The URL can be used to link to this page

Home My WebLink AboutContract 52679-A8CSC No. 52679-A8 EIGHTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 52679 This Eighth Amendment to Fort Worth City Secretary Contract No. 52679 ("Seventh Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and immixTechnology, Inc, ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 52679 beginning August 19, 2019 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the annual amount by $293,749.00 with a 10% contingency for a total contract amount of $1,043,749.00. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended to increase annual amount by $293,749.00 with a 10% contingency for a total contract amount of $1,043,749.00. 2. The parties agree to further amend the agreement to include Exhibit F-7, attached to this Eighth Amendment, as an exhibit to the Agreement. 3. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY Fr. WORTH, TX Eighth Amendment to Fort Worth City Secretary Contract No. 52679 Page 1 of2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: Y �� a� Name: Mark McDaniel Title: Deputy City Manager Date: 1 0/1 4/2024 Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Attest: 0o vnuu pro'! � F FORt�O%9�dd OVo 8=d �o aaaan nEz65ga By: Name: Jannette S. Goodall Title: City Secretary VENDOR: immixTechnology, Inc. By:9 L"'� _ Name ria OheCl------ Title: Sales Manager Date: 9 Oct 2024 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: David Zellmer Title: Sr. IT Solutions Manager Approved as to Form and Legality: By: Name: Taylor C. Paris Title: Assistant City Attorney Contract Authorization: M&C: 24-0802 Approved: 9/17/24 1295:2023-1086843 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Eighth Amendment to Fort Worth City Secretary Contract No. 52679 Page 2 of 2 immixTechnology, Inc. a subsidiary of Jk immixGroup Sales Quotation Kevin Gunn City of Fort Worth THE FORT WORTH POLICE DEPARTMENT 505 W FELIX ST Fort Worth, TX 76115 PH: 817-392-2015 kevin.gunn@fortworthtexas.gov uote Number: QUO-1425049-W6XON9 uote Date: 12/1312023 Expiration Date: 10/30/2024 anufacturer Quote #: Project# 86782 anufacturer Ref #: PLEASE REFERENCE THE FULL QUOTE IMMIX NUMBER - QUO - ORDERS ISSUED AGAINST THIS QUOTE Contract No. CAGE Code: DUNS No.: TAX ID#: Terms: FOB: DIR-TSO-4315 3CA29 09-869-2374 54-1912608 NET 30 Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 mmixTechnology, Inc. Contact: 1 770-625-7661 ranufacturer Contact: 515-360-6263 Stutts, Brian Brian.Stutts@immixgroup.com Mackey, Michelle Michelle. Mackey@kronos.com - AND GOVERNMENT CONTRACT NUMBER ON ALL PURCHASE PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to kronos@immixgroup.com. Please include any tax-exempt certificates, where applicable. Except as specifically amended by this Change Order, all other provisions of the relevant Service Work Order orStatement of Work (as applicable) remains un-amended and in full force and eff ect. Additional hours to cover project team testing activities through December 2024. Should additional time be neededbeyond this budget,an additional change order will be provided. Item Part Number Contract Trans Product Description Qty Price Extended IDIR-TSO-4315 Type Price 1 9990057-PRO-SC SVC PROFESSIONAL SERVICES - TELESTAFF - Solution 500 $180.0000 $90,000.00 Consultant (per hour)** TRUSTED PRODUCT ** 2 I9990057-PRO-PM I DIR-TSO-4315 I SVC I PROFESSIONAL SERVICES - TELESTAFF - Project I 50 I $180.00OOI $9,000.00 Manager (per hour)** TRUSTED PRODUCT ** SERVICES $99,000.00 Grand Total $99,000.001 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number and Our Quote Number, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1425049-W6XON9 immixTechnology, Inc. a subsidiary of Jk immixGroup Sales Quotation Kevin Gunn City of Fort Worth THE FORT WORTH FIRE DEPARTMENT 505 W FELIX ST Fort Worth, TX 76115 PH: 817-392-2015 kevin.gunn@fortworthtexas.gov uote Number: QUO-1425194-C1NOL9 uote Date: 12/1312023 Expiration Date: 10/30/2024 anufacturer Quote #: Project# 71746 anufacturer Ref #: Contract No. CAGE Code: DUNS No.: TAX ID#: