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HomeMy WebLinkAboutContract 62172CSC No. 62172 AGREEMENT FOR PARTNERS WITH A SHARED MISSION BETWEEN UNITED COMMUNITY CENTERS, INC. AND THE CITY OF FORT WORTH FISCAL YEAR 2025-2027 In consideration of mutual covenants, promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home - rule municipal corporation of the State of Texas acting by and through William Johnson, its duly authorized Assistant City Manager, and UNITED COMMUNITY CENTERS, INC. ("Contractor"), a Texas non-profit corporation acting by and through Celia Esparza, its duly authorized Chief Executive Officer. RECITALS WHEREAS, City has determined that Safe Haven Programs are necessary to support crime prevention in the city of Fort Worth during Fiscal Year 2025-2027. The Bethlehem Educational Literacy Program - Safe Haven Program will enhance the prevention focus of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate Bethlehem Educational Literacy Program - Safe Haven ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of $174,961.61 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include United Community Centers, Inc., and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Resuonsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A". Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $ 174,961.61 ("Program Funds") as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(&,fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D - Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. With the exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reporting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due on the 15th occurring in the following for months below months October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSMafortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liauidation Period Contractor agrees that no additional costs can be incurred after September 30, 2027. Contractor has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 [Omitted] 4.3 Program Performance Reuort Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F" 4.5 MonitorinLy Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2028. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Reauirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third -party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and attached exhibits constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Celia Esparza Chief Executive Officer 3900 Meadowbrook Dr, Ste 122 Fort Worth TX 76103 19. Counteruarts: Electronicallv Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 22. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on Bovcottin2 Ener2v Comuanies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the As i t nt City Manager below. City: By: Wi Ilia m Johnson(O t22,202418:41 CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 22, 2024 Contractor: United Community Centers, Inc. Celia Esnarza By: Celia Esparza (Oct 111, 202414:53 CDT) Name: Celia Esparza Title: Chief Executive Officer Date: Oct 21, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: RobertRobert Alt 22, 202414:18 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: ,A 11 By: Andrea Phillips (Oct 21, 202 15:27 CDT) Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0766 Date Approved: 09-17-2024 1295: 2024-1167667 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By. a Name: Elizabeth Garza Title: CCPD Partners Manager City Secretary: aQ4FORp��C °°!to94°0 �a Ovo o2 OpQ f ° ° U � QdQ4 bE�6 g4pa By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH. Email This Preview Save as PDF Print Close Window A♦ EXHIBIT A Powered by ZoomGrantsTm and Fort Worth Police Department CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 United Community Centers, Inc. Bethlehem Educational Literacy Program/Safe Haven Jump to: Narrative Reauired Attachments $ 174,961.61 Requested United Community Centers, Inc. Submitted: 5/30/2024 7:34:59 AM 3900 Meadowbrook Dr Ste 122 Telephone817-927-5556 (Pacific) Fort Worth, TX 76103 Fax United States Web www.unitedcommunitycenters.org Project Contact Anna Torres CEO/President ftorres onUnitedcommunitvicenters.orcq Celia Esparza Tel: 817-927-5556 cesDarzaaunitedcommunitvicenters.ora. Additional Contacts none entered Narrative top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. 21 Reduce crime through prevention projects El Reduce crime through intervention project El Increase safety through Direct Neighborhood Projects El Increase safety through youth crime prevention projects El Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 L.1 Public non -Profit 3. Please Select the Funding Priority your project addresses: LI Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. El District 2 El District 3 El District 4 El District 5 El District 6 El District 7 District 8 District 9 District 10 L.1 District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Educational Literacy Program (ELP) is a licensed childcare program for low-income families. Our ELP uses a research - based curriculum. Our principal objective is to improve the literacy proficiency of minority and economically disadvantaged children. We are dedicated to collaborating with the CCPD to reduce crime by promoting academic success. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. According to the Fort Worth Police 4th quarterly report of 2024, crime has reduced by 6% since the beginning of the quarter in District 8, with only 535 crimes against persons, 1044 property crimes, and 137 crimes against society. With the reduction of crime, we understand that our continued efforts to help our youth who face society's problems are essential. Crimes, especially gang -related crimes, occur every day. According to Tarrant County Community Youth Development (CYD), the statistics show that juvenile delinquency occurs because of poor expressive language, lack of self-control, impulsiveness, low school attendance, inadequate parental/guardian supervision, and harsh and erratic discipline, according to Tarrant County Community Youth Development (CYD). Creating a safe environment where students can come for help and resources to better their lives is imperative. The assessment conducted by Tarrant County Community Youth Development (CYD) for the fiscal year 2023 indicates that youth lack more activities than sports to motivate them. There is a lack of after -school education programs to help parents and students succeed in school. United Community Centers (UCC) at our Bethlehem Center has a long-time history of working closely with families in District 8. UCC has served in the area since 1938, working diligently with community advocates to bring programming to uplift the neighborhood. In other areas of District 8 that surround the Bethlehem Center, there are other indicators of distress like significant blight, inadequate public infrastructure, persistent public safety issues, and low educational attainment, which make this a possible breeding ground for crime and violence. In 2020, a grassroots effort to bring light to a bad situation is starting to take shape. The city has pledged 2.7 million in repairs of roads, clearing out abandoned homes, and beginning to build a community that for a lifetime has been neglected. The area's unemployment rate of 76104 continues to show a 5 to 10% high rate of residents with no jobs. The median household income has improved. However, it is still below poverty, $21,500 for a family of 2, and only 25 percent of the residents are high school graduates. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. UCC will work with children and youth aged 4-13 in the 76104. We will work with four elementary schools and one middle school. These schools will have a majority of students from low-income families, with many raised in single -parent or grandparent -led households. Poor reading and educational attainment are prevalent issues among our students, putting them at risk of dropping out of school, as highlighted in a study by the Casey Foundation. UCC's after -school and summer literacy programs, in collaboration with Fort Worth ISD and the City of Fort Worth, are designed to ensure that our students become proficient readers and stay on track with their education. Our focus is on at -risk students, with a specific goal of bringing them up to grade -level reading by the third grade. UCC strives to reduce the likelihood of criminal behavior by fostering protective factors. For instance, excellent performance in school might be considered a protective factor because it is the opposite of poor performance in school —a known risk factor. The second view of protective factors is that they are characteristics or conditions that interact with risk factors to reduce their influence on violent behavior (Office of the Surgeon General, 2001 (chapter 4). UCC will work even harder this coming year to help FWISD keep children and youth in school. School attendance is related to student performance outcomes. Children and youth have many factors that lead them to skip school, become chronic absentees, and lack parental involvement. UCC recognized that families face obstacles, and children's and youth's education is sometimes not the priority. Chronic absenteeism indicates students dropping out of school and low test scores, according to the American University of Education of Washington, DC. Chronic absenteeism is defined as missing 10 percent or more of a school year due to excused absences, unexcused absences, truancy, and disciplinary absences. Students that are found in these categories are often in poverty, suffer poor health, and/or are involved in the criminal justice system. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. ELP will address the chronic literacy problem that our children and youth are facing in 76104. What sets us apart is our use of a research -based curriculum, which is essential in achieving our principal objective, improving the literacy proficiency of minority and economically disadvantaged children. Children and youth will be picked up from school on our buses and transported to the Bethlehem Center during the school year. Once they arrive, they are fed an afternoon snack and are given time for recreation. Students then participate in teacher -led literacy training using a specialized curriculum. Based on internal benchmark assessments, students are placed in reading groups according to their skill level. They are instructed in reading skills and strategies during their small groups. Instruction is delivered on the assessed level of each group during the literacy session. They spend time with the teacher improving reading skills and then rotate to other literacy centers designed to enhance vocabulary development, writing, and independent reading. Emerging readers (Success by Six programs) participate in pre -reading activities like letter recognition and sound association, oral and listening activities, and work with manipulatives. Once students master a reading level in fluency, comprehension, and accuracy, they are moved to the next reading level. Assessment is done as needed to advance students to their instructional level. After the literacy component, students are given a hot and nutritious meal before their parents pick them up. Summer and school waiver days, our program operates from 7:00 a.m. to 6:00 p.m. Students receive two snacks and three meals, participate in a teacher -led literacy component, and participate in numerous field trips, crafts, and science projects. UCC attempts to reduce the likelihood of criminal behavior by fostering "protective factors that work in the following way. "For example, excellent performance in school might be considered a