HomeMy WebLinkAboutContract 59675-A2CSC No. 59675-A2
AMENDMENT No . 2
TO CITY SECRETARY CONTRACT No. 59675
WHEREAS, the City of Fort Worth (CITY) and Mas-Tek Engineering &
Associates, Inc., (ENGINEER) made and entered into City Secretary Contract
No. 59675, (the CONTRACT) which was administratively authorized on the 29th
day of June, 2023 in the amount of $ 99,237.50; and
WHEREAS, the CONTRACT was subsequently revised by Amendment Number 1
in the amount of $70,462.50 which was authorized by M&C # 24-0050 January
23, 2024; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Future City Hall Council Chambers, Phase I, CPN 103133; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $63,410.00. (See Attached Funding Breakdown Sheet, Page
-4-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $233,110.00.
OFFICIAL RECORD
CITY SECRETARY
3 • FT. WORTH, TX
City of Fort Worth, Texas Future City Hall Council Chambers, Phase I
Prof Services Agreement Amendment 103133
Revision Date: 12/08/2023
Page 1 of 8
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
balm l�P(o�
Dana Burghdoff (Sep 202411i14 C
Dana Burghdoff, AICP
Assistant City Manager
DATE: Sep 20, 2024
4ggq004�
°° FORr'�oa°o
ATTEST:
d!`o o89�d
Ov8 o=d
Ppa * .o. oog*�d
Jannette Goodall
City Secretary
ENGINEERING FIRM
Mas-Tek Engineering &
Associates, Inc.
Stephen Mason
Stephen Mason (Sep 16, 2024 11:27 CDT)
Stephen Mason
President
DATE: Sep 16, 2024
APPROVAL RECOMMENDED:
�7�j—
Maril_yn Marvin
Interim Director, Property Management Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
&-ow. 4• 64--ov
Brian R. Glass
City of Fort Worth, Texas
Prof Services Agreement Amendment
Revision Date: 12/08/2023
Page 2 of 8
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Future City Hall Council Chambers, Phase I
103133
Senior Capital Projects Officer
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Sep 19, 202414:54 CDT)
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas
Prof Services Agreement Amendment
Revision Date: 12/08/2023
Page 3 of 8
M&C No.#: N/A
M&C Date: N/A
Future City Hall Council Chambers, Phase I
103133
FUNDING BREAKDOWN SHEET
City Secretary No. 59675
Amendment No. 2
Project
Fund
Dept ID
Account
ID
30100
0210410
5330102
103133
30100
0210410
5330102
103133
30100
0210410
5330102
103133
Total:
CF1-
CF2 -
Bond
Activity
Reference
CAPEXP
9999
CAPEXP
9999
CAPEXP
9999
Amount
$99,237.50
$70,762.50
$63,410.00
$233,110.00
City of Fort Worth, Texas Future City Hall Council Chambers, Phase I
Prof Services Agreement Amendment 103133
Revision Date: 12/08/2023
Page 4 of 8
August 15, 2024
ATHENIAN
420 Throckmorton, Suite 200
Fort Worth Tx 76102
Attention: Tanyan Farley
Vice President
713-839-5978
IB: tfarley@atheniangroup.us
RIB, Construction Material Testing
City Fort Worth City Hall Garage and Site
100 Energy Way Fort Worth Tx 76102
Mas-Tek Proposal No. 04-08-C
Mas-Tek Engineering & Associates is delighted to submit this proposal for Construction Material Testing
(CMT) Services for the above referenced project. Attached unit rates are based on providing the
following services:
• Observation and testing of Civil earthwork preparation.
• Sampling and Testing of Structural and Civil concrete placements.
Proposed Estimate for Garage and Site ........................ $63,410.00
We value the opportunity to serve you. if you have any questions do not hesitate to contact our office.
Sincerely yours,
lYMas-Tek Engineering & Associates, Inc.