Terms: FOB: DIR-TSO-4315 3CA29 09-869-2374 54-1912608 NET 30 Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 mmixTechnology, Inc. Contact: 1 770-625-7661 ranufacturer Contact: 515-360-6263 PLEASE REFERENCE: "* THE FULL QUOTE IMMIX NUMBER - QUO- AND " THE GOVERNMENT CONTRACT NUMER ON ALL PURCHASE ORDERS ISSUED AGAINST THIS QUOTE Stutts, Brian Brian.Stutts@immixgroup.com Mackey, Michelle Michelle. Mackey@kronos.com PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to kronos@immixgroup.com. Please include any tax-exempt certificates, where applicable. Except as specifically amended by this Change Order, all other provisions of the relevant Service Work Order orStatement of Work (as applicable) remains un-amended and in full force and eff ect. Additional hours to cover project team testing activities through December 2024. Should additional time be needed beyond this budget an additional change order will be provided. Item Part Number Contract Trans Product Description Qty Price Extended Type Price 1 9990057-PRO-SC IDIR-TSO-4315 SVC PROFESSIONAL SERVICES TELESTAFF Solution 500 $180.0000 $90,000.00 Consultant (per hour)** TRUSTED PRODUCT ** 2 I9990057-PRO-PM I DIR-TSO-4315 I SVC I Manage (parr hour)ER ACES - TELESTAFF PRODUCT **Project Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. 50 I $180.0000I $9,000.00 SERVICES $99,000.00 Grand Total $99,000.00 Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number and Our Quote Number, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1425194-C1 NOL9 immixTechnology, Inc. a subsidiary of ffA'A' immixGroup Sales Quotation Kevin Gunn City of Fort Worth THE FORT WORTH FIRE DEPARTMENT 505 W FELIX ST Fort Worth, TX 76115 PH: 817-392-2015 kpvin minnafnrtwnrthtpyac nnv Puote Number: QUO-1427238-S2S7T7 uote Date: 12/27/2023 xpiration Date: 10/30/2024 anufacturer Quote #: anufacturer Ref #: Contract No.: DIR-TSO-4315 CAGE Code: 3CA29 DUNS No.: 09-869-2374 TAX ID#: 54-1912608 Terms: NET 30 FOB: Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 rmmixTechnology, Inc. Contact: 1 571-384-3751 ranufacturer Contact: 978-947-8418 Chanthakhoune, Eric Eric.Chanthakhoune a( immixgroup.com Shaw, Gina gina.shawCcDKronos.com PLEASE REFERENCE THE FULL QUOTE IMMIX NUMBER - QUO- AND GOVERNMENT CONTRACT NUMER ON ALL PURCHASE ORDERS ISSUED AGAINST THIS QUOTE PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to kronos@immixgroup.com. Please include any tax-exempt certificates, where applicable. Item Part Number Contract Trans Product Description Qty Price Extended Type Price 1 8604538-000A DIR-TSO-4315 XAAS UKG DIMENSIONS TIMEKEEPING HOURLY - 4200 $6.6900 $28,098.00 STANDARD LIC, PEPM (350 licenses x 12 months)** TRUSTED PRODUCT ** Period of Performance: 4/24/2024 to 4/23/2025. 2 18604541-OOOA IDIR-TSO-4315 JXAAS I UKG DIMENSIONS ABSENCE (Includes Attendance, Leave and Accruals) - STANDARD LIC, PEPM (350 licenses x 12 months)** TRUSTED PRODUCT ** Period of Performance: 4/24/2024 to 4/23/2025. 3 18604543-OOOA IDIR-TSO-4315 JXAAS UKG DIMENSIONS 1PRODUCT** EPM(35 cenns s x112Lmon YTICS hs)**TRUSTED - STANDARD LIC, Period of Performance: 4/24/2024 to 4/23/2025. IM04515 - SID 6151715 4/24/24 - 4/23/25 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. 4200 1 $1.67001 $7,014.00 4200 I $1.3400I $5,628.00 ANYTHING AS A SERVICE $40,740.00 Grand Total $40,740.00 Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1427238-S2S7T7 immixTechnology, Inc. a subsidiary of ffA'A' immixGroup Sales Quotation Kevin Gunn City of Fort Worth THE FORT WORTH FIRE DEPARTMENT 505 W FELIX ST Fort Worth, TX 76115 PH: 817-392-2015 kpvin minnOfnrtwnrthtpyac nnv Puote Number: QUO-1455114-Z6T1K5 uote Date: 5/8/2024 xpiration Date: 10130/2024 anufacturer Quote #: anufacturer Ref #: Contract No.: DIR-TSO-4315 CAGE Code: 3CA29 DUNS No.: 09-869-2374 TAX ID#: 54-1912608 Terms: NET 30 FOB: Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 rmmixTechnology, Inc. Contact: Chanthakhoune, Eric 1 571-384-3751 Eric.Chanthakhounea( immixgroup.com �9anufacturer Contact: Kelly, Jennifer 78-947-2843 lennifer.kellvCcDkronos.com Item Part Number Contract Trans Product Description Qty Price Extended Type Price 1 8604538-000A DIR-TSO-4315 XAAS WORKFORCE DIMENSIONS TIMEKEEPING 13200 $6.4300 $84,876.00 HOURLY - STANDARD LIC, PEPM (1,100 LICENSES X 12 MONTHS)" TRUSTED PRODUCT — Period of Performance: 3/29/2024 to 3/28/2025. 