HomeMy WebLinkAboutContract 58750-A3CSC No. 58750-A3
AMENDMENT NO.3
TO CITY OF FORT WORTH CONTRACT 58750
This Amendment is entered into by and between the City of Fort Worth ("City") and
Rush Truck Centers of Texas, L.P. ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties".
WHEREAS, on January 23, 2023, the Parties entered into a Sole Source Agreement for
the Vendor to provide the City with labor and parts to service, repair, maintain, and upgrade the
City's Peterbilt equipment, City Secretary Contract Number 58750 ("Agreement");
WHEREAS, on January 7, 2024, the City and Vendor amended Exhibit B, Price
Schedule of the Agreement to reflect changes to the Vendor's labor rates and service fees and
renewed the Agreement for its first renewal term from December 1, 2023 through November 30,
2024 (City Secretary Contract No. 58750-A1R1);
WHEREAS, on July 9, 2024, the City and Vendor amended the Agreement to increase
the total annual compensation amount allowed under the Agreement by $50,000.00 (City Secretary
Contract No. 58750-A2);
WHEREAS, September 27, 2024, the City and Vendor renewed the Agreement for its
second renewal term from December 1, 2024 through November 30, 2025 (City Secretary Contract
No. 58750-R2);
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by $50,000.00.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, agree to amend the Agreement as follows:
1.
AMENDMENTS
Section 3, the Compensation provision of the Agreement, shall be deleted in its
entirety and amended to read as follows:
City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B", Price Schedule. Total annual compensation under this
Agreement will not exceed four hundred and fifty thousand dollars
($450,000.00). Vendor will not perform any additional services or bill for
expenses incurred for City not specified by this Agreement unless City requests
and approves in writing the additional costs for such services. City will not be
liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
2• OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
ACCEPTED AND AGREED:
CITY OF FORT W TH
Jana 541-a G of
By: Dana Burghdoff (Oct'4, 2024 0.6 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Oct 24) 2024
APPROVAL RECOMMENDED:
By: ( 1�—
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
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By:
Name: Jannette S. Goodall
Title: City Secretary
Rush Truck Centers of Texas, L.P.
Chance, Rosewell
By: Chance Rosewell (Oct 18, 202414:00 CDT)
Name: Chance Rosewell
Title: General Manager
Date: Oct 18)2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Denise Garcia ( t 23, 202416:09 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0908
M&C Approval: 11/8/2022
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 3 Page 3 of 3
M&C Review Page 1 of 2
0
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 22- 21 FY23 RUSH TRUCK
DATE: 11/8/2022 NO.: 0908 LOG NAME: CENTERS OF TEXAS, L.P.
REPAIRS & SVS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Sole Source Purchase Agreement with Rush Truck Centers of Texas,
L.P. for Original Equipment Manufacturer Peterbilt Truck Equipment Parts and Repairs in
an Amount Up to $350,000.00 Per Year with Four One -Year Renewal Options for the
Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize a sole source purchase agreement with Rush Truck
Centers of Texas, L.P. for original equipment manufacturer Peterbilt truck equipment parts and
repairs in an amount up to $350,000.00 per year with four one-year renewal options for the Property
Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance in
obtaining replacement parts and services to maintain City owned Peterbilt equipment. Rush Truck
Centers of Texas, L.P. is the authorized service facility for Peterbilt trucks maintenance, service
repairs and original equipment manufacturer (OEM) replacement parts. The City of Fort Worth has
crew trucks, dump trucks, tractors, parts and accessories manufactured by or for Peterbilt that range
in model year from 1975 to 2018. Peterbilt offers OEM parts needed to ensure optimal performance
from equipment during standard business hours and after hour field service calls.
Staff reviewed the prices and determined them to be fair and reasonable. No guarantee was made
that a specific amount of goods and services would be purchased. The City anticipates spending
approximately $350,000.00 during the first agreement period; which provides an adequate amount of
funds for repairs and service needed for city equipment.
Funding is budgeted in the Fleet Service Outside Repair & Maintenance account of the Property
Managment Department's Fleet & Equipment Service Fund.
DVIN: Property Management submitted a 252 Form approved by Assistant City Attorney - Taylor Paris
to waive the business equity goal requirement.
This procurement is exempted from the competitive bidding requirements as provided for under
Section 252.022(7) of the Texas Local Government Code because, Rush Truck Centers of Texas, L.P.
is the documented sole source original equipment manufacturer Peterbilt heavy equipment parts,
repairs and maintenance services for Rush Truck Centers of Texas, L.P.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire
one year from that date.
RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=30461 &councildate= 11/8/2022 11/9/2022
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, in the Fleet & Equipment
Service Fund. Prior to any expenditure being incurred, the Property Management Department has the
responsibility to validate the availability of funds.
TO
Fund Department ' Account Project Program Activity ' Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund I Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Dana Burghdoff (8018)
Steve Cooke (5134)
Lolita Brewer (6645)
ATTACHMENTS
1295 Rush Sole Source Letter.gdf (CFW Internal)
21 FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS funds availabilitv.l)df
(CFW Internal)
21 FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS Updated FID.xlsx (CFW
Internal)
252 Waiver RUSH TRUCK (Dept.) Request for Waiver of Business Equity Goal-2021.1)df
(CFW Internal)
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=30461 &councildate= 11/8/2022 11/9/2022