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HomeMy WebLinkAboutContract 61342-A1CSC No. 61342-A1 THE STATE OF TEXAS § CITY OF FORT WORTH § AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN CITY OF FORT WORTH AND TEXAS A&M TRANSPORTATION INSTITUTE Amendment Number 1 THIS AMENDMENT TO INTERLOCAL AGREEMENT is entered into by and between the governmental entities shown below as Contracting Parties under the authority granted and in compliance with the provisions of Chapter 791 of the Texas Government Code. Performing Agency: Texas A&M Transportation Institute (The Texas A&M University System) Receiving Agency: City of Fort Worth BACKGROUND The Receiving Agency and the Performing Agency executed a contract on April 29, 2024, that certain Interlocal Agreement Between City of Fort Worth and Texas A&M Transportation Institute (City Secretary Contract No. 61342). WHEREAS, it has become necessary to amend the contract in order to revise and expand the scope of work and budget to include an additional task and provide additional support for Urban Rail Assessment as per a recent Mayoral community initiative. WHEREAS, the Receiving Agency approved on August 13, 2024, additional financial support of up to $75,000 for this amendment (M&C 24-0655). It is mutually understood and agreed by and between the undersigned contracting parties to the above Interlocal Agreement to amend the contract as follows: AGREEMENT 1. Attachment A, Interlocal Agreement, Scope of Services, is deleted in its entirety and replaced with Attachment A-1, Interlocal Agreement, Scope of Services, which is attached to and made part of this amendment. Task 5-Urban Rail Assessment was added to the scope for Performing Agency staff to provide technical assistance to Receiving Agency. 2. Attachment B, Interlocal Agreement, Estimated Budget, is deleted in its entirety and replaced with Attachment B-1, Interlocal Agreement, Estimated Budget, which is attached to and made part of this amendment. The budget increased by $75.000.00 from $95,000.00 to $170.000.00, due to addition of Task 5-Urban Rail Assessment. All other terms and conditions of the above Interlocal Agreement not hereby amended remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Interlocal Agreement Amendment 1 Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. City: By: op� Name:Jesica McEachern Title: Assistant City Manager Date: Oct 15, 2024 TTI Toe Zi&smAh By: Joe Zietsman (Oct 11, 202411:39 CDT) Name: Dr. Joe Zietsman Title: Deputy Agency Director Date: Oct 11, 2024 THE CITY OF Fort Worth internal ROUTING process: Approval Recommended: By, (Oct 11, 202411:44 CDT) Name: Kelly Porter Title: Assistant Director, TPW Regional Transportation and Innovation Division Approved as to Form and Legality By : Douglas Black (�409:17 CDT) Name: Douglas W. Black Title: Sr. Assistant City Attorney Contract Authorization: M&C: 24-0655 Date- 8/13/24 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. y Name: Armond Bryant Title: Transportation Manager 444044R� City Secretary: v�''FaRrtyo9°o d_e o�d OVA o=c° °o* o°� �n�a /� .�Rexu aQQQ nEXA?oOo By: U Name-Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Interlocal Agreement Amendment 1 Page 2 of 2 ATTACHMENT A-1 Interlocal Agreement Scope of Services TASK 1 Data Validation TTI will develop a methodology for various data validation. This task is critical to establish appropriate applications of data within TPW Transportation Management Division's work processes. Various data sources hold promise in reducing or eliminating targeted primary data collection for speed studies, all -way stop and signal warrants, and a traffic count program. These types of data sources would also enable the traffic engineering team to conduct origin/destination and before/after evaluations. Altogether, the use of various data sources in these areas would contribute to quicker turnaround on citizen service request responses and the ability to analyze impacts of operational and infrastructure improvements over time with readily available data. 1.1 Traffic Count Program Parameters • Transportation and Public Works does not have a formal program. Instead, traffic counts are ordered through a vendor, on an ad hoc basis, for individual project needs. In addition, the City does not have a central database of previously collected counts. • TTI will develop a framework for a traffic count program that details location selection criteria, data collection methods, frequency, and data storage. TTI will also identify areas where various data sources can be used and where primary data collection is required. • TTI will also provide recommendations for additional traffic data to utilize in conjunction with traffic count data to provide a more complete assessment of a facility's performance. 