HomeMy WebLinkAboutContract 58365-R2CSC No. 58365-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 17, 2024
BMW Motorcycles of North Dallas
Attn: Carl Diehl
900 K Ave
Plano, TX 75074
Re: Contract Renewal Notice
Bid No. 22-0122 CSCO No. 58365 (the "Contract")
Renewal Term No. 2: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
(the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Cory N. Lawson, MBA
Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817) 392-8538
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Dana Bu ff (5��,202416:13 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: � 4—
Name: Marilyn Marvin
Title: Interim Property Management Director
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By:
Name: Jannette S. Goodall
Title: City Secretary
BMW Motorcycles of North Dallas
Carl B Diehl
Carl B Diehl (Sep 17, 202414:51 CDT)
By:
Name: Carl Diehl
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
T esua���
By:
Denise Garcia ( 19, 202415:32 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
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Jessika Williams (Sep 19, 202420:32 CDT)
By:
Name: Jessika Williams
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: 22-0748
M&C Approved: 09/27/2022
Form 1295 Certification No.: 2022-946225
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
10/19/22, 8:28 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA Fo
RTWoRym
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13P22-0122 ADDITIONAL LT & HVY
NO.: 0748 NAME: DUTY VEHICLES & EQP SVS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North
Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto
Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
Additional Light and Heavy Duty Vehicle and Equipment Services for the Property
Management Department for a Combined Annual Amount Up to $1,974,288.00 for the
Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW
Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star
Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
additional light and heavy duty vehicle and equipment services for the Property Management
Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize
four one-year renewals for the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
with securing an annual agreement for additional light and heavy duty vehicles and equipment
services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the
award of an annual agreement; however there were not enough Vendors to provide services for the
City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure
additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications
describing the requirements for light and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning
April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders
BMW Motorcycles of North Dallas.
Custom Truck One Source, L.P.
Frank's Wheel Aligning, Inc.
Lone Star Auto Sound & Security
Premier Truck Group
Siddons Martin Emergency Group, LLC
Best Value criteria:
(a) Contractor's qualification and experience;
Evaluation Criteria
a
b
c
d
Total
13.3
8
8.5
0
30
12.6
9.5
9
0
31
13.3
9
8
0
30
13.3
8.5
10
50
82
13.3
9
8.5
0
31
12.6
9
10.5
0
32
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(b) Extent to which the goods and services meet the City's needs;
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One
Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group
and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore,
recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom
Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier
Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements,
the department will order services according to the lowest cost and availability. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property
Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year
2022 & Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal
Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating
Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being
incurred, the Property Management Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
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M&C Review
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
ATTACHMENTS
13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availabilitv.pdf (CFW Internal)
Approved Waiver Form-22-0122.pdf (CFW Internal)
Combined FID TABLE.xlsx (CFW Internal)
Form 1295 BMW.pdf (CFW Internal)
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