HomeMy WebLinkAboutContract 62076CSC No. 62076
FORT WORTH
CITY OF FORT WORTH
PURCHASE AGREEMENT
This Purchase Agreement ("Agreement") is entered into by and between Graphic Solutions
Group, Inc. ("Seller"), a domestic for -profit corporation, and the City of Fort Worth ("Buyer"),
a Texas home -rule municipal corporation, each individually referred to as a "party" and
collectively as the "parties."
The Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Purchase Agreement;
2. Exhibit A: Terms and Conditions;
3. Exhibit B: Conflict of Interest Questionnaire;
4. Exhibit C: Seller Contact Information; and
5. Exhibit D: Seller's Quote
Exhibits A, B, C, and D, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. The amount of this contract shall not exceed five thousand dollars
($5,000.00).
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective party. Seller and Buyer have caused this Agreement to be
executed by their duly authorized representatives to be effective as of the date signed by the
Buyer's Assistant City Manager.
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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BUYER
CITY OF FORT WORTH
By:
William Johnson (Oft 3, 202410:51 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Oct 3, 2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
APPROVAL RECOMMENDED: By:
Name: Loraine Coleman
Title: Administrative Services Manager
By: Depvt� APPROVED AS TO FORM AND
Name: Robert A. Alldredge, Jr. LEGALITY:
Title: Executive Assistant Chief
ATTEST:
By.
Name: Andrea Phillips
P da
Title: Assistant City Attorney
By:
Name: Jannette S. Goodall CONTRACT AUTHORIZATION:
Title: City Secretary M&C: None Required
Date Approved: N/A
SELLER
GRAPHIC SOLUTIONS GROUP, INC.
By:
0 `"
Name:
Steahanie Granberry
Title:
Credit Manager
Date
9/30/2024
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Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
CITY OF FORT WORTH, TEXAS
STANDARD PURCHASING TERMS AND CONDITIONS
1.0 DEFINITION OF BUYER
"Buyer" means and includes the City of Fort Worth, its officers, agents, servants,
authorized employees, vendors, and subcontractors who act on behalf of various City
departments, bodies, or agencies.
2.0 DEFINITION OF SELLER
"Seller" means and includes Graphic Solutions Group, Inc., its officers, agents, servants,
employees, vendors, subcontractors, or other providers of goods and/or services who act
on behalf of the entity under contract with the City of Fort Worth.
3.0 TERM
This Agreement shall begin on the date signed by the Buyer's Assistant City Manager
("Effective Date") and shall expire one (1) year from that date, unless terminated earlier in
accordance with this Agreement.
4.0 PUBLIC INFORMATION
Buyer is a government entity under the laws of the State of Texas and all documents held
or maintained by Buyer may be subject to disclosure under the Texas Public Information
Act. In the event there is a request for information marked by Seller as Confidential or
Proprietary, Buyer shall promptly notify Seller. It will be the responsibility of Seller to
submit reasons objecting to disclosure to the Office of the Attorney General of the State of
Texas. A determination on whether such reasons are sufficient will not be decided by
Buyer, but by the Office of the Attorney General of the State of Texas or by a court of
competent jurisdiction. The Parties agree that nothing contained within this Agreement is
considered proprietary or trade secret information and that this agreement may be released
in the event that it is requested.
5.0 PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer or employee of Buyer may have a financial interest, direct or indirect, in any
contract with Buyer or be financially interested, directly or indirectly, in the sale to Buyer
of any land, materials, supplies, or services, except on behalf of Buyer as an officer or
employee. Any willful violation of this section shall constitute malfeasance in office, and
any officer or employee found guilty thereof shall thereby forfeit his office or position.
Any violation of this section with the knowledge, expressed or implied, of the person or
corporation contracting with the City Council shall render the contract voidable by the City
Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth Charter).
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6.0 ORDERS
6. l No employees of the Buyer or its officers, agents, servants, vendors, or subvendors
who act on behalf of various Buyer departments, bodies, or agencies are authorized
to place orders for goods and/or services without providing approved contract
numbers, purchase order numbers, or release numbers issued by the Buyer. The
only exceptions are Purchasing Card orders and emergencies pursuant to Texas
Local Government Code Section 252.022(a)(1), (2), or (3). In the case of
emergencies, the Buyer's Purchasing Division will place such orders.
6.2 Acceptance of an order and delivery on the part of the Seller without an approved
contract number, purchase order number, or release number issued by the Buyer
may result in rejection of delivery, return of goods at the Seller's cost, and/or non-
payment.
7.0 SELLER TO PACKAGE GOODS
Seller will package goods in accordance with good commercial practice. Each shipping
container shall be clearly and permanently marked as follows: (a) Seller's name and
address: (b) Consignee's name, address and purchase order or purchase change order
number; (c) Container number and total number of containers, e.g., "box 1 of 4 boxes";
and (d) Number of the container bearing the packing slip. Seller shall bear the cost of
packaging unless otherwise provided. Goods shall be suitably packed to secure lowest
transportation costs and to conform to requirements of common carriers and any applicable
specifications. Buyer's count or weight shall be final and conclusive on shipments not
accompanied by packing lists.
8.0 SHIPMENT UNDER RESERVATION PROHIBITED
Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading
will operate as a tender of goods.
9.0 TITLE AND RISK OF LOSS
The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives
and takes possession of the goods at the point or points of delivery after inspection and
acceptance of the goods.
10.0 DELIVERY TERMS AND TRANSPORTATION CHARGES
Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed.
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11.0 PLACE OF DELIVERY
The place of delivery shall be set forth in the "Ship to" block of the purchase order,
purchase change order, or release order.
12.0 RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller
shall be responsible for all charges for the return to Seller of any goods rejected as being
nonconforming under the specifications.
13.0 INVOICES
13.1 Seller shall submit separate invoices, in duplicate, on each purchase order or
purchase change order after each delivery. Invoices shall indicate the purchase
order or purchase change order number. Invoices shall be itemized, and
transportation charges, if any, shall be listed separately. A copy of the bill of lading
and the freight waybill, when applicable, should be attached to the invoice. Seller
shall mail or deliver invoices to Buyer's Department and address as set forth in the
block of the purchase order, purchase change order, or release order entitled "Ship
to." Payment shall not be made until the above instruments have been submitted
after delivery and acceptance of the goods and/or services.
13.2 Seller shall not include Federal Excise or state or City sales tax in its invoices. The
Buyer shall furnish a tax exemption certificate upon Seller's request.
13.3 All payment terms shall be "Net 30 Days" unless otherwise agreed to in writing.
Before the first payment is due to Seller, Seller shall register for direct deposit
payments prior to providing goods and/or services using the forms posted on the
Buyer's website.
14.0 PRICE WARRANTY
14.1 The price to be paid by Buyer shall be that contained in Seller's proposals, which
Seller warrants to be no higher than Seller's current prices on orders by others for
products and services of the kind and specification covered by this agreement for
similar quantities under like conditions and methods of purchase. In the event Seller
breaches this warranty, the prices of the items shall be reduced to the prices
contained in Seller's proposals, or in the alternative and upon Buyer's option, Buyer
shall have the right to cancel this contract without any liability to Seller for breach
or for Seller's actual expenses. Such remedies are in addition to and not in lieu of
any other remedies which Buyer may have at law or in equity.
14.2 Seller warrants that no person or selling agency has been employed or retained to
solicit or secure this contract upon an agreement or understanding for commission,
percentage, brokerage fee, or contingent fee, excepting employees of an established
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commercial or selling agency that is maintained by Seller for the purpose of
securing business. For breach or violation of this warranty, Buyer shall have the
right, in addition to any other right or rights arising pursuant to said purchase(s), to
cancel this contract without liability and to deduct from the contract price such
commission percentage, brokerage fee, or contingent fee, or otherwise to recover
the full amount thereof.
15.0 PRODUCT WARRANTY
Seller shall not limit or exclude any express or implied warranties, and any attempt to do
so shall render this contract voidable at the option of Buyer. Seller warrants that the goods
furnished will conform to Buyer's specifications, drawings, and descriptions listed in the
proposal invitation and the sample(s) furnished by Seller, if any. In the event of a conflict
between Buyer's specifications, drawings, and descriptions, Buyer's specifications shall
govern.
16.0 SAFETY WARRANTY
Seller warrants that the product sold to Buyer shall conform to the standards promulgated
by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA)
of 1970, as amended. In the event the product does not conform to OSHA standards, Buyer
may return the product for correction or replacement at Seller's expense. In the event Seller
fails to make appropriate correction within a reasonable time, any correction made by
Buyer will be at Seller's expense. Where no correction is or can be made, Seller shall refund
all monies received for such goods within thirty (30) days after request is made by Buyer
in writing and received by Seller. Notice is considered to have been received upon hand
delivery, or otherwise in accordance with the Notice to Parties Clause. Failure to make
such refund shall constitute breach and cause this contract to terminate immediately.
17.0 SOFTWARE LICENSE TO SELLER
If this purchase is for the license of software products and/or services, and unless otherwise
agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive,
nontransferable, royalty -free license to use the software. This software is "proprietary" to
Seller and is licensed and provided to the Buyer for its sole use for purposes under this
Agreement and any attached work orders or invoices. The Buyer may not use or share this
software without permission of the Seller; however, Buyer may make copies of the
software expressly for backup purposes.
18.0 WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY
48.1 The SELLER warrants that all Deliverables, or any part thereof, furnished
hereunder, including but not limited to programs, documentation, software,
analyses, applications, methods, ways, and processes (in this Section 18 each
individually referred to as a "Deliverable" and collectively as the
"Deliverables") do not infringe upon or violate any patents, copyrights,
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trademarks, service marks, trade secrets, or any intellectual property rights
or other third -party proprietary rights.
18.2 SELLER shall be liable and responsible for any and all claims made against
the Buyer for infringement of any patent, copyright, trademark, service mark,
trade secret, or other intellectual property rights by the use of or supplying of
any Deliverable(s) in the course of performance or completion of, or in any
way connected with providing the services, or the Buyer's continued use of the
Deliverable(s) hereunder.
18.3 SELLER agrees to defend, settle, or pay, at its own cost and expense, any claim
or action against Buyer for infringement of any patent, copyright, trademark,
trade secret, or similar property right arising from Buyer's use of the software
and/or documentation in accordance with this Agreement, it being understood
that this agreement to defend, settle, or pay shall not apply if Buyer modifies
or misuses the software and/or documentation. So long as SELLER bears the
cost and expense of payment for claims or actions against Buyer pursuant to
this section, SELLER shall have the right to conduct the defense of any such
claim or action and all negotiations for its settlement or compromise and to
settle or compromise any such claim; however, Buyer shall have the right to
fully participate in any and all such settlement, negotiations, or lawsuit as
necessary to protect Buyer's interest, and Buyer agrees to cooperate with
SELLER in doing so. In the event Buyer, for whatever reason, assumes the
responsibility for payment of costs and expenses for any claim or action
brought against Buyer for infringement arising under this Agreement, Buyer
shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise
any such claim; however, SELLER shall fully participate and cooperate with
Buyer in defense of such claim or action. Buyer agrees to give SELLER timely
written notice of any such claim or action, with copies of all papers Buyer may
receive relating thereto. Notwithstanding the foregoing, Buyer's assumption
of payment of costs or expenses shall not eliminate SELLER's duty to
indemnify Buyer under this Agreement. If the software and/or documentation
or any part thereof is held to infringe and the use thereof is enjoined or
restrained, or, if as a result of a settlement or compromise, such use is
materially adversely restricted, SELLER shall, at its own expense: (a) procure
for Buyer the right to continue to use the software and/or documentation; or
(b) modify the software and/or documentation to make it non -infringing,
provided that such modification does not materially adversely affect
Buyer's use of the software and/or documentation; or (c) replace the software
and/or documentation with equally suitable, compatible, and functionally
equivalent non -infringing software and/or documentation at no additional
charge to Buyer; or (d) if none of the foregoing alternatives is reasonably
available to SELLER, terminate this Agreement and refund all amounts paid
to SELLER by Buyer, subsequent to which termination Buyer may seek any
and all remedies available to Buyer under law.
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18.4 The representations, warranties, and covenants of the parties contained in this
Agreement will survive the termination and/or expiration of this Agreement.
19.0 OWNERSHIP OF WORK PRODUCT
Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas,
processes, methods, programs, and manuals that were developed, prepared, conceived,
made or suggested by the Seller for the Buyer pursuant to a Work Order, including all such
developments as are originated or conceived during the term of the Contract and that are
completed or reduced to writing thereafter ("Work Product"), shall be considered "work(s)
made for hire" and will be and remain the exclusive property of the Buyer. To the extent
that the Work Product are not considered work(s) made for hire under applicable law, Seller
hereby agrees that this Agreement effectively transfers, grants, conveys, and assigns
exclusively to Buyer all rights, title, and ownership interests, including copyright, which
Seller may have in any Work Product or any tangible media embodying such Work
Product, without the necessity of any further consideration or instrument of transfer, and
Buyer shall be entitled to obtain and hold, in its own name, all Intellectual Property rights
in and to the Work Product. Seller for itself and on behalf of its vendors hereby waives any
property interest in such Work Product.
