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HomeMy WebLinkAboutContract 62174CSC No. 62174 INTERLOCAL AGREEMENT BETWEEN CROWLEY INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2025-2027 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home -rule municipal corporation of the State of Texas acting by and through William Johnson, its duly authorized Assistant City Manager, and CROWLEY INDEPENDENT SCHOOL DISTRICT ("District")acting by and through Michael McFarland, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in the city of Fort Worth during Fiscal Year 2025-2027 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, the City Council of Fort Worth and the Crowley Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; WHEREAS, City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, District proposes to continue the Crowley ISD Sports & Tutoring ("Program") in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Interlocal Agreement 2. Exhibit A — Scope of Work: Project Plan and Zoom.Grants Program Narrative 3. Exhibit B — Budget Narrative Worksheet and Subgrant Budget Narrative 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "District" shall include Crowley Independent School District, CISD and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or District. The term "Parties" shall refer to both City and District. AGREEMENT 1. Resuonsibilities of District 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A". District shall be responsible for the day-to-day administration of the Program. District agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit "B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 1.2 District will be responsible for the enforcement of these responsibilities on any After - School Service Providers Contracts that the District enters into associated with the funds provided through this Agreement. The City will be provided copies of all executed agreements between the District and any After -School Program Service Providers within five days of their execution. 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $149,500.00 ("Program Funds") as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to District shall be made on a quarterly and cost- reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the District or duly authorized officer of the District. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(&fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. With the exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reoortin2 Schedule District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. District agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due on the 15th occurring in the following for months below months October — December January January — March April April — June July July — September October District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the District not be able to meet these requirements in the given month, the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a Non -Compliance Letter notifying the District's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reuorts The last day for the City to receive RFRs and supporting expense documentation from the District for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications District is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, the District must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Auurovals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Auurove Modifications The last day the City will approve a Budget Modification from the District for this agreement is August 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(rfortworthtexas.cov. or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Sub -Grantee Funds District is responsible for imposing the same program funding requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under Exhibit A Project Plan. District will review and report any budget modifications that its subgrantee makes to the City. 3. Term 3.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of District's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the District to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the District to conclude all work and fulfill objectives set forth in Exhibit A. The District agrees that this is not an increase of funds. To request an extension, District must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liquidation Period District agrees that no additional costs can be incurred after September 30, 2027. District has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, District agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 f Omitted] 4.3 Program Performance Report District agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.4 Corrective Action Plan District agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the District will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 MonitorinLy Visits District agrees that the City may conduct a monitoring visit to assess the risk of City funds and District performance at any time during the duration of this Agreement. The City will notify the District of an upcoming monitoring visit and provide instructions of what to prepare. The District agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non-Resuonsiveness District agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the District, the City will document further corrective action and send a non-compliance letter notifying the District's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.8 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 4.9 Sub Grantee Program Performance District is responsible for imposing the same program performance requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under the Exhibit A Project Plan. