HomeMy WebLinkAboutContract 60365-R1CSC No. 60435-Rl
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
September 4, 2024
Lord's Relocation Services, Inc. DBA All Points of Texas
Attn: Randy Moore
2450 1141h St., Suite 100
Grand Prairie, TX 75050
Re: Contract Renewal Notice
Contract No. CSC No. 60435 (the "Contract")
Renewal Term No. 1: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement
of the parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at httD://fortworthtexas.2ov/purchasin2 to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth, Property Management
Elyse Dara
(817) 392-0501
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana BUr hdoff
By: Dana Burghdoff (Sep 2Y202410:06 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
15�cr�e-�a�cr�
By: Denise Garcia (Sep 19, 202417:12 CDT)
Name: Denise Garcia
Title: Purchasing Manager
j APPROVED AS TO FORM AND
By: ( LEGALITY:
Name: Marilyn Marvin
Title: Interim Property Management Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
.oavvnp ✓��� ../�LG3iLCL�
op0� FORT°dad By:
pro °° W0 Name: Matthew A. Murray
° ' Title: Assistant City Attorney
Pv8 o=d
Opa* ° °o *fie
n¢pg4 CONTRACT AUTHORIZATION:
M&C:
Lords Relocation Services, Inc. DBA All
Points of Texas
Yanvftl W001-e
By: randv moorY((Seo 16, 2024 09:33 CDT)
Name: Randy Moore
Title: President 9/16/24
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
GOi1N 143715
a COMMISSIONERS COURT REFERENCE NUMBER
COMMUNICATION PAGE 1 of 9
* *• DATE: 08/20/2024
SUBJECT: BID NO. F2023170 - ANNUAL CONTRACT FOR MOVING
SERVICES - COUNTYWIDE - VARIOUS VENDORS - EXERCISE
FIRST OPTION FOR RENEWAL - SAME FIRM FIXED PRICES AND
HOURLY RATES
*** CONSENT AGENDA ***
COMMISSIONERS COURT ACTION REOUESTED
It is requested that the Commissioners Court approve renewal of Bid No. F2023170, Annual Contract
for Moving Services, for the first optional twelve (12) month renewal period at the same firm fixed
prices and hourly rates.
BACKGROUND
On September 5, 2023, the Commissioners Court, through Court Order #141644, awarded Bid No.
F2023170, Annual Contract for Moving Services, Countywide, to the following vendors:
Primary Lord's Relocation Services d/b/a All Points of Texas LLC
Secondary ExSery Facility Services, Inc.
The award was based upon low bid meeting specifications and contained options to renew for two (2)
additional twelve (12) month periods.
The purpose of this contract is to have services and pricing readily available to facilitate projects that
require relocation of Tarrant County property. This contract is used on an as -needed basis, typically
once or twice a year. Smaller moves are handled internally.
The vendors notified Purchasing in writing that their prices will remain firm through September 30,
2025. Facilities Management notified Purchasing in writing that they are pleased with the vendors
and want to renew.
Therefore, it is the joint recommendation of Facilities Management and Purchasing that the
Commissioners Court approve renewal of Bid No. F2023170, Annual Contract for Moving Services,
for another twelve (12) month period.
FISCAL IMPACT
Expenses for last year were approximately $84,170.00 The County's future cost will be determined
by the services provided on an as -needed basis.
SUBMITTED BY: Purchasing PREPARED BY: Allan Tucker
APPROVED BY: Chris Lax, CPSM, CPSD, CPCP
.� cOU1V •.
i� ( 1 y,f•
In •
•••'""'''�• TAKINGS IMPACT ASSESSMENT CHECKLIST
Complete this form for any county action that involves the adoption of a regulation,
policy, guideline, court resolution, or order.
Project/Regulation Name: Bid No. F2023170 - Annual Contract for Movinq Services
- Countvwide -- Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices
and Hourly Rates
County Department:
PURCHASING
Contact Person: Melissa Lee, C.P.M., A.P.P
Phone Number for Contact Person: (817) 884-3245
Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in
Sections II and III below.
I. Stated Purpose
Attach to this checklist an explanation of the purpose of the regulation, policy, guideline,
court resolution, or order.
Note: The remainder of this Takings Impact Assessment Checklist should
be completed in consultation with the Criminal District Attorney's Office.
