HomeMy WebLinkAboutContract 60116-R1Docusign Envelope ID: 04A37CE5-9697-456F-AA82-E4E572A80BA2
CSC No, 60116-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 2, 2024
Language Line Services, Inc.
Attn: 13011aVe11tUra Cavaliere, Chief Financial Officer
1 Lower Ragsdale Drive, Building 2
Monterey, CA 93940-5747
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 60116 ("Contract")
First Renewal Term: January 1, 2025 to December 31, 2025
The above -referenced Contract with the City of Fort Worth expires on December 31, 2024
("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option
for a First Renewal Term, which will begin immediately after the Expiration Date as outlined
above. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set
forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.Rov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Ximber Affien
Kimber Allen
Contract Compliance Specialist
Kimberlv.AllenR_ fortworthtexas.t?ov
817-392-4481
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 60116-R1 Page 1 of 2
Docusign Envelope ID: 04A37CE5-9697-456F-AA82-E4E572A80BA2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: William .lohnson (Olt 15, 202419:49 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Oct 15, 2024
APPROVAL RECOMMENDED:
By: Robert'Alld"t15,202410:30CDT)
Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
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By:
Name: Jannette S. Goodall
Title: City Secretary
LANGUAGE LINE SERVICES, INC.
Doeu5lgned by
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By:
Name: Bonaventura Cavaliere
Title: Chief Financial Officer
Date: October 9, 2024
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: XAAIvn.P� a
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: i7 q
Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0148
Date Approved: 2/27/2024
Form 1295 Certification No.: 2024-1111544
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 601 16-R 1 Page 2 of 2
M&C Review
Page 1 of 2
CITY COUNCILAGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORT11
REFERENCE **M&C 24- 13PAMEND #1 COOP OP
DATE: 2/27/2024 NO.: 0148 LOG NAME: R210605 INTERPRETATION
SERVICES WTR AO
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 60116 with Language Line
Services, Inc. for Interpretation Services to Increase the Annual Amount by $50,000.00 for
a New Annual Amount Up to $150,000.00 for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an Amendment to City Secretary
Contract No. 60116 with Language Line Services, Inc. for Interpretation Services to increase the
annual amount by $50,000.00 for a new annual amount up to $150,000.00 for City Departments,
DISCUSSION:
On September 18, 2023, the Purchasing Division entered into a purchasing agreement with Language
Line Services, Inc. utilizing Omnia Partners Contract R210605 for interpretation and translation
services and related solutions for the multiple city departments. The initial term of the agreement was
for an annual amount up to $100,000.00 and will expire on December 31, 2024, with one, one-year
renewal option remaining.
The Water Department approached the Purchasing Division to increase the annual amount by
$50,000.00 due to Water Customer Service experiencing an increase in customer calls that require
interpretation services for non-English speaking customers. These services are necessary to ensure
all customers are provided the most accurate information regarding their water bill and services. Staff
is now requesting authorization to amend the existing Purchase Agreement to increase the annual
amount by an additional $50,000.00, for a total annual amount up to $150,000.00.
The maximum amount allowed under this agreement citywide will be $150,000.00. However, the
actual amount used will be based on the needs of the departments and available budget.
Funding is budgeted in the Other Contractual Services account of the Department's Water & Sewer
Fund, as appropriated.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
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Fund I Department I Account I Project Program Activity Budget I Reference # I Amount
ID ID Year (Chartfield 2)
http:Happs.cfwnet.org/council_packet/mc review.asp?ID=31855&councildatc=2/27/2024 10/l/2024
M&C Review
Page 2 of 2
FROM
Fund I Department I Account I Project Program Activity I Budget
ID ID Year
Submitted for Citv Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Heather Oakes (8354)
Jo Ann Gunn (8525)
Aiyanna Owens (8317)
Reference # I Amount
(ChartField 2)
ATTACHMENTS
13PAMEND #1 COOP OP R210605 INTERPRETATION SERVICES WTR AO.docx, (CFW
Internal)
Lanauaae Line 1295.Ddf (CFW Internal)
SAMReDort-LanauaaeLineServiceslnc.Ddf (CFW Internal)
WCR Lana uaae Line FID table.xlsx (CFW Internal)
littp:Happs.cfwnet.org/counci l_packet/nic_rev iew.asp?ID=31855 &co unci ldate=2/27/2024 10/ 1 /2024