protective factor because it is the opposite of poor performance in school —a known risk factor. The second view of protective factors sees them as "characteristics or conditions that interact with risk factors to reduce their influence on violent behavior" (Office of the Surgeon General, 2001 (chapter 4). Bethlehem UCC will serve 200 students throughout the grant year. Bethlehem UCC is unique as it is the only afterschool and summer literacy -based program that uses a research -based curriculum to execute the literacy program. UCC will provide the following measurable outcomes. Outcome Targets For outcomes in our LLI program assuming 80% attendance: -70% of the Leveled Literacy Intervention (LLI) program will gain two reading levels or more during the summer months as measured by the BAS - 70% of the Ready Readers program will achieve one reading level during the summer months as measured by the BAS. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Over the past 15 years, UCC has made significant strides in improving the reading levels of its students. This achievement has had a profound impact on the targeted group, as it has resulted in numerous benefits. Not only have the students become more proficient readers, but they have also exhibited a decreased likelihood of dropping out of school and engaging in criminal activities. Extensive research has demonstrated that by prioritizing education and early childhood development initiatives, children are less susceptible to delinquent behavior as they mature. Educators and researchers have long emphasized the critical importance of mastering reading skills by the end of third grade. Looking ahead to 2024, educators will place additional emphasis on early education, commencing at the age of 3. It is widely acknowledged that mental health development is imperative for students to nurture their cognitive and behavioral traits from a young age. Studies have shown that participation in afterschool programs fosters essential social and emotional interactions, which are vital for holistic growth. By integrating literacy with social and emotional programming, we can support students in reaching crucial developmental milestones, thereby reducing the likelihood of academic struggles and early school dropout. It is well - documented in the economics of crime literature that education serves as a deterrent to criminality. Furthermore, national studies have confirmed the correlation between high school graduation rates and varying levels of reading proficiency and poverty. Efforts to formulate education policies aimed at reducing crime are underway across the country, with a focus on promoting school attendance, active engagement in educational programs, and participation in literacy -enriched after -school activities. UCC has fostered strong relationships with parents, emphasizing the significance of school and after -school attendance at its centers. United Community Centers firmly believes that its mission encompasses the imperative of ensuring that all students attain strong literacy skills. It is steadfast in its conviction that breaking the cycle of poverty and ignorance is best achieved through fostering proficient readers, as it believes that academically successful students are more likely to become valuable, contributing members of society. The organization envisions that the emerging leaders nurtured through its reading programs will ultimately play a transformative role in their communities. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Established in 1938, United Community Centers (UCC) has been an integral part of the Fort Worth community, forming strong alliances with the City of Fort Worth, the police and fire department, and community advocates. In 2011, UCC initiated an exemplary literacy program to address the critical needs of local schools. The Success By Six program (SBS) was introduced to provide tailored support by certified early childhood educators to Pre-K (4) and Kindergarten (5/6) students, focusing on the development of essential reading skills. For 1 st and 2nd-grade students in need of extra assistance, the Ready Readers Program was implemented to ensure that they can achieve proficiency comparable to their peers. UCC offers comprehensive literacy programs from 1 st to 6th grade, utilizing Scholastic, Literacy by Design, and Starfall curricula. Additionally, the thoughtfully designed summer programs aim to prevent learning regression and enhance students' reading proficiency, preparing them for academic success upon their return to school. It's important to recognize that students at the highest risk of academic challenges include those from low-income backgrounds, students of color, and those needing additional support even before the closure of school facilities. Research highlights the effectiveness of tutoring, mainly through one-on-one or small group instruction, in improving educational outcomes. UCC works closely with the Fort Worth Independent School District (ISD), and our childcare personnel and literacy specialists have recently undergone training to integrate the Science of Reading into our curriculum. Furthermore, our partnership with REV Partnership (formally Read Fort Worth) combined with the training from the TCU School of Education to enhance our existing curriculum, demonstrates our dedication to promoting educational excellence. 