II. Potential Effect on Private Real Property
1. Does the county action require a physical invasion, occupation, or dedication of real
property?
Yes
No
2. Does the county action limit or restrict a real property right, even partially, or
temporarily?
Yes No
If you answered yes to either question, go to Section III. If you answered no to both, STOP
HERE and circle SHORT TIA at the top of the form.
GoU�'r •., TARRANT COUNTY PURCHASING DEPARTMENT
av�,.Weatherford#3o3' 9 (Fax)
goo E. •� � �. St. Fort Worth TX (8i7 88q.-�q. • 8i7 88q-2Gz
Melissa Lee, C.P.M., A.P.P. Chris Lau, CPSM, CPSD, CPCP
x; Purchasing Agent Assistant Purchasing Agent
July 8, 2024
Randy Moore, President
All Points of Texas, LLC.
2450 1101 street ste. 290
Grand Prairie, TX 75050
Re: RFB No. F2023170 — Annual Contract for Moving Services
Dear Mr. Moore:
Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months
each. The original contract was for the period of October 1, 2023 through September 30, 2024. The
effective dates for the firt renewal option will run from October 1, 2024 through September 30, 2025.
Tarrant County Purchasing Department hereby extends an invitation to All Points of Texas, LLC. to accept
the first option for an additional one (1) year period as the primary vendor for this bid as awarded on
September 5th, 2023. All Points of Texas LLC acknowledges formal renewal of the option and any
contract is contingent upon review and approval by the Tarrant County Commissioner's Court at a later
date. Please mark the appropriate response below and provide your signature above your printed name.
All prices must remain firm for the oip tiona Irene wal period through September 30, 2025.
C� 'Yes, All Points of Texas, LLC will accept the offer to extend the same firm fixed pricing through
September 30, 2025. Please include a current 1295 Form with your response. _ __
17 No, All Points of Texas, LLC will NOT accept the offer to extend the same firm fixed pricing through
September 30, 2025.
Are any other governmental entities currently utilizing this contract? 0 Yes Cl No
If yes, please return a listing of the participating entities with this letter.
Please email your signed response.
Sincerely, r7
i L4
Allan Tu enior Buyer Randy Moore, President Date
Tarrant County All Points of Texas, LLC.
817-884-1852
TARRANT COUNTY PURCHASING DEPARTMENT
F � ; too E. Weatherford St. #303 • Fort Worth, TX 76196 • (817) 884 1414 • (817) 884-2629 (Fax)
. e '>�� Melissa Lee, C.P.M., A.P. P. Chris Lax, CPSM, CPSD, CPCP
'•. Purchasing Agent Assistant Purchasing Agent
July 8, 2024
Cindy Parson, Project Manager
ExSery Facility Services, Inc.
8909 Chancellor Row ste. B
Dallas, TX 75247
Re: RFB No. F2023170 — Annual Contract for Moving Services
Dear Ms. Parson:
Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months
each. The original contract was for the period of October 1, 2023 through September 30, 2024. The
effective dates for the fart renewal option will run from October 1, 2024 through September 30, 2025.
Tarrant County Purchasing Department hereby extends an invitation to ExSery Facility Services, Inc. to
accept the first option for an additional one (1) year period as the primary vendor for this bid as awarded
on September 5th, 2023. ExSery Facility Services, Inc. acknowledges formal renewal of the option and
any contract is contingent upon review and approval by the Tarrant County Commissioner's Court at a
later date. Please mark the appropriate response below and provide your signature above your printed
name. All prices must remain firm for the optional renewal period through September 30, 2025.
[N] Yes, ExSery Facility Services, Inc. will accept the offer to extend the same firm fixed pricing
through September 30, 2025. Please include a current 1295 Form with Vour response.
No, ExSery Facility Services, Inc. will NOT accept the offer to extend the same firm fixed pricing
through September 30, 2025.
Are any other governmental entities currently utilizing this contract? ❑ Yes[X] No
If yes, please return a listing of the participating entities with this letter.
Please email your signed response.
Sincerely,
Allan Tucker, enior Buyer
Tarrant County
817-884-1852
001� &e
Cindy Parson, Project Manager
ExSery Facility Services, Inc.
