HomeMy WebLinkAboutResolution 6011-10-2024A Resolution
NO.6011-10-2024
A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 2
TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION TO INCREASE THE TOTAL
AMOUNT TO $1,177.699.00 WITH FEDERAL PARTICIPATION IN THE
AMOUNT OF $891,053.00, STATE PARTICIPATION IN THE AMOUNT OF
$56,814.00 AND CITY PARTICIPATION IN THE AMOUNT OF $229,832.00
PLUS ANY COST OVERRUNS FOR THE CONSTRUCTION OF THE 2018
RAILROAD TRINITY RAILWAY EXPRESS (TRE) AT HALTOM ROAD
PROJECT.
WHEREAS, the City of Fort Worth and the Texas Department of Transportation
("TxDOT") entered into a Local Project Advance Funding Agreement ("AFA") (City
Secretary Contract No. 58042; CSJ#0902-00-316) for the construction of the 2018 Railroad
Trinity Railway Express (TRE) at Haltom Road Project;
WHEREAS, the City of Fort Worth and TxDOT executed Amendment No. 1 to the
Advance Funding Agreement (City Secretary Contract No. 58042A-1, Resolution No. 5655-
11-2022, M&C 22-0985) on January 12, 2024 to increase federal funding to 100% from 73%
and decrease indirect state cost by $288.00 for the construction of the 2018 Railroad Trinity
Railway Express (TRE) at Haltom Road Project;
WHEREAS, due to the Infrastructure Investment and Jobs Act (IIJA) provisions
through Federal Highway Administration (HHWA), 100% of the construction estimate can
now be covered by the Railway -Highway Crossing Section 130 Program fund; and,
WHEREAS, it has become necessary to amend the AFA to increase the federal funding
due to bids received for the construction phase.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, THAT:
The City Manager is authorized to execute Amendment No. 2 to the Advance Funding
Agreement with the Texas Department of Transportation (City Secretary No. 58042) to increase
the total amount to $1,177.699.00 with federal participation in the amount of $891,053.00,
state participation in the amount of $56,814.00 and city participation in the amount of
$229,832.00 plus any cost overruns for the construction of the 2018 Railroad Trinity
Railway Express (TRE) at Haltom Road project.
Adopted this 15th day of October 2024.
ATTEST:
Jannette S. Goodall
City Secretary
p*
*00O*0--0101
Ay
�0°100o-°0a
o y°ODa�yyYA
R
PORTABLE GNANGFADIF
A
xESSAGF 51- 'A'
LDCaTED Gw
POSTED T WEEK
AND DURING
5TATE Nwv 121
PRIOR TO CLOSURE
CONSTRUCMN
6WI11
NItT011W
DA
{
POSTED DURING CLOSURE
apsrm
PrraTa EOF fNAN_(:_ARIF
ErE Aa [ION _
LOCATED DIJ SD NA T ROAD
POSTED I TkU PRIOR TO CLOSURE
8pVR1
N4TOY PO
MR
1
111E
POSTED DURTU CLOSURE
a�
srr�ET
1�J LJ PORTABL=:F
FSSAx SIGN -c•
SREET POSTED 1 WEEK PRIOR TD CLOSURE
Il1L1DN W
6ttF
1
POSED DIIRDEG CLOSURE
nDe€n15MTTb ND
srraT
9
DROPDSFO DETOUR
SIGNSDETO UR
O
OETOUR Cw2D-20
AHEA➢ (]8 +38")
Q END IA4-9A
� OETOIIR (S4 x1B )
9�
x
Q
NAllO{R RD
OEfOL1R M4-DR
♦ (30•,124')
N11fpY M
4 DETOUR Y4-9L
O ♦ {3D'I124 )
a
O
MIETDIf RD
DETOUR IA4-SS
(30'.24')
xILTaN RD
Oe DETOUR IA4-9R(NOD)
(48•E,R•)
e„I
lqu
qrer
I
N i11.V111a
'�I l
N.T.S
�
t. All TRArsTc DolTR4 s0+9 sW.l � >A' ADO TN �
mil'
LA(EST EDITQI R TIE ]RYAS YAKIIAl ON lWEpM CDRTRDL
C[11C[! (IIIAS luicp}
2 NNY YARIAn0N5 TD M OErDIfR Mx M14T BE APlulDl'FD BI THE
L]ICWFDS�
G
slAu NAWTAIN OwvEVAT Ams Ai ul nYEs Y LO TRAc
4. CCNIRACTDR SNALL NAWTNN ADCL53 10 RAIRDAG 9alAi NWg
LOCATED waRTx or THE vmssllc AT ALL meFs
d%`
3 ZONE FAOY IIiAT THE lIAAi RE
COndOWAIET WT1 TRE/CMT.