2 18604541-OOOA �DIR-TSO-43115 JXAAS WORKFORCE DIMENSIONS ABSENCE (Inc 13200 Attendance, Leave and Accruals) - STANDARD LIC, PEPM (1,100 LICENSES X 12 MONTHS)" TRUSTED 1PRODUCT** Period of Performance: 3/29/2024 to 3/28/2025. 3 I8604543-000A IDIR-TSO-4315 JXAAS WORKFORCE 1STANDAD RTRUISE MPONS RODUCC (1,100 NSIESX12 I 13200 Period of Performance: 3/29/2024 to 3/28/2025. 4 I8604956-OOOSAAS1 IDIR-TSO-4315 IXAAS IUK moIMENSION STES OU OO UCOK INTEGRATION 1-2499I 12 Period of Performance: 3/29/2024 to 3/28/2025. $1.6100 $21,252.00 $1.2900I $17,028.00 $67.0200I $804.24 ANYTHING AS A SERVICE $123,960.24 Grand Total $123,960.24 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1455114-Z6T1 K5 immixTechnology, Inc. a subsidiary of ffA'A' immixGroup Sales Quotation JAMES BUTLER City of Fort Worth THE FORT WORTH POLICE DEPARTMENT 505 W FELIX ST Fort Worth, TX 76115 PH: (817) 454-3424 iamPc hi JIPrnfnrtwnrthtPxac nn%i uotNumber: QUO-1456327-T1C5H0 uotee Date: 5/14/2024 xpiration Date: 1013012024 anufacturer Quote #: Q-257434 anufacturer Ref #: Contract No.: DIR-TSO-4315 CAGE Code: 3CA29 DUNS No.: 09-869-2374 TAX ID#: 54-1912608 Terms: NET 30 FOB: Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 rmmixTechnology, Inc. Contact: 1 770-625-7661 ranufacturer Contact: 515-360-6263 Stutts, Brian Brian.Stutts(a)immixgroup.com Mackey, Michelle Michelle. Mackev(a7kronos.com PLEASE REFERENCE THE FULL IMMIX QUOTE NUMBER AND GOVERNMENT CONTRACT NUMBER ON ALL PURCHASE ORDERS ISSUED AGAINST THIS QUOTE PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to ECS.NA.UKG@immixgroup.com. Please include any tax-exempt certificates, where applicable. Initial Term: 12 months SaaS Services Billing Frequency: Annual in Advance By ordering TeleStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer's use of the existing TeleStaff Applications in the Kronos Private Cloud (KPC) to use of the TeleStaff Cloud Applications in the Google Cloud Platform (GCP). Customer's right to use the existing TeleStaff Applications in KPC will terminate sixty (60) days after go -live of the TeleStaff Cloud Applications set forth on this Order in GCP, but in no event beyond December 31. 2025. UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form, commencing on the Billing Start Date. As of the Billing Start Date, UKG will credit any pre -paid but unused TeleStaff Applications in the KPC and apply such credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications in the KPC fees until the TeleStaff Cloud Billing Start Date. The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date. INCLUDED AT NO COST: 8605301-000 UKG TELESTAFF CLOUD EXTRA DUTY EVENTS x 2,250 Item Part Number Contract Trans Product Description Qty Price Extended Type Price 1 8605300-000 DIR-TSO-4315 XAAS UKG TELESTAFF CLOUD (2250 lic x 12 mo)** 27000 $3.2300 $87,210.00 TRUSTED PRODUCT ** (ANYTHING AS A SERVICE $87,210.001 1 Grand Total $87,210.001 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1456327-T1C5110 immixTechnology, Inc. a subsidiary of =� immixGroup Sales Quotation DONLEN RUFFIN City of Fort Worth 200 TEXAS STREET Fort Worth, TX 76102 PH: (817) 392-2017 donlen.ruffin@fortworthtexas.gov Puote Number: QUO-1458283-D6M1Z9 uote Date: 5/22/2024 xpiration Date: 10/30/2024 Manufacturer Quote #: anufacturer Ref #: 6104761 Contract No.: DIR-TSO-4315 CAGE Code: 3CA29 DUNS No.: 09-869-2374 TAX ID#: 54-1912608 Terms: NET 30 FOB: Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 rmmixTechnology, Inc. Contact: 1 571-384-3751 ranufacturer Contact: 978-947-8418 Chanthakhoune, Eric Eric.Chanthakhoune a( immixgroup.com Shaw, Gina gina.shawCcDKronos.com PLEASE REFERENCE THE FULL QUOTE IMMIX NUMBER - QUO- AND GOVERNMENT CONTRACT NUMBER ON ALL PURCHASE ORDERS ISSUED AGAINST THIS QUOTE PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to kronos@immixgroup.com. Please include any tax-exempt certificates, where applicable. City of Fort Worth: Fire Department Item Part Number Contract Trans Product Description Qty Price Extended Type Price 1 8604538-000A DIR-TSO-4315 XAAS UKG DIMENSIONS TIMEKEEPING HOURLY - 1800 $6.6900 $12,042.00 STANDARD LIC, PEPM (150 lic x 12 mo** TRUSTED PRODUCT** Period of Performance: 4/27/2024 to 4/26/2025. 