7/10/2024
Date
Memorandum
To: Robert Carter
Dept: Facilities Management Support Services
From: Allan Tucker, Sr. Buyer, Purchasing Dept.
Date: 07/8/2024
Re: Renewal of RI=B 2023170 - Annual Contract for Moving Services
The above referenced contract will expire on September 30, 2024. This
contract includes two (2) options to renew with the vendor for additional twelve
(12) month terms. The first renewal term would begin October 1, 2024 and
would expire September 30, 2025.
If you wish to exercise this renewal option with the vendor listed below for
twelve more months, please check the appropriate response and email this
form back to me as soon as possible.
Primary Lord's Relocations Services d/b/a All Points of
Texas LLC
Secondary ExSery Facility Services, Inc.
Yes, I wish to continue the current contract with the above -mentioned
vendor for the second and final renewal term of the contract.
Funds to support this contract will be provided by the following accounts:
No, I do not wish to continue the current contract with the above -
mentioned -vendor for the following reason(s).
SIGNATURE: G' t DATE: /
f
F2023170 Annual Contract for Moving Services
Primary Award
Secondary Award
Lord's Relocation
Services d/b/a All
ExSery Facility
A Simple Organizing and
Points of Texas LLC
Services, Inc.
Moving Company, LLC
Dallas, TX
Haslet, TX
Grand Prairie, TX
HUB - No
NUB - Yes
HUB - No
Total Price
$4,896.63
Total Price
$4,993.00
Total Price
$32,462.97
Line #
Description
QTY
UOM
Unit
Extended
Unit
Extended
Unit
Extended
2
SECTION 1: MOVING LABOR / INSURANCE
1
EA
$3.647.00
$4,277.00
$11,407.50
SupervisorLabor Rate - Regular HoursMonday - Friday, 8:00
Per Hour Per.
2.1
am - 5:00 pm
1
Person"
$35.00
$27.00
$70.00
Supervisorl-abor Rate - OvertimeMonday - Friday, 5:01 pm -
Per Hour Per
2.2
7:59 am
1
Person
$0.00
$27.00
$105.00
.
Super�isorl-abor Rate - Weekends and Vendor Recognized `
Per Hour. Per
2.3
Holidays
1
Person .
_
$0.00
$27.00
$140.00
DriverLabor Rate - Regular HoursMonday - Friday, 8:00 am -
Per Hour Per
2.4
5:00 pm
77
Person
$24.00
$28.00
$65.00
DriverLabor Rate - Overtime Monday= Friday; 5:01 pm
Per Hour Per
2.5
7:59 am
1
Person
$0.00
$18.00
597 50
DriverLabor Rate - Weekends and Vendor Recognized
Per Hour Per
2.6
Holidays
1
Person
$0.00
$28.00
$130.00
Packerl-aborRate- Regular HoursMonday FrFda , 8 00 am -
g Y.- Y
Per Haur Per
2.7
..
5.'00 Pm . ...
1
Person .
22.00
$23.00
$55 00
Packerlabor Rate - OvertimeMonday - Friday, 5:01 pm -
Per Hour Per
2.8
7:59 am
1
Person
$0.00
$23.00
$82.50
Packerlabor Rate - Weekends and.Vendor Recognized
Per.Hour Per
2.9
Holidays "
1 . .
Person
$OA0
$23;00
$110 00
MoverLabor Rate - Regular HoursMonday - Friday, 8:00 am -
Per Hour Per
2.10
5:00 pm
78
Person
22-00
$23.00
$65.00
MoverLabor Rate - OvertimeMonday Friday, 5 01-pm 7
Per Hour Per
. .
2.11
7:59 am . _
1
Person
$O.00 .
$23.00
$97.50
_
MoverLabor Rate - Weekends and Vendor Recognized
Per Hour Per
2.12
Holidays
1
Person
$0.00
$23.00
$130.00
InstallerLabor Rate - Regular HoursMonday -. Friday, 8:00
Per Hour Per
2.13
.:
am - 5:00. pm
:.;
1
Person
$26.00 ,
25.00
$70 00
Installeri-abor Rate - OvertimeMonday - Friday, 5:01 pm -
Per Hour Per
214
7:59 am
1
Person
$0.00
$25.00
$105.00
F2023170 Annual Contract for Moving Services
Primary Award
Secondary Award
Lord's Relocation
Services d/b/a All
ExSery Facility
A Simple Organizing and
Points of Texas LLC
Services, Inc.
