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Home My WebLink AboutContract 59552-A11DOCusign 'envelope /D. 3221 983A-FppC 4D4F.gA0?.p4j 365DF4388 CITY Op �0 N CSC No. 59 Am street he eafter ,B Elevens FART yVC Il 552 A11 refer rto Oltylr° i,�T hors we�ent is en CO �'T ex Muni ter alto 595S �ndl�duallY as a and ePlus T� ��Y t�� it, and � 2 pr°Fide SERE aW cone nolO Inc Pl inci been the rnanagem �ert I dance I e 2 ctively a the P 'ire do ), o fb �? eso fFort j o nt and execu' °versight, 423� the ParOes des. uyer Vend s at 200 Texas Re WISE on °fthis sta e° endadonS terms into C. °r "lay be Request 9 st to State EAS' the P. gic initiave P �cret Fact 59552 dent of Wo artier yvish i Agreem g assistan�' COnkact 59S er Ae Inter 136531 at amend the t/Cona ,� to the Ci S2 to ' the represe 1V01V T ° trch additional ent to m ntativesenter ��EF0RE, the 'Sing System Coo��u� g theme the attached Ch the f oll own g,ee' a�g her 'Ire 230145 jn9 Ciiy Sec ange n1ent.• eu1 by � �o ary gh O 136 Ageerrie A117E 1. their d�Y auto . Interloc S31 nt ys herebDMENTS need P u-chasin Onal cost usended t° addn1 Cape ti C2 Ol vthe is-g C.Qche I Chan rem . All Other Pro lq L L O OS tY Secretary g�R quest to State hi tuR force and visions f the R -TER ER�'I S 59552 under of effect. Ag r ee, ent W ALL RE�,1 � Which are not xIN THE SAM T p essl E orb o igln, endhent ELECT 3. y end d here. have the s ter image °f which hav exe R�d IC SIGMA shag e effect as an a PL) or Sete ne wtiple co RE ante orlg � tlf f image' °�r a she same -ems' eachIns 'am Which gnature, shy ent. A f, h shall be treated as ile copy and shall Eleventh Amendment to ,P0jy Forth citySerr eta�OFF/C/A� CORD H, Page 1 of6 Docusign Envelope ID: 32219B3A-FOFC-4D4F-8AO2-047365DF4388 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: t;�V; Name: Mark McDaniel Title: Deputy City Manager Date: OCt 14, 2024 APPROVAL RECOMMENDED: /-� � = - By: Name: Kevin Gunn Title: Director, IT Solutions Department ATTEST: 4Fvoogq ORT �IId 0N By: Name: Jannette Goodall Title: City Secretary VENDOR: ePlus Technology, Inc. By: rSigned by: vbv, Name: Don FOcUaug TTI n Title: SVP contracts Date: 10/7/2024 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Robert 2024 09:53 CDT) Name: Bobby Lee Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: �/"w- By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0061 Approved: 02/14/2023 1295:2022-966298 ATTEST: C-rt Bv: �,►�al� w,tr Name. Title: contracts Administrator OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Eleventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of 6 Docusign Envelope ID: 32219B3A-FOFC-4D4F-8AO2-047365DF4388 Pursuant to POP p City of fort Worth-UCS Install and Deploymelftt•136531 between ePlus Technology, inc. and City of fort Worth ("Customer"), both Parties hereby certify, by the signature of an authorized represe , that this Change Request will amend and be fully hViorWated into Me existing SOW. Change Request Number Reason for Change Request Changes to POP 02 Customer has requested scope change to move the Patron ..+ar,l�iaa ,uw a, 7i Patron Environment - tasks to move legacy to CHUCS01 domain: • Clone greenfield UCS service profile templates for PESX and/or CESX for the legacy blades. • Create new boot order policies for XIO. • Optional - stage firmware for just the M4 blades, and keep at 4.1, if needed. Blades should support 4.2.3 code, if choosing a different version of firmware, also create a new firmware policy. • Modified cloned service profile template and change the boot policy and the host firmware policy, if needed. • Derive new service profiles from cloned service profile template. • Gather new WWPNs for each new service profile for use in 2otaelg and storage conjurations. • Add WWPNs intptftexisting VDI to XIO or VDI to PowerStore Zones andcorna*. • Pse configure new hosts into the Power -Store or XIO storage systems as hosts. • tislg unused 8200 M4 blades with appropriate CPU/memory CO/t n, install them into open slots in the existing CHUC501 domakL 0 Currently CHVIEWUCS01 has 8200 M4 blades in slots 1/5 and 1/8 that match the existing Patron