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 5.3. 5.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. District shall maintain all equipment used in the administration and execution of the Program. District shall maintain, replace, or repair any item of equipment used in support of the the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or District, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third - party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 7.3 If, as a result of any audit, it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. 7.7 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 District will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY DISTRICT, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, DISTRICT AGREES TO ASSUME SUCH IABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM, TO THE EXTENT ALLOWED BY LAW. Section 12 shall survive the expiration or termination of this Agreement. 13. Comuliance 13.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors or program participants, then District shall immediately desist from and correct such violation. 13.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers, members, agents, employees, program participants or subcontractors, then District shall immediately desist from and correct such violation. 14. Waiver of Immunitv The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 15. Insurance Requirement 15.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Orcanization Liability or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and attached exhibits constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 DISTRICT: Michael McFarland Superintendent PO Box 688 Crowley TX 76036 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City. DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.10 After -School Service Provider Background Screenings. The District will be responsible for imposing the same background screening requirements as listed in this section of Agreement on any After -School Program Service providers that it selects to carry out its After -School Programs. 16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.13 City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. District shall verify the identity and employment eligibility of its employees who perform work under this Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting employment eligibility and identify documentation for all employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. District shall provide City with a certification letter that is has complied with the verification requirements required by this Agreement. TO THE EXTENT ALLOWED BY LAW, DISTRICT SHALL INDEMNIFY CITY FROM ANY PENALTIES OR LIABILITIES DUE TO VIOLATIONS OF THIS PROVISION. CITY SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THIS AGREEMENT FOR VIOLATIONS OF THIS PROVISION BY DISTRICT. 16.14 This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 16.15. No Boycott of Israel. If District has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. District acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, District certifies that District's signature provides written verification to City that District: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 16.16. Prohibition on Discrimination Against Firearm and Ammunition Industries. District acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, District certifies that District's signature provides written verification to the City that District: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 16.17. Prohibition on Boycotting Energy Companies. District acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, District certifies that District's signature provides written verification to the City that District: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: Wi Ilia m Johnson (Olt 22,202418:49 CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 22, 2024 District: CROWLEY INDEPENDENT SCHOOL DISTRICT By: MMc land(Oct 22,202406:56 CDT) Name: Michael McFarland Title: Superintendent Date: Oct 22, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert Alldre ge(Oct 22,202411:24 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By..v„�,� P Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0763 Date Approved: 09-17-2024 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Unit City Secretary: �3n p�FfOq.*4°o d' o Oro .10 OVg 8=� PA V �, ddann�° ag4a By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered bvZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 $ 150,937.50 Requested EXHIBIT A Crowley ISD Crowley ISD After School Program Jump to: Narrative Reauired Attachments Submitted: 6/10/2024 10:50:41 AM (Pacific) Project Contact Crystel Polk -vstel.Dolk aacrowlev.k12.tx.us Tel: 817-297-5296 Additional Contacts nikita.coleman@crowley.k12.tx.us, adra.harper@crowley.K12.tx.us Narrative tom. Crowley ISD PO Box 688 Crowley, TX 76036 United States Superintendent Michael McFarland Ivilcnaei.mcrarianaccucrowlev.k12.tx.us Telephone817-297-5800 Fax Web Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. CI Reduce crime through prevention projects CI Reduce crime through intervention project CI Increase safety through Direct Neighborhood Projects C Increase safety through youth crime prevention projects El Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 Public non -Profit 3. Please Select the Funding Priority your project addresses: Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults : Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. -! District 2 —! District 3 I-1 District 4 -! District 5 District 6 -� District 7 District 8 District 9 District 10 !