Moving Company, LLC
Grand Prairie, TX
Dallas, TX
Haslet, TX
HUB -No
HUB -Yes
HUB -No
Total Price ( $4,896.63 Total Price 1 $4,993.00 Total Price 1 $32,462.97
Line #
Description
QTY
UOM
Unit
Extended
Unit
Extended
Unit
Extended
InstallerLabor.Rate Weekends and Vendor Recognized
Per. Hour Per
Holidays _....
1
:.
Person'
$0.00
$25:00
$140 00
3
Full Value Protection
1
EA
$4.50
$4.50
$6.50
$6.50
$1,000.00
$1,000.00
31-..
Per'$1,000
1
Per$1000
4:50
...
$6'S0
$10000.06
4
Trip Charge
1
EA
$2.00
$2.00
$26.00
$26.00
$65.00
$65.00
Maximum two (2) Hours Per Day, Per CrewNot Included in
4.1
Evaluation .
1
Per Hour
2:00
$26.00
$65:00
SECTION 2: STORAGE
6 .`
Open Warehouse Storage (Daily)
1
; EA
48.20
$48.20
$56.00
$S6 00
$,324.38'
$324:38
6.1
Per square foot regular
1
EA
1.45
$2.00
$5.00
6.2
_.
Persquare foot AtrConditioned and Heated'(if:avaifable)
1
EA
1.75
$4.00
$10.00
.
6.3
Per Vault (8 x 5 5x5)
1
EA
45.00
$50.00
$309.38
On-Site.Storage Unit(lockable weather proof or site
7
storage container
g )
1
EA
219.23
$219.23 No Bid .
$9,510.13
$9 510.13
,
7.1
.
Approx. 200 cubic feet eachDaily Rate
1
EA
$3.011
$309.38
7.2
Approx. 200 cubic feet eachPickup and delivery each
1
EA
$0.00
$220 00
'
7.3
Approx. 400 cubic feet eachDaily Rate
1
EA
$3.83
$618.76
7 4
Approx: 400 cubic feet eachPickup and:Delivery Each
1
EA
$0.00
$450.00
7.5
Approx. 1,200 cubic feet eachDaily Rate
1
EA
$A.50
$1,648.99
7.5
APPi ox 1,200 cubic, feet eachPickup and deliveryeach
1
; EA.
100.00
$660 00
7.7
_ ..
Approx. 2,500 cubic feet eachDaily Rate
1
EA
$7.90
$3,403.00
7.8
Approx. 2,500.cubic:feet eachPickupand delivery each.
1
EA
$100.00
$2,200.00
_ :..: ..
SECTION 3: MATERIALS
$118.20
$238.10
$649.60
8.1.
1.5'Box
1
EA
$1.75
`
.$2,00
1.75
8.2
3.1 Box
1
EA
$3.50
$3.00
$1.41
83
4.5 Box
1
EA
$4.25.
-
$4.00
3.Ob
F2023170 Annual Contract for Moving Services
Primary Award
Secondary Award
Lord's Relocation
Services d/b/a All
ExSery Facility
A Simple Organizing and
Points of Texas LLC
Services, Inc.
Moving Company, LLC
Grand Prairie, TX
Dallas, TX
Haslet, TX
HUB -No
HUB -No
HUB -Yes
Total Price
$4,896.63
Total Price
$4,993.00
Total Price
$32,462.97
Line #
Description
QTY
UOM
Unit
I Extended
Unit I
Extended
Unit
! Extended
8.4
6.1 Box
1
EA
$3.00
$6.00
$4.76
8.5
Dish Pack Box
1 .
EA
$6.00
$20.00
$1615 :
8.6
1.5 Pop Up Box
1
EA
$2.60
$3.00
$4.50
8.7
Shrink Wrap (Roll)
1 :
EA
$32.00
20.00
$35.04
8.8
Small Bubble Roll (24" x 300')
1
EA
$20.00
$45.00
$25.94
8.9-
Paper Pads
1
EA
3,Up .. -
$20.00'
$5.08..
