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TC E Q CONTRACT NUMBER 582-12-10034
P„
The Texas Commission on Environmental Quality (TCEQ), and the City of Foit Worth,
a Tee t mend Cont act No. 582-1 -10034 renew to contract, amend the scope o,
work and increase the
total compensation possible rider the contract for FY1 . T
tY f Fo rte Worth t � � t � � t n n� � it rin
stations, ncated Tarrant County,
The total compensation possible under this contract i's increased as follom:
The Ongmal Contract Amount $6�o,000�.00
Contract Amendment No. "I (FY13) $6%o,00,00 OFFICIAL
CITY Contract Amendment . :� (FY13,)
-$5,000-00
CITy RY C ontract mendw nt O.
� Ty
2 CEQ has reviewed and approved to budget submitted by the City of Fort Worth.
I, The approved Contract Costs Budget is Attachment of this Amendment.
30 T Q has made revisions to to Scope of Work. The revised the Scope of Work is
Attar ent B of this endment.
4. The Total Contract aunt s increased to $15,0,3 4. 10
5 authorized by General Terms and Conditions Para p 1.2.1, the cnutr ct ips
MOIR renewed and the Expiration Date i's remised to A119-11st 31, 20144
AR other conditions and req *re sets of Contract Number 582-12-10034,remain
unchanged., Notwithstanding e req *r ent t` r both parties to sign this amendment,
Performing 'is a oozed to continue work under this contract in order to
am tain continuous nntg..
10MR
Texas Co sin on City of Fort' oh
Environinental Quality
Authon"zed Signature Authorazed Signature
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Chod ct ch,
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Pn"n t d Name Pn*n t h N n e
Division Director,
Ass .stant C1.
Ti'tle ORT Title
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Attachment
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Contract Costs, Budget for FY14,
), ARTICLE to, EXPENSE
I. .. The a or ze expenses, c s itions or expenditures under this Contract are as
Budget Category Budget
Personnels! 15300.0
Fri nge Benefits 6 5.0
Travel $800.00
Supplies es 1,228.+
Equi IP
men,t $0.00
Contractual $0.00
Other 7,450.00
Other Third Party In-kind $0.00
Total Direr Cosh 30,803.00
Authorized Indirect Costs
$4�1581.00
TCEQ,Share $3,5,384#00
IMP Grantee Cost Sears $0.010
TOTAL STS $35X3814,100
1.1.1 :r s shall, reinibursed at actual costs and shall not exceed
of o direct personnel/salwy costs for the ter Contract
without written approval of the TC Q F'roject Re r `'en t v e.
1.1.2 T 'indirect rate currently au ra zed (for the purpose of maculating
amounts 'to be reimbursed by the TCEQ) shall not exceed 21-48% Of
salaries fringe benefits (di*stri'"bution base) for the "Irerm of the Contract,
subject ,to -the provisions outfinea in the Indirect Cost Rate section of h
Article.
11.2. The PERFORMING PARTY is responsible,/I��
throughout ter f Contract,
for actu I and ensuring that expenditure amounts under .h s Contract, 'remain within
the various budgeted cost categories set forth in this c If, a,fter taking, into
cons] �r r re tints set forth n the ice PERFORMING
titer changes or adjustments to f the current cost category .
likely to be necessary, the PERFORMING PAR7[Y shall submit a Budget .ReVL*sion Form
to the TCEQ for review and approval.
IMP
1.3. Indirect Cost ate-, The Commission and the PERFORMNIG PARTY s
choose one of the following op r s ran t indirect rate, and i t a t option
40 fig ton i's selected, ndi,rIect rats Will N07F 'be,
cle arly in the contract reimburse
Contract Number,982-12-10034 2
Amen&ment#3
Option ,.
I
-3A. The PERFORMING Pte,FY shall o�r���pl��� h M � rcular A-8 and the
Uniform Grant Management Standards ('UGMS) relating to Indirect Cost
Rates.