server CPU/memory configuration. • Associate service profiles to the repurposed blades. • Assign boot LUN and install VMware ESXi 7.Ou3. • Using service profile derived from existing Vol server, configure new blade. • Apply ePius-recommended critical/security patches and Cisco driller updates to server. • Addserver to vCenter cluster and validate. • tbta existing servers (one (1) to three (31 depending on Capecity/avadabilrtyj into maintenance mode, remove from VIDenter, decommission from C14UCSVIEW01 and move to CHUCS, and repeat previous steps of associating and rebuilding. ; "Tr NI n:',v,, VA:U: 11 4111027411111511 '—^V C, #; r. V: cxsth L..S ,nx'ali and Uep}ayrnrne : 4L,7 it CW.' , -'t 3 Eleventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 3 of 6 Docusign Envelope ID: 32219B3A-FOFC-4D4F-8AO2-047365DF4388 ; OV/t t.=acat a Rc quc 'st On E V',' .:c ; f 'SOW 'A"uc^ of CEa w,� e Request No. 1 E .cis c c a i hange Request No. 2 N " ` .Gc, of POP • Once the five (S(ska in the CHUCS01 chassis are filled with blades. perftirrtt bladenicAMS within the CHUCSVIEW01 domain to free up orrt () O VifWk kk Wrijunct ion with COFW staff on the following: • Place host into maintenance mode in vCenter. • Shutdown host • Mta UCS Manager, disassociate service profile from that blade, • Decommission the blade. • Move blade to new slot in the chassis. • let it discover, then associate the service profile and let it boot. • With an open chassis, srhedu4r nave from CHUCSVIEW01 domain to CHUCS01 domain w l",, 0 ^ u:ai;r,atie-<, Barad cable changes, • OnMthe fifth chassis isactcfartittoChJCSO1domain, continue rnpWrtg blades from CHUCSViEW01 do -,tin to CHUCSOI domain oft the process outlined above. • Cloce the sixth chassis is available to move, schedule its move to CHUCSf domsain or decommission. • faalance ttie bodes/move them around, &S . - No impact to schedule Is cu":" Inipact Services T&E $32,891.00 $0.00 S 3 2. �cf 1 00 $4,13 1 $0,00 Sal.: Is oo 530SAD $0.00 5 W'"4.00 $0,00 $11.0,891100 Purchase Order issuance (if applicable): Customer shall issue a Purchase Order to ePlus for $3,865.00 or shall ,� ,we an amendment to its original Purchase Order issued under this POP, for the total amount of 540,894.00. Except as changed herem,all terms and conditions of the POP # City of Fort Worth�UCS Install and Deployment• 136531 remain in full force and effect= m r<�u. icctsncc;a�y nc. t 3S 3 Ua!:Cs �et'trr_�i.^y€'{Ortve !le*ndon. VA 2131 �I C�cr of f urr worth -tics IntiStl and �rerMt-3i3i-Ct Eleventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 4 of 6 Docusign Envelope ID: 32219B3A-FOFC-4D4F-8AO2-047365DF4388 IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this Change Request to be fully executed. Submitted by: Acknowledged and Agreed to by: ePlus Technology, inc. City of Fort Worth I i T„ 1 Il l�tt+�u�. Sh'W' S Authorized �. � �� Si nature Signature =,1n+ Signature Printed Name Steve Hughes Printed Name Mark McDaniel Title Di r Post sales Engineering Title Deputy City Manager Date 8/27/2024 Date OU 14, 2024 Pou ePlus com I ePlus Technacip, nc I MS Oinks Technol�p Dmwe. Hemdon, VA 20171 9/27/2024 City of Fort worth UCS Instal and OcploKnent -136SD CPD2 Pnp c 3 01 3 Eleventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 5 of 6 Docusign Envelope ID: 32219B3A-FOFC-4D4F-8AO2-047365DF4388 Eleventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 6 of 6 M&C Review Page I of 3 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORT Create New From This M&C DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE NO.: 0061 MULTI -COOP CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of Texas Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System Cooperative Contracts With a Combined Annual Amount Up to $11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council to authorize non-exclusive purchase agreements for Information Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year renewal options with Texas Department of Information Resources and OMNIA Partners in the amount of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the Information