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Home My WebLink AboutContract 50589-AD3CSC No. 50589-AD3 Ordering Document Number: US-17446773 Oracle America, Inc. 500 Oracle Parkway Redwood Shores, CA 94065 Oracle Robbie Shiver Representative: Address: 1910 Oracle Way Reston, VA 20190 Phone Number: 202-413-2854 Email Address: robbie.shiver@oracle.com Your Name: City of Fort Worth Your Address: 275 W. 13th Street, Fort Worth, TX 76102 Your Billing Brian Johnson Contact: Address: 275 W. 13th Street Fort Worth, TX 76102 Phone Number: 817-392-8868 Email Address: brian.johnson@fortworthtexas.gov You have ordered the Services listed in the table below and detailed in the attached exhibit(s), which are incorporated herein by reference. Estimated Total Fees and Services Reference Fees Expenses Estimated Expenses Time and Materials Services Exhibit 1 $9,575.00 $0.00 $9,575.00 Total Fees and Estimated Expenses $9,575.00 A. TERMS 1. Applicable Master Agreement: This order incorporates by reference the Master Agreement US-GMA-1889764 and all amendments and addenda thereto (collectively, the "Master Agreement"). 2. Professional Services Delivery Policies: The Oracle Professional Services Delivery Policies ("Policies") available at httiDs://www.oracle.com/a/ocom/docs/corporate/professional-services-deliverv-iDolicies.i)df apply to and are incorporated into this order. 3. Payment Terms: Net 30 days from invoice date. 4. Currency: US Dollars. 5. Offer Valid through: 28-OCT-2024 6. Service Specifications: The Service Specifications shall include any exhibit(s) attached to this order (including referenced or incorporated Oracle documents) and the Policies. 7. Order of Precedence: In the event of any inconsistencies, priority shall be established in the following descending order: (a) any exhibit(s) attached to this order; (b) this order; (c) the Policies; and (d) the Master Agreement. 8. Rights Granted: Upon payment, You have the non-exclusive, non -assignable, royalty -free, worldwide, limited right to use the services and anything developed and delivered by Oracle under this order ("services and deliverables") for Your internal business operations. You may allow Your agents and contractors to use the services and deliverables for Your internal business operations, and You are responsible for their compliance in such use. The services and deliverables may be related to Your right to use cloud or hosted/managed services or Products owned or distributed by Oracle which You acquired under a separate order. The agreement referenced in that order shall govern Your use of such services or Products, and nothing in this order is intended to grant a right to use such services or Products in excess of the terms of that order, such as the services period or number and type of environments specified in a cloud or hosted/managed service order. OFFICIAL RECORD US-17446773-v090122-04SEP2024-prachisi-v1 CITY SECRETARY page 1 of 3 FT. WORTH, TX You retain all ownership and intellectual property rights to Your confidential and proprietary information that You provide to Oracle under this order. B. ADDITIONAL ORDER TERMS 1. When services will be performed on -site at customer location in the US, as required by US Department of Labor regulations (20 CFR 655.734), You will allow Oracle to post a notice regarding Oracle H-1 B employee(s) at the work site prior to the employee's arrival on -site. City of Fort Worth Oracle America, Inc. DocuSigned by: Authorized Signature: Authorized Signature: Fsawat46 AraA, 4 �F5CACAFE76374D2_. Name: Mark McDaniel Name: Samantha ,4randa Title: Deputy City Manager Title: contract specialist Signature Date: Oct 1$, Signature Date: 2024 11-oct-2024 1 4:35 PM CDT Ordering Document Effective Date: (to be completed by Oracle) US-17446773-v090122-04SEP2024-prachisi-v1 Page 2 of 3 Your Name: City of Fort Worth Ordering Document Number: US-17446773 Exhibit Number: 1 1. Description of Services. At Your direction, Oracle will provide up to twenty eight (28) hours of assistance related to Primavera P6 Web/REST Services Application Programming Interface ("API"). Rates, Estimated Fees and Expenses, and Taxes. A. The Services are performed on a time and materials ("T&M") basis; that is, You shall pay Oracle for the actual time spent performing the Services, plus materials, taxes, and expenses. B. Rates. For a period of one (1) year from the ordering document effective date, the Services will be provided at the rates set forth below. Thereafter, unless otherwise agreed by You and Oracle in an amendment, the Services will be provided at Oracle's consulting rates in effect when the Services are performed. Standard Rates Price Level Director Managing Consultant Advanced Consultant Consultant Services Center Rates Price Level Director Managing Consultant Advanced Consultant Consultant Hourly Rate $456.43 $341.96 $259.88 $190.16 Hourly Rate $170.00 $115.75 $83.63 $55.38 C. Estimated Fees and Expenses. All fees and expenses will be invoiced monthly. The fee and expense estimates specified in Your order are intended only to be for Your budgeting and Oracle's resource scheduling purposes, and may exceed the specified totals; these estimates do not include taxes. Once fees for Services reach the estimate, Oracle will cooperate with You to provide continuing Services on a T&M basis. 