HomeMy WebLinkAboutContract 51346-A4R4CSC No. 51346-MR4
FOURTH AMENDMENT AND FOURTH RENEWAL TO
CITY SECRETARY CONTRACT NO.51.346
This Fourth Renewal and Fourth Amendment is entered into by and between the City of
Fort Worth (hereafter "City"), a home rule municipal corporation organized under the laws of the
State of Texas, with its principal place of business at 200 Texas St, Fort Worth, Texas, and LaSalle
Corrections VI, LLC (horeafter "Operator"), a Texas corporation.
WIIEREAS, City and Operator entered into an Agreement identified as Fort Worth City
Secretary Contract No. 51346 effective September 1, 2018 (the "Agreement"); for jail facility
operation and managements services for the City holding facility located at 350 Belknap, Fort
Worth, Texas 76102 (" Facility"), as more particularly described in the Agreement; and
WHEREAS, effective as of September 1, 2019, Texas Government Code Section 411.
1471 requires a DNA sample be collected and submitted to the Texas Department of Public Safety
when a defendant is arrested for certain specified felony offenses; and
WHEREAS, City and Operator signed Amendment 1 to the Agreement to clarify the
responsibilities of Operator relative to DNA sample collection to ensure City' s compliance with
state law effective August 30, 2019; and
WHEREAS, City and Operator signed Amendment 2 to the Agreement in November 2022
to remove operation duty number 6 under Section M. Duties of Operator, subsection d) Operation
of 350 Belknap Facility to include an option that allows the release of custody for Class B and
greater offenders and adjusted the annual compensation; and
WHEREAS, City and Operator signed Amendment 3 to extend until November 30,2024
while the parties renegotiate the hourly wage and increase staffing; and
WHEREAS, City and Operator in accordance with Section IV of the Agreement desire to
exercise the next renewal period from Octobeg 1, 2024, to September 30, 2025; and
WHEREAS, it is the collective desire of both City and Operator effective October 1, 2024
to amend the Agreement to increase the aimual compensation amount from $3,750,000.00 to
$4,184,150,00 to increase employee wage rates and add six (6) additional security positions and
replace the Section III Duties of Operator with Exhibit E and Exhibit F; and
NOW, THE, City and Operator, acting herein by the through their duly authorized
representatives;
1.
RENEWAL OF AGREEMENT
The Agreement, as amended herein, is hereby renewed and extended for a renewal term
commencing on October 1, 2024, and ending on September 30, 2025.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
I1,
AMENDMENT TO AGREEMENT
The following terms are hereby amended to either replace any conflicting terms ill the
Original Agreement or shall be added to the terms and shall be binding and enforceable as if they
were originally included therein and the amended agreement shall be referred to as the
Agreement in all future documents,
OP , RATOR' S COMM NSATION
Holding and Intake Services - The City shall pay Operator an amount not to exceed
$4,184,150.00 annually (" Operator Compensation") in accordance wilyt the provisions of this
Agreement payable in 12 monthly installments. Operator shall not perform any additional
services for the City not specified by this Agreement unless the City requests and approves in
writing the additional costs for Stich services, The City shall not be liable for any additional
expenses of Operator not specified by this Agreement unless the City first approves such
expenses in writing
Exhibits E (Scope of Work) and Exhibit r (Staffing Study), which are attached hereto and
incorporated herein, replace the Section III Duties of Operator and document the current
staffing level.
(signatrlr-e page follows)
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Executed on the day signed by the Assistant City Manager
ACCEPTED AND AGREED:
CITY OF PORT WORTII
By:
William Johnson (0 t 16, 202416:50 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Oct 16, 2024
APPROVAL RECOMMENDED
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By.
Name: Loraine Coleman
Title: Administrative Services Manager
By: Robe All"g, t 16, 2024 12:17 CDT) APPROVED AS TO FORM AND
Name: Robert A. Alldredge Jr. LEGALITY:
Title: Executive Assistant Chief of Police
ATTEST: 'FORM➢➢
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By:
Name: Jannette Goodall
Title: City Secretary
LASALLE C EC ONS VI, LLC
By:
Name: Tim Ku piewski
Title: Chief Fi ancial Officer
Date: "�
By:
Name: Jerris Penrod Mapes
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: ay- dglW
Date Approved: 10/15/25.