20.0 CANCELLATION
Buyer shall have the right to cancel this contract immediately for default on all or any part
of the undelivered portion of this order if Seller breaches any of the terms hereof, including
warranties of Seller. Such right of cancellation is in addition to and not in lieu of any other
remedies, which Buyer may have at law or in equity.
21.0 TERMINATION
21.1 Written Notice. The purchase of goods under this order may be terminated in whole
or in part by Buyer, with or without cause, at any time upon the delivery to Seller
of a written "Notice of Termination" specifying the extent to which the goods to be
purchased under the order is terminated and the date upon which such termination
becomes effective. Such right of termination is in addition to and not in lieu of any
other termination rights of Buyer as set forth herein.
21.2 Non -Appropriation of Funds. In the event no funds or insufficient funds are
appropriated by the Fort Worth City Council in any fiscal period for any payments
due hereunder, Buyer will notify Seller of such occurrence and this Agreement shall
terminate on the last day of the fiscal period for which appropriations were received
without penalty or expense to Buyer of any kind whatsoever, except as to the
portions of the payments herein agreed upon for which funds have been
appropriated.
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21.3 Duties and Obligations of the Parties. Upon termination of this Agreement for any
reason, Seller shall only be compensated for items requested by the Buyer and
delivered prior to the effective date of termination, and Buyer shall not be liable for
any other costs, including any claims for lost profits or incidental damages. Seller
shall provide Buyer with copies of all completed or partially completed documents
prepared under this Agreement. In the event Seller has received access to Buyer
Information or data as a requirement to perform services hereunder, Seller shall
return all Buyer provided data to Buyer in a machine-readable format or other
format deemed acceptable to Buyer.
22.0 ASSIGNMENT / DELEGATION
No interest, obligation, or right of Seller, including the right to receive payment, under this
contract shall be assigned or delegated to another entity without the express written consent
of Buyer. Any attempted assignment or delegation of Seller shall be wholly void and totally
ineffective for all purposes unless made in conformity with this Section. Prior to Buyer
giving its consent, Seller agrees that Seller shall provide, at no additional cost to Buyer, all
documents, as determined by Buyer, that are reasonable and necessary to verify Seller's
legal status and transfer of rights, interests, or obligations to another entity. The documents
that may be requested include, but are not limited to, Articles of Incorporation and related
amendments, Certificate of Merger, IRS Form W-9 to verify tax identification number, etc.
Buyer reserves the right to withhold all payments to any entity other than Seller if Seller is
not in compliance with this provision. If Seller fails to provide necessary information in
accordance with this section, Buyer shall not be liable for any penalties, fees, or interest
resulting therefrom.
23.0 WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in
part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration, is in writing, and is signed by the aggrieved party.
24.0 MODIFICATIONS
This contract can be modified or rescinded only by a written agreement signed by both
parties.
25.0 THE AGREEMENT
In the absence of an otherwise negotiated contract, or unless stated otherwise, the
Agreement between Buyer and Seller shall consist of these Standard Terms and Conditions
together with any attachments and exhibits. This Agreement is intended by the parties as a
final expression of their agreement and is intended also as a complete and exclusive
statement of the terms of their agreement. No course of prior dealings between the parties
and no usage of trade shall be relevant to supplement or explain any term used in this
Agreement. Acceptance of or acquiescence in a course of performance under this
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Agreement shall not be relevant to determine the meaning of this Agreement even though
the accepting or acquiescing party has knowledge of the performance and opportunity for
objection. Whenever a term not defined herein but defined by the Uniform Commercial
Code (UCC) is used in this Agreement, the definition contained in the UCC shall control.
In the event of a conflict between the contract documents, the order of precedence shall be
as stated in the second paragraph on the first page of this Agreement.
26.0 APPLICABLE LAW / VENUE
This agreement shall be governed by the Uniform Commercial Code wherever the term
"Uniform Commercial Code" or "UCC" is used. It shall be construed as meaning the
Uniform Commercial Code as adopted and amended in the State of Texas. Both parties
agree that venue for any litigation arising from this contract shall be in Fort Worth, Tarrant
County, Texas. This contract shall be governed, construed, and enforced under the laws of
the State of Texas.
