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HomeMy WebLinkAboutResolution 6011-10-2024A Resolution NO.6011-10-2024 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO INCREASE THE TOTAL AMOUNT TO $1,177.699.00 WITH FEDERAL PARTICIPATION IN THE AMOUNT OF $891,053.00, STATE PARTICIPATION IN THE AMOUNT OF $56,814.00 AND CITY PARTICIPATION IN THE AMOUNT OF $229,832.00 PLUS ANY COST OVERRUNS FOR THE CONSTRUCTION OF THE 2018 RAILROAD TRINITY RAILWAY EXPRESS (TRE) AT HALTOM ROAD PROJECT. WHEREAS, the City of Fort Worth and the Texas Department of Transportation ("TxDOT") entered into a Local Project Advance Funding Agreement ("AFA") (City Secretary Contract No. 58042; CSJ#0902-00-316) for the construction of the 2018 Railroad Trinity Railway Express (TRE) at Haltom Road Project; WHEREAS, the City of Fort Worth and TxDOT executed Amendment No. 1 to the Advance Funding Agreement (City Secretary Contract No. 58042A-1, Resolution No. 5655- 11-2022, M&C 22-0985) on January 12, 2024 to increase federal funding to 100% from 73% and decrease indirect state cost by $288.00 for the construction of the 2018 Railroad Trinity Railway Express (TRE) at Haltom Road Project; WHEREAS, due to the Infrastructure Investment and Jobs Act (IIJA) provisions through Federal Highway Administration (HHWA), 100% of the construction estimate can now be covered by the Railway -Highway Crossing Section 130 Program fund; and, WHEREAS, it has become necessary to amend the AFA to increase the federal funding due to bids received for the construction phase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, THAT: The City Manager is authorized to execute Amendment No. 2 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary No. 58042) to increase the total amount to $1,177.699.00 with federal participation in the amount of $891,053.00, state participation in the amount of $56,814.00 and city participation in the amount of $229,832.00 plus any cost overruns for the construction of the 2018 Railroad Trinity Railway Express (TRE) at Haltom Road project. Adopted this 15th day of October 2024. ATTEST: Jannette S. 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PE AKPKE015-ED MW ERWD - r-T]T TY GEIIRY STREET. sun ITOO WIT WmT,t TEIG9 fWS P, ATyS]6iF��-!]66Dr0 M.cpSE STe DWAmf d TrmupDYdlw Q w" FY 2018 RAILROAD SAFETY IMPROVEMENTS - TRINITY RAILROAD EXPRESS AT HALTOM ROAD TRAFFIC CONTROL PLAN rp16 pIPtST In. MDIWY M6 008 Mayor & Council Map I CPN #104003 2018 Bond Railroad THE at Haltom Road CD #11 '1 0 Project Extent Council Districts i - 11- Jeanette Martinez Al - ` 11Jeanette w' Martinez } r tei5k '' r 1 s kF 01 Ok M �xa FORT WORTH !r 3 Data Source: CFW GIS, Nearmap Map generated July 2024 o 60 S` TPW Business Support Services T« Copyright C 2024 Gtyof Fort ft1h Unaut7rorired reproducfian is a viaiatian of s applicable taws. This dam is to be" forgrophicai mpf emotion only The nrruracy Feet isnot to be tak-lb-dosdotn produced far engi—in8 purposes or bye nVered N1� 1 profession loud su,wyoe The Cityof Fort Wo,th assumes rn responsNbtvfo, the a ccuracy ofmid Cato. City of Fort Worth, Mayor and Texas Council Communication DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0894 LOG NAME: 202018 RAILROAD THE AT HALTOM AFA - AMENDMENT 2 SUBJECT (CD 11) Authorize the Execution of a Contract with McClendon Construction Company Inc. in the Amount of $891,052.50 for Construction of the 2018 Railroad Trinity Railway Express at Haltom Road Project, Adopt a Resolution Authorizing the Execution of Amendment No. 2 to an Advance Funding Agreement with the Texas Department of Transportation, Adopt Appropriation Ordinance, Approve the Temporary Closure of Haltom Road on Either Side of the Railroad Track, Amend the Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a contract with McClendon Construction Company Inc., in the amount of $891,052.50, for the construction of the 2018 Railroad Trinity Railway Express at Haltom Road project (City Project No. 104003); 2. Adopt the attached resolution authorizing execution of Amendment No. 2 to the Advance Funding Agreement with the Texas Department of Transportation 4City Secretary Contract No. 58042) for the 2018 Railroad Trinity Railway Express at Haltom Road project (City Project No. 104003) to increase the total Advance Funding Agreement amount from $803,362.00 to $1,177,699.00 with City Participation in the Amount of $229,832.00; 3. Adopt the attached approprlabon ordinance, increasing estimated receipts and appropriations in the Grants Capital Project State Fund, subject to receipt of the grant, in the amount of $351,688.00 for the purpose of funding the 2018 Railroad - Trinity Railway Express at Haltom Road project (City Project No. 104003); 4. Approve the temporary closure of a section of Haltom Road between Etsie Street and the first driveway south of the Trinity Railroad Express railroad track from December 2, 2024, to April 30, 2025, to allow for roadway reconstruction to eliminate the existing railroad crossing hump as part of the 2018 Railroad Trinity Railway Express at Haltom Road project (City Project No. 104003); and 5. Amend