�r�1k
S y e & A—A—h ffi—e d, P.E
Project Engineer
Geotechnical Engineering Services -Construction Material Engineering Inspection & Testing Services
10625 Newkirk Street Suite 800 Dallas, TX 75220 Ph. 972-709-7384 FX. 972-709-7385
City of Fort Worth, Texas Future City Hall Council Chambers, Phase I
103133
Prof Services Agreement Amendment
Revision Date: 12/08/2023
Page 5 of 8
PROPOSED UNIT FEES FOR
CONSTRUCTION MATERIALSTESTINGSERVlCES
CIVVIIVCCf�IIVV
FORT WORTH CITY HALL (GARAGEAND SITE)
100 ENERGY WAY FORTWORTH TX 76102
SERVICE
Proposal 04-08-C
IInit Rate Units Unit Cost
SOILS (Structural & Civil)
Soil Testing (hourly)
$65.00
40
$2,600.00
Soil Testing (Overtime) (hourly)
$97.50
4
$390.00
Moisture Density Relations ASTM D-698 (each)
$225.00
3
$675.00
Moisture Density Relations ASTM D-1557 (each)
$245.00
0
$0.00
Atterberg Limits (each)
$85.00
3
$255.00
Minus 200
$65.00
3
$195.00
Field Gradations (each, min 3 tests)
$25.00
0
$0.00
Lime Depth Test (each, min 3 tests)
$25.00
0
$0.00
In Place Density ASTM D-6938 (each, min 3 tests)
$25.00
30
$750.00
POST TENSIO (PTI)
Post Tension (hourly)
$65.00
70
$4,550.00
Concrete Testing (hourly)
$65.00
40
$2,600.00
Concrete Testing Overtime (hourly)
$97.50
4
$390.00
Concrete Cylinders (each)
$25.00
30
$750.00
CONCRETE (Structural & Civil)
Concrete Testing (hourly)
$65.00
180
$11,700.00
Concrete Testing Overtime (hourly)
$97.50
18
$1,755.00
Concrete Cylinders (each)
$25.00
290
$7,250.00
Rebar Inspection
$60.00
40
$2,400.00
STRUCTURALSTEEL
Structural Steel Inspection (hourly) (4 hour min)
$75.00
80
$6,000.00
Ultrasonic Inspection (hourly) (4 hour min)
$80.00
50
$4,000.00
MASONRY
Mortar/ Grout Sampling (hourly)
$65.00
40
$2,600.00
Mortar Cubes (each) (6 per set)
$20.00
40
$800.00
Grout Units (each) (4per set)
$25.00
40
$1,000.00
INTUTAESCENT PAINT
Paint Inspection
$80.00
20
$1,600.00
TRAVEL
Trip Charge (each)
$55.00
160
$8,800.00
concrete Cylinder Pick Up Included
PROJECT MANAGEMENT
Project Manager (hourly)
$110.00
10
$1,100.00
Senior Engineer, P.E.
$175.00
4
$700.00
Clerical (hourly)
$55.00
10
$550.00
PROPOSED QUOTE:
$63,410.00
NOTES: Project Management time Is billed as time for reviewing reports, coordina
tion, and cons ultation.
I) This proposal quote is based on an anticipated construction schedule. Invoices will
be based on actual time spent on the project and charged at thequoted unit price.
2) Overtime rates of 1.5 times theregular hourly rate will be charged for hours worked over eight (8) hours
per day Monday thru Friday between 6:00pm and 7:00am or on Saturdays
Services performed on Sundays andrecognized holidays will be billed at 2.0
times the regular hourly rate
3) All services billed at a hourly rate and charged at the applicable rate, portal-to-portal.
4) Additional test not specified in this proposal will be quoted upon request.
5) Standby time due to contractor delay and re -tests due to Ih1lure will becharged ro the Contractor
Page 2of2 1"itiia1s
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/23/24 M&C FILE NUMBER: M&C 24-0050
LOG NAME: 21GEOTECH AND MATERIAL TESTING SERVICES FUTURE CITY HALL
SUBJECT
(CD 9) Authorize Execution of Amendment #1 for the Contract with Mas-Tek Engineering & Associates, Inc. for Geotechnical and Material
Services in the Amount of $70,762.50, for a Total Contract Value of $170,000.00, and Authorize Amendment #3 to the Professional Servi
Agreement with Athenian Group, LLC for Program Management Services for the Future City Hall Move 100 Energy Way Project in the Arr
$107,032.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of amendment #1 to the contract with Mas-Tek Engineering & Associates, Inc. for geotechnical and materic
services in the amount of $70,762.50 for a total contract amount of $170,000.00; and
2. Authorize the execution of amendment #3 to the professional services agreement with Athenian Group, LLC for program managem,
services for the Future City Hall Move 100 Energy Way project (City Project No. 103133) in the amount of $107,032.00.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to recommend that the City Council authorize execution of amendment
contract with Mas-Tek Engineering & Associates, Inc. for geotechnical and materials testing services in the amount of $70,762.50 for a to
contract amount of $170,000.00.
