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Home My WebLink AboutContract 58392-R2CSC No. 58392-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 3, 2024 Southwest Industrial Services, Inc. Attn: Michael Goold or Whom It May Concern 2413 Whitmore St. Fort Worth, TX 76107 Re: Contract Renewal Notice — 2nd Renewal Invitation to Bid — Machine Shop Services and Fabrication Contract CSC No. 58392 Original Contract Amount: $288,750.00 The above referenced contract with the City of Fort Worth, as renewed, expires November 3, 2024. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged, Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter (if applicable). Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas..ov/l)urchasini-i to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya rer8land Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: NameWidiwUiidrr�dohrtsr 16, 2024 16:37 CDT) Title: Assistant City Manager Date: 10/16/2024 APPROVAL RECOMMENDED: By: CY l ri'5 / 00 I or Harder NamefI-C,hrWPHat er (Oct 17, 2024 07:04 CDT) Title: Director, Water Department pO�onp� FORT�d�d 0 ATTEST: Pao 9-+0 ono �sd �dQp nEXA54a� By: Name: Tannette S. Goodall Title: City Secretary CONTRACTORIVENDOR: By: So�uOthwest Industrial Services, Inc. Name: 1 / 4 Title: ��' s f d -0- N Date: l O ' / ! 01 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shatatifa Berglafid Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By. 4&-40r- Name:DcjDgjVla6jcWQjNd6k2024 09:58 CDT) Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0662 Date Approved: 9/13/2022 Form 1295 Certification No.: 2022-923441 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 10117123, 12:03 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C FORTIVORTII REFERENCE *" M&C 22- 13P ITS 22-0170 MACHINE DATE: 9/13/2022 NO.: 0662 LOG NAME: SHOP SERVICES AND FABRICATION AW WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for Machine Shop Services and Fabrication for the Water Department in a Combined Annual Amount Up to $577.500.00 for the Initial Term and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATIQN: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for machine shop services and fabrication for the Water Department in a combined annual amount up to $577,500,00 for the initial term and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for machine shop services and fabrication on an as -needed basis, Under the proposed agreement, the Vendor will repair and maintain mechanical equipment for water and wastewater treatment and pumping facilities throughout the City of Fort Worth, Purchasing issued an Invitation to Bid (ITS) that consisted of detailed specifications regarding the requirements for equipment, safety procedures, and testing and quality control of the completed work. The ITB was advertised in the Fort Worth Star -Telegram on July 6. 2022. July 13, 2022, July 20, 2022, and July 27, 2022. The City received two responses. An evaluation panel consisting of representatives from the Water and Property Management Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors a b c d Total score Loomex Industrial Services. LLC 7.88 11.50 14.38 40.00 73.75 Southwest Industrial Services Inc, Best Value Criteria: 8.63 11.50 11.88 26.97 58.97 a. Business's proximity to the address listed b. Contractor's References c. Contractor's ownership of required lathes and personnel's ability to perform services in the timeframe specified d. Cost of service After evaluation, the panel concluded that Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. both present the best value and will provide the necessary coverage for the City. apps.Ownet.orgtcoumd_packetlmc_review.asp?ID=30276&coundIdate=911312022 113 10117123, 12:03 PM M&C Review Therefore, the panel recommends that Council authorize agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc.. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $577,500.00, however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: DepartmentlEstimated Annual AmountAccount Name ;Water $550,000.0015330201 - Other Contractual Services 'Water -r_ - - - $27,500.00,`5610109 - Minor Equipment Funding is budgeted in the Other Contractual Services & Minor Equipment accounts of the Water & Sewer Department's Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to validate the availability of funds. BQNII TO Fund Department Account Project ID I I ID FROM IFund Department I Account Project I ID ID Submitted for City Manager's Office by; Agin ing Dgpartment Head: A,dditiRoal Infnrmation Contact. Program I Activity I Budget Year Program I Activity I Budget Year Reginald Zeno (8517) Dana Burghdoff (8018) Reference # I Amount (Chartfield 2) Reference # I Amount (Chartfield 2) Anthony Rousseau (8338) Christopher Harder (5020) Cynthia Garcia (8525) Alyssa Wilkerson (8357) apps.cfwnet.org/council_packetlmc review.asp?ID=30276&councildate=9/13/2022 213 10117/23, 12:03 PM ATTACHMENTS M&C Review 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER funds availability_.pdi (CFW Internal) 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER Updated FID Table.xlsx (CFW Internal) Business Eauity Waiver.pdf (CFW Intemal) Form 1295- Loomex Industrial Services LLC.r)df (CFW Internal) Form 1295- Southwest Industrial Services, Inc..pdf (CFW Intemal) SAMs Report -Loomex Industrial Services LLC.pdf (CFW Intemal) SAMs Report- Southwest Industrial Services, Inc. (CFW Internal) apps.cfwnet. org/councit_packet/mc_review asp?ID=30276&councildate=9/1312022 313