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HomeMy WebLinkAboutContract 62180CSC No. 62180 AGREEMENT FOR PARTNERS WITH A SHARED MISSION SAFE CITY COMMISSION — CALL CENTER & ADVOCACY FISCAL YEAR 2025-2027 In consideration of mutual covenants, promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home - rule municipal corporation of the State of Texas, acting by and through William Johnson, its duly authorized Assistant City Manager, and SAFE CITY COMMISSION ("Contractor"), a Texas non-profit corporation acting by and through Ken Shetter, its duly authorized President and General Counsel. RECITALS WHEREAS, City has determined that the Crime Prevention Agency Partnership is necessary to support crime prevention in city of Fort Worth during Fiscal Year 2025-2027. The Advocacy & Call Center will enhance the prevention focus of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate a Crime Prevention Agency Partnership called Advocacy & Call Center, which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Call Center & Advocacy Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of $408,092.55 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of Advocacy & Call Center Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 6. Exhibit E — Request for Budget Modification 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) The exhibits which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Safe City Commission, Inc., and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A". Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $408,092.55 ("Program Funds") as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(i4fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reuorting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due in the occurring in the following following month months October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Avvrove Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(&,,f6rtworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon October 1, 2024("Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liauidation Period Contractor agrees that no additional costs can be incurred after September 30, 2027. Contractor has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 [Omitted] 4.3 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of Advocacy & Call Center Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Advocacy & Call Center Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Advocacy & Call Center Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of Advocacy & Call Center Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Reauirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third -party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Program Performance Report, making final payments, and disposing of Advocacy & Call Center assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the exuiration or termination of this Agreement. 8. Indebendent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Advocacy & Call Center is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Advocacy & Call Center during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Comvliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coveraizes and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and attached exhibits constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Safe City Commission Ken Shetter, President and General Counsel 1100 Hemphill St. Fort Worth, TX, 76104 19. Counterparts: Electronicallv Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 22. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on Bovcotting Energv Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: William Johnson (Olt 24,202410:19 CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 24, 2024 Contractor: SAFE CITY COMMISSION By: Name: Ken Shetter Title: President and General Counsel Date: Oct 22, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert Robert Alt23, 202415:00 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0767 Date Approved: 09-17-2024 1295: 2024-1167218 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager 4.p44U11n�� City Secretary: p�, FORro °o p!`o °.1d Pvo o=o eo �nT„tiw� % ..�z��ca aa�� TEXASo°d (I bnaavuo By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ EXHIBIT A CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 Safe City Commission Advocacy + Call Center Jump to: Narrative Reauired Attachments $ 408,092.54 Requested Submitted: 5/31/2024 1:02:21 PM (Pacific) Project Contact Grant Summers asummersaonesafeolace.ora Tel: 817.502.7121 Additional Contacts kshetter@onesafeplace.org, mmorgan@onesafeplace.org Narrative top Safe City Commission 1100 Hemphill Street Fort Worth, TX 76104 United States President Ken Shetter kshettera-onesafeDlace.ora Telephone817.885.7774 Fax 817.877.5923 Web www.onesafeplace.org Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. Reduce crime through prevention projects ! Reduce crime through intervention project Increase safety through Direct Neighborhood Projects Increase safety through youth crime prevention projects Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 Public non -Profit 3. Please Select the Funding Priority your project addresses: �! Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Y! Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. G District 2 CAI District 3 CAI District 4 CAI District 5 CAI District 6 CAI District 7 CAI District 8 CAI District 9 CAI District 10 CAI District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). The Advocacy + Call Center project specifically supports the following programs: Tarrant County Crime Stoppers, including Campus Crime Stoppers and Friends for Life (CS), Training & Education, and Advocacy through Camp Hope Texas. All programs are in place to prevent crime and violence and promote a culture of nonviolence. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. CS: Individuals are often apathetic or reluctant to get involved in a public safety issue out of fear of reprisal or retaliation. Gallup, whose polling tracks confidence in a variety of institutions, found that 53% of Americans said they had a "great deal" or "quite a lot" of confidence in the police in 2019 with confidence varies by race, gender, political ideology, age and education level (Gallup, 2019). Crime Stoppers helps to reduce crime by offering an anonymous outlet for citizens and students to safely report tips involving violent crime, gang -related activities, crime in neighborhoods, and crime in schools without the fear of others knowing they reported the information while aiding law enforcement in making arrests and solving cases. Information on many of these crimes would not be obtained without the help of the community. Training & Education : Professionals and community members alike are sometimes unaware of understanding causes of violence and effective reduction strategies. The Training and Education program offers solutions to professionals and community members to increase awareness, provide effective solutions in an attempt to ultimately reduce crime in the City of Fort Worth. It is unrealistic to provide in - person training to all crime prevention professionals and community members so other effective outreach solutions have to be explored to reach a greater population, like social media. Providing outreach content and targeting specific neighborhoods to provide an increase awareness of violence and services will play critical part increasing the larger community's awareness. Annual target is to train 1000 individuals in professional training, 750 in community outreach presentations and reach 150,000 individuals through social media. Advocacy: Adverse childhood experiences (ACEs) can have an important impact on a child's health. Research findings across all demographics show that children who live with ACEs—such as domestic violence, child abuse and neglect, parental incarceration, or caregivers with mental illness or addiction — suffer lower rates of school success and adult accomplishments, and much higher rates of chronic health conditions and lower life expectancy. One Safe Place data from 2023, identifies that 62% of our clients have children under the age of 18 and 61 % of those children have witnessed physical and/or verbal abuse within the home. 34% of clients reported seeing behavior change in their child since they witnessed abuse. Prevention is important because child abuse and neglect is avoidable. Through Camp Hope we look to evidence -based solutions, increasing hope in the lives of trauma survivors with our primary focus as we aim for creating or enhancing resilience. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. CS: This program is available to every citizen, of all ages, and the target is 7,000 contacts per year. This prevention strategy is designed to achieve citizen interest and involvement by anonymity, establishing reward systems that pay for information leading to the arrest or charges filed on persons involved in crimes, and posting of Most Wanted criminals throughout the County. This program enables the community to play an active role in assisting in keeping their neighborhoods safer. Training & Education: Target population is 1000 crime prevention professionals, and 750 community participants annually. Advocacy: Camp Hope Texas program targets children that have been exposed to violence within the home age 7-17 years old and the target unduplicated target is 80 children every year to attend week-long camping adventure and 50 duplicated children to attend monthly pathway programming. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. CS: The only Crime Stoppers program serving Fort Worth and the County and the only crime tip hotline wherein the anonymity of tipsters is statutorily protected. Safe City Commission's, Director of Crime Prevention Programs coordinates with Fort Worth Police Department Crime Stoppers officers to successfully implement the Crime Stoppers Program in the City of Fort Worth, additionally includes the CS officers and supervisor's representation on the Crime Stoppers Board of Directors. This program is implemented as prevention or intervention strategy depending on whether an incident has already occurred or not. Based on the most recent data from the National Crime Victimization Survey (NCVS), in 2021, students aged 12-18 experienced 170,600 total victimizations at or on the way to or from school and 384,300 total victimizations not related to school. The rates of nonfatal victimization were 7 victimizations per 1,000 students at or on the way to or from school and 15 victimizations per 1,000 students not connected to school. This data indicates a significant prevalence of victimization among students both in school environments and elsewhere. Training & Education: Program is unique in its success in bringing law enforcement and nonlaw enforcement crime prevention professionals together to share innovative strategies in a multi -disciplinary setting. Training increases awareness and allows for greater community social change and systematic policy enhancements. Advocacy: Camp Hope Texas is the only traditional overnight camping experience dedicated to mitigating the harmful impact on witnessing domestic violence for area children. Camp Hope Texas is also unique in the camping world in that it is annually evaluated by independent academic researchers to measure its effectiveness on children's hope, resilience and character development. Program evaluation of Camp Hope America in 2021 found, "The primary outcome was to change the way children exposed to domestic violence believe in themselves, believe in others, believe in their dreams and find hope for a brighter future. The results of this study provide compelling evidence that Camp HOPE America improves the hope of children in a manner that was self -reported by the children and teens and observed by the camp counselors. Moreover, increases in hope were associated with the character strengths of Zest, Grit, Self - Control, Optimism, Gratitude, Social Intelligence, and Curiosity. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. The anticipated outcomes of the Crime Stoppers Call Center are the following: a good percentage of contacts made in the call center will result in the establishment of a new tip and the percentage of tips resulting in arrests or disciplinary action, cases cleared, and reward payouts will increase. Every tip that results in an arrest or disciplinary action, cleared case, or reward payout means that another criminal is off the street and helps Fort Worth neighborhoods and schools to become safer. The outcomes of the Training and Education program include measuring participants through evaluations that rate the training to determine if an increase in knowledge/awareness of subject matter is achieved. All professional training programs will be open and targeted to law enforcement and non -law enforcement crime prevention professionals and measure how many participants are non -law enforcement specifically. These measures are in place to remain committed to training as many professionals as we can to reduce violent crime. The training specifically increases knowledge for each participant, they then share that knowledge with others or apply in their work which then ultimately makes our community safer. Camp Hope Texas programming is promoting a culture of non -violence and this will be measured through surveys administered to program participants. Each participant is asked if they believe they play an active role in making our community safer. Participants enrolled in the week-long camping adventure also are evaluated on their hope scale analyzed by Camp Hope America and University of Oklahoma, Tulsa. Both programs provide pathways (art, camp hope, STEAM activities, college readiness, etc.) to support and encourage youth, demonstrate a caring community, all in an effort to increase safety among the community. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Safe City Commission dba One Safe Place (OSP) is the only non-profit crime prevention agency, since 2005, in Tarrant County and has a demonstrated an ability to partner with community stakeholders and agencies to implement best practice programming. Additionally, our agency partners with multiple academic institutions to conduct research and allow research to drive practice in all crime prevention programming. The organizational mission is devoted to preventing crime and violence in Tarrant County's neighborhoods, schools and homes. OSP has been serving Tarrant County for 19 years and is centrally located in the City of Fort Worth. The Advocacy & Call Center project supports the following programing with the year each program was implemented, partners, and the nature of services: Tarrant County Crime Stoppers (2006) partners with various law enforcement agencies and school districts to share intel and has a diverse board of directors that oversees the program. Crime Stoppers was created to combat three major problems faced by law enforcement: fear of reprisal, an attitude of apathy, and a reluctance to get involved. Crime Stoppers addresses these obstacles by offering anonymity to people who provide information about a crime and paying rewards when the information supplied leads to an arrest. Training and Education (2006) partners with the US Attorney's Office, local law enforcement, Tarrant County Probation Department, re-entry programs, victim service providers and others with -in the community to provide an annual STOP Violence conference. Other training and education is provided when requested by professionals and community organizations. Camp Hope Texas (2014) is an affiliate partner of Camp Hope America and Carolina Creek (partner camp). This program provides monthly pathway activities for youth age (7-17 years old) that have been exposed to violence within the home. Youth participate in monthly enrichment activities and then attend a week-long overnight camping adventure at Carolina Creek. Youth gain independence along with the skills and hope to break the generational cycle of violence. 11. What is your agency's mission? Please include how this project fits and how this project was developed. The mission of OSP is to prevent crime and violence in our neighborhoods, schools and homes. Through Crime Stoppers and Campus Crime Stoppers we collect intelligence through anonymous tips to assist with the apprehension of wanted criminals, many of whom are wanted for violent crimes. We also collect tips related to ongoing and unsolved crimes, including those that involve violence or the distribution of narcotics. Friends for Life provides students a platform to anonymously share information about classmates who are being victimized or who are suicidal, then that information is forwarded to campus interventionists. We know that students who are victims of abuse, bullying and trauma are more likely than other students to ultimately engage in inappropriate or dangerous behavior, including violent behavior and substance abuse. By ensuring students who are vulnerable receive the intervention services they need we are able to significantly reduce the likelihood of future violent behavior. The Call Center is the platform that facilitates the collection of tips/intelligence for Crime Stoppers, Campus Crime Stoppers and Friends for Life. While some Crime Stoppers agencies contract commercial call centers to collect tips, we have found that investing in our own on -site call center results in much more reliable and comprehensive information -gathering. Through our training and education programs, we provide law enforcement and other crime prevention professionals with best -practices, innovative solutions and emerging trends. By bringing the best training to Fort Worth and making it free or affordable, we are enhancing the community's law enforcement and crime prevention efforts. Finally, our Camp Hope Texas program addresses the specific impact of witnessing incidents of domestic violence on children. Children exposed to domestic violence in their home are far more likely to commit suicide, struggle with substance abuse, be victims of serious abuse or neglect or be perpetrators or victims of domestic violence themselves as adults. Camp Hope provides and evidence -based curriculum designed to reduce the likelihood that campers will experience any of the negative predictive outcomes listed above. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. OSP serves the greater Tarrant County area. The main focus of most programming is the City of Fort Worth due to size but all areas of the county and surrounding areas are served as well. The decision to purchase our current property in the Near Southside was made with this in mind to be centrally located and near other partner nonprofits, law enforcement central offices and medical and mental health facilities 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. OSP has been able to leverage the resources provided through the CCPD and attract other resources based on the strength of the programming developed. Traditional fundraising, Crime Stoppers funding through the Community Supervision and Corrections Department, foundation support and federal and state grants, combined with the City's investment, have enabled Safe City Commission to have the capacity to meet growing demand and develop critical new areas of programming. 