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HomeMy WebLinkAboutContract 60142-A1AMENDMENT No.1 CSC No. 60142-A1 TO CITY SECRETARY CONTRACT No. 60142 WHEREAS, the City of Fort Worth (CITY) and Williams Tharp Architects, PLLC, formerly known as OWT Architects, PLLC (ARCHITECT) made and entered into City Secretary Contract No. 60142, (the CONTRACT) which was administratively authorized on the 20'h day of September, 2023 in the amount of $94,500.00; and WHEREAS, the CONTRACT involves architectural services for the following project: Fire Station Community Center — Renovation & Addition, City Project Number 104196; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ARCHITECT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional Architectural Services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Architect totals $635,500.00. (See Attached Funding Breakdown Sheet, Page -3 of 3) 2. Article 11 of the CONTRACT is amended to provide for an increase in the fee to be paid to Architect for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $730,000.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Fire Station Community Center — Renovation & Addition Prof Services Agreement Amendment (Rev.12/08/2023 City Project Number 104196 Page 1 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Data EWMOAo Dana Burghd off (Oct Y2024 21 M CDT) Dana Burghdoff, AICP Assistant City Manager DATE: Oct 7, 2024 ATTEST: Jannette Goodall City Secretary q.04U4�nIl� v 6 FORo I�g o PVo =d * o *� daII� nEa 454ad APPROVAL RECOMMENDED: Marilyn Marvin Interim Director, Property Management Department Contract Compliance Manager: ARCHITECT Williams Tharp Architects, PLLC Jim Thar (S p 24, 202418:26 CDT) Jim Tharp, AIA Principal DATE: Sep 24, 2024 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Nikita N. Watts Senior Capital Projects Officer APPROVED AS TO FORM AND LEGALITY: Dou Rlas Black (Oct 4. 202410:33 CDT) Douglas W. Black Sr. Assistant City Attorney M&C No.#: M&C 24-0160 M&C Date: 2/27/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Fire Station Community Center — Renovation & Addition Prof Services Agreement Amendment (Rev.12/08/2023 City Project Number 104196 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 60142 Amendment No. 1 Fund Dept ID Account Project CF1- CF2 - Bond Amount ID Activity Reference 34027 0800450 5330500 104196 9999 22020601 $94,500 34027 0800450 5330500 104196 9999 22020601 $635,500 Total: $730,000 City of Fort Worth, Texas Fire Station Community Center — Renovation & Addition Prof Services Agreement Amendment (Rev.12/08/2023 City Project Number 104196 Page 3 of 3 rWT ,. H TECTT August 25, 2023 (Rev. 2- October 16, 2023) Mr. Alfonso Meza Property Management Department City of Fort Worth 401 West 13st Street, Fort Worth, Texas 76102 owtarchitects.com ATTACHMENT "B" Re: Phase 2 - Fire Station Community Center - Renovation and Addition Dear Alfonso, Thank you again for considering OWT Architects and allowing us the opportunity to present the following Phase 2 fee for the proposed renovation and expansion of the Fire Station Community Center located at 1601 Lipscomb Street. A. PROJECT A.1 Project Description: Phase 2 The following proposal is for the Design Development, Contract Documents, Construction Bidding & Negotiation and Contract Administration phase for an approximately 20,000 SF addition and renovation of the existing Fire Station Community Center facility comprised of a renovated 1923 fire station structure and a 1993 entry and gymnasium addition. This phase is a continuation of Phase 1 as previously submitted. A.2 Project Budget: OWT and designated City of Fort Worth representatives (The Owner) will review the city's budget goals for the overall project upon commencement of the proposed Phase 2 scope of work. During this phase, OWT and the Owner will monitor the budget and may make necessary adjustments to reflect any changes in the project requirements or may adjust the requirements to satisfy the project budget. 5049 Edwards Ranch Road #04-138 817.993.9844 Fort Worth, Texas 76109 info@owtarchitects.com Currently it is understood that the total project budget is $11 M-11.5M with $7M- $7.5M dedicated to renovation of the existing 1923 fire station and new construction addition. A.3 Project Schedule: OWT will work with the Owner to maintain the project schedule and adjust critical milestone dates as needed. During Phase 2, OWT and the Owner will monitor the schedule to ensure the project is in conformance. OWT will notify the Owner of any issues that may necessitate a change in the schedule. The following is a preliminary schedule for this phase of the work. ■ Design Development 10-12 weeks o Review 2-3 weeks ■ Contract Documents 12-14 weeks o Review 2-3 weeks ■ Bidding & Negotiation 4-5 weeks o Evaluation & Approval 2-3 weeks ■ Contract Administration 52 weeks B. SCOPE OF SERVICES B.1 OWT's scope of services to include the following: Design Development: During the design development phase, OWT and our consultants will translate the conceptual/schematic design ideas into more detailed plans and specifications. These plans and specifications will be reviewed and approved by the city prior to moving into the Contract Documents phase. 