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
BxhIM E
Fort Wottnt City Jai! - SCOru 01r, WORT(
Operations mid Management of 35011ollutnly 11101tc Facility
Scope of Worlrt
Tile City of Fort Worth contracts detention servioes for Arrested persons wldoh htohides the
prisoner intake process and the housing of prisoners. The holding facility is Intended by tine City
to house hunates detained or faenroerated by City or political stlbdivisiorts thereof or Federal
Inmates under the control of Federal ogeuoles who tire awaiting transfer to other facilities or other
disposition tinder applicable Federal law and is designed for and intended to be operated to
incarcerate only such hunntes, The holding facility is tit 350 Belknap, Fort Worth, Texas 76102,
where the intake ocours, As mn indication ofvolu no, 1800 arrested person pass through the intake
faoility is mn avorage month. This uuntbor represents the total number of prisoners processed
inoluding Class C artosrs, All Class B and above P rests n•e transferred to TCSO vin a tunnel
connecting FWPD to the Tarrant County Jail, Tito average time before transfer from arrest to
transfer to TCSO is opp oximaloly. six hours. The need to house the Class C prisoners nvomgos
abotft 5-6 per day with an Average stay of one day. Tire .Class C prisoners must be housed At an
Alternate Jail facility as Tarrant County Jail does not n000pt Class C prisoners.
The City co traots an Operator to manage the intake process and housing At the holding fnollity to
provide a jail facility for housing of prisoners, inoluding the management of the jail facility mud
the transport of prisoners front the ]folding facility to the jail facility. Tito City is contraothrgthose
Services to provide the efficient and safe operation ofthe holding facility As it will servethe publio
purpose of providing space for htonroeration of Inw• violators And provide for eoonomionl and
oliiofent operations.
1, Requhreruentsr For Operation, Management and Maintenance of the Faoilhiesthe City
is requires n Contraotor who have experience ht operating, managing, and maintaining.
jail facilities. The Jail Facilities must be operated Ira compliance wits the rogutntions of
Tomas and till applicable State of Texas mid Federal Statutes. In addition, the Operator
will also be expected to fltllill Additional responsibilities inoluding but not linnited to
the following;
2. Trairring of l;mployees'fho, Operator at its solo cost and expense with such ngsistanoo
and cooperation as may be rensonably necessary lion the City and tine Chief As
requested by tine awarded Operator, shall ensure that all employees of the awarded
Operator attho City Jail Facilities are adequately trahted oat all. City systems usod by
the City Jail Faollities .ns well as meotng all training slaada rdS for the TPCA. Tile
contractor will have Adequate stalling levbls that meet or exceed TPCA best practices,
vtoluding Attendants necessary for tine requisito level of s000rity within tine holding
fnollity, and those required. See the attaohed Staffing Plan,
3. Records: Conlrnotor shall keep at the Jail Facilities, proper and complete books,
records, and ac0ounts with respect to tile operation, management, and maintenance of
lire Jail Facilities and with respect to all subcontractors, and shall permit the City
Auditor, or his designee of the Cityto Inspect, copy, tutd.audit such books, records, and
acommts at till reasonable, times. Contractor tiud ils o nployees shall always adhere to
City IT policies, open records policies, and IT. security policies. In the event there is it
violation of City policies, fire awarded vender shall discipline tine employee who
violated said policies up to tolninntion.
4. Hour of Operation: Operator agrees to operate, manage and supervise the intake
faoilityfor the city 24 hours per day, 7 days per week, and to receive, datain and care
for all properly olmsified hwlatos for which the facility is approved and following
services provided,
a. Merrtiffcnflorr Sclvices: identification, through local records, of individuals
booked into. the Port Worth •Jail, including tho storage and maintenance of
fingerprints, P01111 prints, and mug shots.
b. Mulntemnce Sex -vices: rllabllalu Ure intake location, and provide all janitorial,
upkeep, repairs.
o. Custody and Control control ingress and egress at the intake facility,
Maintahltho care, custody, and control oftho booked -in prisoners until they are
released as authorized or placed in the care, custody, and control of another
governmental entity, Including during 11108184ation, which occurs at 350
Belknap. Maintain the care, custody, and control of tile prlsorrer's individual
property under the sane oheunlstanoos As tile prisoners,
d. Emergency Medical; Request emergency tried loal services transportation for
Prisoners at tine holding facility ns needed and provide security services £orthe
transported prisoner until Tarrant County Sheriff's Office (TCSO) arrives.