27.0 INDEPENDENT CONTRACTOR(S)
Seller shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of Buyer. Seller shall have exclusive control of, and the exclusive
right to control, the details of its operations hereunder and all persons performing same,
and shall be solely responsible for the acts and omissions of its officers, agents, employees,
vendors and subcontractors. The doctrine of respondeat superior shall not apply as between
Buyer and Seller, its officers, agents, employees, vendors, and subcontractors. Nothing
herein shall be construed as creating a partnership or joint enterprise between Buyer and
Seller, its officers, agents, employees, vendors, and subcontractors.
28.0 LIABILITY AND INDEMNIFICATION.
28.1 LIABILITY - SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY
KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE, OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES.
28.2 GENERAL INDEMNIFICATION - SELLER HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND BUYER, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES, FROM AND
AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
SELLER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO
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THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS,
MALFEASANCE, OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES.
28.3 INTELLECTUAL PROPERTYINDEMNIFICATION- SELLER AGREES TO
DEFEND, SETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY
CLAIM OR ACTION AGAINST BUYER FOR INFRINGEMENT OF ANY
PATENT, COPYRIGHT, TRADEMARK, TRADE SECRET, OR SIMILAR
PROPERTY RIGHT ARISING FROM BUYER'S USE OF THE SOFTWARE
AND/OR DOCUMENTATION IN ACCORDANCE WITH THIS
AGREEMENT, IT BEING UNDERSTOOD THAT THIS AGREEMENT TO
DEFEND, SETTLE, OR PAYSHALL NOT APPLYIF BUYER MODIFIES OR
MISUSES THE SOFTWARE AND/OR DOCUMENTATION. SO LONG AS
SELLER BEARS THE COST AND EXPENSE OF PAYMENT FOR CLAIMS
OR ACTIONS AGAINST BUYER PURSUANT TO THIS SECTION, SELLER
SHALL HA VE THE RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH
CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT
OR COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH
CLAIM, HOWEVER, BUYER SHALL HAVE THE RIGHT TO FULLY
PARTICIPATE INANYAND ALL SUCH SETTLEMENT, NEGOTIATIONS,
OR LAWSUIT AS NECESSARY TO PROTECT BUYER'S INTEREST, AND
B UYER AGREES TO COOPERATE WITH SELLER IN DOING SO. IN THE
EVENT BUYER, FOR WHATEVER REASON, ASSUMES THE
RESPONSIBILITY FOR PAYMENT OF COSTS AND EXPENSES FOR ANY
CLAIM OR ACTION BROUGHT AGAINST BUYER FOR INFRINGEMENT
ARISING UNDER THIS AGREEMENT, BUYER SHALL HAVE THE SOLE
RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH CLAIM OR ACTION
AND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR COMPROMISE
AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, HOWEVER,
SELLER SHALL FULLY PARTICIPATE AND COOPERATE WITH BUYER
IN DEFENSE OF SUCH CLAIM OR ACTION. BUYER AGREES TO GIVE
SELLER TIMELY WRITTEN NOTICE OF ANY SUCH CLAIM OR ACTION,
WITH COPIES OF ALL PAPERS BUYER MAY RECEIVE RELATING
THERETO. NOTWITHSTANDING THE FOREGOING, BUYER'S
ASSUMPTION OF PAYMENT OF COSTS OR EXPENSES SHALL NOT
ELIMINATE SELLER'S DUTY TO INDEMNIFY BUYER UNDER THIS
AGREEMENT. IF THE SOFTWARE AND/OR DOCUMENTATION OR ANY
PART THEREOF IS HELD TO INFRINGE AND THE USE THEREOF IS
ENJOINED OR RESTRAINED, OR IF AS A RESULT OF A SETTLEMENT
OR COMPROMISE SUCH USE IS MATERIALLY ADVERSELY
RESTRICTED, SELLER SHALL, AT ITS OWN EXPENSE: (A) PROCURE
FOR BUYER THE RIGHT TO CONTINUE TO USE THE SOFTWARE
AND/OR DOCUMENTATION, OR (B) MODIFY THE SOFTWARE AND/OR
DOCUMENTATION TO MAKE IT NON -INFRINGING, PROVIDED THAT
SUCH MODIFICATION DOES NOT MATERIALLY ADVERSELY AFFECT
BUYER'S USE OF THE SOFTWARE AND/OR DOCUMENTATION; OR (C)
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REPLACE THE SOFTWARE AND/OR DOCUMENTATION
WITHEQUALLY SUITABLE, COMPATIBLE, AND FUNCTIONALLY
EQUIVALENT NON -INFRINGING SOFTWARE AND/OR
DOCUMENTATIONAT NO ADDITIONAL CHARGE TO BUYER; OR (D) IF
NONE OF THE FOREGOING ALTERNATIVES IS REASONABLY
AVAILABLE TO SELLER, TERMINATE THIS AGREEMENT AND
REFUND ALL AMOUNTS PAID TO SELLER BYBUYER, SUBSEQUENT TO
WHICH TERMINATION BUYER MAY SEEK ANY AND ALL REMEDIES
AVAILABLE TO BUYER UNDER LAW.