-I District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Crowley ISD and Clayton Youth Enrichment will partner to provide enrichment after -school services to Sue Crouch, Sycamore, and Meadowcreek Elementary schools. Together, the team ensures a high quality, multi -enrichment approach for children and families to decrease the likelihood of children being victims/perpetrators of crimes between the hours of 3:00-6:00pm. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. After -school programs provide crucial community support by ensuring youth safety and development between the hours of 3:00 pm and 6:00 pm, the hours when students are typically unsupervised after school ends and before parents return home from work. Decades of research show that after -school programs benefit children, families, and the communities in which they are located. Every weekday, these programs actively strive to keep participants safe and engaged while learning in a supervised setting. Clayton Youth Enrichment, CISD's after -school program partner, surveyed parents and found that 96% enrolled their children to ensure a safe environment while the parents finished their work day. Additionally, 74% valued the enrichment activities and academic support offered. After -school programs have proven their values. In a report for the U.S. Department of Education research, An -Me Chung states that: "First and foremost, after -school programs keep children of all ages safe and out of trouble. The after - school hours are the time when juvenile crime hits its peak, but through attentive adult supervision, quality after -school programs can protect our children. As this report shows, in communities with comprehensive programs, children are less likely to commit crimes or to be victimized and are less likely to engage in risky behavior such as drug, alcohol and tobacco use." Chung highlights that juvenile crime peaks and children are most at risk of being victims of violent crimes from 2:00 pm to 6 pm. Studies, including Chung's, support the importance of CISD after -school programs. CCPD funding for Crowley ISD will ensure 215 Fort Worth students have a safe and enriching environment. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. The after -school program will serve 215 total students ages 4-12, in Pre -Kindergarten through 5th grades. Students who are most in need of academic assistance will be the first student group targeted for enrollment. The next group that will be targeted will be "latchkey" students and those identified by Crowley ISD staff as likely to benefit from structured after -school activities. To encourage student participation, our programs include a range of age -appropriate tutoring services, sports and recreation, and academic enrichment, including math and literacy tutoring and homework assistance, health, wellness and recreation activities, STEM and fine arts activities. All activities are designed to offer opportunities to lean and practice self -management, social emotional skills, and character development. Crowley Independent School District is a suburban school district covering 58.4 square miles in southern Tarrant County and stretches over two municipalities: Fort Worth and Crowley. Crowley ISD serves more than 16,700 students in grades Pre -Kindergarten through 12th. Crowley ISD has 26 campuses, including 15 elementary schools, 4 middle schools, 2 ninth grade schools, 2 high schools, an alternative learning center; and a career and technology education center. Currently, the Crowley ISD student population is 75.7% economically disadvantaged, 17.6% limited English proficient, and our at -risk population is 61.7%. We are a fast-growing district and changing demographics mean we must seek ways to expand our services to meet the needs of more local families. Partner funding will be used to provide after -school programs on 3 campuses across two Fort Worth zip codes as follows: 2 campuses in 76123 and 1 campus in 76134. As a specific response to recent crime data presented by the Fort Worth Police Department, Crowley ISD is maintaining our after -school program at Sycamore Elementary, an elementary school near several neighborhoods designated as a Violent Crime PRA (D180, D250, D220 and D210). Located in 76134, Sycamore Elementary draws students from these neighborhoods increasing the need for additional resources and constructive, adult -supervised programs to prevent more juveniles from engaging in or being victims of increased violent crime. The target for enrollment on this campus is 75 unduplicated students. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. Funding received through the CCPD Shared Mission program will support the CISD Sports and Tutoring Program at three schools. This after -school program is designed to address the goals of the Fort Worth Crime Control and Prevention District by offering safe, adult supervised enrichment and tutoring activities from the end of the school day until 6:00 pm. Research published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP Briefing Book, www.ojjdp.gov) indicates these are the hours when students are most vulnerable to both becoming victims and perpetrators of crime and are more likely to experiment with drugs, alcohol, and sex. Providing an alternative to these behaviors will increase our students' ability to thrive both today and in the future. Crowley ISD's Fort Worth after -school programs operate from school dismissal until 6:00 pm Monday — Thursday. This provides safe, reliable options for working parents and school staff while offering students essential academic and enrichment support for improved success in school. The goal is to enroll 215 unduplicated students across the three schools. Each of our schools has developed a plan tailored to address the needs of its students and families, and the district supports and enables those plans. The goal of Crowley ISD is to ensure high quality after - school programs are available to students at these neighborhood campuses. To provide this high -quality experience, Clayton uses a research -based TEKS-aligned after -school framework and curriculum designed to provide academic support while offering opportunities for students to learn and practice critical life skills. These skills include: self-awareness and self -management, goal setting, good decision - making, engaging in healthy communication with peers and adults, and working within teams. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Research indicates that one cause of youth engaging in risky behavior, such as juvenile crime, is the lack of access to high quality after school enrichment programs. We believe that an effective after school program can connect students to greater academic success, as well as build their internal skills of managing emotions, working in teams, and achieving goals. As reported by the Collaborative for Academic, Social, And Emotional Learning (CASEL), after -school programs that focus on social emotional learning skills can lead to an 11-17% increase in academic performance. Long-term research has shown that students who learn these skills are more successful academically, socially, and as adults. The program will monitor attendance, academic performance, and behavior, with support from on -campus teachers for student recruitment and tutoring. Progress will be gauged through parent and principal surveys. CISD will offer tutorials, hands-on activities, and reliable on -campus childcare, aligning with district goal #2 to support students and families. Clayton Youth Enrichment will track participation, attendance, and adjust to maintain appeal. CISD will also track interventions to close achievement gaps. Research supports positive outcomes from after -school involvement, academic competency, and social - emotional learning, reducing risky behaviors during the 3:00 pm — 6:OOpm period. We aim for 50% of participating students to show improved behavior and academic performance each quarter from attending the after -school program. Texas Education Agency studies link higher attendance with academic gains and lower dropout rates, impacting juvenile crime rates. A high -quality program connects at -risk youth to academics, acting as a bridge between school days and providing incentives for staying engaged. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Crowley ISD Sports & Tutoring programs has a longstanding partnership with Clayton Youth Enrichment. Clayton brings almost 50 years of experience providing high -quality after -school and summer programs in Tarrant County and serves approximately 7,000 children annually. Together, we are focused on the evolving needs of our communities. This partnership includes other programs within the district that address the needs of students after -school. Having identified a need for social and emotional learning, we are implementing joint programs to enhance self-awareness, social skills, and decision -making among Crowley ISD students. These improvements lead to better attendance, academic performance, and long- term success. Additionally, our programs fill gaps in after -school services, particularly where there is little or no access to community centers or other adult -supervised after -school activities. 11. What is your agency's mission? Please include how this project fits and how this project was developed. Crowley ISD's mission is to provide our students with excellence in education so that all students achieve their full potential. Crowley ISD (CISD) will achieve this mission by providing all students with a world - class, high -quality education where students are inspired to succeed in the global community. Our goals are: 1) Thriving Students: All CISD students will be equipped to thrive both today and in the future. 2) Engaged Community: CISD will partner with families and the community to meet the needs of all students. And 3) Empowered Staff: CISD will empower all staff to provide a quality education for all students. Each of our schools has developed a plan tailored to address the needs of its students and families, and the district supports and enables those plans. Funding received through the CCPD Shared Mission program will support the CISD Sports and Tutoring Program at three schools. This after -school program is designed to address the goals of the Fort Worth Crime Control and Prevention District by offering safe, adult supervised enrichment and tutoring activities from the end of the school day until 6:00 pm. Research published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP Briefing Book, www.ojjdp.gov) indicates these are the hours when students are most vulnerable to both becoming victims and perpetrators of crime and are more likely to experiment with drugs, alcohol, and sex. Providing an alternative to these behaviors will increase our students' ability to thrive both today and in the future. Crowley ISD has received CCPD funds for over 10 years. The district has used Clayton to manage the CCPD funds for afterschool since 2016. Crowley ISD is seeing district -wide increases in our need indicators with 75.7% economically disadvantaged, 17.6% limited English proficient, and 61.7% at -risk population of academic failure in 2022/23. CCPD funds create an avenue for parents to receive 100% free after -school enrichment at Fort Worth campuses where needs are concentrated. Without CCPD funds, families that currently receive services through the Sports and Tutoring program would likely be unable to access the care and supplemental enrichment that provides additional interventions and educational activities. CCPD funding continues to be necessary to fund enrichment services that elevate the program beyond basic childcare, and to help maintain a cost-free after -school program for our most in -need families. Additionally, state funding that supports regular school -day instruction does not cover the cost of these after school support activities. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. Crowley ISD/Clayton Youth Enrichment/CCPD after -school programs will serve district students onsite at their Fort Worth school campuses. The CCPD program targets Sycamore, Meadowcreek, and Sue Crouch Elementary in zip codes 76134 and 76123, Council Districts 6 and 8. These schools primarily serve African American and Hispanic/Latino communities (80-86%) and 79-89% of students qualify for free -reduced lunch. These schools currently lack other after -school options. Sycamore Elementary, especially, is geographically positioned in an underserved zip code area with increased crime rates and activity. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. Crowley ISD does not allocate additional funding to the after -school project. Clayton Youth Enrichment, the programs operator, supplements CCPD/district funding through grant funding and fee -based programs and contracts across Tarrant County. The program has been self -sustainable since it began. 14. If applicable, how will your project will address a CCPD Mission Priority area? -answer not presented because of the answer to #3- 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Not applicable Required Attachments top Documents Requested * Required?Attached Documents Exhibit A - Project Plan Scope of Services ❑1 Project Plan lownload temglatE Exhibit B - Budget Narrative Spreadsheet lownload temblatE 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. download temDlate ❑�r Budaet Narrative 0 Disclosure 0 Audit 0 Tax Exemat Form 0 Board of Directors 0 Insurance Certificate Sub -Grant Budaet Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 475049 Become a fan of ZoomGrants- on Facebook Problems? Contact us at Questions(LDZoomGrants.com ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Crowley ISD Project Title: Sports & Tutoring CCPD Goal Reduce crime through prevention and intervention projects. Increase safety through Direct Neighborhood and crime prevention projects. Outcome Objective 1.1 108 out of 215 participants (50%) will improve behavior as a result of afterschool activities, as demonstrated by surveys to principals and parents twice a year. Outcome Objective 1.2 108 out of 215 participants (50%) will show increased academic performance as a result of afterschool activities, as demonstrated by surveys to principals and parents twice a year. After School Program 1. 215 unduplicated students Principals Contract Term: October 1, 2024 — enrolled in the After School Administrative Staff September 30, 2025 Students will attend the after school Program. Site Coordinators program, offered Monday — Program Specialist October 1, 2024 through May 31, 2025 Thursday from 3:15 p.m. - 6:00 p.m. 2. 120 average daily attendance in school programming the After School Program. (Any remaining funding to be used in August — September 2025) 3.45 Parent Survey Responses Monday — Thursday, 3:15 — 6:00 PM (once per semester) 4.3 Principal Surveys Responses (once per semester) (Program goal 20% parents and 100% of principals responding to survey to assess results.) Student participation tracked through daily attendance sign in/out records. Social Emotional Learning (SEL) 5.215 Unduplicated students in Site Coordinators Contract Term: October 1, 2024 — Social Emotional Learning Lessons. Program Specialist September 30, 2025 Students at selected schools will participate in social emotional 6. 120 average daily attendance in October 1, 2024 through May 31, 2025 learning lessons. SEL program sign-in/out records. school programming (Any remaining funding to be used in August — September 2025) This activity to be conducted four times a week at participating schools. Monday — Thursday, 3:00 -6:00 PM Program surveys to occur once each semester in early November and late May. Academic Enrichment 7.215 Unduplicated students in Site Coordinators Contract Term: October 1, 2024 — Academic Enrichment Program Specialists September 30, 2025 Students at participating schools will participate in academic enrichment in 8. 120 average daily attendance in October 1, 2024 through May 31, 2025 math, science, reading, and arts. Academic Enrichment sign-in/out school programming (offered at participating schools at records. (Any remaining funding to be used in least 3 times per week) August — September 2025) Student participation tracked by daily This activity to be conducted three times a attendance sign-in/out records. week at participating schools. Monday — Thursday, 3:00 -6:00 PM Program surveys to occur once each semester in early November and late May. Tutorin¢ 9. 150 Unduplicated students in Crowley ISD Contracted Contract Term: October 1, 2024 — Teacher -led tutoring. Teachers September 30, 2025 Students will participate in teacher - led tutoring for math literacy. (offered 10. 