14. If applicable, how will your project will address a CCPD Mission Priority area? Our project addresses the CCPD Mission Priority areas of gang intervention and victim services through several targeted initiatives. One Safe Place offers comprehensive victim services, including our Camp Hope Texas program, which provides a safe and nurturing environment for children exposed to domestic violence. This program helps these children build resilience and develop positive life skills, preventing potential gang recruitment by fostering a sense of hope and empowerment. Additionally, our training and education programs for law enforcement and crime prevention professionals play a crucial role in gang intervention. These programs equip professionals with the necessary skills and knowledge to effectively address gang -related activities and provide comprehensive victim services. This multi -faceted approach ensures that we are not only supporting victims but also proactively preventing gang involvement. By integrating these programs, we create a comprehensive strategy that aligns with the CCPD's mission to enhance safety and support within the community. This holistic approach contributes to a stronger, safer environment for all residents, addressing both the immediate needs of victims and the broader goal of gang prevention. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Officer Austin Davis, Crime Stoppers Required Attachments tog Documents Requested * Required?Attached Documents Exhibit A - Project Plan Scope of Services ] Proiect Plan download template Exhibit B - Budget Narrative Spreadsheet 0 Exhibit B download template 1295 - Disclosure of Interested Parties❑ 1295 Form Last Independent Audit Report ❑ Audited Financials SCC 2022 Letter of Non -Profit Status❑ IRS Letter List of Board of Directors 0 Board of Directors List Insurance Certificate 0 Insurance-1 Insurance-2 Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 474113 Become afar of ZoomGrantsT1,1 on Facebook Problems? Contact us at Cuestions nZoomGrants.corn ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Safe City Commission Project Type: Victim Services Project Title: Advocacy & Call Center CCPD Emereina Priority CCPD Mission Prioritv Please check all that apply. Please check all that apply. ❑ Police Community Relations ❑ Afterschool Program ® Violent Crime Prevention ❑ Gang Intervention ❑ Foster Care ® Victim Services ❑ Adjudicated Youth & Adults CCPD Goal 1 Reduce crime through crime Drevention or intervention Droiects. Outcome 1.1 750 out of 1000 (75%) of crime prevention professionals expressed an increase in knowledge/awareness of emerging trends or best practices. Outcome 1.2 562 out of 750 (75%) of community outreach participants expressed an increase in knowledge/awareness of related topic (domestic violence, youth violence, community responses to violence, etc.) as measured through electronic survey. Outcome 1.3 77 out of 770 (10%) Student Crime Stoppers tips result in the arrest of an offender or disciplinary action of a student. Outcome 1.4a 650 out of 3200 (20%) Crime Stoppers tips result in a cleared case. Outcome 1.4b 300 out of 3200 (10%) of Crime Stoppers tips result in an arrest. 1.1 Staff will provide crime prevention training to professionals on best practices — trainings to be focused on best practices in a multi- disciplinary setting. Examples include STOP Violence conference, domestic violence, youth violence, relationships between crimes. 1.50 professional training session agendas 2.400 professional education evaluations received 3. 1,000 participants in professional education program 4.34 Trainings are targeted to both law enforcement and crime President Executive Vice President Director(s) Contract Term: October 1, 2024 — September 30, 2025 On -Going, trainings provided every month upon request from professionals. Annual STOP Violence Conference to be completed by July 31, 2024, Q4. prevention professionals. (75% of 45 Total Trainings) 5.400 crime prevention professionals. Measurable tools include, training agendas or email verifying training, evaluations, list of participants, data reported in google drive spreadsheet and hard copies of items maintained in a binder. 1.2 Staff will provide community 6.25 Community Trainings President Contract Term: October 1, 2024 — outreach presentations upon request Executive Vice President September 30, 2025 to any group or affiliation that 7.750 participants in community Director(s) requests information on services outreach presentations Client Advocate On -Going, community presentations organization provides, domestic provided upon request from violence, youth violence, relationship Measurable tools: training agendas or community groups. between crimes, effective community email verifying training, evaluations, response to violence or other crime list of participants, data reported in prevention related topics. google drive spreadsheet and hard copies of items maintained in a binder. 1.2 Social media outreach to victims 8. 150,000 unique individual views Vice President Development & Contract Tenn: October 1, 2024 — of domestic violence. Staff to work who have seen social media content Engagement September 30, 2025 with partners and survivors on social Monthly Goal will be a 10% increase media content. in social media outreach as On -Going, social media content is demonstrated by month -to -month conducted monthly and posts are comparisons. specific to engaging the community on available services and crime Based on End of Year Totals: prevention efforts. FY20 — 225,230 FY21— 313,702 FY22 est.-180,000 (using data from FY21) 9. Number of Post/Website Interactions (Includes Shares, Likes, Clicks, etc) (Report) Measurable tools: Facebook analytics and information submitted monthly in google drive. 