1.3,2. The PERFORMING PARTY shall maintain i dlrect rate reco rds for the
Commission'sinspection or submit records as per the agency's request.
PIN
1-3-3, PERFORMING A agrees toutilizethe provisional rate as established
below and agrees t conduct a� *ndirect rate audit. ��� �� �� ���� 11
be established based n the actual alto able cost, pr did UGMS,
Pro
for the en"od as estal ll, bed.by are audit conducted y a currently licensed
independent certified public accountant and submitted to the
PERFORMING PARTY and the Commission. This indirect rate audit may
he conducted at the ,same time as any other audit required. of the
PERFORMING P`AXIT. The cost o the "n � sect rate audit W1 be
accounted ou rated for within the. incurect rate, and not directly charged to the
Commission. I the indirect rate audit is not provided to the Commission
within the earlier Of 3o days after revel t of the auditor's report or nine
months after the end of the audit period, Option Two (below)Will,apply.
0
In a cC rdar �m"th OMB Circular.�.lar A- and the � GMS when the
PERFOWMING PARTY has a federal cognizant agency or a state
coordinating agency, the :PEPX-4 MI P must submit the
IMF indirect rate approved by the federal cognizant agency or state
coorctinatl .g agency w'I t �. months as the � visl
indirect rate.
(ii.) Alternatively, if the PERFORMING PARTY does not have an assigned
federal cognizant agency or,a designated state coordinating agency or if
no rate is approved by the designated oversight agency, the
�1,,r Commission anal the PERFORMING PARTY may negotiate a
pro tonal indirect rate in accordance with U S-,
0 L In the event, prior to the termination ate of this Contract, an audited
a: provisional indirect rate lx Clr t rats which different t� the rl
set forth 1,n the section s accepted by C ommission,
the Commission
IMP and PERFORMING PARTY may negotiate a new contract budget and
incorp rate such into this Contract by way of a contract change.
(I*V.) The provisional rate will he Included in the Authorized Expense Budget
1 and shall remain in e.ect subject ,to deter inat :� of a final i�.d r t
rats Ohl h is based on are
at t o to contra period, performed by a
crurrently licensed 'independent certxfied public accountant, which
specifically examines and reports the indirect rate. for the
PERFORMING NG PARTY's accounting period(s) covered sunder this
Contract.
IFF
(v.) The PERFORMING PA ': agrees to reimburse the &si p. any
over-payments received as a result of this provisional ratebeing higher
than the approved final audited indirect rate for the period under
O,
Contact Number 582-12-10034 3
Amendment #3
1
YJ i
4d
co riside ra in h Faction, or Trig results any indirect
U , c or 'rest rate approval, shall cause the Commission
'Y morle than owe the PERFORMING PAW1
the "Total
11, Is
Amount" or result a reauction in the defiverables set f 'in the
Scope of Work. If the final indirect rate "is higher than the rovi"sona
rate, an, adjustment ire year contract.
TO Upton T,v
firect Cost Rates., The PERFORMING PARTY shall comply With, OMB
Circular - 7 and the U orm Grant Management Standards (UGMS)
u r t to nd r ct Cost Rates.
1.3-5. The PERFORMING PARTY shall rnaint in all nd rect rate records for the
m issi on-"s inspection r records as per the agency's request.
1-3-60 PERFORMING PARTY agrees to an indirect rate of i,o% or less of the
erect salary and wage, costs of providing se "ce in accordance with
UGMS Part 1,Attachment E Paragraph E. .d. No audit of this rte will be
required by the Commission,
Option Three.-
1,.3.17. PERFORMING PARTY agrees to direct bill a,ll costs and not require
indirect cost,for,the contract.