o. Mnglstration: Arrange for access to prtsonomfor magistration,
f Class B: If probable cause is found during m1nisiration for Class B and greater
offenses, osoort the prisoner to the TCSO, which Is located through an.
un.dorground tunnel ore the promises.
g. 136r1dhng and Release Services: Operator shall provide till bonding services,
other than magistrate services related to bonding, attlre facility.
h. Release Frrnctlons: Operator will perform All release functions and will release
all prisoners whoa it is requested from a magistrate, tine Port Worth Chief of
Police or designee, or otherwise authorized by law. The release may occur at
either the housing services location, or Il•om the holding facility. Oporatoi° will
provide all required documents and hifornintion, us required by statuto or
dircotive, to all Prisoners who are rolensed or bonded. Operator will perfornr
tine notifications for release of fanily violence offenders required by Article
42,21 of file Texas Code of Criminal Procedure, find tiny other release
notifications as required by law.
i, Ilocords Manngonncliti provide roporls whoa requested, tip to roil-tiune, to the
City's Jail Lioutonont on book -his per month, charges, and warrants, keep
slatistloal records as may be required by law and best practices,
j. Intolm Facility Services; control ingress and egress, proper number of
attendants, oustody of prisoners and individual propotty, emergency medical
transport and soourity.
k. Food and Iioverage Services; provide any food find beverage to be given to
prisoners turd must meet TPCA best practices for food service,
I. Translation Services; provide translation services needed at the }rousing
facility.
ol. Medical Sotryiccs Non-Itonfln.e., medical services shall be paid for by the
prisoner, Dior-routno medical services Mohido but aro not lhn]ted to (i).ulodical
services provided oalside the I. o]lity, or by other than facility staff, (11)
prescription drugs, (ili) surgical or dental core, and (iv) any hospitalization or
ambulance transport, Costs toy ambulance transportation (including emergency
flights) two not]noluded in the unit price and sliall Who fiscal rosponsibillty of
the prisoner,
it. DNA Collections The City or its dool Vice may collect DNA samples from all
applicable prisoners fit accordance with state law and shall complywith statutes
concerning record keeping associated with collection of the DNA snniplos.
5, Indenininenuon mul Insinmice; Contractor shall indemnify, defood, and ]told
harmless the City, its oniployoos, agents, and ropeesettal]ves (including but not limited
to, the City Corincll, the City Council, Chlof, and City Attorney) from and against tiny
and all stilts, actions, Claims (including, without limitation, claims and actions for
alleged violations of .civil and constitutional rights), demands, expenses, (including
legal fees and disbursements), losses, liabilities or judgments (collectively,
"Indemnified Amounts")arising out of or im contlootion with, or resulting from, cots or
omissions oil ill() part of Contractor or. its respective officers, agents, subsidinries,
subcontractors or employees in eomrection with the management and operational
services provided heroin and shall pay all costs, disbursements, reasonable attorneys'
foes, expenses and liabilities incurred fit connection with such Indemnified Amounts.
However, moilthng heroin is intended to deprive the City or Contractor or any of its
officers, agents, subsidiaries, subcontractors, % oniployoos of the benefits of any Law
limiting exposure to liability or setting a coiling of damages, or both, or of any !mv
establishing defense to tiny claim osseited agninstany of them.
G. 'Ilia Contractor will at its solo expense provido the levels of general liability,
workers componsatiom, unemployment, automobile, and proporty iusuratico currently
in Wed. .water lire City Jail management contract unless negotiated differently after
award, Certifionto of Insuranoo is required,
Trmrepotallmt 8e1NIces; Seonroly and sntbly transport prisoners from the holding
facility at 150 Bolk nap to the looation that provides jail housing sorvioes,
Operator shall be an.independent operator engaged for the public purpose of operating n detention
center on behalf of the City. No property interest or right in the holding faoilityor grounds is
grmnted to the Operator by this Agreement, Tie Operator shall, upon termination of this
Agreement, return the faoility raid its odnterts inolud'ung any improvements made during torn of
this Agreement to the City -in the same oondltion as it was delivered to Operator save and.oxcopt
for normal wear, tear, and depreolation under oonditiong of ordinary care and roplooement of such
property.