1. Refining Design Concepts: The design team will take the design concepts developed in the SD phase and refine them further. We will work closely with the client to ensure that the design aligns with the client's goals, budget, and requirements. Any necessary adjustments or revisions will be made to the design based on feedback and practical considerations. 2. Materials and Systems Selection: The design team will begin choosing specific materials, finishes, and systems to be used in the building. This includes decisions about structural systems, HVAC (heating, ventilation, and air conditioning) systems, electrical systems, plumbing, lighting, and more. Selections will be made based on factors such as performance, durability, aesthetics, price, and sustainability. 3. Coordination with Consultants: OWT will coordinate with their consultants, (structural engineer, mechanical engineer, electrical engineer, and landscape architect) to integrate their specialized expertise into the design. This ensures that all aspects of the building are well -coordinated and function seamlessly together. 4. 3D Modeling and Visualization: OWT will use software tools to create detailed 3D models and visualizations of the building design. These visual representations will help stakeholders better understand how the final building will look and function. 5. User Experience and Accessibility: The design team will consider the user experience and accessibility of the building design to ensure that the building is user-friendly, inclusive, and provides easy access for all occupants, including those with disabilities. 6. Client Communication: Throughout the design development phase, OWT will maintain open communication with the city and stakeholders, presenting design updates and gathering feedback. OWT will address any concerns or changes that may arise and work to ensure that the city's vision is being realized. 7. Value Engineering: If needed, OWT may collaborate with the client and consultants to explore cost -saving alternatives without compromising the project's quality or design intent. Contract Documents: During the contract documents phase, OWT will further develop the design concepts into detailed and comprehensive documents that will guide the construction process. This phase is a critical step in turning the creative vision into a tangible building structure. These documents will be reviewed and approved by the city prior to moving into the bidding & negotiating phase. 1. Detailed Drawings and Specifications: The design team will develop highly detailed drawings, plans, and specifications that outline every aspect of the project. These documents include floor plans, elevations, sections, and details that provide a clear understanding of the building's layout, dimensions, and materials. 2. Coordination and Integration: The design team will ensure that different components of the design are coordinated and integrated properly. This involves collaborating with various consultants to incorporate civil, structural, mechanical, electrical, plumbing, landscaping, and other technical systems seamlessly into the design. 3. Bid Documentation: The design team will prepare bid documents that contractors use to submit competitive bids for the construction work. These documents typically include the drawings, specifications, and other relevant information necessary for contractors to provide accurate pricing. 4. Quality Control: Throughout the contract documents phase, OWT will ensure the design intent is maintained and that the documents are accurate, coordinated, and complete. This helps prevent errors and discrepancies during the construction phase. 5. Value Engineering: If needed, OWT may collaborate with the client and consultants to explore cost -saving alternatives without compromising the project's quality or design intent. Bidding & Negotiation: During the bidding & negotiation phase, OWT will facilitate communication between various stakeholders, assist the city in selecting a suitable contractor through competitive bidding, and ensure that the project's design and budget align with the client's vision and requirements. 1. Bid Invitation and Distribution: OWT, in collaboration with the city, will issue bid documents for open bidding by general contractors and ensure they have all the necessary information to prepare their bids. 2. Pre -Bid Meeting: OWT will assist the city in organizing and conducting a pre - bid meeting with prospective contractors to clarify any ambiguities in the bid documents, answer questions, and ensure that all bidders have a clear understanding of the project's scope, budget, and requirements. Bid Review and Analysis: Once the bids are submitted by contractors, OWT will assist the city in reviewing and analyzing the bids. This involves assessing the completeness of the bids, evaluating proposed construction schedules, evaluating previous work experience, checking references, and comparing the bids to the project budget. 4. Recommendation: Based on the analysis, OWT will prepare a recommendation for the city regarding the selection of a preferred contractor. This recommendation considers various factors, including cost, expertise, track record, and overall fit with the project's goals. 5. Negotiations: OWT may assist the city in negotiating with the selected contractor. This could involve further clarifications, adjustments to the scope of work, value engineering, and potentially renegotiating terms to ensure alignment with the project's budget and timeline. Contract Administration: During the construction administration phase, OWT and its consultants will work with the city and contractor to ensure the successful execution of the construction process, that the project is built in accordance with the design intent, established quality standards, and contractual agreements while managing unforeseen challenges and changes that may arise during construction. 1. Site Visits and Observations: OWT will regularly visit the construction site to monitor the progress of the work and ensure that it aligns with the approved design drawings and specifications. OWT will assess the quality of workmanship, materials, and compliance with building codes and regulations. 2. Issue Clarifications: OWT will respond to requests for information (RFIs) from the contractor, which may involve clarifying design intent, resolving discrepancies, or providing additional details to ensure accurate construction and adherence to the contract documents. 3. Change Management: If changes or modifications to the design become necessary due to unforeseen conditions or city requests, OWT will assess the impact of these changes on the project's budget, schedule, and overall design intent and bring the assessments to the city for consideration and appropriate action. 4. Review of Submittals: OWT and its consultants will review and take appropriate action on various submittals, including shop drawings, product samples, and material specifications, to verify that they meet the project's requirements, standards, and design intent. 5. Conflict Resolution: In case of disagreements or conflicts between the contractor, subcontractors, and design team, OWT, in collaboration with the city, may facilitate discussions to find solutions that maintain design quality and meet the project's objectives. 6. Progress Reporting: OWT will keep the city informed about the construction progress, potential issues, and any significant developments. We will provide regular progress reports and attend project meetings. 7. Design Quality Control: OWT will focus on maintaining the quality and integrity of the design throughout construction. We will verify that the finished work meets design intent, standards, and specifications. 8. Contract Administration: OWT will administer the construction contract, including reviewing and processing payment applications, tracking change orders, and verifying compliance with contract terms. 9. Punch List and Closeout: Towards the completion of the construction, OWT, in collaboration with the general contractor, will create a punch list of any remaining deficiencies or incomplete items. Once these issues are resolved, we will facilitate the project's closeout, which includes issuing necessary certificates of completion, obtaining certificates of occupancy, and ensuring proper turnover to the city. Estimate of Probable Cost: 1. Design Development: OWT will provide the completed design development phase package to our cost estimator who will produce a detailed DD level estimate of probable cost. 2. Contract Documents: OWT will provide a 90% contract documents phase package to our cost estimator who will produce a detailed 90% CD level estimate of probable cost. Providing estimates at the end of each phase helps ensure that the design aligns with the budget and allows for necessary adjustments if costs exceed expectations. C. COMPENSATION Compensation for Phase 2: $615,500 + $20,000 for reimbursable expenses described below in paragraph D.3 Not included: ALTA or Boundary Surveying Topographic Survey Platting or re -zoning Site Plan/SUP SWPPP SWFMA CFA Traffic Impact Analysis Water & Sewer Studies Franchise Utility Coordination other than for vacation plat Zoning, SUP, or other entitlement processes Record Drawings Structural Retaining Wall Design and/or permitting. Geotechnical Investigation Asbestos/Hazardous Materials Surveys Environmental Surveys A/V and Security LEED Design Urban Forestry D. OTHER CONSIDERATIONS D.1 Additional Services: Compensation for additional services, if not agreed upon as a lump sum, shall be billed at OWT's standard hourly rates. D.2 Other Services: Compensation for other Civil Engineering services that may be required is as follows. • Topographic Survey of the Site. $6,000 • Vacation Plat and Franchise Utility Coordination. $8,500 + Tax • Drainage Study (If over one -acre total disturbance) $12,000 • UDC and Historical Submittals and Public Hearings. $7,500 • On -street Parking Topographic Survey $6,000 • Off -site Civil Engineering Plans $35,000 (IPRC Process — 4 Submittals) — Includes Street Lighting Plans per Near Southside Criteria. • Bidding & Negotiation (Public) $3,500 • Construction Administration (Public) $7,500 • Street Tree Planting Plans per Near Southside Criteria. $7,000 Compensation for other Landscape Architecture services that may be required is as follows. • Urban Forestry Plans & Application. $3,000 Compensation for Architectural Services related to the other services above is