1.4. When the E applies, y -the PERFORMING
PARTY W111 cerh y 6 h rows
� � "
has not engaged i the lobbi
U ng the Federal 6overnmentor lit against
"n States less � orized ender existing
ARTICLE 2. SUBMrl7rAL OF AYNMENT REQUESTS
Payment requests mush be submitted at the 'interval specified below (whichever 'is
ebecke 'f none is checked, payment requests must be submitted monthly, if more than
one is checked, 'Invoices meat be submitted when both requirements are met):
Elmonthly
Dupon completion of deliverables,specified herein (see
[]upon completion of all Wore
ZOther (specify) Quarterly to, be received within (haya aUer the end of the
aug Included with the n �.
u to
the C e the Finar�� Re fit F the Pro ress Aas,essm nt
'e
Dort CPAR).
Contract Number 582-12-10034 4
Amendment 4
PIP
Attachment,.i t
SCOPE F WORK
I's FACTS/PURPOSE
' • 'N +The Contractor wi l operate and maintain two continuous ambient monitoring stations
,
(CAMS)
in Tarrant County, Tex accordance with st recent TCEQ
,: pertaining to the State and Local Air Monitoring Stations (SLAMS), Border, National
Cor'e (NCore)!, Particulate M tt'r Of 2.5 �i crons or Less P M2.5)' or of heni
Assessment Monitoring Stations (PA MS) Programs, equipment standard operating
procedures, and Preventative Maintenance, nstruet"o an a ', All documentation is
located at ht
rb�ane c i- n r ced re o 1
Station location
1. CAMS 1 — Kellen FAA site off Alta Vista Road. Fort Wort.
2. CAMS 75 Eagle Mountain Lake, 14290 Mors do Newark Road,
1
Eagle Mountain
Thee stations are subject to relocation depending upon propel owner request. n the
event of site relocation the contractor will be no:tified 3o days prior to relocation and
w11 operate the site at the new location,
Equipment at CAMS 17 nclu !es,one oxides of nitrogen monitor..
Eq p ent at CAMS 17 lncl ides one oxides of nitrogen monitor.
The contractor Will operate any additional or relocated ambient air equipment at the
currently establi hed or new inonitofing stations as needed or agreed upon by both
parties.
IMP
110 TCEQ RESPONSIBIIATIES/DESIGNATION OF STAF4F
k TCEQ responsibilities,.,
1. Provide all air monitoring egtu mcnt, parts, audit equipment, and
equipment related supplies for tb proper operation of the air monitoring
2. Provide training for equipment operations and/or,other acti�%ti designed
to 'increase e technical capabilities required to support this agreement upon
request by the c ontra or. Location f trait n g will be negotiated,
3. provide tech ical support related to equipment at the site by phone and
e a.11.
4. Conduct annual Feld assessments of the air monitoring stations.
5. Remotely monitor,the communication and display the status of the sit
B. Designation of staff
1. Stephanie, �� � � �-6256 well be the �"r ect Representative and tint
of' e xrt, +�t r this �c n.tr ct'. her C staff will b available her
absence.
2. Max Hernandez (512) 239-0461 Will be the Contract Manager.
Contract Number 58212-10034 5
Amendment#3
i
i�.
PERFORMING PARTY ONS'IBI ITIES�
� P ro, ,de two Gone primary, one b�a ups site perat s. These 'te operators must
be el trlcal/mechan1*ca. grade technicians capable of operating and performing
equipment. One operator must 'be present during the time of the annual Feld
B. Prods fel"ent 'n the of volt mDVM),D11op , d
personal computers.
I,
C. 1perate the equipment according to established standard d operating procedures
M
>>
(SOPs), preventive maintenance instructions, effective QAPP, and any idanc supplied the 'CE Network Coordinator. This documentation
is located at
http,,-,,Z,/rh,one3,,,..,te,e,q,:ttex,,,as,,.g,ovLc
D. Possess and utilize the 'information, practical knowledge, techulqu , and skill t
comply with federal and state air monit i rules, including those 11"sted In the
effective Code of Federal Reg-Lil do CFR).