1.3 Distribution of crime prevention 10.770 Student Tips Received Crime Stoppers Coordinator Contract Term: October 1, 2024 — materials to schools (77 (10%) will result in arrest) September 30, 2025 Campus Crime Stoppers and Friends 11. Number of Schools that report On -going through -out school year; for Life digital and print assets, tips (Reported as Duplicated) majority of materials distributed at including posters and business cards, beginning of school calendar, Q4 featuring all of the methods for Measurement tools: Materials being contacting Crime Stoppers will be distributed is kept in an excel distributed to Fort Worth schools and spreadsheet. Tip information shared with staff, parents, and including schools is tracked in P3 students Campus software. 1.4 a and b Crime Stoppers call takers 12.6,000 hours worked in the Safe Call takers Contract Tenn: October 1, 2024 — receiving tips and referring to law City Commission Crime Stoppers September 30, 2025 enforcement or school partners to Call Center follow-up on tip On -going, call center staffed 375 days 13.3,200 tips received and referred a year to law enforcement or school personnel (650 tips will result in a cleared case; 300 tips will result in an arrest) Measurement tools: hours maintained through Insperity payroll system and tips managed through P3 Tips and P3 Campus software. 1.4b Director reviews cases cleared 14.256 Result in a reward Call takers and Crime Stoppers Contract Tenn: October 1, 2024 — by law enforcement and school (approximately 8% of total Tips Coordinator September 30, 2025 partners to determine reward to be received) received by tipsters. Tipsters then call On -going; reward pay outs to tipsters the call center to receive details of Measurement tools: P3 Tips and P3 occurs on a monthly basis payment Campus software. 1.4b Call takers receive informant 15.7,000 informant contacts. Call takers On -going; calls received every day contacts through phone calls, mobile from informants. app platforms and web form located 16.3150 informant contacts to the on Crime Stoppers webpage Call Center result in the CCPD Goal 2 Outcome 2 Programming designed for youth who have witnessed violence within the home. Monthly pathway enrichment activities with team building, self- esteem, and small group activities. College, career coaching, cooking classes. This includes Camp Hope that uses hope building curriculum and outdoor adventure camp activities. CCPD Goal 3 Outcome 3 Violent Crime Strate¢v Training for the I Can Help (ICH) Academy that will produce volunteers to be utilized as a 24-hour response for individuals in crisis at One Safe Place or to fill other volunteers' opportunities. establishment of a new Crime Stoppers tip Measurement tools: P3 Tips software. Increase safety through youth crime prevention projects. 66 out of 110 (60%) Pathway Students express that they can have a positive role in making their community safer, based off a pre and post survey. 17.20 duplicated participants per month in Pathway programming 18.80 unduplicated participating in week-long camping adventure (60% will express they can have a positive role in making their community safer) Measurable tools include: surveys, attendance sheets at monthly pathway activities and registration paperwork for each camper for week-long adventure. All information submitted in google drive. President Executive Vice President Director Advocacy and Client Advocate MJ Violent Crime Plan will address: • Servicing Identified PRA/GAP Zip Code(s) • Programming that enhances violent crime prevention/intervention Contract Term: October 1, 2024 — September 30, 2025 Pathway programming to be completed once a month. Week-long camping adventure to be completed by end of Q4.s 30 out of 40 (75%) of Advocacy Training Participants will express an increase in knowledge/awareness toward Advocacy as measured through an electronic survey. 40 Advocacy Training Participants (30 Advocacy trainingparticipants will show an increase in knowledge/awareness toward Advocacy) 40 - Advocacy Volunteers/Interns Number of responses through 24- Hour Advocacy Responses (Track) Director of Crime Prevention Advocacy Volunteers/Interns Contract Term: October 1, 2024 — September 30, 2025 Trainings to be held quarterly. Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE Safe Citv Commission - Advocacv & Call Center DESCRIPTION/JUSTIFICATION REVENUE QUANTITY QUANTITY MEASURE Crime Stoppers Call Takers: Part-time staff fills —6,476 hrs annually staffing the Crime Stoppers Call Center, taking anonymous tips via telephone, text and web and routing them to the appropriate FWPD personnel. Pay averages 13.25 per hour for a total personnel expense 6,237.00 of 85,807 including worked holidays at pay xl.5. Safe City Commission will allocate 6,400 hours to the CCPD contract (13.25 x 6,400 = 84,800). Responsible for Outcome Objective 5, Activities 5.1, 5.2 and 5.3 outlined in Project Plan. President: Reporting to the Board of Directors, the President should participate directly in the carrying out of the mission of Safe City Commission in order to retain a robust understanding of the organization's mission and work. S/he works with all program staff to organize and implement all programmatic activities and outcomes. S/he will directly provide professional education and community outreach programming. Education and outreach activities consist of presentations provided to crime prevention professionals and the community at large; presentations are specific to domestic violence, child witness impact and family justice centers. This position will also participate in monthly Camp Hope Texas programming, monthly pathways programs consisting of team -building activities, relationship building, college and career sessions and curriculum specific to children who have been exposed to violence. The President will spend about 10 hours per week on this program. Responsible Outcome Objectives 1,2,3 and Activities 1.1, 2.1 and 3.2 outlined in Project Plan. Executive Vice President, Programs and Director of the Family Justice Center: The EVP of Programs and FJC Director oversees all programs of Safe City Commission and supervises all program staff. S/he supervises all program staff to organize and implement all programmatic activities and outcomes. S/he will provide professional community and community outreach programming; including areas of domestic violence, violence prevention strategies, non -fatal strangulation, partnerships and other prevention program areas. This position oversees all aspects of Camp Hope