as follows. Coordination, applications, etc. related to the $2,500 Civil Engineering services and Landscape Architecture Services listed above. D.3 Reimbursable Expenses: Compensation for reimbursable expenses incurred by OWT in connection with this project is estimated to be $20,000. • Mileage — All travel mileage will be calculated at the current standard rate of 65.5 cents per mile driven. • Printing - (drawings will be made available in PDF format) • Fees - All submittal fees associated with regulatory approvals. D.4 Ownership of Documents: The Contract Documents and Specifications or reproduction of them in whole or part shall not be used on any project without the prior written approval from OWT Architects. OWT can provide CAD files for the Owner's ongoing management of the facility upon completion of the project. D.5 Payment Terms: Invoicing will be monthly based on the percentage of work completed through the end of the month. Payment is due within 30 days of the invoice statement date. Non- payment within the 30 days may result in suspension of the work described above. E. AGREEMENT AND ACCEPTANCE E.1 Summary: Mr. Meza, by signing below, you accept the general terms of this proposal. Please forward the City of Fort Worth's Standard Agreement for Professional Services for OWT review. Thank you again for this opportunity and we look forward to working with you, the City of Fort Worth, and the community on this project. Sincerely, 1 0 71 Jim Tharp, AIA NCARB Principal OWT Architects, PLLC. Owner Printed Name Signature Title Date The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas. TBAE, P.O. Box 12337, Austin, Texas 78711. 512-305-9000 2023-2024 HOURLY RATE SCHEDULE The following are hourly billing rates for the professionals available to work on your project. Additional staff may be added as the need arises. These rates are valid through July 2024 and are subject to adjustment thereafter. Principal $225 Project Manager $165 Architect 1 $125 Architect 2 $105 Architectural Technician $85 Interior Design $85 Marketing/B.D. $75 Office Manager $65 10 Memorandum Date: 4/23/2024 To: JB Strong, Sr. Assistant City Attorney To: Nikita Watts — Contract Compliance Manager Brian Glass — Assistant Property Manager Director Return to: Tracy Walter — FMS/Vendor Manage ilt-11L CSC No. 60142-NC1 Re: OTW Architects PPLC to Williams Tharp Architects, PLLC —Name change only Prior Name: OTW Architects PPLC New Name: Williams Tharp Architects, PLLC Supplier id: 70000003027 3 TON E J APPROVED BY: C 3in � JB Strong, Sr. Assistant City Attorney APPROVAL DATE: Apr 30, 2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Form 424. (Revised 05111) Submit in,duplicate to: Secretary of State P:O. Box 13697 Austin, TX 78711-3697 512 463-5555 FAX: 512/463-5709 Filing Fee: �See?instructions The name of the filing entity is: OWT Architects Certificate of Amendment Entity Information This space reserved for office use. F I L'FD In the Office of -the Secretary of State of Texas FEB 2 3 2024 Corporations Section State the name of the entity as,currently shown in the records of the secretary of state. If the amendment changes the name of the entity, state the old name and.not the,new name. The filing entity is a: (Select the appropriate entity type,below.) ❑ For -profit Corporation ❑ Professional Corporation ❑ Nonprofit Corporation ❑ Professional Limited Liability Company ❑ Cooperative Association ❑ Professional Association ❑ Limited Liability Company ❑ Limited Partnership The file number issued to the filing entity by the secretary of state is: -801741254 The date�of formation of the entity is: 02/28/2013 Amendments 1. Amended Name (If the purpose of the certificate of amendment is to change the name -of the entity, use the following statement) The amendment changes the certificate,of formation to change the article -or provision that names the filing entity. The article or provision'is amended to read as follows: The name of the filing entity!is: (state the new name of the entity below) Williams Tharp Architects, PLLC The name of the entity must contain an organizational designation or accepted abbreviation of suchAerm, as applicable. 2. Amended Registered Agent/Registered Office The. amendment changes the certificate of formation to change the article or provision stating the name of the registered agent and the registered office address of the filing entity. The article or provision is amended to read as follows: 5 Form 424 6 Registered Agent (Complete either A or B, but not,both. Also complete C.) ❑ A. The -registered agent is•an organization (cannot be entity named above) -by the name of: OR © B. The registered,agent'is an individual resident of the state whose name is: Jim Tharp First Name M.I. Last Name Suffix The person executing this instrument affirms that the person designated as the new registered agent has --consented to serve as registered agent. C. The business address of the registere&agent and, the registered office address is: 1114 East 1 st Street Fort Worth TX 76102 Street Address (No P.D. Box) City State Zip Code 3. Other Added; Altered, or Deleted Provisions Other changes or additions to the certificate -of formation may be made in the space provided below. If the space provided is