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Home My WebLink AboutContract 56964-R3CSC No. 56964-R3 CITY OF FORT WORTH CONTRACT RENEWAL AND AMENDMENT NOTICE October 16, 2024 Pencco, Inc. Attn: Sarah Duffy or Whom It May Concern PO Box 600 San Felipe, TX 77473 Re: Contract Renewal Notice — 311 Renewal Request for Proposal — Chemical Odor Control Services Contract CSC No. 56964 Original Contract Amount: $3,499,850.00 The above referenced contract with the City of Fort Worth expires January 6, 2025. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract at the Original Contract Amount, which renewal will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, remain unchanged, with the exception of the prices to be charged. Contractor has requested, and the City accepts, the unit price increases shown on the attachment, which amends the contract. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.lzov/purchasiniz to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, -s &.�Zd Shatabya Bergland Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that 1 am the person responsible for the monitoring and administration / 1 of this contract, including ensuring all By: performance and reporting requirements. NamevvifWll i iiaaAtndc4m 18, 2024 10:21 CDT) Title: Assistant City Manager Date: 10/18/2024 By: Name: Shata-6jW9erglan APPROVAL RECOMMENDED: Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: ChK,s-oLgher Larder By • Christopher Harder IOct 18. 202406.50 CDT) Name: Chris Harder Title: Director, Water Department p B By: Douelas Black (Oct 18, 2024 09:44 CDT) 4.d4voonb FORrIl�a °.h0 od Name: Douglas. W. Black ATTEST: p> °°°° ° Title: Sr. Assistant City Attorney Pig °�P ova o=a° � �II444 "54pa AUTHORIZATION: S �nu000 M&C: 21-0660 By: Date Approved: 9/14/2021 Name: Jannette S. Goodall Title: City Secretary Form 1295 Certification No.: 2021-782772 CONTRACTORIVENDOR: By: Pencco, Inc. Name: bu—U' Title: Date: Q OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 penr,oxn PO Box 600 San Felipe, Texas 77473 (979) 885-0005 Fax: (979) 885-3208 October 16, 2024 Shatabya Bergland City of Fort Worth 4500 Wilma Lane Arlington, TX 76012 Via Email: Shatabva.Beraland (a)fortworthtexas.aov fmspurchasina(a)fortworthtexas.gov RE: Chemical Odor Control Services with the City of Fort Worth (CSC 56964) Dear Ms. Bergland, Pencco submitted a bid for the above referenced contract in March 2021. The current contract expires January 6, 2025. We would like to offer to extend for an additional year, however a combination of raw material increases, freight and labor increases require us to request the following price adjustment for 2024. Ferric Chloride Current Price: $2.34/gallon 2024 Offer: $2.46/gallon Term: 1/7/25 — 1/6/26 Ferric Sulfate Current Price: $1.61/gallon 2024 Offer: $1.69/gallon Term: 1/7/25 — 1/6/26 Ferrous Chloride Current Price: $1.39/gallon 2024 Offer: $1.46/gallon Term: 1/7/25 — 1/6/26 There would be no other changes to the terms and conditions of the contract. I can be reached at 979-987-7979 or sarah(aDpencco.com if you need any additional information. We look forward to hearing from you and continuing to serve the needs of the City of Fort Worth. Sincerely, San" Du#ry Sarah Duffy National Inside Sales Mgr/Bid Director City of Fort Worth, Texas Mayor and Council Communication DATE: 09/14/21 M&C FILE NUMBER: MSC 21-0660 LOG NAME: 13P21-0051 CHEMICAL ODOR CONTROL SERVICES CC WATER SUBJECT (ALL) Authorize Execution of Agreements for Chemical Odor Control Services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a Combined Annual Amount Up to $4,491,078.00 for the Water Department and Authorize Five One -Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement for chemical odor control services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a combined annual amount up to $4,491,078.00 for the Water Department and authorize five one-year renewal options forthe same amount. DISCUSSION: The Water Department approached the Purchasing Division to procure agreements for chemical odor control services. The services are needed to control the odor and reduce or eliminate the corrosion concerns within the wastewater collection system. In order to procure these services, staff issued request for proposals (RFP) No. 21-0051. The RFP consisted of detailed specifications regarding the type of chemicals, delivery and reporting. The RFP was advertised in the Fort Worth Star -Telegram on March 3, 2021, March 10, 2021, March 17, 2021 and March 24, 2021. The City received six proposals. Proposals were evaluated on Best Value criteria including the price, qualifications, methodology, and past performance. Staff from the Water and Transportation Public Works Department evaluated the proposals submitted and recommend awarding Pencco, Inc., NRP Group, Inc., and US Peroxide LLC dba USP Technologies with five one-year options to renew. No guarantee was made that a specific amount of these services will be purchased. Funds will be distibuted as follows based on the chemical being provided: Vendor Chemical Award Amount NRP Group Biocatalyst Liquid $210,253.00 Pencco Liquid Ferric Chloride 35-42% $494,500.00 Liquid Ferric Chloride 35-42% Pencco (plant) $494,500.00 Pencco Liquid Ferric Chloride (alternative) $494,500.00 Pencco Liquid Ferric Sulfate 60% $505,450.00 Pencco Liquid Ferric Sulfate 60% (plant) $505,450.00 Pencco Liquid Ferric Sulfate (alternative) $505,450.00 US peroxide Hydrogen Peroxide 50% $119,475.00: Pencco Liquid Ferrous Chloride - ° q londe 18 32 /° $500,000.00 us Peroxide Optical $661,500.00 OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for MMIBE subcontracting requirements was requested by the Purchasing Division and approved by the OBD, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for five (5) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaees Office bv: Jay Chapa 5804 Oriainatina Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Chris Harder 5020 Cynthia Garcia 8525 Cristina Camarillo 8355