Exhibit F - ForthWorth City
STAFFING PLAT.
POSITION
ADMINISTRATION
Jail Administrator
Admin
Total Administration
SECURITY
Supervisors:
Lieutenants
Sergeant
supervisors
Support Officers:
Transport Officers
Booking
Booldng Officers
TOTAL FACILITY STAFF
ADMIN SHIFT I SHIFT 2 RELIEF ORIGINAL REVISED
6ma-6p111 6p111-6am iieekord TOTAL Additions TOTAL
i�iR(Il�1��!��«��f��ll�fi�flf�(r�i�l(�(li��l!!,1lf��i!�!t�r�€�R7;��x�rii�tli►��iit�►l�niff������ii��;►�(�l�r��f�l�l
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
2,0 0.0 0.0 2.0 0 2.0
1.0 1.0 110 2.0 2.0
1.0 1.0 2.5 510 5.0
0.0 2.0 2.0 710 0.0 7.0
6.0
6.0
2.2
26.0
6.0
32.0
6.0
6.0
2.2
26.0
6.0
32.0
2.0
0,0
8.0
35.0
6.0
41.0
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0916
LOG NAME: 35LASALLE CORRECTIONS JAIL INTAKE SERVICES AMENDMENT
SUBJECT
(ALL) Authorize Amendment to Increase Annual Expenditures Under City Secretary Contract No. 51346 with LaSalle Corrections VI, LLC for Jail
Intake Services by $434,150.00 Annually for a Total Annual Contract Amount Up to $4,184,150.00 for the Police Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to increase annual expenditures under City Secretary Contract No. 51346 with
LaSalle Corrections VI, LLC forjail intake services by $434,150.00 annually for a total annual contract amount of $4,184,150.00 for the Police
Department.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize a contract amendment to increase the annual expenditures by
$434,150.00 under existing City Secretary Contract (CSC) 51346 with LaSalle Corrections VI, LLC (LaSalle) for jail intake services.
On September 25, 2018, via M&C C-28877, City Council authorized execution of an agreement with LaSalle for jail intake services in the annual
amount of $3,350,000.00. The City of Fort Worth (City) does not have sufficient trained staff to provide booking, transfer, and detention of persons
arrested by the City. Under the agreement, LaSalle is responsible for receiving, detaining, and caring for all properly classified inmates in
compliance with Texas Police Chiefs Association (TCPA) best practices, the Texas Commission on Jail Standards (TCJS), if applicable, and
state and local law.
On October 11, 2022, via M&C 22-0809, City Council authorized an increase to the jail intake services agreement City Secretary Contract 51346
in the annual amount of $400,000.00 to allow LaSalle to increase wages in order to improve staffing shortages and retention levels while providing
essential jail intake services.
August 14, 2024, the City Attorney's Office approved a Chapter 252 Exemption from bidding requirements for jail facility operation and
management services with LaSalle due to public health and safety concerns if services are not maintained through LaSalle. The current term of
CSC 51346 expires September 30, 2024, with four remaining one-year options to renew through September 30, 2028.
Since 2018, a total 35 LaSalle employees have provided the City's jail intake services, 24 hours a day, seven (7) days a week. The City's jail
intake facility operated by LaSalle has experienced over capacity issues during the last six months and LaSalle has requested additional officers
to assist with these conditions. Upon City Council approval of this M&C, a contract amendment will be executed for LaSalle to hire six (6)
additional officers and increase wages to maintain staff retention levels in the amount of $434,150.00 annually. The new annual contract amount
will be $4,184,150.00.
Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev Distr Fund for Fiscal Year 2025.
DVIN-BE: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's Office for LaSalle jail facility operation and
management services for the Police Department. Therefore, the business equity goal is not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
AGREEMENT TERM: Upon City Council's approval, a contract amendment will be executed with LaSalle for six (6) additional officers and wage
increases to maintain staff retention levels, increasing the annual amount of the contract by $434,150.00 for a new annual contract amount of
$4,184,150.00. The effective date of the contract amendment shall be October 1, 2024 and expire September 2025, with options to renew.
RENEWAL OPTIONS: The Agreement currently allows for four additional one-year renewal terms upon the mutual agreement of the parties. This
action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal period.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City
Council, funds will be available in the Fiscal Year 2025 operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an
expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Robert A Alldredge 4131