The URL can be used to link to this page

Home My WebLink AboutContract 59929-R1CSC No. 59929-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 23, 2024 Westhill Construction, Inc. Attn: Angela Reynolds P.O. Box 2016 Cleburne, Texas 76033 Re: Contract Renewal Notice — 1 Renewal 2023 Concrete Rehab Unit Price Contract City Project Number 104732 Contract CSC No. 59929 Original Contract Amount: $1,500,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. The contract allows for two additional renewals, upon expiration of contract funds, with a maximum total contract time of five years from the initial Effective Date. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Zelalem Arega Engineering Manager z e (Q(ePI A a�O (817) 392-8117 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page l of 2 CSC No. 55929-R1 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all By: C�4 performance and reporting requirements. Name: Jesica McEachern Title: Assistant City Manager Date: Oct 17, 2024 By: iretomiwa Otuyela (Oct 10, 202415:27 CDT) Name: Iretomiwa Otuyelu APPROVAL RECOMMENDED: Title: Graduate Engineer APPROVED AS TO FORM AND LEGALITY: ffl� By: Lauren Prieur (Oct 14, 202417:15 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works By: Douglas Black (Oct 15, 202419:51 CDT) Department Name: Douglas. W. Black Title: Sr. Assistant City Attorney ATTEST: ann, � font ``0 �o od AUTHORIZATION: a Q i4 d oo°d M&C: 23-0634 q� A Q ea EXA ° aQaa544a Date Approved: 08/08/2023 By: Name: Jannette S. Goodall Form 1295 Certification No.: 2023-1020603 Title: City Secretary CONTRACTOR: , ela Reynolds Angela yn Y� olds (Oct 10, 202414:55 CDT) Name: Angela Reynolds Title: President Date: Oct 10, 2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 9/18/24, 3:01 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas Fo H REFERENCE **M&C 23- 202023 CONCRETE DATE: 8/8/2023 NO.: 0634 LOG NAME: REHABILITATION UNIT PRICE CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of a Unit Price Construction Contract with Westhill Construction, Inc., in an Amount Not to Exceed $1,500,000.00 for Task Order Construction Services for Concrete Rehabilitation at Various Locations RECOMMENDATION: It is recommended that the City Council authorize execution of a unit price construction contract with Westhill Construction, Inc., in an amount not to exceed $1,500,000.00 for task order construction services related to concrete rehabilitation at various locations with up to two renewals. DISCUSSION: This contract will provide construction services on an as -needed (task order) basis, for the construction of maintenance projects related to concrete curb & gutter, sidewalks, curb ramps, and other localized pavement maintenance activities. The contract amount is capped at $1,500,000.00. The contract may be renewed up to two (2) additional terms upon the expiration of contract funds under the same terms, conditions, and unit prices. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued, and the bidders were made aware of the contract cap amount. This project was advertised for bid on April 13, 2023, and April 20, 2023, in the Fort Worth Star - Telegram. On May 11, 2023, the following bids were received: Bidders Amount Westhill Construction, Inc $4,158,115.50 Thomas 11 Development LLC $4,497,576.00 Urban Infraconstruction, LLC $4,586,752.00 Capko Concrete Structures LLC $5,402,333.50 The Fain Group, Inc $5,732,663.75 In the Fiscal Year 2023 Pay -Go Contract Street Maintenance Program, various types of street maintenance are grouped into specific contract packages. Task orders will be issued under the 2023 Concrete Rehab Unit Price Project (City Project No. 104732). This task order contract will serve current and future capital projects as -needed, and a funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to task order assignment. M/WBE OFFICE— Westhill Construction Inc., is in compliance with the City's Business Equity Ordinance by committing to 10\% MWBE participation on this project. The City's MWBE goal on this project is 10\%. Funding is budgeted in the General Capital Projects Fund for the purpose of funding the 2023 Concrete Rehab Unit Price project, as appropriated but other projects can be used for this contract. This unit price contract is located in ALL COUNCIL DISTRICTS. apps.cfwnet.org/council_packet/mc_review.asp?ID=31261 &councildate=8/8/2023 1/2 9/18/24, 3:01 PM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year (Chartfield 2) FROM Fund Department Account Project Program I Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ William Johnson (5806) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 104732 Westhill Construction Sianed Compliance Memo 052523 ND.pdf (CFW Internal) 104732 FID Table Unit Price Contract (2).xlsx (CFW Internal) 104732 Form 1295 Westhill.pdf (CFW Internal) 202023 Concrete Rehab Unit Price Contract.pdf (CFW Internal) PBS 104732.odf (Public) SAM Report Westhill Construction. pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31261 &councildate=8/8/2023 2/2 104732-CNRN-2023 Concrete Rehab Unit Price Contract - Renewal 1 Final Audit Report 2024-10-14 Created: 2024-10-10 By: Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) Status: Signed Transaction ID: CBJCHBCAABAA1ybrAyKfuewubVc9tYz3KsRWBW5MISXq "104732-CNRN-2023 Concrete Rehab Unit Price Contract - Ren ewal 1" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-10-10 - 7:33:48 PM GMT- IP address: 204.10.90.100 Document emailed to westhillconst@aol.com for signature 2024-10-10 - 7:41:59 PM GMT Document emailed to Iretomiwa Otuyelu(Iretomiwa.Otuyelu@fortworthtexas.gov) for signature 2024-10-10 - 7:41:59 PM GMT Document emailed to Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) for filling 2024-10-10 - 7:41:59 PM GMT :L Document shared with LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) by Andrea Munoz (Andrea. Munoz@fortworthtexas.gov) 2024-10-10 - 7:45:56 PM GMT- IP address: 204.10.90.100 Email viewed by westhillconst@aol.com 2024-10-10 - 7:54:38 PM GMT- IP address: 69.147.86.139 Signer westhillconst@aol.com entered name at signing as Angela Reynolds 2024-10-10 - 7:55:35 PM GMT- IP address: 99.11.112.185 Document e-signed by Angela Reynolds (westhillconst@aol.com) Signature Date: 2024-10-10 - 7:55:37 PM GMT - Time Source: server- IP address: 99.11.112.185 Email viewed by Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) 2024-10-10 - 8:05:43 PM GMT- IP address: 204.10.90.100 FORTW❑RTHg I P°He1� Y Adobe Acrobat Sign -- Form filled by Barbara Pryor (Barbara.Pryor@fortworthtexas.gov) Form filling Date: 2024-10-10 - 8:06:24 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) 2024-10-10 - 8:27:20 PM GMT- IP address: 204.10.90.100 Document e-signed by Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) Signature Date: 2024-10-10 - 8:27:49 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) for signature 2024-10-10 - 8:27:51 PM GMT Document emailed to Donnette Murphy (donnette.murphy@fortworthtexas.gov) for approval 2024-10-10 - 8:27:51 PM GMT Email viewed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) 2024-10-10 - 9:28:50 PM GMT- IP address: 204.10.90.100 Email viewed by Donnette Murphy (donnette.murphy@fortworthtexas.gov) 2024-10-11 - 5:03:19 PM GMT- IP address: 208.184.124.181 Document approved by Donnette Murphy (donnette.murphy@fortworthtexas.gov) Approval Date: 2024-10-11 - 5:03:31 PM GMT - Time Source: server- IP address: 208.184.124.181 =, Document e-signed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) Signature Date: 2024-10-14 - 1:50:54 PM GMT - Time Source: server- IF address: 204.10.90.100 Agreement completed. 2024-10-14 - 1:50:54 PM GMT FORTW❑RTHg I P°He1� Y Adobe Acrobat Sign FORT WORTH Routing and Transmittal Slip Transportation & Public Works, Department DOCUMENT TITLE: 2023 CONCRETE REHAB UNIT PRICE CONTRACT — RENEWAL 1 M&C: 23- 0634 CPN: 104732 CSO: 59929 DOC#: 15 Date: To: Name Department Initials Date Out 1. Westhill Construction, Inc. Vendor AR Oct 10, 2024 2. Iretomiwa Otuyelu TPW • .5 Oct 10, 2024 3. Barbara Pryor TPW op— Oct 10, 2024 4. Zelalem Arega TPW ZA ZA Oct 14, 2024 5. Mary Hanna TPW m� Oct 14, 2024 6. Donnette Murphy Risk Mgnt DM b&t Oct 11, 2024 7. Patricia Wadsack TPW AD PLVY Oct 14, 2024 8. Lauren Prieur TPW Director Oct 14, 2024 9. Doug Black Legal )B Dy Oct 15, 2024 10. Jesica McEachern CMO a` Oct 17, 2024 11. Jannette Goodall CSO Oct 17, 2024 12. TPW Contracts TPW CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: - Bus Sppt: LaKeshia Lvneh: Prg Mgr.: Zelalem Arega; Sr CPO — Marry Hanna DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES []No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(&fortworthtexas.cov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!