HomeMy WebLinkAboutContract 58121-R2CSC No. 58121-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 11, 2024
Bean Electrical, Inc.
Attn: Roy Bean II
821 East Enon Avenue
Everman, TX 76140
Re: Contract Renewal Notice —2nd Renewal
Street Light Install
Contract CSC No. 58121
Original Contract Amount: $3,000,000.00
The above referenced contract with the City of Fort Worth, as previously amended and
renewed, expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract in the original contract amount, which will be effective upon
execution by the designated Assistant City Manager. All other terms and conditions of the contract
remain unchanged. Please verify that the original payment, performance and maintenance bonds,
if any, remain active or if retired, provide updated bonds when you return this letter. Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Brandon Callicoat
(817) 392-2882
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
BY: op�
Name: Jesica McEachern
Title: Assistant City Manager
Date: Oct 15, 2024
APPROVAL RECOMMENDED:
By: A.
aumn Prieur (Oct 6, 20241307. COT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
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By: �
Name: Jannette S. Goodall
Title: City Secretary
Bean Elec ><4Bean
By:
Nam E. II
Title: President
Date:
C
Contract Renewal
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Brandon Callicoat
Title: Superintendent, Transportation & Public
Works
APPROVED AS TO FORM AND LEGALITY:
By: Douglas Black (Oct 7, 2024 09:34 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0631
Date Approved: 08/23/2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
City of Fail Wot1h., Texas
Mayor and Council Communication
DATE: 08t23122 M&C FILE NUMBER M&C 22-0831
LOG NIAME: 2DON-CALL STRELT LIGHT CONTRACT DEAN ELECTRIC AND EARTC
SUBJECT
(ALL) Aulhcarize Eacecutinn of a I-InIt Price Gnntract with Sean Electrical, Inc. an(] EAR Telemnmunications, LLC dba EARTC Each In an Amount
Not to Exceed $3,000,000.00 for Task Order Construchetn Services. Relating to Street Light Installations for Fiscal Year 2022 w0 Three Renewal
Options
RECOMMENt3ATIOW
It Is recs,rrirnmded that the City Council authorize execution of a unit price contract with Bean Electrical, Inc. and with EAR Telecommunicahnns,
LLC dba EARTC each in an amount not to exceed $3,00,000.00 for task order construdlcart services relating to street light Installations for Fiscal
Year 2022 will~ three renewat oplions_
These cordrads will provide for construction services on an as-nueded {task arderj basis for projects related to strcutfight installations. Slreel lighl
projects include luminaires, poles, wire, conduit, and foundatians to improve overall lr'efftc and pedestrian safety wilhin the City limits of tort Worlh�
Each contract is rteppad $I $3.130C).000.00, The mintrac:t may be renewed up to three additional forms upon the expliatioh of funds under the same
terms, conditions, and unit prices. The contract's overall duration, induding renewals, shall not oxcok 7 years, Thu project was procured In a tow
laid formal to deletrnin+e unit paces to be pad when tank orders are Issued.
Notice of bids was published In the Fart WuHh Star-T&e a tram on May 12, 2022 and May 19, 2022. On June 9. 2022. two companies submitted the
fallowing bids:
Contractor Bid
Bean Electrical Inc. $2,192.091.50
EARTC $103,150.00
The unit prices were compared to purer similar projects and were determined to be fair and a ompelitive, Task carders will be paid at the
establishers unit p ices,
Projects Identifled Initially Include replacement of Citywide street light knncclsdowns and freeway iituminallon work,
Funding is budgeted In already identified task order projects within the General Capital Prolects Fund and 2018 Bond Program Fund and in the
Street Lights programmable project for the purpose of funding additional lack order projects, as appropriated, Any additional tending not available
within [he projects will be available In the Street Light Materlals account within the TPW Street Lights General Fund.
DVIN- A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN. in accordance with the
applicable Ordinance, because the Purchase or goods or services �s fmm sources where aubcontra 5ng or supplier opporiun ities are negligible.
'0: ;4 6 oil F11014311 1 as KASON,
The Director of Finance certifies that funds are avallable In the currant capital & ❑persting budgets, as previously approprlaled, in the cameral
Capital Projects Fund, 2,018 Bond Program Fund and Genera] Fund for future idenfilled task order projects related to street fight Installel fins to
support the approval of the above recom"ndation and execution of the contract. Prior to any expandIture tieing Incurred, th4 Transportakin and
Public Works Flflparlment has the responsibility to validate the availability of funds.
Subrraitted for City Manager°g i0ffieo by-1 liana Burghdoff 8018
+ 1i3�lit l31ti1it 9�_W]� ds Wiliam Johnson 7801
Additional Information Contact: Tanya Brcaoks 7861
FORT WORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Bean Electrical, Inc.
For: 2nd Renewal
M&C: 22-0631 CPN: CSO: 58121
Date:
To:
Name
Department
Initials
1.
Brandon Callicoat
TPW- Signature
2.
Anna Benavides
TPW — Initials
A6
3.
Martin Phillips
TPW- Initials
—MT
'AAP
4.
Lauren Prieur
TPW- Signature-
5.
Douglas Black
Legal- Signature
10B na
6.
( Jesica McEachern
ACM- Signature
IPL-
7.
Ronald Gonzales
CSO — Initial4,,
Z-
8.
Jannette Goodall
CSO-Signature
16
9.
Allison Tidwell
CSO-Assign CSC
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs