-1); Spence, Emily
$
184,092.00
7.0% $
Advisory Panelist; Lewis, Melissa
$
233,868.00
1.8% $
Advisory Panelist; Walters, Scott
$
216,372.00
1.8% $
Advisory Panelist; Wells-Beede, Elizabeth
$
258,000.00
1.8% $
Advisory Panelist; Burns, Rebecca
$
195,000.00
1.8% $
Student worker, TBD
$
52,000.00
14.0% $
Assistant Director of Strategy and Outreach
S
75,000.00
0.7% $
Community Outreach Specialist
$
58,808.00
0.2% $
TOTAL
$
1,416,276.00
$
Amount to
Grant
28,627.00
12,886.00
4,210.00
3,895.00
4,644.00
3,510.00
7,280.00
585.00
100.00
65,737.00
FRINGE DETAIL -PROGRAM PERSONNEL
Percent of I I Est. Percent to I Amount to
Payroll I Amount I Grant I Grant
The HSC fringe benefit rate is 23% for faculty, 33% for staff and 8.65% for student and part-time
FICA
Life/Disability Insurance
Health/Dental Insurance
Unemployment -State
Worker's Compensation
Retirement
Staff Training
TOTAL $ 149144.00 $ 14,144.00
SUPPLIES AND SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Mileage $ 3,125.00 100% $ 3,125.00
Training Expenditures
$
52,880.00
100%
$
52,880.00
Naloxone units
$
85,930.00
100%
$
85,930.00
Small deterra drug activation pouches
Recruitement and
engagement
6,370.00 100%
1,810.00 100%
6,370.00
1,810.00
Co -branded community
landing website $ 1,600.00 100% $ 1,600.00
TOTAL $ 151,715.00 $ 151,715.00
FACILITY AND UTILITIES
Est. Percent to
Total Budget Grant
F&A Rate (34% based on direct cost of $ 78,743.00 100%
0
#REF!
#REF!
#REF!
Rent
Cleaning Supplies
Repairs
Custodial Services
Utilities, Transportation, PP & E
TOTAL
$ 78,743.00
Amount to
Grant
$ 78,743.00
$ 78,743.00
Overall Total $ 310,339.00
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1051
LOG NAME: 191NTERVENTIONS OF OPIOID USE PROGRAM FUNDING ALLOCATIONS
SUBJECT
(ALL) Approve the Allocation of Texas Opioid Settlement Funds in the Amount Up to $664,944.64 for the Purpose of Mitigating Harms Caused by
Opioid Distribution and Use and Authorize Execution of Contracts with the University of North Texas Health Science Center at Fort Worth Health
Systems in the Amount of $310,339.00 and My Health My Resources of Tarrant County in the Amount of $197,100.00
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the allocation of Texas Opioid Settlement Funds in the amount of $664,944.64 for the purpose of mitigating harms caused by opioid
distribution and use;
2. Authorize the City Manager or his designee to execute contracts for a one-year term with the University of North Texas Health Science Center
at Fort Worth Health Systems in the amount of $310,339.00 and My Health My Resources of Tarrant County in the amount of $197,100.00;
and
3. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and
such extension is necessary for completion of the program, or to amend the contracts if necessary to achieve program goals provided any
amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use
of these funds.
DISCUSSION:
The State of Texas and certain Political Subdivisions, through their elected representatives and counsel, seek to hold the entities responsible for
the opioid use and distribution within the State of Texas accountable for damage caused and share a common desire to abate and alleviate the
impacts of the opioid epidemic throughout the State of Texas.
Through the adoption of Resolution 5499-11-2021 adopted November 9, 2021, City Council joined the opioid settlement negotiated by the Texas
Attorney General, affirmed its support for the adoption and approval of the Texas Opioid Abatement Fund Council and Settlement Allocation
Term Sheet (Term Sheet) in its entirety, and found that there is a substantial need for repayment of opioid-related expenditures and payment to
abate opioid-related harms in and about Fort Worth.
On March 1, 2023, the City received the first settlement payment from the Opioid Abatement Fund Council in the amount of $665,760.73 and
approved use of the funds with Mayor & Council Communication (M&C) 23-0255 on April 11, 2023. The Neighborhood Services Department has
been designated as the lead department to oversee allocation and use of these funds.
A Request for Proposals (RFP) from nonprofit and social service agencies and City departments offering similar direct social services to respond
for the intervention, prevention, and treatment of opioid use disorder (OUD) and any co-occurring Substance Use Disorder or Mental Health
(SUD/MH) conditions through evidence -based or evidence -informed programs or activities was published on October 19, 2023. A Public Notice
was published in the Fort Worth Star -Telegram on October 11, 2023, notifying potential applicants of the RFP, which resulted in an expense of
$816.09 charged to this account. The remaining available balance to allocate is $664,944.64 (City Project No. 104782).