2 18604541-OOOA IDIR-TSO-4315 JXAAS I UKG DIMENSIONS ABSENCE (Includes Attendance, Leave and Accruals) - STANDARD LIC, PEPM (150 lic x 12 mo)** TRUSTED PRODUCT ** Period of Performance: 4/27/2024 to 4/26/2025. 3 18604543-000A I DIR-TSO-4315 IXAAS I UKG DIMENSIONS ANALYTICS - STANDARD LIC, PEPM (150 lic x 12 mo)** TRUSTED PRODUCT ** Period of Performance: 4/27/2024 to 4/26/2025. IM04540 - SID 6104761 4/27/24 - 4/26/25 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. 1800 1 $1.67001 $3,006.00 1800 I $1.3400I $2,412.00 ANYTHING AS A SERVICE $17,460.00 Grand Total $17,460.00 Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1458283-D6M1Z9 immixTechnology, Inc. a subsidiary of =� immixGroup Sales Quotation DONLEN RUFFIN City of Fort Worth 200 TEXAS STREET Fort Worth, TX 76102 PH: (817) 392-2017 donlen.ruffin@fortworthtexas.gov Puote Number: QUO-1460199-M1F6H7 uote Date: 5/17/2024 xpiration Date: 10/30/2024 anufacturer Quote #: Q-258160 anufacturer Ref #: Contract No.: DIR-TSO-4315 CAGE Code: 3CA29 DUNS No.: 09-869-2374 TAX ID#: 54-1912608 Terms: NET 30 FOB: Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 rmmixTechnology, Inc. Contact: 1 770-625-7661 ranufacturer Contact: 515-360-6263 Stutts, Brian Brian.Stutts(a)immixgroup.com Mackey, Michelle Michelle. Mackev(a7kronos.com PLEASE REFERENCE THE FULL IMMIX QUOTE NUMBER AND GOVERNMENT CONTRACT NUMBER ON ALL PURCHASE ORDERS ISSUED AGAINST THIS QUOTE PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to ECS.NA.UKG@immixgroup.com. Please include any tax-exempt certificates, where applicable. Initial Term: 12 months SaaS Services Billing Frequency: Annual in Advance By ordering TeleStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer's use of the existing TeleStaff Applications in the Kronos Private Cloud (KPC) to use of the TeleStaff Cloud Applications in the Google Cloud Platform (GCP). Customer's right to use the existing TeleStaff Applications in KPC will terminate sixty (60) days after go -live of the TeleStaff Cloud Applications set forth on this Order in GCP, but in no event beyond December 31. 2025. UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form, commencing on the Billing Start Date. As of the Billing Start Date, UKG will credit any pre -paid but unused TeleStaff Applications in the KPC and apply such credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications in the KPC fees until the TeleStaff Cloud Billing Start Date. The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date. INCLUDED AT NO COST: 8605301-000 UKG TELESTAFF CLOUD EXTRA DUTY EVENTS x 2,250 Item Part Number Contract Trans Product Description Qty Price Extended Type Price 1 8605300-000 DIR-TSO-4315 XAAS UKG TELESTAFF CLOUD (1355 lic x 12 mo)** 16260 $3.2300 $52,519.80 TRUSTED PRODUCT ** (ANYTHING AS A SERVICE $52,519.801 1 Grand Total $52,519.801 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 1 Quote # QUO-1460199-M1 F6H7 immixTechnology, Inc. a subsidiary of =� immixGroup Sales Quotation Kevin Gunn City of Fort Worth FORT WORTH POLICE DEPARTMENT 505 W FELIX ST Fort Worth, TX 76115 PH: 817-392-2015 kpvin Bunn fnrtwnrthtpyac rinv Puote Number: QUO-1461392-F4C1R6 uote Date: 6/6/2024 xpiration Date: 10/30/2024 Contract No.: DIR-TSO-4315 CAGE Code: 3CA29 DUNS No.: 09-869-2374 TAX ID#: 54-1912608 Terms: NET 30 FOB: Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 rmmixTechnology, Inc. Contact: Chanthakhoune, Eric 1 571-384-3751 Eric.Chanthakhounea( immixgroup.com anufacturer Quote #: anufacturer Contact: Kelly, Jennifer anufacturer Ref #: r978-947-2843 lennifer.kellvCcDkronos.com Please reference ImmixTechnology's "QUO" quote number and Government Contract number on any purchase orders issued against this quote. Workforce Dimensions for COFW Police Department 24-25 Term Item Part Number Contract Trans Type Product Description Qty Price Extended Price 1 8604538-000A DIR-TSO-4315 XAAS WORKFORCE DIMENSIONS TIMEKEEPING 25800 $6.4300 $165,894.00 HOURLY - STANDARD LIC, PEPM (2,150 LICENSES X 12 MONTHS)** TRUSTED PRODUCT ** Period of Performance: 6/29/2024 to 6/28/2025. 