29 SEVERABILITY
In case any one or more of the provisions contained in this agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision of this agreement, which agreement shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained
herein.
30 FISCAL FUNDING LIMITATION
In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period
for payments due under this contract, then Buyer will immediately notify Seller of such
occurrence and this contract shall be terminated on the last day of the fiscal period for which
the funds have been appropriated without penalty or expense to Buyer of any kind whatsoever,
except to the portions of annual payments herein agreed upon for which funds shall have been
appropriated and budgeted or are otherwise available.
31 NOTICES TO PARTIES
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants, or representatives or (2) received by the other party by United States
Mail, registered, return receipt requested, addressed as follows:
TO BUYER:
City of Fort Worth
Attn: Purchasing Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City
Attorney's Office at same address
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TO SELLER:
Graphic Solutions Group, Inc
Attn: Jake Richardson
4601 Spring Valley Road
Dallas, TX 75240
32 NON-DISCRIMINATION
Seller, for itself, its personal representatives, assigns, subvendors, and successors in interest,
as part of the consideration herein given, agrees that in the performance of Seller's duties and
obligations hereunder it shall not discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES
FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION
COVENANT BY SELLER, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBVENDORS, OR SUCCESSORS IN INTEREST, SELLER AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND BUYER AND HOLD
BUYER HARMLESS FROM SUCH CLAIM.
33 IMMIGRATION AND NATIONALITY ACT
Seller shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-
9). Upon request by Buyer, Seller shall provide Buyer with copies of all 1-9 forms and
supporting eligibility documentation for each employee who performs work under this
Agreement. Seller shall adhere to all federal and state laws and establish appropriate
procedures and controls so that no services will be performed by any Seller employee who is
not legally eligible to perform such services. SELLER SHALL INDEMNIFY BUYER
AND HOLD BUYER HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY SELLER, SELLER'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. Buyer, upon written
notice to Seller, shall have the right to immediately terminate this Agreement for violations of
this provision by Seller.
34 HEALTH, SAFETY, AND ENVIRONMENTAL REOUIREMENTS
Services, products, materials, and supplies provided by the Seller must meet or exceed all
applicable health, safety, and environmental laws, requirements, and standards. In addition,
Seller agrees to obtain and pay, at its own expense, all licenses, permits, certificates, and
inspections necessary to provide the products or to perform the services hereunder. Seller shall
indemnify Buyer from any penalties or liabilities due to violations of this provision. Buyer
shall have the right to immediately terminate this Agreement for violations of this provision
by Seller.
35 RIGHT TO AUDIT
Seller agrees that Buyer shall, until the expiration of three (3) years after final payment under
this contract or the final conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent books, documents,
papers, and records, including but not limited to all electronic records, of Seller involving
transactions relating to this Agreement at no additional cost to Buyer. Seller agrees that Buyer
shall have access during normal working hours to all necessary Seller facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with
13
the provisions of this section. Buyer shall give Seller reasonable advance notice of intended
audits. The Buyer's right to audit, as described herein, shall survive the termination and/or
expiration of this Agreement.