84 average daily attendance in October 1, 2024 through May 31, 2025 to participating students at least 2 Teacher -led tutoring school programming times per week) (Any remaining funding to be used in Student participation tracked by daily August — September 2025) attendance sign-in/out records. This activity to be conducted twice per week at participating schools. Monday — Thursday, 4:00 - 5:00 PM Program surveys to occur once each semester in early November and late May. Academic Assistance 11.215 Unduplicated students in Crowley ISD classroom Contract Term: October 1, 2024 — Homework Help/Academic teachers September 30, 2025 Students will participate in homework Assistance. Site Coordinators help and academic assistance. Program Specialist October 1, 2024 through May 31, 2025 (offered to each participating student 12. 120 average daily attendance school programming at least 4 times per week. sign-in/out records. (Any remaining funding to be used in August — September 2025) This activity to be conducted three times a week at participating schools. Monday — Thursday, 3:00 -6:00 PM Program surveys to occur once each semester in early November and late May. Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE Crowley ISD (FY2025 - 2027) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE MEASURE TOTAL REVENUE Total Revenue A. SALARY 111 TOTAL SALARY $0.00 B. FRINGE TOTAL FRINGE $0.00 C.TRAVEL TOTAL TRAVEL $0.00 $0.00 D. EQUIPMENT TOTAL EQUIPMENT $0.00 $0.00 E. SUPPLIES TOTAL SUPPLIES $0.00 F. CONSULTING/CONTRACTING TOTAL CONSULTING/CONTRACTING $0.00 G. SUB -GRANTS The Crowley ISD Sports & Tutoring program will be managed by Clayton Youth Enrichment. Clayton was chosen as the districtwide contract afterschool provider in a five-year competitive application in 2016 and again in 2021, based on an application, interview, and reference -check process conducted by Crowley ISD's Grant department personnel and 1.00 CONTRACT $149,500.00 $149,500.00 approved by the district Board of Trustees. Clayton's performance, progress and outcomes will be monitored by the district's Director of Grants, as well as each applicable school Principal. This items relates to Outcomes 1.1-1.3, 2.1. See attached Sub -Grantee budget. Crime Control and Prevention District EXHIBIT B - Sub Grant Budget Clavton Youth - Crowlev ISD (Partners with a Shared Mission) Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested . Agencies may utilize this spreadsheet I and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure. DESCRIPTION/JUSTIFICATION REVENUE QUANTITY RATE TOTAL .00 rrogram manager - mane t-i I rrogram manager Tunaeo at approx. Z�zz per nour Tor approx. 20.00 hours per week over 30 weeks during the year. The role oversees the Crowley ISD region of programming and wil hire and train staff, collect and analyze attendance data and 600.00 Hours $22.00 $13,200.00 outcomes, while working with principals to ensure connection to the school -day. Site Coordinators - Three (3) Site Coordinators funded at $18 per hour for approx. 25 hours per week over 30 weeks during the year. These positions supervise the on -site staff, 2250.00 Hours $18.00 $40,500.00 purchase supplies for their programs, organize lesson plans materials, and also work directly with the students. Program Specialists - Seven (7) part-time program specialists funded at approx $14 per hour for approx. 14 hours per week over 30 weeks during the year. These positions will 2940.00 Hours $14.00 $41,160.00 directly operate youth activities including homework assistance, academic enrichment, ohvsical recreation, and social emotional learninq. $0.00 . FRINGE Program Manager - Approx. annual estimate to cover the payroll taxes and health insurance 20.00% Percent $13,200.00 $2,640.00 for the position described above. Site Coordinators - Approx. annual estimate to cover the payroll taxes and health insurance 18.00% Percent $40,500.00 $7,290.00 for the position described above. Program Specialists - Approx. annual estimate to cover the payroll taxes and health 10.00% Percent $41,160.00 $4,116.00 insurance for the position described above. ff-fRAVEL $0.00 D. EQUIPMENT $0.00 $0.00 E. SUP Consumable Supplies - Each site will spend approx. $185 per month between October 2024 and May 2025. These supplies include instructional materials for tutoring (such as pencils, flash cards, dry erase markers), sports equipment for physical recreation, visual art supplies 3.00 Sites $ 1,296.00 $3,889.00 for academic enrichment and character development. This figure is approx. $ 5.80/stu d e nt/m o nth. MON S U LTI N G/CONTRACTI N EL Credentialed Teachers - Six (6) Crowley ISD teachers paid at $31 per hour for approx. 5 total hours per week over 25 weeks. Teachers will be selected by the campus Principal. The monitoring of Crowley ISD staff is shared between Clayton Youth Enrichment program 750.00 Hours $ 31.00 $23,250.00 manager and the Crowley ISD school principals at the three targeted campuses, with MOUs handled by the Clayton Youth Enrichment office. G. SUB -GRANTS H.000UPANCY Administrative Costs - Covers the partial payroll of area supervisors, human resources I 9%I Percent I $ 149,500.00 I $13 personnel, and accounting specialists, as well as program -related liability insurance costs. FY23 School Site List Instructions: Please list each FY2023 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name, email, and phone number for each funded site. wchool Site Campus Nam chool Site Contact Name ISchool Site Contact Email ISchool Site Phone Number Sue Crouch Elementary Adrian Romeroadromero@claytonyouth.org Meadowcreek Elementary Pamela Holbert pholbert@claytonyouth.org Sycamore Elementary Celine Velasquez cvelasquez@clavtonvouth.ore FORT WORTH, CRIME CONTROL AND'.