HomeMy WebLinkAboutContract 62095CSC No. 62095
ADDENDUM TO USER AGREEMENT
BETWEEN
THE CITY OF FORT WORTH
AND
LEFTFIELD MEDIA LLC
This Addendum to the User Agreement ("Addendum") is entered into by and between
Leftfield Media LLC ("Vendor") and the City of Fort Worth ("City"), individually referred to
as "party" and collectively the "parties".
The Contract documents shall include the following:
1. This Addendum; and
2. The Anime Frontier Agreement; and
3. The LeftField Media LLC Terms and Conditions.
Notwithstanding any language to the contrary in the attached Anime Frontier Agreement
and attached LeftField Media LLC Terms and Conditions (collectively "Agreement"), the parties
hereby stipulate by evidence of execution of this Addendum below by a representative of each
party duly authorized to bind the parties hereto, that the parties hereby agree that the provisions in
this Addendum below shall be applicable to the Agreement as follows:
1. Term. The Agreement shall become effective on September 1, 2024 and shall
expire on August 31, 2025 unless terminated earlier in accordance with the provisions of the
Addendum.
2. Termination. Either City or Vendor may terminate the Agreement at any time and
for any reason by providing the other party with 30 days written notice of termination.
3. Compensation. City represents that for, and in consideration of, its obligations
under this Agreement that Vendor is providing a unique experience for the citizens of Fort Worth.
Vendor represents that for, and in consideration of, its obligations under this Agreement, City is
participating in Vendor's convention. Both parties agree as a condition precedent of this
Agreement that both parties have exchanged good and valuable consideration.
4. Insurance. The City is a governmental entity under the laws of the state of Texas
and pursuant to Chapter 2259 of the Texas Government Code, entitled "Self -Insurance by
Governmental Units," is self -insured and therefore is not required to purchase insurance. To the
extent the Agreement requires City to purchase insurance, City objects to any such provision, the
parties agree that any such requirement shall be null and void and is hereby deleted from the
Agreement and shall have no force or effect. City will provide a letter of self -insured status as
requested by Vendor.
5. Law and Venue. The Agreement and the rights and obligations of the parties hereto
shall be governed by, and construed in accordance with the laws of the United States and state of
OFFICIAL RECORD
CITY SECRETARY
Addendum to Leffield Media LLC Agreement FT. WORTH, Tx page 1 of 7
Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement
shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement
is required to be governed by any state law other than Texas or venue in Tarrant County, City
objects to such terms and any such terms are hereby deleted from the Agreement and shall have
no force or effect.
6. Sovereign Immunity. Nothing herein constitutes a waiver of City's sovereign
immunity. To the extent the Agreement requires City to waive its rights or immunities as a
government entity; such provisions are hereby deleted and shall have no force or effect.
7. Limitation of Liability and Indemnity. To the extent the Agreement, in any way,
limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party
harmless from damages of any kind or character, City objects to these terms and any such terms
are hereby deleted from the Agreement and shall have no force or effect.
8. Riaht to Audit. If any money is exchanged as part of this Agreement, then the City
shall have the right to audit the financial and business records of the Vendor that relate to any
monetary exchange under this Agreement (collectively "Records") at any time during the Term of
the Agreement and for three (3) years thereafter. It is expressly understood that no money is being
exchanged as part of this Agreement.
9. Entirety of Agreement. This Addendum, including the attached Agreement,
contains the entire understanding and agreement between City and Vendor, their assigns and
successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or
written agreement is hereby declared null and void to the extent in conflict with any provision of
this Addendum.
