HomeMy WebLinkAboutContract 60292-A1R1CSC No. 60292-AlRl
City of Fort Worth, Texas
October 11, 2024
Page
FIRST AMENDMENT AND FIRST RENEWAL TO
CITY OF FORT WORTH CONTRACT NO.60292
This FIRST AMENDMENT AND FIRST RENEWAL ("First Amendment and first Renewal")
is made and entered into by and between the CITY OF FORT WORTH, a home -rule municipal
corporation of the State of Texas, acting by and through its duly authorized representative ("City"), and
FORVIS MAZARS, LLP ("Vendor").
WHEREAS, City and Vendor entered into an agreement to provide independent auditing services
in connection with the performance of agreed -upon procedures for certain designated public
improvement districts of the City, the same being City Secretary Contract Number 60292 ("Agreement");
and
WHEREAS, the parties desire to amend the Agreement to replace the Exhibit A attached to the
Agreement with the Exhibit A attached to this First Amendment and First Renewal;
WHEREAS, the Agreement provides that the term may be renewed for two additional one-year
periods;
WHEREAS, the parties wish to continue their relationship by exercising the first renewal option
beginning September 1, 2024 and to expire June 30, 2025; and
NOW, THEREFORE, City and Instructor agree to amend and to renew and extend the
Agreement as follows:
I. AMENDMENT
City and Vendor hereby agree to amend the Agreement as follows:
The Engagement Letter attached as Exhibit A to the Agreement is hereby replaced in its entirety
with the Engagement Letter attached to this First Amendment and First Renewal as Exhibit A.
II. RENEWAL
The parties further agree to renew and extend the Agreement for its first renewal term, effective
beginning on September 1, 2024 and ending on June 30, 2025 (First Renewal Term). This shall be the
first of two one-year renewal periods.
(1) All terms and conditions of the Agreement that are not expressly amended pursuant to
this First Amendment and First Renewal shall remain in full force and effect.
(2) All terms in this First Amendment and First Renewal that are capitalized but not defined
shall have the meanings assigned to them in the Agreement.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
October 11, 2024
Page
[Signature Page Follows]
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
By
Name:
Willi (Olt 18,202410:35 CDT)
William Johnson
Title:
Assistant City Manager
Date: Oct 18, 2024
Vendor: FORVIS MAZARS, LLP
By:
Dan 6avran
Dan Barron oct 16, 20241333 CDT)
Name:
Dan Barron
Title:
Partner
Date:
Oct 16, 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: RobeOct 17, 202415:56 CDT)
Name: Robert Sturns
Title: Director, Economic Development
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: NA
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Lacey: uiz@fA4,fth cey.Ruiz@(ort orthtexas gm (Oct 17,202408:32 CDT)
Name: Lacey M. Ruiz
Title: Sr. Contract Compliance Specialist
City Secretary:
By:
Name:
Jannette S. Goodall
Title:
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
October 11, 2024
Page 3
Exhibit A
Engagement Letter
October 11, 2024
Robert Sturns, Economic Development Director
City of Fort Worth, Texas
200 Texas Street
Fort Worth, TX 76102
We appreciate your selection of Forvis Mazars, LLP as your service provider and are pleased to confirm
the arrangements of our engagement in this contract. Within the requirements of our professional standards
and any duties owed to the public, regulatory, or other authorities, our goal is to provide you an Unmatched
Client Experience.
Summary Scope of Services
As described in the attached Scope of Services, our services will include the following:
City of Fort Worth Public Improvement District No. 1 — Downtown
City of Fort Worth Public Improvement District No. 6 — Park Glen
City of Fort Worth Public Improvement District No. 7 — Heritage
City of Fort Worth Public District No. 11 — Stockyards
City of Fort Worth Public District No. 12 — Chapel Hill
City of Fort Worth Public District No. 14 — Trinity Bluff
City of Fort Worth Public District No. 15 — Sun Valley
City of Fort Worth Public Improvement District No. 19 Historic Camp Bowie
City of Fort Worth Public Improvement District No. 20 East Lancaster Avenue
City of Fort Worth Public Improvement District No. 21 Las Vegas Trail
• Agreed -Upon Procedure Services for the year ended September 30, 2023
You agree to assume full responsibility for the substantive outcomes of the contracted services and for any
other services we may provide, including any findings that may result.
You also acknowledge these services are adequate for your purposes, and you will establish and monitor
the performance of these services to ensure they meet management's objectives. All decisions involving
management responsibilities related to these services will be made by you, and you accept full responsibility
for such decisions.
We understand you have designated a management -level individual(s) to be responsible and accountable
for overseeing the performance of nonattest services, and you have determined this individual is qualified
to conduct such oversight.
Engagement Fees
The fee for our services will be $2,850 for each of the above entities, totaling $28,500 which includes travel
costs and fees for services from other professionals, if any, as well as an administrative fee of five (5)
percent to cover certain technology and administrative costs associated with our services.
Our pricing for this engagement and our fee structure are based upon the expectation that our invoices will
be paid promptly. Payment of our invoices is due upon receipt.