2 18604541-OOOA �DIR-TSO-43115 JXAAS WORKFORCE DIMENSIONS ABSENCE (Inc 25800 Attendance, Leave and Accruals) - STANDARD LIC, PEPM (2,150 LICENSES X 12 MONTHS)** TRUSTED PRODUCT** Period of Performance: 6/29/2024 to 6/28/2025. 3 18604543-OOOA IDIR-TSO-4315 JXAAS IWORKIFORCE STANDA D TLIC, PEPM (2,150 LIC RUSTED PRODUCT NSES X 12 I 25800 MONTH Period of Performance: 6/29/2024 to 6/28/2025. 4 18604956-OOOSAAS1 IDIR-TSO-4315 JXAAS IWORKIFORCEOK OUTLOPTRU8TED2P 99 -PER MONTH (12 I DIMENSIONS MICROSOFT 12 MONTHS) UCT Period of Performance: 6/29/2024 to 6/28/2025. IM01547 - SID 6104761 06/29/24 - 6/28/25 Subject to the Terms and Conditions of Contract Number DIR-TSO-4315. $1.61001 $41,538.00 $1.29001 $33,282.00 $67.0200 1 $804.24 ANYTHING AS A SERVICE $241,518.241 Grand Total $241,518.241 Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www. immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Paae 1 of 2 Quote # QUO-1461392-1`4C1 R6 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRT WORT REFERENCE **M&C 24- 041MMIXTECHNOLOGY PUBLIC DATE: 9/17/2024 NO.: 0802 LOG NAME: SAFETY PAYROLL SOLUTION SOFTWARE CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 52679 with immixTechnology Inc. to Authorize an Increase to the Annual Contract Amount for Professional Services, Software, and Maintenance for the Public Safety Payroll Solution Project by $293,749.00 with a 10% Contingency Starting in Fiscal Year 2025, for an Annual Total Not to Exceed $1,043,749.00 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 52679 with immixTechnology Inc. using Cooperative Contract Texas Department of Information Resources DIR-TSO-4315 for the Information Technology Solutions Department, this amendment will authorize an increase to the annual contract amount for professional services, software, and maintenance for the Public Safety Payroll Solution project by $293,749.00 with a 10\% contingency starting in Fiscal Year 2025, for an annual total not to exceed $1,043,749.00 for Fiscal Year 2025 for the Information Technology Solutions Department. DISCUSSION: This Mayor and Council Communication (M&C) requests authorization to execute a contract amendment to City Secretary Contract (CSC) 52679, a purchase agreement with immixTechnology Inc., using Cooperative Contract Texas Department of Information Resources (DIR) DIR-TSO-4315. The purpose of this amendment is to add an increase in the authorization amount for software, maintenance, and the associated professional services in an amount of $293,749.00 with a 10\% contingency starting in Fiscal Year 2025. The annual contract amount will not to exceed $1,043,749.00. This authorization ensures continued service of the technology licenses while the Public Safety Payroll Solution project continues. BACKGROUND: On June 11, 2019, City Council approved M&C P-12339 authorizing a purchase agreement with immixTechnology Inc. for Kronos Workforce TeleStaff software, professional services, support, and maintenance using Cooperative Agreement Texas Department of Information Resources DIR-TSO- 4315 for a first -year amount of $462,120.19 and four renewal options for maintenance for $60,540.00 each year. CSC 52679 was executed August 19, 2019. On September 28, 2021, City Council approved M&C 21-0732, authorizing a third amendment to CSC 52679. The purpose of the third amendment was to purchase and implement UKG Workforce Dimensions software and to consolidate UKG Telestaff Enterprise software for the City's Police and Fire Departments in the amount of $740,326.40 for implementation. Licensing and maintenance costs were authorized for $490,284.60 annually, including two additional renewal terms for the same annual