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Home My WebLink AboutContract 60405-A1CSC No. 60405-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 60405 This First Amendment to Fort Worth City Secretary Contract No. 60405 ("First Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Granite Telecommunications, LLC, a Delaware limited liability company ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 60405 beginning November 2, 2023 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to use the administrative authority under M&C 23-0907 and increase the total annual not to exceed amount by $100,000.00 to a new total amount of $399,313.00. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by increasing the total annual not to exceed amount to $399,313.00. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60405 Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: �-Agll� � i Name: Mark McDaniel Title: Deputy City Manager Date: Sep 18, 2024 Approval Recommended: By: 'zk Deboer (Sep 17, 202414:38 CDT) Name: Kevin Gunn Title: Director, IT Solutions Attest: h By: Name: Jannette S. Goodall Title: City Secretary VENDOR: ovvvUp u 4 Oi FORtaaA po `0 Pam' 8=d0 0m OV8 a dQn�jl°�x�°4 54,oa Granite Telecommunications, LLC By: A, &&4 (" Name: Rya M. Goldrick Title: AVP, Contracts and Compliance Date: 16 SEP 2024 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Robert7, 202414:36 CDT) Name: Bobby Lee Title: Senior Manager, IT Solutions Approved as to Form and Legality: By: Name: Taylor C. Paris Title: Assistant City Attorney Contract Authorization: M&C: 23-0907 Approved: 10/31/23 1295:2023-1072595 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60405 Page 2 of 2 Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORoun . W Create New From This M&C REFERENCE *'M&C 23- 04UNIFIED COMMUNICATIONS DATE: 10/31/2023 NO.: 0907 LOG NAME: GRANITE TELECOMMUNICATIONS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize a City Secretary Contract for Unified Communications as a Service with Granite Telecommunications, LLC., at Multiple City of Fort Worth Sites Using Cooperative Contract Omnia Contract No. R200901, at an Annual Cost Not to Exceed $299,313.00 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize a City Secretary contract for Unified Communications as a Service with Granite Government Solutions, at multiple City of Fort Worth sites using Cooperative Contract Omnia Contract No. R200901, at an annual cost not to exceed $299,313.00 for the Information Technology Solutions Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a cooperative services agreement with Granite Government Solutions through OMNIA Partners contract R200901. Granite Government Solutions will be providing our Plain Old Telephone Services (POTS) lines we currently have through AT&T, and give us a price lock guaranteed on all analog phone lines for one year. Granite Government Solutions will also provide a monthly service for 40 locations in which their device provides the phone line connection for the fire alarm, intrusion detection systems, and emergency elevator phones. This agreement will be effective on or after June 15, 2023, pending regulatory approval where such approval is required. Services currently provided by AT&T will no longer be available for purchase by new or existing customers in the forty-eight (48) contiguous United States, as well as in Hawaii, Puerto Rico, and the U.S. Virgin Islands. AT&T will no longer allow new orders, renewal of service agreements, or requests for physical changes to our existing service (including moves to different service addresses), unless our contract expressly allows such orders or changes. Following the expiration of our current term agreement, AT&T will provide service on a month -to -month basis until service is discontinued. AT&T currently plans to discontinue the service on or after October 30, 2026. During any month -to -month service period, AT&T may change the rates, terms, and conditions of the service upon notification. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. AGREEMENT TERM: Upon City Council approval, the agreement will become effective and expire September 30, 2024 in accordance with OMNIA contract no. R200901. The agreement may be renewed for one one-year term. RENEWAL OPTIONS: This agreement may be renewed for one one-year renewal term at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. SUCCESSOR CONTRACTS: In the event the OMNIA agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the OMNIA contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire September 30, 2025. If OMNIA contract R200901 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If R200901 is not extended but OMNIA executes a new cooperative contract with Granite Telecommunications, LLC, and with substantially similar terms, this M&C authorizes the City to purchase the services under the new cooperative contract. If this occurs, in no event will the City continue to purchase services under the new agreement for more than three (3) years without seeking Council approval. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Funding is budgeted in the Data/Voice Network & Internet account in the ITS Circuits Department within the Info Technology Systems Fund. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as appropriated, in the Info Technology Systems Fund. Prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund I Department Account Project I Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by_ Valerie Washington (6192) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Sallie Trotter (8442) ATTACHMENTS 04Unified Communications Granite Telecommunications.docx (CFW Internal) FID Table Granite.XLSX (CFW Internal) Form 1295 Certificate 101106129 111.ndf (CFW Internal)