E. Communicate effectively wi`th TCEQ technical staff to troubleshoot
malfunctl r�ln � p� ��t. Cont:ractor rust pru de personnel h a minimum
� a
of 6 months experience it -the equipment listed I Section 1.
F Nabs travel arrangements and cover expenses associated w the requested
training and meetings.
G. Desi"gnate a, Project Representative who w111 recaps directions from T E ,
manage the work being performed, and acct on behalf of the Performffig Pam as
an t or zed representative.
H. If an equipment failure req res a site visit by the operator, TC Q requests, at
e site visit be made on the same day, but no later than the next business day lu
order to nimize data loss.
y 1. Ensure schedule of deliverables les list. in Section VIT are performed and delivered
on time. Notify the TCEQ ProjectRepresentative by email when each deliverable
is completed.
'
J. Communicate TC P J 1 � in 2 14.6,A s a.
continuous monitor falls to collect data for more than 48 hour or when any non—
confi uou.s monitor :ails to collect or collects are invalid sample.
C ntiac Number 582.1 - � 3
Axnendment#3
J'
K. Inform the TCE "r 'ect Representative in n vatn 4 h ers after any
continuous 'ter fall +�ll�ect data for more � 8 continuous h�wr�rs or
when y non-continuous monitor f s t collect val d e over
consecutive sampling days.
L. Submit quarterly invoices to the TCEQ Project Representative and the Contract
Manager, listed in Table VI - within days qtr tied quarte .
Invoices must include a detailed breakdown of all expenditures. Any
4 a r rl �e expend tt. re, including items'not related to the program,will result
1 n the 'Dvoice being rejected.
III* DESCRIPTION O DELIVERABILES
TIP
The Performing "a must operate and maintain the air monitoring stations according,
to TCE effective PP These are located at li � r � �t��_q.texas.g0v/cgJ
b roc d
ire d 1.
I
IV. SCHEDULF OF DELIVERABLES
The g Party g delivera Wes, to! TCEQ by -the specified
time frame:
Table VII — 10
},
Deliverable Applicable Date Due, Submit tea.
F p�m
Two oxides of COB 2 calendar days aft r 1cc@tceqAexas.gov
Laboratory nitrogen performed;two per quarter
Control monitors approximately 5 days apart.
Cheel s(LCD's) Example:First calendar quarter
per calendar January a r��,L�� ���r��d
J
quarter per, Januar 5 due JanuarY 7y new
Instrument I, �C needs to e pe r rmed
around February 14(45 days
later)due on Februa 9.
�. w. ..................
, t voi e b".n .M t .texas. ov
: f
tc
quarter.
I. September i.-November
30
n. December i February 28
III. March i May 31
IV. June 1—August
Audits and Contractor must be present
assessment ding all TCEQ assessments
and reply to all TCEQ written
mm
requests for audit findings
within calendar days.
Contract Number 582-12-1,0034
Amendment#,
pop
V. ACCEPTANCE CRITERIA
The Performing Pam s required t provide the TCEQ � � quarterly
data return from each monitor. If the 85%, data return i's not achieved, assignable ca ise
must be entifie . o payment 'll adjusted. Ass'grab e causes may include acts of
nature (tornados, hurricanes, hail, etc.),vandalism, or circumstances, eyond the control
of the contractor. Neglect of the site's not an acceptable assignable cause.