(signature page follows)
(remainder of this page intentionally left blank)
Addendum to Leffield Media LLC Agreement Page 2 of 7
ACCEPTED AND AGREED:
CITY:
City of Fort Worth
By:
cp�
Name:
Jesica McEachem
Title:
Assistant City Manager
Date:
Oct 9, 2024
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: AprilJacquez (Sep 27, 202411:02 CDT)
Name: April Jacquez
Title: Senior Contract Compliance Specialist
Approved as to Form and Legality:
By:
Midori Clark 1, 202410:38 CDT)
Name:
Midori Clark
Title:
Library Director
By:
1`VORP44
�sO0000 000���
Name:
Andrea Phillips
Attest:
pFo° ��9.,io
Title:
Assistant City Attorney
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Contract Authorization:
A C�e4
nEa V5
M&C:
N/A
By:
Form 1295:
N/A
Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
Leftfield Media LLC
Samson RufKin
By: Samson Rutkin (Sep 30, 2024 22:01 EDT)
Name: Samson Rutkin
Title: Marketing Manager
Date: Sep 30, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Addendum to I f field Media LLC Agreement Page 3 of 7
FORT WORTH.
wEREDBY C& crunch roll
FORT WORTH
P'UBLic LIBRARY
Fort Worth Public Library x Anime Frontier (LeftField Media LLC)
Collaboration Proposal 2024
Education & Outreach, Youth Services and Communications
Dates: August 1, 2024 — August 31, 2025
• Convention: December 6-8, 2024
• FWPL Meetups and Marketing: September 1-November 30, 2024
Target Audience: Middle School to Young Adults
Collaboration Overview: Increase exposure of Fort Worth Public Library Anime Clubs, support
teen programming and increase circulation of anime/manga collections. The collaboration also
puts a spotlight on Anime Frontier, three days of exhibits, special events, panels and anime and
manga guests making rare appearances in Texas.
Strategic Connection: Arts & Culture, Customer Engagement, Employee Empowerment
Anime Frontier (LeftField Media LLC) to Provide:
One (1) 10x10 retail booth space at Anime Frontier 2024.
o One (1) table and two (2) chairs to be provided at space.
0 20 exhibitor badges to be used by Fort Worth Public Library to staff the booth
and for professional development.
o Pipe and drape.
o *Electricity and WIFI are not provided and can be ordered from the convention
center directly.
• Promotion of any Fort Worth Public Library anime/manga/Japanese/library card signup
events on Anime Frontier social media channels.
• Two (2) badges per Anime Club location for contest.
• Discount offer for library customers
Addendum to Leftfield Media LLC Agreement Page 4 of 7
o Printing and design of promo code item (approved by FWPL) to be placed at all
library locations.
Fort Worth Public Library to Provide
• Promotion of Anime Frontier and FWPL collaboration on City of Fort Worth website,
FWPL newsletters and FWPL social channels.
o Anime Frontier logo placed on FWPL main webpage in the carousel. The image
will link to an Anime Frontier information webpage highlighting public
opportunities.
o Newsletters:
■ Promotions to be included in two Fall FWPL newsletters
■ November promotion in FWPL on -hold customer notifications
o Social:
■ At least five (5) social media posts will be made in the Fall. FWPL will
determine the timing and channel.
• Host two fan meet -ups at an agreed -upon day/time at a FWPL location.
o FWPL staff will work with Anime Frontier marketing coordinator to plan and
execute the meet -ups.
o One meet -up will serve as a badge pick-up location.
o Family -friendly costumes will be permitted.
• All library branches will display an Anime Frontier poster and the printed promo items
with discount code.
• One staff member to serve on a convention panel if requested.
• Incorporate Anime Frontier into the new Beanstack badge program to be launched in
2025.
op�
Jesica McEachern, Assistant City Manager
City of Fort Worth
Samson RafKin
Samson Rutkin (Sep 30, 202422:01 EDT)
Samson Rutkin, Marketing Manager
Anime Frontier
Addendum to Leftfield Media LLC Agreement Page 5 of 7
TERMS AND CONDITIONS:
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Addendum to Leffield Media LLC Agreement Page 6 of 7
TERMS AND CONDITIONS:
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Signature
Jesica McEachern
Oct 95 2024
Dal:
Addendum to Leftfield Media LLC Agreement Page 7 of 7