amount. M&C 21-0732 approved the technology elements of the proposed public safety payroll solution. In February 2023, the Information Technology Solutions Department (IT Solutions) identified billing errors associated with immixTechnology, Inc.'s invoices to the City. IT Solutions worked with the vendor to resolve the identified billing issues and the parties mutually agreed to place any amounts owed under the terms of the contract on hold ($450,000.00). The City and Vendor have since resolved the outstanding billing issues. However, concurrent with the investigation, CSC No. 52679 expired. With the contract expired, the City is unable to release funds for the amount in arrears. This M&C requests authorization to execute a contract amendment to CSC 52679 to renew the agreement for an additional one-year term so that the City may pay the $450,000.00 mutually placed on hold. Simultaneously, IT Solutions requests authorization to increase the contract amount by $200,000.00 annually for professional services to support the ongoing public safety payroll solution. The total cost of the contract, including the UKG Workforce Dimensions and UKG Telestaff Enterprise software licenses ($450,000.00 in arrears) and professional services ($198,000.00), will not exceed $650,000.00 for Fiscal Year 2024. The one-year renewal term may increase by 3\% for the following year. On February 27, 2024, City Council approved M&C 24-0137 authorizing a contract amendment to CSC 52679, to renew the contract for an additional one-year term and include an option for one additional one-year renewal term. The amendment will also increase the authorization amount for the associated professional services in an annual amount up to $200,000.00, for a total annual contract amount of $650,000.00. The total cost of the contract, including the UKG Workforce Dimensions and UKG Telestaff Enterprise software licenses ($450,000.00 in arrears) and professional services ($198,000.00), not to exceed $650,000.00 for Fiscal Year 2024. The one-year renewal term may increase by 3\% for the following year. On July 1, 2024, the City executed Amendment No. 07 for CSC 52679 to apply an administrative increase in an amount not to exceed $100,000.00, for a new total annual contract amount of $750,000.00. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for the purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: In the event the DIR agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use DIR contract DIR-TSO-4315 to make purchases authorized by this M&C. The DIR-TSO-4315 Cooperative Contract is set to expire February 28, 2025. If DIR-TSO-4315 is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. If DIR-TSO-4315 is not extended but DIR executes a new cooperative contract with immixTechnology Inc. and with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new DIR contract. BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will become effective once executed by the Deputy City Manager and will expire on February 28, 2025, in accordance with the DIR contract. The Agreement may be renewed in accordance with the extended DIR-TSO-4315 cooperative agreement or its successor. RENEWAL OPTIONS: This agreement may be renewed for one one-year term, in accordance with the underlying DIR or its successor, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. The one-year renewal term may increase by 3\% for the following year. Funding is budgeted in the ITS Capital Fund for the Information Technology Solutions Department for the purpose of funding FY21 Public Safety Payroll Solution project. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY21 Public Safety Payroll Sol project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # ID ID I I Year , (Chartfield 2) Submitted for Citv Manaaer's Office bv: Mark McDaniel () Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Mark DeBoer (8598) ATTACHMENTS 041MMIXTECHNOLOGY PUBLIC SAFETY PAYROLL SOLUTION SOFTWARE.docx (Public) FID Table Immix.v2 2024-08-23.XLSX (CFW Internal) FORM 1295 CERTIFICATE 101121946.PDF (CFW Internal) Amount