—si .I J_,I_ Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Personnel B Fringe Benefits C Travel & Training D Equipment E Supplies F Contracts/Consultants G Sub -Awards H Occupancy Total Direct Costs Budget Category Total InDirect Costs Exhibit C Request for Reimbursement (RFR) FY 2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Crowley ISD Michael McFarland 817-297-5800 m ichael. mcfarland(acrowlev.kl2.tx.us PO Box 688, Crowley, TX 76036 DIRECT COSTS (90% Minimum) A B C D E Budget Amount Total of Previous This Mequest anth's Reimbursements R Requested $ $ (B+C) Total Requested To -Date (A-D) Remaining Balance Available $ 149,500.00 $ $ 149,500.00 $ $ $ 149 500.00 $ $ 149,50 INDIRECT COSTS (10% Maximum) A B C D E (B+C) (A-D) Total of Previous This Month's Budget Amount Reimbursements Request Total Requested Remaining Balance Requested To -Date Available $ $ $ Supporting documents required with monthly requests. See Requestfor Reimbursement Instructions for reference Summary: Total Budget: $ 149,500.00 Previous Requests: $ - This Request: $ - Total Requested To -Date $ - Remaining Funds $ 149,500.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Finance Received Stamp Placed Below Chant Staff Signature Date Crime Control and Prevention District Partners with a Shared Mission Exhibit D - Program Performance Report Section I. Agency Information Agency Name: Crowley ISD - After School Program Person to Contact for Corrections: Cierra Tramble Contact Phone Number for Corrections: 817-297-5296 Email Address for Corrections: Cierra.Tramble(c@crowleV.k12.tx.us Project Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Michael McFarland Section II. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes- Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 108 out of 215 participants (50%) will improve behavior as a result of afterschool activities, as demonstrated by surveys to principals and parents twice a year. 0 0 0 0 0 108 0.00% 108 out of 215 participants (50%) will show increased academic performance as a result of afterschool activities, as demonstrated by surveys to principals and parents twice a year. 0 0 0 0 0 108 0.00% Section II. Participant Activity- Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Unduplicated students enrolled in the After School Program. 0 0 0 0 0 215 0.00% 120 average daily attendance in the After School Program. 0 #DIV/0! 54 Parent Survey Responses (Reported Quarterly) 0 0 0 0 0 45 0.00% 3 Principal Survey Responses 0 0 0 0 0 3 0.00% Unduplicated students in Social Emotional Learning Lessons. 0 0 0 0 0 215 0.00% 120 average daily attendance in SEL program sign-in/out records. 0 #DIV/0! Unduplicated students in Academic Enrichment Program 0 0 0 0 0 215 0.00% 120 average daily attendance in Academic Enrichment sign-in/out records. 0 #DIV/O! Unduplicated students in Teacher -led tutoring 0 0 0 0 0 150 0.00% 84 average daily attendance in Teacher -led tutoring 0 #DIV/0! 120 average daily attendance in Homework Help/Academic assistance sign-in/out records. 0 #DIV/0! Unduplicated students in Homework Help/Academic assistance. 0 0 0 0 0 215 0.00% 0001 Section I. Agency Information Agency Name: Crowley ISD - After School Program Person to Contact for Corrections: Cierra Tramble Contact Phone Number for Corrections: 817-297-5296 Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us Reporting Period: October 2024 - December 2024 Project Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Michael McFarland Section II. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 108 out of 215 participants (50%) will improve behavior as a result of afterschool activities, as demonstrated by surveys to principals and 0 108 0.00% parents twice a year. 108 out of 215 participants (50%) will show increased academic performance as a result of afterschool activities, as demonstrated by 0 108 0.00% surveys to principals and parents twice a year. Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) Unduplicated students enrolled in the After School Program. 0 215 0% 120 average daily attendance in the After 0 0 #DIV/0! School Program. 54 Parent Survey Responses (Reported Quarterly) 0 45 0% 3 Principal Survey Responses 0 3 0% Unduplicated students in Social Emotional 0 215 0% Learning Lessons. 120 average daily attendance in SEL program 0 0 #DIV/0! sign-in/out records. Unduplicated students in Academic Enrichment Program 0 215 0% 120 average daily attendance in Academic I 0 0 #DIV/0! Enrichment sign-in/out records. Unduplicated students in Teacher -led tutoring I 0 150 0% 84 average daily attendance in Teacher -led 0 0 #DIv/o! tutoring 120 average daily attendance in Homework Help/Academic assistance sign-in/out records. 0 0 #DIV/0! Unduplicated students in Homework 0 215 0% Help/Academic assistance. Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: 0001 Section I. Agency Information Agency Name: Crowley ISD - After School Program Person to Contact for Corrections: Cierra Tramble Contact Phone Number for Corrections: 817-297-5296 Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us Reporting Period: January 2025 - March 2025 Project Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Michael McFarland Section II. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 108 out of 215 participants (50%) will improve behavior as a result of afterschool activities, as demonstrated by surveys to principals and 0 108 0.00% parents twice a year. 108 out of 215 participants (50%) will show increased academic performance as a result of afterschool activities, as demonstrated by 0 108 0.00% surveys to principals and parents twice a year. Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Unduplicated students enrolled in the After School Program. 0 215 0% 120 average daily attendance in the After 0 0 #DIV/O! School Program. 54 Parent Survey Responses (Reported Quarterly) 0 45 0% 3 Principal Survey Responses 0 3 0% Unduplicated students in Social Emotional 0 215 0% Learning Lessons. 