the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: The 2018 Railroad — THE at Haltom Road projects objective is railroad crossing safety improvements, which include the elimination of the roadway hump, installation of a median, refreshing the pavement markings, installation of signage, and the reconstruction of the deteriorated roadway. The City of Fort Worth advertised the 2018 Railroad - Trinity Railway Express (TRE) at Haltom Road (City Project No. 104003) in the Fort Worth Star -Telegram on April 11, 2024, and April 18, 2024. The following bids were received on May 9, 2024: Bidders Amount McClendon Construction Company, Inc $891,052.60 Fort Worth Civil Construction, LLC $942,843.20 The table below summarizes past appropriations, sources, additional funding, and the estimated total cost of the project at completion: 8 Railroad --TRE at Haltom Road (City Project No. 104003) ind Existing Funding Additional Project Funding To Appropriation 018 -- 2018 Bond $537,000.00 $0.00 $537,000. 002-Grants Capital 539,365.001 351,688.001 891,053. Project - State Grand Total $1,076,365.00 $351,688.00 $1,428,053.00 On May 10, 2022, the City Council adopted a resolution to authorize the execution of an Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) (City Secretary Contract No. 58042) for the construction of the 2018 Railroad - THE at Haltom Road (City Project No. 104003) (M&C 22-0333). On November 29, 2022, the City Council adopted a resolution authorizing the execution of Amendment No. 1 to the AFA with TxDOT for an increase in federal participation in the construction responsibilities to 100% from 73% and a decrease in indirect state cost by $288.00 (M&C 22-0985). Under Amendment No. 1, the City would have been responsible for cost overruns after the federal funding reached the maximum amount obligated of $539,365.00. After opening the bids, the low-respopive bidder's bid price was $351,688.00 higher than the estimated construction cost on the executed AFA. The Transportation and Public Works Department (TPW) contacted TxDOT to request additional federal funds to cover the additional construction cost. This AFA amendment No. 2 modifies the agreement to include this additional $351,688.00 in federal funding. The City of Fort Worth will be responsible for additional construction cost increases. The appropriations for the federal grant will be increased, as shown below. Fund Original Budget Amendment No.1 Amendment No. 2 Revised Budget (M&C 22-0333) (M&C 22-0985) (This M&C) 31002-Grants $393,736.00 $145,629.00 $351,688.00 $ 891,053.00 Capital Project - State Unappropriated 34,453.00 -288.00 22,649.00 56,814.00 Indirect State Cost 34018 - 2018 375,461.00 -145,629.00 0.00 229,832.00 Bond Program Fund Grand Total $803,650.00 '288.00 $374,337.00 $1,177,699.00 Additional Federal funding for this project was not included in the Fiscal Years (FY) 2026-2029 Capital Improvement Program because final construction costs were unknown at the time of project budget development. The action in this M&C will amend the FY2025 2029 Capital Improvement Program as approved in connection with Ordinance 27176-09-2024. The City of Fort Worth Transportation and Public Works Department, on behalf of Capital Delivery, requests the temporary closure of a section of Haltom Road between Etsie Street and the first driveway south of the THE railroad Track from December 2, 2024, to April 30, 2025, to allow the contractor to perform the roadway reconstruction. The existing roadway at this project location has two (2) lanes, one lane each way. The project scope includes the elimination of the existing railroad crossing hump, which requires the roadway to be closed for the safety of the road users during construction. The detour plan for the roadway closure is attached to this M&C. The Capital Delivery project manager has informed the responsive low bidder, McClendon Construction Company, Inc., that Realize Truck Parking at Fort Worth (Southwest property to the railroad crossing) shall always have access to its driveway during construction. DVIN This construction contract is 100% federally funded and there are no City of Fort Worth dollars in the construction contract TxDOT set the Disadvantaged Business Enterprise (DBE) goal at 0% for this construction contract. The project is located in COUNCIL DISTRICT 11. A Form 1295 for the construction contract with McClendon Construction Company, Inc, is attached to this M&C. A Form 1295 for AFA Amendment No. 2 is not required because this amendment will be with a governmental entity, state agency, or public institution of higher education: State and TxDOT. FISCAL INFORMATION ! CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, in the Grants Capital Project State Fund and in the 2018 Bond Program Fund. The Transportation and Public Works Department (and Financial Management Services) will be responsible forthe collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. This is a State Advance grant. Submitted for City Manager's Offict.W. Jesica McEachem 5804 Ori-ginating Business Unit Head:, Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662