8.10
Anti -Static Micro Bubble, PC Screen Saver
1
EA
$3.00
$4.00
$10.75
8.11."
Label per 650
1
EA
$20.00
$25.00
$2.05.
8.12
Crate Security Seals
1
EA
ON
$1.50
$15.50
8.13
Newsprint Per Pound
1
EA
1.25 ..
$2.00
$55.47
8.14
Painters Blue Tape
1
EA
$12.00
$4.00
$5.41
8.15'
Fluted Wall Protection per foot (6#t. tall mihim urh):
1
EA
- 0.60
$75.00
$433.00
8.16
Plastic Tape (Roll)
1
EA
$Z.25
$3.00
$5.93
8.17
Corrugated Floor Protection (per -foot)
1
EA
$1.00
0.25
$9.10
8.18
Masonite Floor Protection (per foot)
1
EA
$1.00
$0.35
$13.00
SECTION 4:: RENTAL EQUIPMENT
: $857.50
389.40
$9506.36
9.1
Crate Rental with Dolly "4.1
1
WEEKLY
$3.50
1.00
$7.00
. 9 2
Crate Rental with Dolly. "4.1
1
MONTHLY
$11.00
400
$28.00
9.3
1.5 Pop Up Box Rental Crate
1
WEEKLY
$3.00
$1.00
$14.00
9.4
1.5 Pop. Up Box Rental Crate ..
1
MONTHLY
3.00
$4.00
$60.00
9,5
Double Sided Library Cart
1
DAILY
$5.00
$1.65
$15.00
9.6.
Double Sided Library Cart
1
WEEKLY
$20.00
$11.55
$105.00
9.7
Double Sided Library Cart
1
MONTHLY
$68.00
$50.00
$400.00
9.8
Carpeted Machine Cart
1
DAILY
$5:00 `
1.65
$15.00
9.9
Carpeted Machine Cart
1
WEEKLY
$20.00
$11.55
$105.00
910
Carpeted Machine. Cart
1
MONTHLY
$68.00
$50.00
$400.00
9.11
Wooden Art Gondola
1
DAILY
$40.00
$2.00
$89.05
9.12
Wooden Art Gondola
I.
WEEKLY
$75.00
1`4:00
$623.00
9.13
Wooden Art Gondola
1
MONTHLY
$150,00
S60.00
$2,670.00
F2023170 Annual Contract for Moving Services
Line #
Description
QTY
UOM
9:14
Panel Cart
1
DAILY
9.15
Panel Cart
1
WEEKLY
9.16
Panel Cart
1
MONTHLY
9.17
Tri Wall Movers Boxes (15 Cube)
1
DAILY
9.18
. Tri Wall Movers Boxes (15 Cube)
1
WEEKLY_
9.19
Tri Wall Movers Boxes (15 Cube)
1
MONTHLY
9.20
Pallet Jack '
1
DAILY
9.21
Pallet Jack
1
WEEKLY
9.22
Pallet Jack
1
MONTHLY
9.23
4-Wheel Furniture Dolly
1
DAILY
9.24
4=Wheel Furniture. Dolly
I
WEEKLY
9.25
4-Wheel Furniture Dolly
1
MONTHLY
9.26
. Safe Jacks
1
DAILY'
Note: A no -bid was received from C51 Leasing, Inc
Primary Award
Secondary Award
Relocation
Lord's Relocation
ExSery Facility
A Simple Organizing and
Services All
Paints of Texas LLC
Services, Inc.
Moving Company, LLC
Grand Prairie, TX
Dallas, TX
Haslet, TX
HUB - No
HUB - No
HUB -Yes
Total Price
$4,896.63
Total Price
$4,993.00
Total Price
$32,462.97
Unit
Extended
Unit
Extended
Unit
( Extended
$4.50
$:00
$15.00
$17.50
7.00
$105.00
$68.00
30:00
$400.00
$5.00
$1.00
$81.18
$20.00
$7.00
$568.00
25.00
$30.00
$2,430.00
$20.00
$1.00
$79:83
$40.00
$7.00
$223.26
$150.00
$30.00 _ .....
$893.04
1.00
1.00
$5.00
7.00
7:00
$35:00
28.00
$30.00
$60.00
- $0.00
$25.00
$80.00 ,