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Home My WebLink AboutContract 60271-A2CSC No. 60271-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 60271 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and Cancer Care Services ("Agency"). City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 60271 ("Contract") on October 1, 2023; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development through the Community Development Block Grant ("CDBG") Program, Program No. B-23-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, the City is requesting to amend the Program Summary located in Exhibit "A" in order to describe full range of services provided by Agency. WHEREAS, the City is requesting to amend Exhibit "B" — Budget in order to reflect Annual Salary of program personnel and detail full program budget. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. AMENDMENTS 1. Section 5.3.3 of the Agreement is hereby amended and replaced in its entirety with the following language: "Failure to comply with the Corrective Action Plan (CAP), meet the Program Goals, or otherwise comply with serving 100 unduplicated clients may, in City's sole discretion, disqualify Agency from consideration under the City's Request for Proposals for the 2024-2025 Program Year for federal grant funds. 2. EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT "A" Revised 09/13/2024, attached hereto. 3. EXHIBIT `B" — BUDGET attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT `B" Revised 09/13/2024, attached hereto. II. This Amendment is effective as of the effective date of the Contract. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CANCER CARE SERVICES i?Za.�arui Gl%�ae� By: Melanie Wilson, President & CEO CITY OF FORT WORTH By: op� Jesica McEachern, Assistant City Manager 44�avunn ATTEST: 4FORt416 APPROVE AS TO FORM AND o 9p. LEGALITY: l Pvo �=d By: Jannette Goodall, City Secretary M&C: 23-0631 1295 Certification No. 2023-993769 Date: August 8, 2023 RECOMMENDED: By: K" Kacey Bess, Neighborhood Services Director By: Jessika Williams Assistant City Attorney CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Mabi Tackett, Human Services Coordinator OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Cancer Care Services Cancer Care Services EXHIBIT "A" PROGRAM SUMMARY (CDBG FUNDS) October 1, 2023 — September 30, 2024 $50,000 PROGRAM PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Cancer Care Services offers free, comprehensive support for cancer patients, survivors, and caregivers, focusing on low-income individuals. Their services include financial assistance for health insurance, medications, nutrition, and crisis needs, as well as help with medical billing, insurance issues, and payment plans. They provide case management and advocate for clients, helping them navigate complex healthcare systems, treatment costs, and other cancer -related challenges. CDBG funds will go towards the salaries of two full time employees: VP of Operations and Client Program Manager. The VP of Operations is responsible for providing supporting documentation for monthly draws and accounting information. In addition, the Financial Advocate helps clients find affordable insurance and resolve payment issues. The Program Manager supervises a dedicated team of Cancer Advocates that (including community health workers and social workers) support patients with practical and emotional needs, offering education, guidance, and referrals. The patients are all screened through an intensive intake process conducted by the Program Manager. They prioritize transportation assistance to ensure that distance and cost are not barriers to receiving care. The organization's outreach programs focus on community education, cancer screening for early detection, and psychosocial support, creating a sense of community for those impacted by cancer. The Cancer Care office is located at 623 South Henderson St., Fort Worth, Texas, 76104. Services are provided Monday - Friday from 8 a.m. — 5 p.m.; however, social workers and community health workers have varying schedules to meet client needs. CDBG 5 1 % PSA CONTRACT 2nd Amendment -EXHIBIT "A" -PROGRAM SUMMARY Cancer Care Services 11 P a g e REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05Z Other Public Services Not Listed in 03T and 05A-05Y National Objective Citation: LMC — Low/Mod Limited Clientele 24 CFR 570.208 (a)(2) Regulatory Citation(s): 24 CFR 570.201 (e) or 42 USC 5305 (a)(8) + 24 CFR 570.482 (c)(2) Agency will maintain documentation that verifies that 51 % of clients served by the Program are Income Eligible Clients. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 100 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attached III - Client Data Report. Minimum Countywide Agency Program Performance Outcome: At least 51 % of Fort Worth clients must be Income Eligible Clients. For example, if 800 clients out of 1,000 clients served by the Countywide Agency are from Fort Worth, 408 of those Fort Worth clients must also be Income Eligible Clients. In this example, Agency would be required to furnish City 800 Certification of Income Statements that prove at least 408 of the Fort Worth clients served by the Program are Income Eligible Clients. The 200 Non -Fort Worth clients will be reported in the quarterly reports through EXHIBIT "A-2" — Reporting Requirements for Countywide Agency Programs. Agency is a Countywide Agency that provides services to Fort Worth and Non -Fort Worth clients through a Fort Worth program and Non -Fort Worth program. Non -Fort Worth clients constitute at least 10% of total clients served. The Program serves Tarrant County clients only, and Agency will submit documentation which verifies that 51% of Program clients are Income Eligible Clients with current household incomes at or below 80% of AMI. Agency will also submit quarterly reports as required through EXHIBIT "A-2" — Reporting requirements for Countywide Agency Programs. CDBG 51 % PSA CONTRACT 2nd Amendment -EXHIBIT "A" -PROGRAM SUMMARY Cancer Care Services 2 1 P a g e EXHIBIT "B" - BUDGET Account Grant Budget A E PROGRAM PERSONNEL Salaries 1001 $ 50,000.00 $ 76,386.32 $ 35,000.00 $ 161,386.32 FICA 1002 I (Life/Disability Insurance 1003 IHealth/DentalInsurance 1004 (Unemployment -State 1005 Worker's Compensation 1006 Retirement 1007 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 (Postage 2002 Printing 2003 Adv/Media, Dues/Pub, Printing, Bank Fees other 2004 Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 (Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES I Telephone 4001 Electric 4002 IGas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 ICustodial Services 4009 lUtilities, Transportation, PP &E 4010 Fidelity Bond or Equivalent 5001 (Directors and Officers 5002 General Commercial Liability 5003 (Bank fees volunteer Ivolunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer 1 $ 40,000.00 $ 40,000.00 1 Recruitment, Misc. 6001 $ 75,000.00 $ 75,000.00 (BUDGET TOTAL $ 50,000.00 $ 10,000.00 $ 35,000.00 $ 142,159.13 $ 75,000.00 $ 76,386.31 $ 40,000.00 $ 35,000.00 $ 463,545.45 I FUNDING A: Program Grants GM Financial Transportation 4010 $ 10,000.00 FUNDING B-Program Costs AARPA Transportation 4010 $ 35,000.00 FUNDINGC-Program Costs AARPA Utilities 4010 $ 142,159.13 FUNDING D-Program Costs Moody Foundation Direct Assistance Health Insurance Premiums 6001 $ 75,000.00 FUNDING E-PROGRAM GRANTS Morris Foundation Salaries 1001 $ 76,386.32 FUNDING F-PROGRAM GRANTS Texas Mutual Food 3002 $ 40,000.00 FUNDING G-PROGRAM GRANTS Texas Mutual Direct Assistance Health Insurance Premiums 6001 $ 35,000.00 $ 413,545.45 CDBG $50,000 $ 50,000.00 TOTAL EXPENSES 2023/2024 $ 463,545.45 Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is June 1, 2024. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Client Program Manager $ 52,000.00 60.00% $ 31,000.00 VP of Operations $ 83,005.13 23.00% $ 19,000.00 TOTAL $ 135,005.13 $ 50,000.00 FRINGE DETAIL -PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment -State Worker's Compensation Retirement Staff Training TOTAL SUPPLIES AND SERVICES Total Budget Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Total Budget Contract Labor Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Est. Percent to Amount to Grant Grant Est. Percent to Amount to Grant Grant #DfV/0! CDBG 51% PSA CONTRACT 2nd Amendment 2023-24 - EXHIBIT "B" - BUDGET Cancer Care Services Page 2 Mileage TOTAL 1 $ - I #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Audit/IT/Legal Volunteer Recruitment, Misc. TOTAL $ - CDBG 51% PSA CONTRACT 2nd Amendment 2023-24 - EXHIBIT "B" - BUDGET Cancer Care Services Page 3