.STALL TPE D
1/JNKIDES (3 G)
R YCSSADE W)AlIOS SIUu1 BE P.W!' D TWO Ea) AFDLS N ADNM!£
�3
4 MSTALL T11+E 3
1. CDRRNCTOR M £MIME DPoKWAT AT 9WTN W T( TUPXS M
p�
DAAITCMES (O EA)
1>f% l MAMO NO S AT hl+ PAWtRTY
aWWS) WIMKI PIIA9IYC CF TIE ROADWAY WSINIAT{ON AND
M,W.AT-KtAL1ATMTI.
2
1
3
r�
1. 5EE DENERAL MOTES Im PRP[Cr S`Il C NOTES.
- — .AL— TOM
�
TM CONTTI C 9NA1 CONTACT TINE r01DWM AT IEAST H
-
® rJ
2
J
NpTlS -m TO GWSTIIUGTM
ANT "TIN 1-o500
FuIT YdiTN TMW (fi]}AA�-EIOD
ATJOS DIETCY (LI-96T1
rAwrn®
Kimley)))Horn
CL' 23 £Y-NDRN AND ASSDCIATE5. INC.
PE AKPKE015-ED MW ERWD - r-T]T
TY GEIIRY STREET. sun ITOO
WIT WmT,t TEIG9 fWS
P, ATyS]6iF��-!]66Dr0
M.cpSE
STe DWAmf d TrmupDYdlw
Q w"
FY 2018 RAILROAD SAFETY
IMPROVEMENTS - TRINITY RAILROAD
EXPRESS AT HALTOM ROAD
TRAFFIC CONTROL PLAN
rp16 pIPtST In. MDIWY M6
008
Mayor & Council Map I CPN #104003
2018 Bond Railroad THE at Haltom Road
CD #11
'1 0 Project Extent
Council Districts i -
11- Jeanette Martinez
Al
- ` 11Jeanette w'
Martinez
} r
tei5k '' r
1 s kF 01
Ok
M �xa
FORT WORTH
!r 3
Data Source: CFW GIS, Nearmap Map generated July 2024
o 60
S` TPW Business Support Services
T« Copyright C 2024 Gtyof Fort ft1h Unaut7rorired reproducfian is a viaiatian of
s applicable taws. This dam is to be" forgrophicai mpf emotion only The nrruracy
Feet isnot to be tak-lb-dosdotn produced far engi—in8 purposes or bye nVered
N1� 1 profession loud su,wyoe The Cityof Fort Wo,th assumes rn responsNbtvfo, the
a ccuracy ofmid Cato.
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0894
LOG NAME: 202018 RAILROAD THE AT HALTOM AFA - AMENDMENT 2
SUBJECT
(CD 11) Authorize the Execution of a Contract with McClendon Construction Company Inc. in the Amount of $891,052.50 for Construction of the
2018 Railroad Trinity Railway Express at Haltom Road Project, Adopt a Resolution Authorizing the Execution of Amendment No. 2 to an Advance
Funding Agreement with the Texas Department of Transportation, Adopt Appropriation Ordinance, Approve the Temporary Closure of Haltom
Road on Either Side of the Railroad Track, Amend the Fiscal Years 2025-2029 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with McClendon Construction Company Inc., in the amount of $891,052.50, for the construction of the 2018
Railroad Trinity Railway Express at Haltom Road project (City Project No. 104003);
2. Adopt the attached resolution authorizing execution of Amendment No. 2 to the Advance Funding Agreement with the Texas Department of
Transportation 4City Secretary Contract No. 58042) for the 2018 Railroad Trinity Railway Express at Haltom Road project (City Project No.
104003) to increase the total Advance Funding Agreement amount from $803,362.00 to $1,177,699.00 with City Participation in the Amount
of $229,832.00;
3. Adopt the attached approprlabon ordinance, increasing estimated receipts and appropriations in the Grants Capital Project State Fund,
subject to receipt of the grant, in the amount of $351,688.00 for the purpose of funding the 2018 Railroad - Trinity Railway Express at Haltom
Road project (City Project No. 104003);
4. Approve the temporary closure of a section of Haltom Road between Etsie Street and the first driveway south of the Trinity Railroad Express
railroad track from December 2, 2024, to April 30, 2025, to allow for roadway reconstruction to eliminate the existing railroad crossing hump
as part of the 2018 Railroad Trinity Railway Express at Haltom Road project (City Project No. 104003); and
5. Amend the Fiscal Years 2025-2029 Capital Improvement Program.
DISCUSSION:
The 2018 Railroad — THE at Haltom Road projects objective is railroad crossing safety improvements, which include the elimination of the
roadway hump, installation of a median, refreshing the pavement markings, installation of signage, and the reconstruction of the deteriorated
roadway.