insufficient, incorporate;.the addilional.text by providing -an attachment to this form. Please read the instructions to -this form for further information on format. Text Area (The attached addendum, if any, is incorporated: herein by reference.) ❑ Add,each of the following provisions to the certificate of formation. The -identification or reference,of the added provision -and the full text -are as follows: ❑ Alter each of the following provisions of the certificate of formation. The identificationcor referenceiof the altered provision and the full text of the provision as amended are as follows: ❑ Delete each of the provisions identified below from the certificate of formation. Statement of Approval The amendments to the- certificate of formation have been, approved in the manner required by the. Texas Business,Organizations Code and.by the governing documents of the -entity. Form 424 7 Effectiveness of Filing (Select either A,,B; or c.) A. 0 This. -document becomes effective wheti,the document is filedby the secretary of state. B. ❑ This document!becomes effective at a later date,. which is not more than ninety (90) days from the date of signing. The,delayed effective -date�is: C. ❑ This document takes effect upon the occurrence of:a future�event or fact, other than the passage of time. The 90`s day after the date of signing is: The following event or fact will cause the document to take effect in the manner described below: Execution The undersigned signs this document subject to the penalties imposed by law for the submission of a materially false or fraudulent instrument and certifies under penalty of perjury that the undersigned is authorized under the provisions of law governing the entity to -execute the, filing instrument. Date: 02/1 b/2024 By: SWofzed person Jim Tharp Printed or typed name of authorized person (see instructions) Form 424 uLL�nns_�har_nr�l7J-ueets March 26, 2024 Purchasing Division City of Fort Worth 100 Fort Worth Trail Fort Worth, Texas 76102 Ms. Tracy Walter, This letter is to provide confirmation that OWT Architects, PLLC has officially changed names to Williams Tharp Architects, PLLC Sincerely, 171 Jim Tharp, AIA NCARB Principal Williams Tharp Architects, PLLC. 1114 East 1s' Street 817.993.9844 Fort Worth, Texas 76102 www.williamstharp.com Form Request for Taxpayer Give form to the (Rev. March 2024) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service Go to wwwJrs.gov/FormW9 for instructions and the latest information. Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. 1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded entity's name on line 2.) Williams Tharp Architects, PLLC 2 Business name/disregarded entity name, if different from above. c'3 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to CU only one of the following seven boxes. certain entities, not individuals; 0- c ❑ Individual/sole proprietor ❑ C corporation ❑ S corporation ❑ Partnership ❑ Trust/estate see instructions on page 3): 0 ❑✓ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) S Exempt payee code (if any) a c Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax o classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax o w box for the tax classification of its owner. Compliance Act (FATCA) reporting ❑ Other (see instructions) code (if any) a0 V 3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification, (Applies to accounts maintained y and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check outside the United States.) hthis box if you have any foreign partners, owners, or beneficiaries. See instructions . . ❑ 5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (optional) 1114 East 1 st Street 6 City, state, and ZIP code Fort Worth, Texas 76102 7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a - M resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a or TIN, later. Employer identification number Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. M46 — 2 1 4 2 1 9 7 JiM Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of Here U.S. person 71 _ General Instructio4s/ Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. What's New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the "LLC" box and enter its appropriate tax classification. Date 02/23/2024 New line 3b has been added to this form. A flow -through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow -through entity in which it has an ownership interest. This change is intended to provide a flow -through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024) City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, February 27, 2024 REFERENCE NO.: **M&C 24-0160 LOG NAME: 21 FIRE STATION COMMUNITY CENTER SUBJECT: (CD 9) Authorize the Execution of Amendment No. 1 to the Architectural Services Agreement with OWT Architects, PLLC., in the Amount of $635,500.00 for a Total Contract Value of $730,000.00, to Provide Architectural Design and Construction Administration Services for the 2022 Bond Fire Station Community Center (2022 BOND PROGRAM) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 1 to the Architectural Services Agreement with OWT Architects, PLLC., in the amount of $635,500.00 for a total contract value of $730,000.00, to provide Architectural Design and