This program is named Interventions Of Opioid Use (IOU). All proposals were received by November 15, 2023. Staff reviewed three (3) proposals
and developed recommendations for allocation of funding based on the capacity of applicant organizations.
Eligible Activities under this RFP included but were not limited to:
• Intervention
• Prevention
• Treatment
• Anything listed as eligible in Exhibit E-List of Opioid Remediation Uses (attached)
FUNDING RECOMMENDATIONS
Neighborhood Services Department staff recommends that funding be allocated as shown in the below table and contracts be executed with the
following organizations:
PROGRAM RECOMMENDED
AGENCY NAME NAME PROGRAM DESCRIPTION FUNDING
AMOUNT
UNIVERSITY OF
Community -based intervention operating the SaferCare Texas with
NORTH TEXAS
clinical executives comprised of nurses and nurse practitioners to
HEALTH SCIENCE
SaferCare
distribute 600 naloxone kits and 1,500 drug disposal bags including 25 $310,339.00
CENTER AT FORT
Texas
organizational readiness kits accompanied by educational training of
WORTH HEALTH
trainers among students within HSC and Fort Worth based organizations
SYSTEMS (HSC)
and groups responding to this opportunity
Office-
Office -Based Opioid Treatment (OBOT) provides services to alleviate the
MY HEALTH MY
Based
adverse physiological effects of withdrawal from the use of opioids as
RESOURCES OF
Opioid
required to meet the individualized needs of the patient. Patients will also $197,100.00
TARRANT COUNTY
Treatment
receive wraparound group, individualized counseling, and peer
(OBOT)
supportive services in this extended program.
ITOTAL I $507,439.00
Fort Worth Fire Department - Home, Outreach, Prevention and Education (HOPE) Team
In addition to the above recommendations, the Neighborhood Services Department also recommends allocating $157,505.64 to the Fort Worth
Fire Department for the Fort Worth Fire Department HOPE Team. The proposed program within the HOPE initiative aims to address the critical
issue of opioid-related incidents within our community. Leveraging the expertise of the HOPE team, the Fire Department will implement a
comprehensive outreach and support service specifically tailored for individuals struggling with opioid addiction among the homeless population
and high utilizers of emergency services. The program will involve proactive engagement with individuals affected by opioid addiction, providing
them with access to resources such as addiction counseling, harm reduction strategies, and connections to rehabilitation services.
The Fire Department submitted a $230,000.00 budget request for the following:
• Response Vehicles (2 vehicles - $90,000.00): The acquisition of two response vehicles is pivotal to enhance the mobility and reach of the
HOPE team. These vehicles will serve as a mobile base for paramedics during outreach, allowing swift response to emergency situations
along with the ability to do follow-ups and continued care of opioid clients. The cost of the vehicles will cover the purchase, customization,
and outfitting of the vehicles with essential medical equipment such as overdose prevention kits, harm reduction kits, ensuring they meet the
unique needs of homeless and high -utilizer populations with opioid-related emergencies.
• Overdose Prevention Kits (OPK - $70,000.00): Addressing the opioid crisis is a priority for the HOPE team. The budget for overdose
prevention kits includes the procurement of naloxone, training materials, and community outreach initiatives. These kits will be distributed to
team members, enabling them to respond effectively after opioid-related emergencies where the team can give the client a kit and provide
training to at -risk individuals and community partners.
• Harm Reduction Kits ($50,000.00): The harm reduction kits are designed to minimize the risks associated with high -risk behaviors. The
budget will be utilized to procure harm reduction supplies, educational materials, and resources. These kits will be distributed during opioid
outreach activities, promoting safer practices and providing valuable information on reducing health risks.
• Administration and Training ($20,000.00): Efficient program administration and continuous training are essential for the success of the
HOPE team. The budget will support administrative costs, including staff training, community engagement events, and program evaluation.
This ensures that the team remains well-equipped, informed, and capable of delivering high -quality services.
The Neighborhood Services staff recommended an allocation amount to the Fire Department that is less than the requested amount. The Fire
Department has the discretion to determine which of the above requested line items will be funded based on the recommended allocation.
Since no City salaries will be charged, indirect cost recovery does not apply.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Grants Operating Other
Fund for the TX Opioid Abatement Fund project to support the approval of the above recommendations and execution of contracts. Prior to any
expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Victor Turner 8187
Additional Information Contact: Sharon Burkley 5785
Terrance Jones 7563