11. What is your agency's mission? Please include how this project fits and how this project was developed. United Community Center's mission is to Empower individuals, strengthen families, and enrich communities. UCC is dedicated to providing literacy programs that cater to those who are most in need. Through our outstanding Literacy/reading program, we aim to equip students with the essential skill of reading, empowering them to continue learning throughout their lives. Proficient reading by the end of third grade is crucial for academic success and high school graduation. Our Success by Six literacy program focuses on working with emerging readers to ensure they become proficient at an early age. On the other hand, our Ready Readers Program is an intervention program designed to rapidly advance the reading skills of older children who have fallen far behind their peers. In all our programs, we collaborate with parents and schools to achieve the best outcomes for these children. Parents are provided with tools to better support and advocate for their children. UCC is committed to providing opportunities for parents to support their children's growth and development, and to become advocates for them throughout their school years. In 2010, during an interview, our CEO was asked about the impact of our programs on the lives of children. It was a challenging question because while we were providing a safe environment and academic support, we were unsure if it was enough. This prompted us to reassess our initiatives. At the time, we had a staff member developing a curriculum for our educators to enhance the learning experience for our students. This led us to realize the need for a significant transformation in our approach to supporting children and youth. In 2012, we transitioned from offering afterschool and summer enrichment programs to focusing on literacy. Our goal was to elevate the reading proficiency of our young participants, equipping them with the challenges they would encounter in their future endeavors. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. The designated location is situated at the heart of zip code 76104, precisely at the Bethlehem Center, 951 Evans Ave. Our primary focus at this center is to provide Educational Literacy Programs as part of our CCPD initiative to benefit students aged between 4 to 13. This region falls within District 8, which unfortunately experiences the highest incidence of crime in Fort Worth, accounting for 18% of all reported criminal activities. The specific neighborhoods we aim to support include Terrell Heights, Hillside, Morningside, and Ash Crescent, with a particular emphasis on the latter. Ash Crescent grapples with an unemployment rate of 11 %, which is more than double the citywide average. Shockingly, only 24% of its residents have graduated from high school. Furthermore, the area exhibits a violent crime rate (assaults, sex offenses, and homicides) that surpasses the city average by 42%. Clearly, the area surrounding the Bethlehem Center demands immediate and focused attention due to its urgent needs. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. United Community Centers (UCC) is deeply committed to advancing its literacy programs in Bethlehem by securing the necessary financial resources. In addition to receiving support from the Community Development Block Grant (CDBG) funding, UCC actively raises funds through various channels such as special events, donor fund development, and the UCC Foundation. Notable fundraising events include the Annual Carvey Golf Tournament, which consistently generates over $45,000 annually, and the Annual Full Plate event, which has historically raised over $100,000. Furthermore, UCC is fortunate to receive funding from esteemed foundations such as the Rainwater, Morris, and Sid Richardson Foundations. While CCPD funding is primarily directed towards salaries and taxes at the Bethlehem UCC, UCC relies on other funding sources to cover essential operational costs such as facility maintenance, administration, daily transportation from neighborhood schools, and providing over 25,000 meals. Recognizing the importance of sustained financial support, UCC has recently appointed a dedicated Fund Development Director to spearhead strategic fundraising initiatives. The commitment to sustainability is evident throughout UCC, with the organization's fundraisers, board, and volunteers fervently advocating for its long-term viability. Efforts to enhance sustainability include launching campaigns for the Summertime Literacy Program at local churches to bolster visibility and encourage donations. Notably, the Foundation Board was established with the explicit purpose of safeguarding the enduring sustainability of United Community Centers. 14. If applicable, how will your project will address a CCPD Mission Priority area? -answer not presented because of the answer to #3- 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. n/a Required Attachments top Documents Requested * Exhibit A - Project Plan Scope of Services download template Exhibit B - Budget Narrative Spreadsheet download template 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub -grantees. ISDs will Required?Attached Documents M Exhibit A ❑,r Exhibit B ❑,r 1295 Disclosure ❑� 2023 Audit ❑ Non-profit Status ❑ Board of Directors ❑,r Insurance also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 474197 Become a fan of ZoomGrantsT"' on Facebook Problems? Contact us at Questionry,ZoomGrants.com ©2002-2024 GnantAnalyst.com. Q,I n`ghts reserved. "ZoonnGrants" and the ZoomGmnts logo are trademarks of GrantAnalyst.com, LLC. L222utI Browser FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: United Community Centers, Inc. Project Type: Safe Haven Project Title: Bethlehem UCC-Literacy Program CCPD EmerQin2 Priori CCPD Mission Prioritv Please check all that apply. Please check all that apply. ❑ Police Community Relations ® Afterschool Program ❑ Violent Crime Prevention ❑ Gang Intervention ❑ Foster Care ❑ Victim Services ❑ Adjudicated Youth & Adults Outcome 1 84 out of 100 (70% of students with 80% attendance) School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment System (BAS)—attendance recorded on ProCare Software. Outcome 2 14 out of 20 (70% of students with 80% attendance) School Year ELP participants (Grades 5th-8th) will increase at least one reading level as measured by the BAS—attendance recorded on ProCare Software. Outcome 3 60 out of 75 (80% students with 80% attendance) Summer Camp -ELP participants (Grades PK-8" Grade) will maintain or improve one reading level as measured by the BAS. Attendance recorded on ProCare Software. Outcome 4 35 out of 50 (70% students with 80% attendance) will attend an evening literacy program from 3rd to 8th grade through the grant year. The BAS and Diebels assessment will measure one reading level improvement. Attendance will be recorded on ProCare software. • After school, small group, guided reading program working to strengthen literacy skills. • One hour and 30 minutes of literacy instruction after school Monday -Friday, and three hours each day, FWISD is closed for "Teacher in Service Day." 70 (70%) of 100 unduplicated students in the Educational Literacy Program School year (Pk- 4th Grade) will increase at least two reading levels. Attendance 80%. • 30,000 school year participant hours in Educational Literacy Program School year (Pk- 4th Grade). • Center Director • Assistant Center Director • Educational Specialist Classroom Teacher • Year-round, beginning October 1, 2024. • One Hour and 30 minutes of Literacy instruction provided after school, Monday — Thursday, 3:00 PM — 5:00 PM Completed by September 30, 2025 The student must score 95% in fluency, comprehension, and accuracy before being judged to have mastered a level. Once a child has mastered a level, they are moved to the next higher level. When they reach less than 95% on all three factors, a child is considered to have reached an instructional level. Tools used will be the following: Fountas & Pinnell Benchmark Assessment System (BAS) PK and Kinder: F&P/Bracken Assessment, Starfall assessment Students will also be assessed on the IXL computer -based reading test and FWISD Core 5 online reading Unduplicated students will be added to an Excel spreadsheet with assessments. Activity Summary #2 Activity o.ls PeopResponsible • After school, small group, guided reading program working to strengthen literacy skills. • One hour and 30 minutes of literacy instruction after school. • Monday -Friday, and three hours each day FWISD is closed for "Teacher in Service Day" • After school, small group, guided reading program working to strengthen • 14 (70%) of 20 unduplicated students will increase one level in the Educational Literacy Program School year (5t'-8th grade). Attendance 80% • 28,000 participant hours in the Educational Literacy Program School year (5t'-8th grade). The student must score 95% in fluency, comprehension, and accuracy before being judged to have mastered a level. Once a child has mastered a level, they are moved to the next higher level. When they reach less than 95% on all three factors, a child is considered to have reached an instructional level. Tools used will be the following: Fountas & Pinnell Benchmark Assessment System (BAS) Students will also be assessed on the IXL computer -based reading test and FWISD Core 5 online reading Unduplicated students will be added to an Excel spreadsheet with assessments. • 60 (80%) of 75 unduplicated students in the Educational Literacy Program Summer • Center Director • Assistant Center Director • Educational Specialist • Classroom Staff • Center Director • Assistant Center Director • Year-round, beginning October 1, 2024. • One Hour and 30 minutes of Literacy • instruction provided after school, Monday — Thursday, 3:00— 5:00 PM. Completed by September 30, 2025 • Year-round, beginning October 1, 2024. literacy skills. • One hour and 30 minutes of literacy instruction after school. • Monday -Friday, and three hours each day FWISD is closed for "Teacher in Service Day" • After school evening hours, a literacy program will be implemented to Program (PK-8th grade) will • One Hour and 30 minutes of maintain or increase one • Educational Specialist Literacy reading level with an 80% Attendance rate. • Classroom Staff • instruction provided after school, Monday — Thursday, • 28,000 participant hours in 3:00— 5:00 PM. Completed by the Educational Literacy September 30, 2025 Program Summer Program (PK-8th grade) the student must score 95% in fluency, comprehension, and accuracy before being judged to have mastered a level. Once a child has mastered a level, they are moved to the next higher level. When they reach less than 95% on all three factors, a child is considered to have reached an instructional level. Tools used will be the following: Fountas & Pinnell Benchmark Assessment System (BAS) Students will also be assessed on the LYL computer -based reading test and FWISD Core 5 online reading Unduplicated students will be added to an Excel spreadsheet with assessments. • Students will increase by • Center Director • Year-round, beginning 55% of 30 unduplicated October 1, 2024. students in the Educational • Assistant Center Director Literacy Program School help students struggling year (2"d -91h grade). Evening Instructor and Mentor • One Hour and 30 minutes of with reading progress. Attendance 75% Literacy and mentorship. And 4 hours on a Saturday • 1.5 hours of intensive • 1500 participant hours in once a month for literacy literacy instruction within the Educational Literacy and mentorship groups. In the evening, Program School year (2"d - during the after -school and 9th grade). Instruction provided: summer programs. • After school, Monday — The student must score Thursday, 5:30— 7:00 PM. • 4 hours once a month on a 75% in phonics, fluency, • Summer, Monday — Saturday for more vocabulary, and Thursday, 5:30 — 7:00 PM extended instruction and comprehension. • One Saturday a month, 4 mentorship hours. Tools used will be the Completed by September 30, 2025 Fountas & Pinnell Benchmark Assessment System (BAS) and the Dibels (Dynamic Indicators of Basic Literacy Skills). Unduplicated students will be added to an Excel spreadsheet. Assessments of students will be added to an Excel spreadsheet with three assessments to show growth (Beginning, middle, and end of year). 