1.2 Use of Various Data for Internal Traffic Evaluations • TPW utilizes various data sources, including vendors, on an as -needed basis to deploy equipment and compile volume, speed data, and turning movement counts in support of traffic calming initiatives and in the performance of Texas Manual on Uniform Traffic Control Devices all -way stop and signal warrant studies. • TTI will evaluate various data and provide a technical memo describing the challenges and opportunities or limitations for using this data in the aforementioned applications. Deliverables: • Technical Memo outlining the parameters for a citywide traffic count program, inclusive of program goals, objectives, location selection criteria, data collection methods, frequency, and database storage. • Technical memo outlining the challenges, opportunities, limitations, and a detailed methodology for using Replica data in speed studies and all -way stop and signal warrants. TASK 2 Safety Database TTI will demonstrate the process for developing a Citywide crash database consisting of records from TxDOT's Crash Record Information System (CRIS). This will allow the City to readily conduct crash analyses as needed. In addition, the City has recently created a Vision Zero dashboard and map viewer. TTI will also demonstrate, as part of developing the citywide crash database, a methodology for periodic data refreshes and updates to the application programming interface. Activities shall include: • Working with City staff to obtain TxDOT CRIS access, including physical reports. • Training City staff to build the internal capacity to update crash data, manage crash data in the database, query crash data, and utilize the data for reports and analysis. • Provision of a user's manual to detail the use, management, and analysis of the crash database. • Working with City staff on modifications to the safety dashboard, when needed. • Training City staff on quality assurance/quality control procedures for public publishing of crash statistics. Deliverables: • A database with TxDOT CRIS data from 2014-2023 (and earlier, if available) in Microsoft Access • A user's manual outlining the use and management of the database, including crash data Interlocal Agreement Amendment 1 Page 1 of 3 Attachment A-1 acquisition, database maintenance, query development for accessing specific crash data, and quality assurance/quality control procedures. TASK 3 Proiect Scopinci and Evaluation Assistance TTI will assist City staff in procuring and evaluating transportation -related technology, including the pilot testing of new transportation related technology that would be used in some capacity by City staff. This will allow the City to readily be aware of any constraints before planning to potentially purchase or use long term. TTI will also demonstrate, as part of developing the technology testing framework, a methodology that can be utilized as a broad template. Activities may include but are not limited to: • Co -developing (with City staff) project and/or system requirements for RFI/RFP/RFQ documents. • Developing system testing parameters for procured/tested systems, including functionality, • client usability, integration capabilities, and limitations. • Conducting validation tests for procured technology. • NOTE: Each identified project will be treated as a separate work order with estimated costs and • expectations. Cost and time may vary on each project, depending on the complexity of the • technology to be reviewed. Deliverables/Expectations may include items such as: • Drafting of specifications and requirements language for incorporation for RFI/RFP/RFQ documents based on the product or service under procurement. • Development of a testing methodology of the project or service under procurement. • Technical memorandum reflecting the evaluation of the product or service procured, including recommendations of how to proceed with further implementation. TASK 4 Best Practice Reviews and Recommendations. TTI will conduct "best practices" reviews on subjects of interest submitted by City staff, with an aspect that considers processes and procedures that mitigate constraints. Best practices reviews will consist of online research of products/services, literature review of performance, data analysis (if available/needed), and interviews with product manufacturers, service providers, and implementing agencies. TTI will provide a thorough synopsis of the research, along with preliminary recommendations for moving forward with implementation. Activities may include but are not limited to: • A synopsis of recommendations from conferences, such as the Smart City Expo World Congress, ITS America, TexITE, APA, etc, for potential technologies for more in-depth review and vetting for implementation within Fort Worth • A review of the City's Emergency Operations Center (EOC) operations • The development of psychographic profiles to provide information on the community for community engagement exercises. • NOTE: Each identified project will be treated as a separate work order with estimated costs and expectations. Cost and time may vary on each project, depending on the complexity of the technology to be reviewed. Deliverables/Expectations may include items such as: • A Technical Memorandum providing an overview of the research conducted on the "best practice," including a summary of the research conducted and a set of recommended next steps for implementation. TASK 5 Urban Rail Assessment The City of Fort Worth and Trinity Metro are working together to support the Mayor's Urban Rail Committee Supporting Economic Development & Tourism ("the Committee"). The goal of the Committee is to explore the Interlocal Agreement Amendment 1 Page 2 of 3 Attachment A-1 creation of a rail system between Fort Worth's entertainment districts, as well as potential financial support and mechanisms for construction and operations. City and Trinity Metro staff and consultants will support these efforts by providing data, analysis and alternatives for consideration by the Committee. The following initial scope of work has been established to maintain clarity between the City and Trinity Metro -led efforts. Additional research or information may be requested by the Committee from time to time. Activities may include but are not limited to: 1. Review and assess the initial 2010 study and present summary to the Committee. 