I r7
Contract Number 582.12-: 0034
Amendment 3
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
Fo'RT Wo RT
CITY L"OUNCI'L AGENDA
SMONOMM wou"INVOMMMIN
COUNCIL,ACTION,,- Approved on 9/10/20,13 -Ordinance, No. 2018,95-09-2013
I INUMOMM
DATE: 9/10/2013 REFERENCE NO.: **C26424 LOG NAME: 20TCEQ NOX
CONTRACT FY1 3-14
CODE: C, TYPE: CONSENT PUBLIC NO
HEARING.-
SUBJECT: Authorize Execution of Amendment No. 3 to City Secretary Contract No. 42227, an
Intergovernmental Cooperative Reimbursement Contract with the Texas Commission on
Environmental' Quality for the Operation and Maintenance of Nitrogen Oxides Monitoring
Network in the Amount of$35,384.00 for a Total Contract,Amount of$1501,3814.00, Apply
Indirect Costs at Approved Percentage Rate and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 4),
RECOMMENDATION'-
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 3 to City Secretary Contract No. 42227, an
Intergovernmental Cooperative Reimblu�rseme�n�t Agreement with the Texas Commission on
Environmental Quality at a maximum amount of$35,384.00 for the contract period September 1
2,013 through August 31, 2014;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund: in the amount of$35,384.00 in Fiscal'Year 20132014, subject to receipt of an
executed: contract, and
3. Apply the Indirect cost at the rate of 2,1.,48 percent in accordance with the terms of the
Intergovernmental Cooperative Reimbursement Contract.
DISCUSSION.-
The Transportation and Public Works Department, Environmental Management Division will' operate
and maintain the continuous air monitoring stations for the Texas Commission on Enivi'ronm!enta!ll
Quality (TCEQ . One station is located in the Keller area, another is near Eagile Mountain Lake. Both
stations are equipped' with nitrogen oxides monitors. These, moin,itors,are part of the state initiative,for
Environmental Monitoring for Public Access and Community Tracking of ozone air pollution in the
Fort Wolrth/Diall�as area
Thee TCEQ provides all the air monitoring equipment, parts and supplies for the proper operation of
the air monitoring stations and is contracting with the City of Fort Worth for the operation and'
maintenance of these monitoring stations. The City will be responsible for retrieving the sampling
data, sien!dling it for analysis and performing regular audit and maintenance, activities on the
equipment. There is, no local match required under this contract.
Contract Amendment No. 3 revises the scope of the contract from the operation of three ozone
monitors and associated meteorological instruments to the operation of two nitrogen oxides (NOx)
monitors.
http://apps.cfwnet.org/counc1I_packevmc—review.asp?lD=I 8788&councfldate=9/10/2013 9 12/2013
A
M&C, Review Page 2 of 2
Docunien�t M&C No. Approval Dade Amount
Initial Contract -2511-2 �/2 011 $ 60,000.010
71 C F08/23
Amendment No. 1]=C-256,52 i
06/11 2/21012 60,000.00
Administrativ '$151101001.00)
Amendment No., 2 Adm-,inistrative L
Amendment No. 31 Pendi�ng Hng $ 35,38
TOTAL $ 150,38
This term of the contract amendment is September 1, 2013 through August 3 , 20X14 with a not to,
,exceed amouni,t of$35,384.00 for this contract amendment term.
Air monitoring stations support comm un�ity tracking of ozone air pollution in COUNCIL DISTRICT 4.
FISCAL INFORMATIONMER'"Il-IFICATION:
�
The Financ1ial Management Services Director certifies that upon approval of the, above
recommendations,, and adl�optii on, of the attached appropriation ordinance, funds,will be available in
'the current operating, budget, as appir,olpriate�d, of the Grant's Fuind.
'TO
Fug ind/Aiccoun tors FROM Fund/Account/'Centeirs
2, 6 45,1543 020�412209000 $35A4-00
21 $35,�384,.O�01
GR76 VARIOUS 02141 2 09030
........... .......
Submitted for Cefty Manaqer S office Ferniland'o Costa (6,1 22)
Ori,gi,nating, Departmeint" Head''I'lo. Douglas W. Wiersig, (7801)
Additional Information Contact,., Michael Gange, (6569)
...................-.11-11111- ...........
ATTACHMENTS
2 Q NOX CONTRACT FY113-14 A,0113 rev,ised: 9-4-13.doc
20TCE,QN'OXupidate.pd,f
hap-.Happs.cfwnet.o,rlg/coun,c 9/12/2013
1 _placket/mc—r�eview.asp.?ID=18788&councildate=9/10/'2013