City of Fort Worth, Texas
October 11, 2024
Page 4
Our timely completion of services and the fees thereon depends on the assistance you provide us in
accumulating information and responding to our inquiries. Inaccuracies or delays in providing this
information or the responses may result in additional billings, untimely filings, or inability to meet other
deadlines.
Scope of Services — Agreed -Upon Procedure Services
We will apply the procedures listed below for each identified PID of the City of Fort Worth, Texas as of and
for the period ended September 30, 2023.
• We will select a sample of expenditures from the population of all expenditures incurred during the
year ended September 30, 2023. The sample size will be the lesser of 10% of the number of
expenditure transactions or 25 expenditure transactions.
• For the sampled items in step number 1 we will obtain and review the supporting invoice and
payment documentation to determine whether they agree with each other and to compare the
amount recorded in the accounting records to these supporting documents.
• We will obtain the PID Budget and Service Plan (the Plan) for the year ended September 30, 2023
and ensure that the Plan was approved by the City of Fort Worth.
• We will compare final expenditures from the general ledger to the Plan and report any variances of
expenses in the general ledger exceeding the Plan. A schedule of all expenditure categories
compared to the Plan will be attached as an exhibit to each report.
• For the sampled items selected in step number 1 we will determine if the expenditure was properly
classified within the Plan (i) by functional category and (ii) in the appropriate fiscal year.
The City has agreed to these procedures and acknowledged that the procedures to be performed are
appropriate. Our responsibility is to carry out these procedures and report on our findings. It is understood
that we make no representation regarding the appropriateness of these procedures for the purpose for
which this report has been requested or for any other purpose. The procedures we will perform may not
address all the items of interest to a user of our report and may not meet the needs of all users of our report
and, as such, users are responsible for determining whether the procedures performed are appropriate for
their purposes.
Our engagement to perform agreed -upon procedures is not designed to constitute an examination or a
review of the subject matter, the objective of which is the expression of an opinion or conclusion,
respectively, on the subject matter. Accordingly, the report will not express an opinion. If additional
procedures were to be performed, other matters might have come to our attention. In addition, we have no
obligation to perform any procedures beyond those listed in the attachment to this letter.
Dan Barron, Partner, is responsible for supervising the engagement and authorizing the signing of the report
or reports.
We will issue a written report upon completion of our engagement that summarizes the procedures
performed, and the results of those procedures. If we encounter restrictions in performing our procedures,
we will discuss the matter with you. If we determine the restrictions are appropriate, we will disclose the
restrictions in our report. Our report will contain a paragraph indicating that had we performed additional
procedures, other matters might have come to our attention that would have been reported to you. The
written report and related procedures we will perform are for the intended use of:
Entity Name Party Name
City of Fort Worth, Texas Robert Sturns, Economic Development Director
City of Fort Worth, Texas
October 11, 2024
Page 5
These listed parties will also be asked to provide written agreement to the procedures and acknowledge
that the procedures are appropriate for their purposes. A separate agreement and acknowledgment
document will be provided for that purpose. However, if you decide to obtain that agreement and
acknowledgement separately, you agree to provide, at the conclusion of the engagement, a written
representation that you have obtained such agreement and acknowledgement from all necessary parties.
Our report will be intended for use by and restricted to the use of the specified parties and our report will
contain such restricted use language.
The following apply for the agreed -upon procedure services described above:
Our We will conduct our agreed -upon procedures engagement in accordance with
Responsibilities attestation standards established by the American Institute of Certified Public
Accountants.
Limitations & Our engagement will not include a detailed examination of all transactions and
Fraud cannot be relied upon to disclose misstatements that might exist due to error,
fraud, or illegal acts. However, we will inform you of any such matters, if material,
that come to our attention.
You accept that these procedures are not a substitute for management's
responsibility to ensure controls are in place to prevent and detect theft and all
other forms of fraud and illegal acts. Therefore, you agree we are not responsible
for the cost of damages or any liability arising from errors or irregularities, fraud,
defalcations, or any other form of noncompliance or theft, caused by current or
former employees, directors, owners, or third parties.
Report If, for any reason, we are unable to complete our procedures, we may decline to
issue a report as a result of this engagement.
Management The management of the City is responsible for the following:
Responsibilities
• Proper recording of transactions and preparation of financial statements
• Establishing and maintaining effective internal control over financial reporting
• Setting the proper tone
• Creating and maintaining a culture of honesty and high ethical standards
• Establishing appropriate controls to prevent, deter, and detect fraud and
illegal acts
• Identifying and ensuring compliance with laws and regulations applicable to
its activities
• Establishing and maintaining effective internal control over compliance
• Implementing and monitoring controls
To facilitate our engagement, management of [identify responsible party] is
responsible for supplying us with all necessary information and for allowing us
access to personnel to assist in performing our services. It should be understood
that management is responsible for the accuracy and completeness of these
items and for the subject matter.
Written At the conclusion of our engagement, we will request certain written
Representations representations from you that, among other things, will confirm your responsibility
for related matters.
City of Fort Worth, Texas
October 11, 2024
Page 6
First Amendment and First Renewal to CSC No. 60292 Page 6 of 6