2. Conduct a desktop literature review of similar systems (i.e., Kansas City, Oklahoma City, Dallas, Cincinnati, Tempe, Salt Lake City, Charlotte) with focus on funding, system oversight, delivery, and management, ridership, and impacts on surrounding land use. 3. A review of the proposed routes (using the 2010 study as a proxy) in relation to Fort Worth's Master Transportation and Land Use Plans, including the proposed redevelopment of Panther Island, to determine consistency and coordination needs. 4. Compare assumptions for potential urban rail corridors (i.e., roadway capacities, traffic counts, land use/zoning, journey to work/commutation data) made in the 2010 study against current 2024 conditions. 5. Identify potential local, state, and federal legislative changes and funding sources for urban rail construction and operations. 6. Other services as requested by COFW and Urban Rail Committee. Deliverables/Expectations may include items such as: • A Technical Memorandum providing an overview of the research and assessments conducted. • PowerPoint presentations as directed by COFW staff. Interlocal Agreement Amendment 1 Page 3 of 3 Attachment A-1 ATTACHMENT B-1 Interlocal Agreement Estimated Budget The following is an estimated budget for this amendment, not to exceed $170,000. Any cost center with remaining funds may be used for another cost center. TTI shall adhere to all federal and state per diem guidelines for travel expenditures. Salaries $ 80,330 Salary -Related Fringe Benefits $ 22,030 (Insurance, Taxes, Unemployment, etc.) Travel $ 7,690 (Including mileage -based field trips by local staff, 4 trips to Fort Worth from Houston and 2 trips to conference/exhibitions as requested by City staff) Network and Other Supplies Costs $ 1,900 Indirect/Administrative Costs $ 58,050 TOTAL $170,000 Interlocal Agreement Amendment 1 Page 1 of 1 Attachment B-1 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/13/24 M&C FILE NUMBER: M&C 24-0655 LOG NAME: 20TEXAS A&M TRANSPORTATION INSTITUTE ILA AMENDMENT SUBJECT (ALL) Authorize Execution of Amendment No.1, in the Amount of $75,000.00 to an Interlocal Agreement with Texas A&M Transportation Institute for Additional Transportation Planning, for a Revised Contract Amount of $170,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No.1, in the amount of $75,000.00, to City Secretary Contract No. 61342, an Interlocal Agreement with Texas A&M Transportation Institute, for Transportation Planning (City Project No. 105470) for a revised contract amount of $170,000.00. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to provide for additional technical assistance with assessing and analyzing traffic data, providing guidance for scoping and evaluating transportation -related procurements, and researching best practices in transportation. An Interlocal Agreement for technical assistance with Texas A&M Transportation Institute for an initial contract amount of $95,000.00 was executed in April 2024 (CSC 61342). The table below summarizes the total funding: Fund Existing Funding Additional Funding Project Total 30100 -General Capital Projects $170,000.00 $0.00 $170,000.00 Project Total $170,000.00 $0.00 $170,000.00 Funding is budgeted in the General Capital Projects Fund for the Transportation and Public Works Department for the purpose of funding the Texas A&M Interlocal Agreement project, as appropriated. This project is located in ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas A&M FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the Texas A&M ILA project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Transportation and Public Works department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office by Oriainatina Business Unit Head: Additional Information Contact: Jesica McEachern 5804 Lauren Prieur 6035 Monty Hall 8662 Kelly Porter 7259 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE• Interlocal Agreement Amendment # 1 with TTI M&C: 24-0655 CPN: 105470 Date: To: Name Dr. Joe Zietsman 1. i-zietsman(atti. tamu. edu 2. Armond Bryant 3. Kelly Porter 4. Lauren Prieur 5. Doug Black 6. Jesica McEachern 7. Jannette Goodall 8. 9. 10. CSO: 61342 Department TPW TPW Asst Dir TPW Director Legal ACM CSO Initials DOC#: Date Out Oct 11, 2024 Oct 11, 2024 Oct 11, 2024 Oct 11, 2024 Oct 14, 2024 Oct 15, 2024 Oct 15, 2024 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ®No RUSH: DYES ®No SAME DAY: DYES ❑No NEXT DAY: DYES ❑No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Updated 0111212024 mdhm Return To: TPWContracts(a,FortWorthTexas.aov at ext. 7233 or 8363, for pick up when completed. Thank you!