The City of Fort Worth advertised the 2018 Railroad - Trinity Railway Express (TRE) at Haltom Road (City Project No. 104003) in the Fort Worth
Star -Telegram on April 11, 2024, and April 18, 2024.
The following bids were received on May 9, 2024:
Bidders
Amount
McClendon Construction Company, Inc
$891,052.60
Fort Worth Civil Construction, LLC
$942,843.20
The table below summarizes past appropriations, sources, additional funding, and the estimated total cost of the project at completion:
8 Railroad --TRE at Haltom Road (City Project No. 104003)
ind Existing Funding Additional Project Funding To
Appropriation
018 -- 2018 Bond $537,000.00 $0.00 $537,000.
002-Grants Capital 539,365.001 351,688.001 891,053.
Project - State
Grand Total
$1,076,365.00
$351,688.00
$1,428,053.00
On May 10, 2022, the City Council adopted a resolution to authorize the execution of an Advanced Funding Agreement (AFA) with the Texas
Department of Transportation (TxDOT) (City Secretary Contract No. 58042) for the construction of the 2018 Railroad - THE at Haltom Road (City
Project No. 104003) (M&C 22-0333). On November 29, 2022, the City Council adopted a resolution authorizing the execution of Amendment No.
1 to the AFA with TxDOT for an increase in federal participation in the construction responsibilities to 100% from 73% and a decrease in indirect
state cost by $288.00 (M&C 22-0985). Under Amendment No. 1, the City would have been responsible for cost overruns after the federal funding
reached the maximum amount obligated of $539,365.00.
After opening the bids, the low-respopive bidder's bid price was $351,688.00 higher than the estimated construction cost on the executed AFA.
The Transportation and Public Works Department (TPW) contacted TxDOT to request additional federal funds to cover the additional construction
cost.
This AFA amendment No. 2 modifies the agreement to include this additional $351,688.00 in federal funding. The City of Fort Worth will be
responsible for additional construction cost increases.
The appropriations for the federal grant will be increased, as shown below.
Fund
Original Budget
Amendment No.1
Amendment No. 2
Revised Budget
(M&C 22-0333)
(M&C 22-0985)
(This M&C)
31002-Grants
$393,736.00
$145,629.00
$351,688.00
$ 891,053.00
Capital Project -
State
Unappropriated
34,453.00
-288.00
22,649.00
56,814.00
Indirect State
Cost
34018 - 2018
375,461.00
-145,629.00
0.00
229,832.00
Bond Program
Fund
Grand Total
$803,650.00
'288.00
$374,337.00
$1,177,699.00
Additional Federal funding for this project was not included in the Fiscal Years (FY) 2026-2029 Capital Improvement Program because final
construction costs were unknown at the time of project budget development. The action in this M&C will amend the FY2025 2029 Capital
Improvement Program as approved in connection with Ordinance 27176-09-2024.
The City of Fort Worth Transportation and Public Works Department, on behalf of Capital Delivery, requests the temporary closure of a section of
Haltom Road between Etsie Street and the first driveway south of the THE railroad Track from December 2, 2024, to April 30, 2025, to allow the
contractor to perform the roadway reconstruction. The existing roadway at this project location has two (2) lanes, one lane each way. The project
scope includes the elimination of the existing railroad crossing hump, which requires the roadway to be closed for the safety of the road users
during construction. The detour plan for the roadway closure is attached to this M&C. The Capital Delivery project manager has informed the
responsive low bidder, McClendon Construction Company, Inc., that Realize Truck Parking at Fort Worth (Southwest property to the railroad
crossing) shall always have access to its driveway during construction.
DVIN
This construction contract is 100% federally funded and there are no City of Fort Worth dollars in the construction contract TxDOT set the
Disadvantaged Business Enterprise (DBE) goal at 0% for this construction contract.
The project is located in COUNCIL DISTRICT 11.
A Form 1295 for the construction contract with McClendon Construction Company, Inc, is attached to this M&C.
A Form 1295 for AFA Amendment No. 2 is not required because this amendment will be with a governmental entity, state agency, or public
institution of higher education: State and TxDOT.
FISCAL INFORMATION ! CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current capital budget, as appropriated, in the Grants Capital Project State Fund and in the 2018 Bond Program Fund. The
Transportation and Public Works Department (and Financial Management Services) will be responsible forthe collection and deposit of funds due
to the City. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the
availability of funds. This is a State Advance grant.
Submitted for City Manager's Offict.W. Jesica McEachem 5804
Ori-ginating Business Unit Head:, Lauren Prieur 6035
Additional Information Contact: Monty Hall 8662