Technology Solutions Department. DISCUSSION: The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information technology infrastructure. This infrastructure includes equipment and software supporting the City's servers, data storage, virtual desktop environment, and network and telephone systems. These agreements will be used to support the refreshes for the equipment that has reached the end of life cycle as well as new projects for City departments using the following cooperative contracts: Vendor I Co-op Expiration RFO Responses Date Published Due Presidio, Netsync and WWT Presidio, Netsync and WWT Presidio, Netsync and WWT DIR-TSO- 4167 DIR-TSO- 3763 7/3/2023 1 / 10/2024 12/20/2017 2/5/2018 9/12/2016 DIR-TSO- 12/17/2023 3/20/2018 4299 10/13/2016 5/4/2018 10/2/2024 ��1/12/2018 ��2/26/2018 http://apps.cfwnet.org/council packet/mc review. asp?ID=3 068 8&councildate=2/14/2023 6/28/2023 M&C Review Page 2 of 3 Vendor Co-op Expiration RFO Responses Date Published Due WWT and DIR-TSO- ePlus 4160 Presidio and DIR-TSO- 2/21/2025 2/26/2018 4/9/2018 ePlus ��4288 WWT ��4444 DIR-CPO- 1/23/2025 3/15/2019 4/25/2019 Netsync and TIPS 5/31 /2023 1 /9/2020 2/21 /2020 ePlus 1�200105 WWT V210407 MNIA 5/31/2026 12/1/2020 1/19/2021 On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21- 0753 authorizing similar agreements for information technology infrastructure purchases. Due to several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753. Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year, $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such as safety and security, new building projects, building upgrades, building renovations and building expansion projects. These agreements and spending authority will be made available to Radio Services, Desktop, Hardware and Security divisions to purchase hardware and software for City departments as requested. On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and $3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber security. The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services to support the City's information technology infrastructure based on initiatives identified in (M&C) 22-0366 and 22-0367. ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of the business. No specific contract amount is guaranteed. PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to increase and simplify the purchasing power of government entities. M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the http://apps.cfwnet.org/council packet/mc review. asp?ID=3 068 8&councildate=2/14/2023 6/28/2023 M&C Review Page 3 of 3 same equipment and supplies under the new contracts. If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2027 without seeking Council approval. AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue for a term of 12 months in accordance with approval date of this request. The agreements will renew on an annual basis thereafter. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount. The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and the General Fund to support the approval of the above recommendation and exection of the purchase agreements. Prior to any expenditure being incurred, the Information Technology Services Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: Valerie Washington (6192) Oriqinatinq Department Head: Kevin Gunn (2015) Additional Information Contact: Kevin Gunn (2015) ATTACHMENTS 041NFRASTRUCTURE MULTI -COOP funds availabilitv.Ddf (CFW Internal) FID Template Multi Coop Dec2022.xlsx (CFW Internal) Form 1295 Certificate 100986599 - NETSYNC.Ddf (CFW Internal) Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.Ddf (CFW Internal) Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.Ddf (CFW Internal) Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.Ddf (CFW Internal) Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.Ddf (CFW Internal) Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.Ddf (CFW Internal) Form 1295 Certificate of Interested Edus.Ddf (CFW Internal) http://apps.cfwnet.org/council packet/mc review. asp?ID=3 068 8&councildate=2/14/2023 6/28/2023