900.00 HOURS 1112.00 HOURS 1005.00 HOURS 1005.00 HOURS $35.00 $31,500.00 $19.00 $21,128.00 $13.50 $13,567.50 $13.50 $13,567.50 1005.00 HOURS $13.50 $13,567.50 1005.00 HOURS $13.50 $13,567.50 1005.00 HOURS $13.50 $13,567.50 550.00 HOURS $30.00 $16,500.00 555.00 HOURS $35.00 $19,425.00 204.59 HOURS $30.00 $6,137.70 Crime Control and Prevention District Partners with a Shared Mission Exhibit B: Budget Narrative Worksheet United Community Centers, Inc. - Safe Haven Budget DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE A. SALARY Center Director - supervises instructors and works with educational specialists. Works with students on discipline issues. Will work 850 hours at a rate of $35/hr. Communicates with parents about student issues. Responsible for successful ELP. This expense supports all Project Plan Activities Assistant Director - Acting Director in absence of Center Director. Ensures that children are safely transported to Center. Assures that meals are prepared and delivered to students. Ensures safety of students. Schedules activities and field trips. Supervises front desk. This expense supports all Project Plan Activities EEP Instructor #1 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities EEP Instructor #2 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities EEP Instructor #3 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities EEP Instructor #4 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities EEP Instructor #5 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities Education Specialists - Education specialists train teachers, review lesson plans, do Fountas & Pinnell Assessments, evaluate teacher performance, consult with school principals and school teachers about student reading issues, work with students on improving reading skills. Earlv Childhood Literacv Specialist - Education specialists train teachers, review lesson plans, do Fountas & Pinnell Assessments, evaluate teacher performance, consult with school principals and school teachers about student reading issues, work with students on improving reading skills. Eveninn Instructor and Mentor - In Charge of working with boys between 8-14 between 6:00 - 7:00 p.m. and one Saturday per month in collaboration with the education specialist to work with students for extra hours in literacy.Will work At approximately 7.650% C. TRAVEL INDIRECT FORT WORTH® Exhibit C Request for Reimbursement (RFR) FY 2025 CRIME CONTROL AND DISTRICT Submit To: Submitting Agency: United Community Centers, Inc. By Email: PSM@fortworthtexas.gov Contact Name: Celia Esparza Phone Number: 817-927-5556 Mail: Bob Bolen Public Safety Complex Email: cesoarza0unitedcommunitvicenters.ora Attn: Contract Compliance Specialist Remit Address: 3900 Meadowbrook Dr., Ste. 122; Fort Worth, TX 76103 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth, TX 76115 DIRECT COSTS (90% Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount This Month's Reimbursements Request Total Requested Remaining Balance Requested To -Date Available A Personnel $ 162,528.20 $ $ 162,528.20 B Fringe Benefits $ 12,433.41 $ - $ 12,433.41 C Travel & Training $ - $ - D Equipment $ - $ - E Supplies $ - $ - F Contracts/Consultants $ - $ - G Sub -Awards $ - $ - H Occupancy $ - $ - Total Direct Costs $ 174 961.61 $ - $ - $ $ 174 961.61 INDIRECT COSTS (10% Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount 's This Month Reimbursements Request Total Requested Remaining Balance Requested To -Date Available Total InDirect Costs $ $ $ Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 174,961.61 Previous Requests: $ - This Request: $ - Total Requested To -Date $ - Remaining Funds $ 174,961.61 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission . Agency Informati� Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorresCa)unitedcommunityicenters.Org Program Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Frances Torres Section II. Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects -Reduce crime by increasing academic success and providing services during the Out of School hours 2:00-6:00 p.m. and Summer programming 7:00 a.m. —6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which Project Description includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Percentage Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Complete (%) 84 out of 100 (70% of students with 80% attendance) School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark 0 0 0 0 0 84 0.00% Assessment System (BAS)--attendance recorded on ProCare Software 14 out of 20 (70% of students with 80% attendance) School Year ELP participants (Grades 5th-8th) will increase at least one reading level as measured by the BAS—attendance 0 0 0 0 0 14 0.00% recorded on ProCare Software. 60 out of 75 (80% students with 80% attendance) Summer Camp -ELP participants (Grades PK-8th Grade) will maintain or improve one reading level as measured by the 0 0 0 0 0 60 0.00% BAS. Attendance recorded on ProCare Software. 35 out of 50 (70% students with 80% attendance) will attend an evening literacy program from 3rd to 8th grade through the grant year. The BAS and Diebels assessment will 0 0 0 0 0 35 0.00% measure one reading level improvement. Attendance will be recorded on ProCare software. Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 70 (70%) of 100 unduplicated students in the Educational Literacy Program School year (Pk-4th Grade) will increase 0 0 0 0 0 70 0.00% at least two reading levels. Attendance 80%. Educational Literacy Program School Year Participant Hours (Pk-4th Grade). 