36 DISABILITY
In accordance with the provisions of the Americans with Disabilities Act of 1990 (ADA),
Seller warrants that it and all of its subcontractors will not unlawfully discriminate on the basis
of disability in the provision of services to general public, nor in the availability, terms, and/or
conditions of employment for applicants for employment with, or employees of, Seller or any
of its subcontractors. Seller warrants it will fully comply with ADA's provisions and any other
applicable federal, state and local laws concerning disability and will defend, indemnify, and
hold Buyer harmless against any claims or allegations asserted by third -parties or
subcontractors against Buyer arising out of Seller's and/or its subcontractor's alleged failure
to comply with the above -referenced laws concerning disability discrimination in the
performance of this agreement.
37 DISPUTE RESOLUTION
If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty,
obligations, services rendered or any warranty that arises under this Agreement, the parties
shall first attempt to resolve the matter through this dispute resolution process. The disputing
party shall notify the other party in writing as soon as practicable after discovering the claim,
dispute, or breach. The notice shall state the nature of the dispute and list the party's specific
reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties
shall make a good faith effort, whether through email, mail, phone conference, in -person
meetings, or other reasonable means, to resolve any claim, dispute, breach, or other matter in
question that may arise out of or in connection with this Agreement. If the parties fail to
resolve the dispute within sixty (60) days of the date of receipt of the notice of the dispute,
then the parties may submit the matter to non -binding mediation upon written consent of
authorized representatives of both parties. If the parties cannot agree to submit the matter to
non -binding mediation, or if the parties submit the dispute to non -binding mediation and
cannot resolve the dispute through mediation, then either party shall have the right to exercise
any and all remedies available under law regarding the dispute.
38 PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2271 of the
Texas Government Code, the Buyer is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that
it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in
Chapter 2271 of the Texas Government Code. To the extent the Chapter 2271 of the
Government Code is applicable to this Agreement, by signing this Agreement, Seller
14
certifies that Seller's signature provides written verification to the Buyer that Seller: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
39 PROHIBITION ON BOYCOTTING ENERGY COMPANIES.
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2276 of the
Texas Government Code, the Buyer is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that
it: (1) does not boycott energy companies, and (2) will not boycott energy companies during
the term of the contract. The terms "boycott energy company" and "company" have the
meanings ascribed to those terms in Section 2276 of the Texas Government Code. To the
extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing
this Agreement, Seller certifies that Seller's signature provides written verification to
the Buyer that Seller: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
40 PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION
INDUSTRIES.
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2274 of the
Texas Government Code, the Buyer is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that
it: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms "discriminate,"
"firearm entity," and "firearm trade association" have the meanings ascribed to those terms in
Section 2274 of the Texas Government Code. To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this Agreement Seller
certifies that Seller's signature provides written verification to the Buyer that Seller: (1)
does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a
firearm entity or firearm trade association during the term of this Agreement.
41 INSURANCE REOUIREMENTS
41.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
15
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Seller, its employees,
agents, or representatives in the course of providing services under
this Agreement. "Any vehicle" shall be any vehicle owned, hired,
and non -owned.
(c) Workers' Compensation:
Statutory limits according to the Texas Workers' Compensation Act
or any other state workers' compensation laws where the work is
being performed
Employers' Liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an
endorsement to the Commercial General Liability (CGL) policy or
through a separate policy specific to Professional E&O. Either is
acceptable if coverage meets all other requirements. Coverage shall
be claims -made and maintained for the duration of the contractual
agreement and for at least two (2) years following completion of
services provided. An annual certificate of insurance shall be
submitted to Buyer to evidence coverage.
41.2 General Requirements
(a) The commercial general liability and automobile liability policies
shall name Buyer as an additional insured thereon, as its interests
may appear. The term Buyer shall include its employees, officers,
officials, agents, and volunteers with respect to the contracted
services.
(b) The workers' compensation policy shall include a Waiver of
Subrogation (Right of Recovery) in favor of Buyer.
16
(c) A minimum of thirty (30) days' notice of cancellation or reduction
in limits of coverage shall be provided to Buyer. At least ten (10)
days' notice shall be acceptable in the event of cancellation due to
non-payment of premium. Notice shall be sent to the Risk Manager,
Buyer of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the address indicated
above.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide, or have
reasonably equivalent financial strength and solvency to the
satisfaction of Risk Management. If the rating is below that
required, written approval of Risk Management is required.
(e) Any failure on the part of Buyer to request required insurance
documentation shall not constitute a waiver of the insurance
requirement.
(f) Certificates of insurance evidencing that Seller has obtained all
required insurance shall be delivered to the Buyer prior to Seller
proceeding with any work pursuant to this Agreement.