A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star -Telegram on March 27, 2023. Property Mana!
Department received written Statements of Qualifications (SOQ) on April 24, 2023 from the following 10 firms:
• Alliance Geotechnical Group, Inc.
• Alpha Testing, Inc
• Braun Intertec Corporation
• Geotex Enginneering, LLC (formally D&S Engineering)
• ECS
• ETTL Engineers & Consultants
• Henley -Johnson & Associates
• Mas-Tek Engineering & Associates, Inc
• Tolunay Wong Engineers, Inc
• Raba Kistner, Inc.
Each firm's SOQ was evaluated based upon pre -established selection criteria such as qualification of personnel, experience, and availat
testing equipment. An inter -departmental committee determined Mas-Tek Engineering & Associates, Inc. was the most qualified to provic
services. On June 29, 2023 staff administratively executed a contract for $99,237.50 with Mas-Tek Engineering & Associates, Inc. Staff
recommends execution of amendment #1 to the contract for geotechnical and materials testing services with Mas-Tek Engineering & Ass
Inc.
Braun
Henley
Mas Tolunay
Raba
Alliance
Alph:
Intertec
Geote-
EC:
ETTL
Johnson
Tek
Wong
Kistne
Cover Page
5
4
4
5
5
4
5
5
5
4
Relevant
Experience
27
22
24
25
27
24
25
27
25
26
Staffing &
Qualifications
31
29
30
30
31
32
30
33
31
30
References
20
15
18
16
18
15
16
20
18
18
Supplemental
Information
9
7
7
8
9
8
7
9
7
6
Diveristy&
Inclusion
N/A
N/A
N/A
N/A
N/A
N/A
NIA
NIA
N/A
NIA
Overal Score
92
77
83
84
9
83
83
94
86
84
The purpose of recommendation # 2 of this ll is to authorize the execution of Amendment No. 3, in the amount of $107,032.00, to correct a
mathematical error in Amendment No. 2 (Il 23-0111) to professional services agreement with Athenian Group. LLC., for program
management services for the Future City Hall Relocation Program, for a total contract amount of $6,215,775.00. At this time, no additional funds
are requested and this M&C will simply serve to allocate already budgeted funds.
Funding Sources — This project is funded from a mix of funds, including Tax Note 2021 A, Tax Nate 2022, ARPA, PEG, and Operational Funds.
Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is
sold, proceeds will reimburse the General Fund. Funding is budgeted in the Property Management Department's Tax Note 2021 A and General
Capital Project Funds for the purpose of funding the amendments to the contracts for the Future City Hall Move 100 Energy Way project, as
appropriated.
Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part 11, Chapter 7-1 Fart Worth Building Administrative
Code, Section 1 D9.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the
permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages
stating the fee is waived."
DIVERSITY AND INCLUSION BUSINESS EQUITY OFFICE: The program has several contracts that each have individual business equity
goals: MasTek has submitted a waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the
DVIN, because the work is self -performed and therefore no opportunities to subcontract portions of the work are available. Athenian Group, LLC
is in compliance with the City's Business Equity Ordinance by committing to 100% MWBE participation on this project.
The Future City Hall is to be located in COUNCIL DISTRICT 9 but will benefit all council districts.
lJf-100gI1 I;Ce)NJJ_rIIs] r Ill=1:411I;1W_r11[•]►A
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Tax Nate 2021 A and
General Capital Project Funds for the All City Hall Move project to support the approval of the above recommendations and execution of the
amendments. Prior to any expenditure being incurred, the Property Management Department has the responsibility of verifying the availability of
funds.
Submitted for City Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: Ricardo Salazar 8379
Additional Information Contact: Brian Glass 8088
City of Fort Worth, Texas Future City Hall Council Chambers, Phase I
Prof Services Agreement Amendment 103133
Revision Date: 12/08/2023
Page 8 of 8