120 average daily attendance in SEL program 0 0 #DIV/O! sign-in/out records. Unduplicated students in Academic Enrichment Program 0 215 0% 120 average daily attendance in Academic 0 0 #DIV/0! Enrichment sign-in/out records. Unduplicated students in Teacher -led tutoring 0 150 0% 84 average daily attendance in Teacher -led 0 0 #DIV/0! tutoring 120 average daily attendance in Homework 0 0 #DIV/0! Help/Academic assistance sign-in/out records. Unduplicated students in Homework Help/Academic assistance. 0 215 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: 0001 Section I. Agency Information Agency Name: Crowley ISD - After School Program Person to Contact for Corrections: Cierra Tramble Contact Phone Number for Corrections: 817-297-5296 Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us Reporting Period: April 2025 - June 2025 Project Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Michael McFarland Section ll. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 108 out of 215 participants (50%) will improve behavior as a result of afterschool activities, as demonstrated by surveys to principals and 0 108 0.00% parents twice a year. 108 out of 215 participants (50%) will show increased academic performance as a result of afterschool activities, as demonstrated by 0 108 0.00% surveys to principals and parents twice a year. Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) Unduplicated students enrolled in the After School Program. 0 215 0% 120 average daily attendance in the After 0 0 #DIV/0! School Program. 54 Parent Survey Responses (Reported Quarterly) 0 45 0% 3 Principal Survey Responses 0 3 0% Unduplicated students in Social Emotional 0 215 0% Learning Lessons. 120 average daily attendance in SEL program 0 0 #DIV/0! sign-in/out records. Unduplicated students in Academic Enrichment Program 0 215 0% 120 average daily attendance in Academic I 0 0 #DIV/0! Enrichment sign-in/out records. Unduplicated students in Teacher -led tutoring I 0 150 0% 84 average daily attendance in Teacher -led 0 0 #DIv/o! tutoring 120 average daily attendance in Homework Help/Academic assistance sign-in/out records. 0 0 #DIV/0! Unduplicated students in Homework 0 215 0% Help/Academic assistance. Quarterly Narrative Questions IL IPlease provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: 0001 Section I. Agency Information Agency Name: Crowley ISD - After School Program Person to Contact for Corrections: Cierra Tramble Contact Phone Number for Corrections: 817-297-5296 Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us Reporting Period: July 2025 - September 2025 Project Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Michael McFarland Section ll. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 108 out of 215 participants (50%) will improve behavior as a result of afterschool activities, as demonstrated by surveys to principals and 0 108 0.00% parents twice a year. 108 out of 215 participants (50%) will show increased academic performance as a result of afterschool activities, as demonstrated by 0 108 0.00% surveys to principals and parents twice a year. Quarterly Narrative Questions Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) Unduplicated students enrolled in the After School Program. 0 215 0% 120 average daily attendance in the After 0 0 #DIV/0! School Program. 54 Parent Survey Responses (Reported Quarterly) 0 45 0% 3 Principal Survey Responses 0 3 0% Unduplicated students in Social Emotional 0 215 0% Learning Lessons. 120 average daily attendance in SEL program 0 0 #DIV/0! sign-in/out records. Unduplicated students in Academic Enrichment) I 0 I 215 I 0% Program 120 average daily attendance in Academic I 0 0 #DIV/0! Enrichment sign-in/out records. Unduplicated students in Teacher -led tutoring I 0 150 0% 84 average daily attendance in Teacher -led 0 0 #DIv/o! tutoring 120 average daily attendance in Homework Help/Academic assistance sign-in/out records. 0 0 #DIV/0! Unduplicated students in Homework 0 215 0% Help/Academic assistance. Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you IL I may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q1 Q2 I Q3 I Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency Crowley ISD Contact Name Michael McFarland Phone Number and Email 817-297-5800/michael.mcfarlandna.crowlev.kl2.tx.us Remit Address PO Box 688; Crowley, TX 76036 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - I PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0763 LOG NAME: 35FY25 CCPD AFTER SCHOOL PROGRAMS SUBJECT (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White Settlement Independent School Districts for Operation of After -School Programs in a Total Program Amount Up to $1,911,300.00 for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal Year 2025. 0 R141RI-1 [0 J, National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi -disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after -school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to- day administration of its after -school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after -school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal Year 2024. Funding will be allocated as follows to each district in Fiscal Year 2025 on a reimbursement basis: • Fort Worth ISD funding in the amount up to $1,554,800.00; • Keller ISD funding in the amount up to $149,500.00; • Crowley ISD funding in the amount up to $149,500.00; and • White Settlement ISD funding in the amount up to $57,500.00. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. These Agreements will be effective for three years, beginning October 1, 2024, and will end on December 31, 2027, with no renewals. This program serves ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: School district FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 5254