Construction Administration Services for the 2022 Bond Fire Station Community Center (City project No 104196). DISCUSSION: The 2022 Bond Program includes demolition of part of existing facility due to age, functional obsolescence, and insufficient space for programming needs; and design and construction of new facility (approximately 20,000 SF) and associated infrastructure and site improvements, including, but not limited to gymnasium, fitness area, and meeting rooms. The project will also include the preservation, renovation, and expansion of portions of the existing facility. A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star -Telegram on February 2, 2023 and February 9, 2023. Eight SOQs were received March 9, 2023. These submittals were from the following firms: • Brinkley Sargent Wiginton • Elements of Architecture, Inc. • HKS, Inc. • KAI . OWT Architects, PLLC • PGAL • RPGA . Wright Group A selection team, comprised of members of the Park & Recreation Department, Property Management Department and the Office of Business Diversity, reviewed these proposals and met on April 3rd, 2023 to create a short list for interviews. Interviews were conducted on May 2, 2023. The selection team prepared scores based on the interviews and discussions as follows: Design Brinkley KAI OWT RPGA Proposal Sargent Architects Evaluations Wiginton Firm's 24 I 22 25 24 Experience Technical 19 20 20 20 Competence http://apps.cfwnet.org/ecouncil/printmc.asp?id=31867&print=true&DocType=Print 9/18/2024 Capability To 20 II 19 II 20 II 19 Perform Schedule 10 10 10 9 V ithin City of W Experience II 25 25 25 II 25 Business II Responsive Responsive Responsive IlResponsive Equity TOTALS11 98 11 96 11 100 11 97 After ranking the proposals and conducting interviews, the selection team ranked OWT Architects, PLLC as the best qualified to provide architectural services for the new Fire Station Community Center. On September 20, 2023, staff administratively authorized an architectural services agreement with OWT Architects in the amount of $94,500.00 to provide programming and schematic design services and establish an initial construction budget. The selection committee recommends that the City Council authorize the execution of Amendment No.1 to the Architectural Services Agreement with OWT Architects, PLLC in the amount of $635,500.00, for a total contract value of $730,000.00, including reimbursable expenses to provide complete architectural design and construction administration services for the new 2022 Bond Fire Station Community Center. The overall budget for the project is as follows: PROJECT BUDGET Cost I Design Costs $ 94,500.001 Amendment 1 including Reimbursable 11 $635,500.001 Total Design Fees 11 $730,000.001 Anticipated Construction Contract (CMAR) include Owner's Contingency allowance 11$15,050,000.00 1 Administration Costs 11 $2,089,000.001 1 ESTIMATED TOTAL PROJECT COSTII$17,869,000.001 Funding - This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). The Park & Recreation Department (PARD) anticipates the additional community center annual operating impact associated with this project leading up to and after project completion to be $356,014.00 annually. Funding is budgeted in the 2022 Bond Program Fund for the 2022 Bond Fire Station Community Center. This project is included in the 2022 Bond Program for $11,575,000.00. The current total estimated costs are $17,869,000. If additional funds are not secured for the project, the architect and City staff will propose options for reducing the scope of the project. Building Permit Fee Waiver - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." Schedule - The design portion of this project started in the third quarter of 2023 and construction is http://apps.cfwnet.org/ecouncil/printmc.asp?id=31867&print=true&DocType=Print 9/18/2024 anticipated to be complete in the fourth quarter of 2025. Business Equity - Oxley Williams Tharp Architects PLLC is in compliance with the City's Business Equity Ordinance by committing to 22\% MWBE participation on this project. The City's MWBE goal on this project is 8\%. The 2022 Bond Fire Station Community Center is to be located in COUNCIL DISTRICT 9. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the 2022 Bond FireStation CC project to support the approval of the above recommendation and execution of the amendment. Prior to expenditures being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDsJ: TO Fund Department Account Project ProgramActivity Budget Reference # ,Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ProgramActivity Budget Reference # Amount ID I I ID I I Year (Chartfield 2) CERTIFICATIONS: Submitted for Citv Manager's Office bv: Dana Burghdoff (8018) Oriclinatincl Department Head: Ricardo Salazar (8379) Additional Information Contact: Nikita Watts (2028) ATTACHMENTS 1. 21 FIRE STATION COMMUNITY CENTER 1.docx (CFW Internal) 2. 21 FIRE STATION COMMUNITY CENTER FID TABLE.xlsx (CFW Internal) 3. Fire Station Communitv Center Desian.Ddf (CFW Internal) 4. Form 1295 Certificate - 08142023.Ddf (CFW Internal) 5. Revised ComDMemo PMD2022-07 OWT 10.27.23 GV.Ddf (CFW Internal) 6. SAM OWT Architects PLLC.Ddf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=31867&print=true&DocType=Print 9/18/2024