3. Proiect Management. You shall designate a project manager who shall be solely responsible for: (a) project management associated with this exhibit; and (b) direction of the Services provided by Oracle under this exhibit. 4. Proiect Assumptions. A. All Services will be performed remotely. B. eBuilder can only accommodate changes at Projects and Activities C. This scope of work is to understand Your requirements and provide inputs/recommendations on the appropriate approach. D. A person day is defined as one (1) person working up to eight (8) hours. E. Anything not expressly identified in Section 1 above is not included in the scope or, or fees for, Services under this exhibit. US-17446773-v090122-04SEP2024-prachisi-v1 Page 3 of 3 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: Approval Recommended: /-�'. By: Name: Kevin Gunn Title: Director, IT Solutions Department Attest: By: Name: Janette Goodall Title: City Secretary p9vvop 4 �� .Tj�4o �� 0�0 oo9�d Pvo o=d 0� * 000 Pia d a4 �EXA5o4b bbnuvoa Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Oct 14, 202414:15 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: 22-0611 Date Approved: 8/23/2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORTWORTH REFERENCE **M&C 22- 13P ORACLE DATE: 8/23/2022 NO.: 0611 LOG NAME: SOFTWARE SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize a Purchase Agreement with Oracle America, Inc., in an Annual Amount Up to $1,005,000.00, Using the Texas Department of Information Resources Cooperative Contract DIR-TSO-4158 for Annual Licensing, Maintenance and Support for Oracle Software and Services and Authorize Four One -Year Renewals with a Three to Five Percent Increase Per Year for All City Departments RECOMMENDATION: Authorize a purchase agreement with Oracle America, Inc., in an annual amount Up to $1,005,000.00, using the Texas Department of Information Resources (DIR) Cooperative Contract DIR-TSO-4158 for annual licensing, maintenance and support for Oracle Software and Services and authorize four one-year renewals with a three to five percent increase per year for all City departments. III 6'111101 T.'iI*]Zto The Information Technology Solutions (ITS) Department will use this purchase agreement to purchase and renew all Oracle licensing, support, and maintenance for use by all City departments. Authorization of this Mayor and Council Communication (M&C) will allow for the continuation of maintenance and technical support for the Oracle products used throughout the City. The Enterprise Resource Planning (ERP) system supporting financial, purchasing, and human resource operations is Oracle PeopleSoft. The Police Department uses Oracle for Police databases. The Transportation and Public Works Department uses Oracle software to support project management. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contract have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: In the event the Department of Information Resources (DIR) agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then - current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire on July 30, 2024. If DIR-TSO-4158 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR- TSO-4158 is not extended but DIR executes a new cooperative contract with Oracle America, Inc. and with substantially similar terms, this M&C authorizes the City to purchase the services under the new DIR contract. If this occurs, in no event with the City continue to purchase services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. http://apps.cfwnet.org/council_packet/mc review.asp?ID=30164&councildate=8/23/2022 8/23/2022 M&C Review Page 2 of 2 AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire July 30, 2024 in accordance with the DIR contract. The agreement may be renewed on an annual basis thereafter. Funding is budgeted in the Other Contractual Services account of the ITS Department's rollup within the General Fund. RENEWAL OPTIONS: This agreement may be renewed for up to four one-year renewal terms with a three to five percent increase each year at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the ITS Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Originatinci Department Head: Additional Information Contact: ATTACHMENTS Anthony Rousseau (8338) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) 13P ORACLE SOFTWARE SERVICES ITS ADK.docx (CFW Internal) FID Table Oracle 5-9-2022.xlsx (CFW Internal) SAMs.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30164&councildate=8/23/2022 8/23/2022