17
Exhibit B — CONFLICT OF INTEREST QUESTIONNAIRE
Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person
who contracts or seeks to contract for the sale or purchase of property, goods, or services
with a local governmental entity (i.e. the City of Fort Worth) must disclose in the Form CIQ
("Questionnaire") the person's affiliation or business relationship that might cause a conflict
of interest with the local governmental entity. By law, the Questionnaire must be filed with
the Fort Worth City Secretary no later than seven days after the date the person begins
contract discussions or negotiations with the Buyer or submits an application or response to
a request for proposals or bids, correspondence, or another writing related to a potential
agreement with the Buyer. Updated Questionnaires must be filed in conformance with
Chapter 176.
A copy of the Questionnaire is enclosed with the submittal documents. The form is also
available at httDs://www.ethics.state.tx.us/data/forms/conflict/CIO.I)dL
If you have any questions about compliance, please consult your own legal counsel.
Compliance is the individual responsibility of each person or agent of a person who is
subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business relationship that
you might have with the Buyer, place Seller name in box # I and use "N/A" in each of
the areas on the form. However, a signature is required in box #4 in all cases.
18
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23. 84th Leg.. Regular Session.
FORM CIO
OFFICE USE ONLY
This questionnaire is being filed in accordancewith Chapter 176. Local Government Code, Date Receroed
by a vendorwho has a business relationship as defined by Section 176.001 (1-a)with a local
governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filedwith the records administrator of the local governmental
entity not later than the 7th business day after the date the vendor becomes aware of facts
that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local
Government COde.An offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
J ❑ Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date on which you became aware that the originally filed questionnaire was
incomplete or inaccurate.)
3
Name of local government officer about whom the information in this section is being disclosed.
41
Name of Officer
This section (item 3 including subparts A. B. C. & D) must be completed for each officer with whom the vendor has an
employment or other business relationship as defined by Section 176.001(1-a). Local Government Code. Attach additional
pages to this Form CIO as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income. other than investment
income, from the vendor?
F] Yes F1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local
government officer named in this section AND the taxable income is not received from the local governmental entity?
F1Yes ElNo
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership interest of one percent or more?
F1 Yes F1 No
D. Describe each employment or business and family relationship with the local government officer named in this section.
Signature of vendor doing business with the governmental entity Date
19
Adopted 8/7+2015
Exhibit C — SELLER CONTACT INFORMATION
Seller's Name: GRAPHIC SOLUTIONS GROUP, INC.
Seller's Local Address: 4601 Spring Valley Rd, Dallas, Texas 75244
Phone: 800-366-1776 Fax:
Email: JAKE.RICHARDSON@GOGSG.COM
Name of persons to contact when placing an order or invoice questions: ORDER
Name/Title JAKE RICHARDSON
Phone: 800-366-1776 Fax:
Email: JAKE.RICHARDSON@GOGSG.COM
INVOICE
Name/TitleCALVIN FORBES
Phone: 800-366-1776
Email: CREDIT@GOGSG.COM
Name/Title
Phone:
Email:
j
Signature
Fax:
Fax:
Stephanie Granberry
Printed Name
9/30/2024
Date
20 Type text here
Exhibit D - SELLER'S QUOTE
GSGThe Right Products, Right Away!®
Quote #: 10831893-00
Enter Dt: Jul 11, 2024
Customer #: 939766
Customer PO:
Contact: James
Phone: 8173923511
QUOTE
Bill To: FWPD Fleet Operations
2500 BRENNAN AVE
Fort Worth, TX 76106
Ship To: FWPD Fleet Operations
2500 BRENNAN AVE
Fort Worth, TX 76106
1 ROLGR2-540
54" VINYL CUTTER ROLAND GR2-540 with stand
1 Lines Total Total OrderQuantity
21
4601 Spring Valley Road
Dallas, TX 75244
214.748.3271 • 800.366.1776
GoGSG.com
Terms: Bal b4 Dely
Ship Via: WC 10:3015PM
Instructions:
Reference:
Branch Manager: Manuel Garza
Outside Sale Rep: Ft Worth 10
Inside Sales Rep: Jake Richardson
1.00 EACH 4,995.00 1,000.00 3,995.00 3,995.00
1.00 Subtotal 3,995.00
Shpg(Hdlg 500.00
Taxes 0.00
Invoice Total 4,495.00