0 0 0 0 0 30000 0.00% 14 (70%) of 20 unduplicated students will increase one level in the Educational Literacy Program School year (2nd — 4th 0 0 0 0 0 20 0.00% grade). Attendance 80% 28,000 participant hours in the Educational Literacy 0 0 0 0 0 75 0.00% Program School year (2nd — 4th grade). 60 (80%) of 75 unduplicated students in the Educational Literacy Program Summer Program (PK-8th grade) will maintain or increase one reading level with an 80% 0 0 0 0 0 60 0.00% Attendance rate 28,000 participant hours in the Educational Literacy Program Summer Program (PK-8th grade) 0 0 0 0 0 2800 0.00% Students will increase by 55% of 30 unduplicated students in the Educational Literacy Program School year (2nd -9th 0 0 0 0 0 30 0.00% grade). Attendance 75% Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: October 2024 - December 2024 Program Term: October 1, 2024 - September 30, 2027 rized Executive Signor: Frances Torres Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects -®educe crime by increasing academic success and providing services during the Out of School hours 2:00 — 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 84 out of 100 (70% of students with 80% attendance) School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS)—attendance recorded on ProCare Software 14 out of 20 (70% of students with 80% attendance) School Year ELP participants (Grades 5th-8th) will increase at least one reading level as measured by the 0 14 0.00% BAS—attendance recorded on ProCare Software. 60 out of 75 (80% students with 80% attendance) Summer Camp -ELP participants (Grades PK-8th Grade) will maintain or improve 0 60 0.00% one reading level as measured by the BAS. Attendance recorded on ProCare Software. attendance) will attend an evening literacy program from 3rd to 8th grade through the grant year. The BAS and Diebels assessment 0 35 0.00% will measure one reading level improvement. Attendance will be recorded on ProCare Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 70 (70%) of 100 unduplicated students in the Educational Literacy Program School year (Pk- 4th Grade) will increase at least two reading 0 70 0% levels. Attendance 80%. Educational Literacy Program School Year Participant Hours (Pk-4th Grade). 0 30000 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: January 2025 - March 2025 Program Term: October 1, 2024 - September 30, 2027 rized Executive Signor: Frances Torres Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects -®educe crime by increasing academic success and providing services during the Out of School hours 2:00 — 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood ofjuvenile delinquency. Section II. Quarterly Outcomes -Overall Performance qNEM Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 84 out of 100 (70% of students with 80% attendance) School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS)—attendance recorded on ProCare Software 14 out of 20 (70% of students with 80% attendance) School Year ELP participants (Grades 5th-8th) will increase at least one reading level as measured by the 0 14 0.00% BAS—attendance recorded on ProCare Software. 60 out of 75 (80% students with 80% attendance) Summer Camp -ELP participants (Grades PK-8th Grade) will maintain or improve 0 60 0.00% one reading level as measured by the BAS. Attendance recorded on ProCare Software. 35 out of 50 (70% students with 80% attendance) will attend an evening literacy program from 3rd to 8th grade through the grant year. The BAS and Diebels assessment 0 35 0.00% will measure one reading level improvement. Attendance will be recorded on ProCare softwa re. JL Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 70 (70%) of 100 unduplicated students in the Educational Literacy Program School year (Pk- 4th Grade) will increase at least two reading 0 70 0% levels. Attendance 80%. Educational Literacy Program School Year Participant Hours (Pk-4th Grade). 0 30000 0% 14 (70%) of 20 unduplicated students will increase one level in the Educational Literacy Program School year (2nd —4th grade). 0 20 0% Attendance 80% 28,000 participant hours in the Educational Literacy Program School year (2nd —4th grade). g 0 75 0% 60 (80%) of 75 unduplicated students in the Educational Literacy Program Summer Program (PK-8th grade) will maintain or 0 60 0% increase one reading level with an 80% Attendance rate 28,000 participant hours in the Educational Literacy Program Summer Program (PK-8th grade) 0 2800 0% Students will increase by 55% of 30 unduplicated students in the Educational Literacy Program School year (2nd -9th grade). 0 30 0% Attendance 75% 1500 participant hours in the Educational Literacy Program School year (2nd -9th grade). 0 1500 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: April 2025 - June 2025 Program Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Frances Torres CCPD Goal (s): Increase Safety through youth crime prevention projects -®educe crime by increasing academic success and providing services during the Out of School hours 2:00 — 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 84 out of 100 (70% of students with 80% attendance) School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS)—attendance recorded on ProCare Software 14 out of 20 (70% of students with 80% attendance) School Year ELP participants (Grades 5th-8th) will increase at least one reading level as measured by the 0 14 0.00% BAS—attendance recorded on ProCare Software. 60 out of 75 (80% students with 80% attendance) Summer Camp -ELP participants (Grades PK-8th Grade) will maintain or improve 0 60 0.00% one reading level as measured by the BAS. Attendance recorded on ProCare Software. 35 out of 50 (70% students with 80% attendance) will attend an evening literacy program from 3rd to 8th grade through the grant year. The BAS and Diebels assessment 0 35 0.00% will measure one reading level improvement. Attendance will be recorded on ProCare software. Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 70 (70%) of 100 unduplicated students in the Educational Literacy Program School year (Pk- 4th Grade) will increase at least two reading 0 70 0% levels. Attendance 80%. Educational Literacy Program School Year 0 30000 0% Participant Hours (Pk-4th Grade). 14 (70%) of 20 unduplicated students will increase one level in the Educational Literacy 0 20 0% Program School year (2nd —4th grade). Attendance 80% 28,000 participant hours in the Educational Literacy Program School year (2nd —4th 0 75 0% grade). Educational Literacy Program Summer Program (PK-8th grade) will maintain or 0 60 0% increase one reading level with an 80% 28,000 participant hours in the Educational Literacy Program Summer Program (PK-8th 0 2800 0% grade) Students will increase by 55% of 30 unduplicated students in the Educational 30 0% Literacy Program School year (2nd -9th grade). 0 Attendance 75% 1500 participant hours in the Educational Literacy Program School year (2nd -9th grade). 0 1500 0% Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: July 2025 - September 2025 Program Term: October 1, 2024 - September 30, 2027 rized Executive Signor: Frances Torres Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects -®educe crime by increasing academic success and providing services during the Out of School hour! Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 84 out of 100 (70% of students with 80% attendance) School Year ELP participants (Grades PK-4th) will increase two reading levels 0 84 0.00% as measured by the Benchmark Assessment System (BAS)—attendance recorded on ProCare Software 14 out of 20 (70% of students with 80% attendance) School Year ELP participants (Grades 5th-8th) will increase at least one reading level as measured by the 0 14 0.00% BAS—attendance recorded on ProCare Software. 60 out of 75 (80% students with 80% attendance) Summer Camp -ELP participants (Grades PK-8th Grade) will maintain or improve 0 60 0.00% one reading level as measured by the BAS. Attendance recorded on ProCare Software. 35 out of 50 (70% students with 80% attendance) will attend an evening literacy program from 3rd to 8th grade through the grant year. The BAS and Diebels assessment 0 35 0.00% will measure one reading level improvement. Attendance will be recorded on ProCare softwa re. Quarterly Narrative Questions Project Plan Activities DULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 70 (70%) of 100 unduplicated students in the Educational Literacy Program School year (Pk- 4th Grade) will increase at least two reading 0 70 0% levels. Attendance 80%. Educational Literacy Program School Year Participant Hours (Pk-4th Grade). 0 30000 0% 14 (70%) of 20 unduplicated students will increase one level in the Educational Literacy Program School year (2nd —4th grade). 0 20 0% Attendance 80% 28,000 participant hours in the Educational Literacy Program School year (2nd —4th 0 75 0% grade). Educational Literacy Program Summer Program (PK-8th grade) will maintain or 0 60 0% increase one reading level with an 80% 28,000 participant hours in the Educational Literacy Program Summer Program (PK-8th 0 2800 0% grade) Students will increase by 55% of 30 unduplicated students in the Educational Literacy Program School year (2nd -9th grade). 0 30 0% Attendance 75% 1500 participant hours in the Educational 0 1500 0% Literacy Program School year (2nd -9th grade). Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q1 Q2 I Q3 I Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency United Community Centers, Inc. Contact Name Celia Esparza Phone Number and Email 817-927-5556/cesnarzaaa,unitedcommunitvicenters.ore Remit Address 3900 Meadowbrook Dr. Ste 122 Fort Worth, TX 76103 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum) Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ■ ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - I PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0766 LOG NAME: 35FY25 CCPD UNITED COMMUNITY CENTERS SAFE HAVEN SUBJECT (CD 8) Authorize Execution of an Agreement with United Community Centers, Inc. in the Amount Up to $174,961.61 for the Operation of a Safe Haven Youth Program at the Bethlehem Community Center Located at 970 East Humbolt Street for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with United Community Centers, Inc. in the amount up to $174,961.61 for the operation of a Safe Haven Youth Program at the Bethlehem Community Center for Fiscal Year 2025. DISCUSSION: The purpose of the Mayor and Council Communication is to authorize the execution of an agreement with United Community Centers, Inc. in the amount up to $174,961.61 for the operation of a Safe Haven Youth Program at the Bethlehem Community Center for Fiscal Year 2025. Youth Safe Havens are places where children in targeted neighborhoods can play and learn with other children without fear of being victims of a crime. The original Safe Haven Program was operated in the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort Worth. The Safe Haven Youth Program at the Bethlehem Center is a prevention program operated by the United Community Center. The program provides after school programming for at -risk children and youth. The program also seeks to address factors that lead to at -risk behavior at home and school. During the course of the year, a typical participant will spend more than 1,000 hours participating in cultural, sport, and educational activities. The participating children and youth primarily live in the 76104 zip code. This Agreement will be effective for one year beginning October 1, 2024, and end on December 31, 2027, with no renewals. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. This program serves COUNCIL DISTRICT 8. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as apprpriated, in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 4254