Texas and monthly pathway programming and provides guidance on program implementation in partnership with camp partner and National Camp Hope America affiliation; also provides direct attendance at monthly pathway programs and week-long camp in the summer. This position will spend 14.8 hours per week on this program. Responsible Outcome Objectives 1, 2 and 3 and Activities 1.1, 2.1 and 3.2 outlined in Project Plan. Director, Crime Prevention Programs: This staffmember is responsible for the administration of all crime prevention programming including: Crime Stoppers, Campus Crime Stoppers, Friends for Life, Project Safe Neighborhoods and Training & Education. Program Enhancement for FY23 includes the development and implementation of a volunteer advocacy training program. This advocacy program will allow for expanded 24-hour advocacy response to serve victims of domestic violence. S/he will spend about 36 hours per week on this program. Responsible for Outcome Objectives 1 and Activities 1.1, 1.2, 1.4, 1.5a, and 1.5b outlined in Project Plan. 0.05 0.4 0.9 HOURS FTE RATE TOTAL $0.00 E6$0.00 1. 1 11 $13.25 $82,640.25 $115,000.00 FTE $132,500.00 FTE $63,500.00 $5,750.00 $53,000.00 $57,150.00 Director of Advocacy is a full-time (40 hours per week) manager/coordinator position. Job duties include direct client care through advocacy including crisis intervention, identification of high risk victims, education on relationship dynamics, safety planning and connecting to short and long-term services. Advocacy will be provided to domestic violence victims at One Safe Place. This position serves as immediate supervisor to the Senior Advocate Coordinator and will carry a partial client case load. In absence of the Senior Advocate Coordinator, this 0.7 FTE $65,600.00 $45,920.00 position serves as the triage supervisor for all walk-ins and reviews all high risk cases with advocate staff prior to the victim leaving the Center. This ensures proper identification of high risk victims and connection to immediate services is appropriate for each victim. Weekly supervisions meetings are held with interns. This position oversees monthly multidisciplinary high risk team meetings with OSPFJC advocates and collaborative partner agencies. Annual salary of $63,600, fringe benefits annual cost is $16,034 for a total of $79,364. 50% of salary will be paid with CCPD funds. Children's Advocacy Coordinator: provides direct survivor services. This position will receive internal referrals and will provide advocacy to parent/guardian where their children have been directly impacted by domestic violence and/or other types of trauma. This position is grant 1.00 FTE $37,500.00 $37,500.00 funded and will be responsible for providing outlined services below; this position reports directly to the Director of Advocacy. Client Advocate: S/he is responsible for assisting as needed with all client service programs including intakes, children's programming, community outreach programs. The current employee in this position is fluent in Spanish and also assists in translation with any clients and their children as needed. S/he will spend 40 hours per week on these programs. 1.00 FTE $9,738.75 $9,738.75 Responsible for Outcome Objectives 2 and 3 and Activities 2.1, 3.1 and 3.2 outlined in Project Plan. Vice President, Community Engagement: S/he is responsible for all social media outreach. Works with all program staff to organize and develop social media content. The metrics tracked will include engagement, likes, comments, clicks and feedback. Responsible for 0.05 FTE $101,124.00 $5,056.20 Outcome Objective 2 and Activity 2.2 outlined in Project Plan. TOTAL SALARY $296,755.20 B. FRINGE Fringe benefits for all employees are comprised of payroll taxes at 7.65% employer paid health, dental, vision and life insurance costs, and employer paid retirement matching contributions (maximum 3% of salary). Differences in fringe rates across positions are due to the number of dependents insured under the company sponsored insurance plans and whether or not employees elect to enroll in the retirement plan. The total amount of Fringe benefits reflected are based upon current elections by staff employed in these roles and actual costs. CALL TAKERS 6,237.00 HOURS 1.01 $6,324.55 PRESIDENT 0.1 FTE 5,750.00 $576.50 EXECUTIVE VICE PRESIDENT 0.26 FTE 53,000.00 $13,780.00 DIRECTOR, CRIME PREVENTION PROGRAMS 0.26 FTE 57,150.00 $14,859.00 DIRECTOR, ADVOCACY 0.25 FTE 45,920.00 $11,480.00 Children's Advocacy Coordinator: 0.32 FTE $37,500.00 $12,000.00 CLIENT ADVOCATE 0.58 FTE 9,738.75 $5,648.48 VICE PRESIDENT, COMMUNITY ENGAGEMENT 0.17 FTE 5,056.20 $859.55 TOTAL FRINGE $65,528.10 C.TRAVEL $0.00 TOTAL TRAVEL $0.00 D. EQUIPMENT ft $0.00 $0.00 $0.00 TOTAL EQUIPMENT1 $0.00 E. SUPPLIES $0.00 $0.00 TOTAL SUPPLIES $0.00 F. CONSULTING/CONTRACTING Camp Hope (Carolina Creek Camp): This expense covers fees for youth living in the City of Fort Worth to attend Camp Hope Texas programming. Camp Hope is an overnight camp which lasts 5- 6 nights and is held annually during the summer months for children from homes which have been 20.00 ENROLLMENT $ 250.00 $5,000.00 impacted by domestic violence. This expense related to Outcome Objective #3, Activity 3.2. TOTAL CONSULTING/CONTRACTING $5,000.00 G. SUB -GRANTS $0.00 TOTAL SUB-GRANTS1 $0.00 H.00CUPANCY $0.00 TOTAL OCCUPANCY1 $0.00 INDIRECT Facilities overhead costs including utilities, insurance and cleaning and maintenance costs 10.1 IPERCENT S 408,092.54 $40,809.25 TOTAL INDIRECTI $40,809.25 Total Expense 408,092.55 Total Requested $408,092.55 FORT WORTH® CRIME CONTROL AND \' Y � 1 _ _ I J , _ . Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit C Request for Reimbursement (RFR) FY 2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Safe City Commission Grant Summers 817-502-7121 as um m ers0onesafeolace. ora 1100 Hemphill St, Fort Worth TX 76104 DIRECT COSTS (90 % Minimum) A B C Total of Previous This Month's Budget Category Budget Amount Reimbursements Request Requested A Personnel $ 296,755.20 I $ B Fringe Benefits $ 65,528.10 I $ C Travel & Training I I $ D Equipment I I $ E Supplies I I $ F Contracts/Consultants $ 5,000.00 I I $ G Sub -Awards I I $ H Occupancy I I $ Total Direct Costs $ 367 283.30 I $ - $ - F $ D E (B+C) (A-D) Total Requested Remaining Balance To -Date Available - $ 296,755.20 - $ 65,528.10 $ 5,000.00 $ e 167_IRA _3n $ $ $ Budget Category Total InDirect Costs $ 40,809.25 Supporting documents required with monthly requests. Sun arv: See Requestfor Reimbursement Instructions for reference Total Budget: $ Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ m I have reviewed this request and certify that these listed expenses and support documentation are accurate Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below 408,092.55 408,092.55 Crime Control and Prevention District Partners with a Shared Mission FY25 Exhibit D - Program Performance Report Section I. Agency Information Agency Name: Safe City Comissions Inc - Advocacy+Call Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: m moriza n Ponesafedace.orp,, Program Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Grant Summers Section It. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Reduce crime through crime intervention projects. Project Description The Advocacy+ Call Center project specifically supports the following programs: Tarrant County Crime Stoppers, including Campus Crime Stoppers and Friends for Life (CS), Training & Education, and Advocacy through Camp Hope Texas. All programs are in place to prevent crime and violence and promote a culture of nonviolence. Section It. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 750 out of 1000 (75%) of crime prevention professionals expressed an increase in knowledge/awareness of emerging trends or best practices. 0 0 0 0 0 750 0.00% 562 out of 750 (75%) of community outreach participants expressed an increase in knowledge/awareness of related topic (domestic violence, youth violence, community responses to 0 0 0 0 0 562 0.00% violence, etc.) as measured through electronic survey. 77 out of 770 (10%) Student Crime Stoppers tips result in the arrest of an offender or disciplinary action of a student. 0 0 0 0 0 77 0.00% 650 out of 3200 (20%) Crime Stoppers tips result in a cleared case. 0 0 0 0 0 650 0.00% 300 out of 3200 (10%) of Crime Stoppers tips result in an arrest 0 0 0 0 0 300 0.00% 66 out of 110 (60%) Pathway Students express that they can have a positive role in making their community safer, based off a pre and post survey. 0 0 0 0 0 66 0.00% 30 out of 40 (75%) of Advocacy Training Participants will express an increase in knowledge/awareness toward Advocacy as measured through an electronic survey. 0 0 0 0 0 30 0.00% Section II. Participant Activity- Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Professional training session agendas 0 0 0 0 0 I 0 0 0 0 0 I 0 0 0 0 0 50 0.00% Professional education evaluations received 400 0.00% Participants in professional education program 1000 0.00% Trainings targeted to both law enforcement and crime prevention professionals. (75% of 45 Total Trainin s) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34 0.00% Crime prevention professionals 400 0.00% Community Trainings 25 0.00% Participants in community outreach presentations 75 0.00% Unique individual views who have seen social media content 150000 0.00% Number of Post/Website Interactions (Includes Shares, Likes, 0.00% Clicks, etc) (Tracked by Facebook Analytics) 0 0 0 0 0 Student Tips Received 770 0.00% (10% (77) will result in arrest) 0 0 0 0 0 Number of Schools that report tips (Reported as Duplicated) 0.00% Crime Control and Prevention District Partners with a Shared Mission Hours worked in the Safe City Commission Crime Stoppers Call 0 0 0 0 0 6000 0.00% Center Tips received and referred to law enforcement or school personnel (650 tips will result in a cleared case; 300 tips will result in an 0 0 0 0 0 3200 0.00% arrest) Result in a reward (approximately 8% of total Tips received) 0 0 0 0 0 256 0.00% Informant contacts 0 0 0 0 0 7000 0.00% Informant contacts to the Call Center result in the establishment of a new Crime Stoppers tip 0 0 0 0 0 3150 0.00% Duplicated participants per month in PathWay programming 0 0 0 0 0 20 0.00% Unduplicated participating in week-long camping adventure 0 0 0 0 0 80 0.00% Advocacy Training Participants (30 Advocacy training participants will show an increase in 0 0 0 0 0 40 0.00% knowledge/awareness toward Advocacy) Section I. Agency Information Agency Name: Safe City Comissions Inc - Advocacy + Call Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: mmorgan@onesafeplace.org Reporting Period: October 2024 - December 2024 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Grant Summers Section II. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Reduce crime through crime intervention projects. Project Description The Advocacy + Call Center project specifically supports the following programs: Tarrant County Crime Stoppers, including Campus Crime Stoppers and Friends for Life (CS), Training & Education, and Advocacy through Camp Hope Texas. All programs are in place to prevent crime and violence and promote a culture of nonviolence. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 750 out of 1000 (75%) of crime prevention professionals expressed an increase in knowledge/awareness of emerging trends or 0 0 0 0 750 0.00% best practices. 562 out of 750 (75%) of community outreach participants expressed an increase in knowledge/awareness of related topic (domestic violence, youth violence, community 0 0 0 0 562 0.00% responses to violence, etc.) as measured through electronic survey. 77 out of 770 (10%) Student Crime Stoppers tips result in the arrest of an offender or 0 0 0 0 77 0.00% disciplinary action of a student 650 out of 3200 (20%) Crime Stoppers tips I 0 0 0 I 0 I 650 I 0.00% result in a cleared case. 300 out of 3200 (10%) of Crime Stoppers tips 0 0 0 0 300 0.00% result in an arrest. 66 out of 110 (60%) Pathway Students express that they can have a positive role in making 0 0 0 0 66 0.00% their community safer, based off a pre and post survey 30 out of 40 (75%) of Advocacy Training Participants will express an increase in knowledge/awareness toward Advocacy as 0 0 0 0 30 0.00% measured through an electronic survey. Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) Professional training session agendas 0 0 0 0 0 0 0 0 0 0 50 0% Professional education evaluations received 0 400 0% Participants in professional education program 0 1000 0% Trainings targeted to both law enforcement and crime prevention professionals. (75% of 0 0 0 0 34 0% 45 Total Trainings) 0 0 0 0 0 0 Crime prevention professionals 0 400 0% Community Trainings 0 25 0% Participants in community outreach 0 0 0 0 75 0% presentations p Unique individual views who have seen social media content 0 0 0 0 150000 0% Number of Post/Website Interactions (Includes Shares, Likes, Clicks, etc) (Tracked by Facebook 0 0 0 0 0 Analytics) Student Tips Received (10% (77) will result in arrest) 0 0 0 0 770 0% Number of Schools that report tips (Reported as Duplicated) 0 0 0 0 0 Hours worked in the Safe City Commission Crime Stoppers Call Center 0 0 0 0 6000 0% Tips received and referred to law enforcement or school personnel (650 tips will result in a 0 0 0 0 3200 0% cleared case; 300 tips will result in an arrest) Result in a reward (approximately 8% of total Tips received) 0 0 0 0 256 0% Informant contacts 0 0 0 0 7000 0% Informant contacts to the Call Center result in the establishment of a new Crime Stoppers tip 0 0 0 0 3150 0% Duplicated participants per month in PathWay 0 0 0 0 20 0% programming Unduplicated participating in week-long camping adventure 0 0 0 0 80 0% Advocacy Training Participants (30 Advocacy training participants will show an increase in knowledge/awareness toward 0 0 0 0 40 0% Advocacy) Quarterly Narrative Questions IF Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Safe City Comissions Inc - Advocacy+ Call Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: mmorgan@onesafeplace.org Reporting Period: January 2025 - March 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Grant Summers Section II. Program Information CCPD Goal (s): Reduce crime through crime prevention projects. Reduce crime through crime intervention projects. Project Description The Advocacy + Call Center project specifically supports the following programs: Tarrant County Crime Stoppers, including Campus Crime Stoppers and Friends for Life (CS), Training & Education, and Advocacy through Camp Hope Texas. All programs are in place to prevent crime and violence and promote a culture of nonviolence. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 750 out of 1000 (75%) of crime prevention professionals expressed an increase in 0 750 0.00% knowledge/awareness of emerging trends or best practices. 562 out of 750 (75%) of community outreach participants expressed an increase in knowledge/awareness of related topic 0 562 0.00% (domestic violence, youth violence, community responses to violence, etc.) as measured through electronic survey. 77 out of 770 (10%) Student Crime Stoppers tips result in the arrest of an offender or 0 77 0.00% disciplinary action of a student. 650 out of 3200 (20%) Crime Stoppers tips result in a cleared case. I 1 0 650 0.00% 300 out of 3200 (10%) of Crime Stoppers tips I I 0 I 300 I 0.00% result in an arrest. 66 out of 110 (60%) Pathway Students express that they can have a positive role in making 0 66 0.00% their community safer, based off a pre and post survey. 30 out of 40 (75%) of Advocacy Training Participants will express an increase in 0 30 0.00% knowledge/awareness toward Advocacy as measured through an electronic survey. - Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Professional training session agendas 0 50 0% Professional education evaluations received 0 400 0% Participants in professional education program 0 1000 0% Trainings targeted to both law enforcement and crime prevention professionals. (75% of 0 34 0% 45 Total Trainings) Crime prevention professionals 0 400 0% Community Trainings 0 25 0% Participants in community outreach 0 75 0% presentations Unique individual views who have seen social media content 0 150000 0% Number of Post/Website Interactions (Includes Shares, Likes, Clicks, etc) (Tracked by Facebook 0 0 Analytics) Student Tips Received (10% (77) will result in arrest) 0 770 0% Number of Schools that report tips (Reported as Duplicated) 0 0 Hours worked in the Safe City Commission Crime Stoppers Call Center 0 6000 0% Tips received and referred to law enforcement or school personnel (650 tips will result in a 0 3200 0% cleared case; 300 tips will result in an arrest) Result in a reward (approximately 8% of total Tips received) 0 256 0% Informant contacts Informant contacts to the Call Center result in the establishment of a new Crime Stoppers tip Duplicated participants per month in PathWay programming Unduplicated participating in week-long camping adventure Advocacy Training Participants (30 Advocacy training participants will show an increase in knowledge/awareness toward Advocacy) 0 7000 0% 0 3150 0% 0 20 0% 0 80 0% 0 1 40 1 0% _ Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this reporting period. Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Program Term Authorized Executive Signor: CCPD Goal (s): Project Description S Outcome Measure and Description 750 out of 1000 (75%) of crime prevention professionals expressed an increase in knowledge/awareness of emerging trends or best practices. 562 out of 750 (75%) of community outreach participants expressed an increase in knowledge/awareness of related topic (domestic violence, youth violence, community responses to violence, etc.) as measured through electronic survey. 77 out of 770 (10%) Student Crime Stoppers tips result in the arrest of an offender or disciplinary action of a student. 650 out of 3200 (20%) Crime Stoppers tips result in a cleared case. 300 out of 3200 (10%) of Crime Stoppers tips result in an arrest. 66 out of 110 (60%) Pathway Students express that they can have a positive role in making their community safer, based off a pre and post survey. Section I. Agency Information Safe City Comissions Inc - Advocacy + Call Center Michelle Morgan 817-916-4323 mmorgan@onesafeplace.org April 2025 - June 2025 October 1, 2024 - September 30, 2027 Grant Summers Section II. Program Information 2educe crime through crime prevention projects. Seduce crime through crime intervention projects. the Advocacy + Call Center project specifically supports the following programs: Tarrant County rime Stoppers, including Campus Crime Stoppers and Friends for Life (CS), Training & Education, and Advocacy through Camp Hope Texas. All programs are in place to prevent crime and violence and promote a culture of nonviolence. action 11. Quarterly Outcomes - Overall Performance APR I MAY I JUN I Q3 Totals I Performance Goal I Percentage Complete (%) 0 1 750 1 0.00% 0 1 562 1 0.00% 0 1 77 1 0.00% 0 1 650 1 0.00% 0 1 300 1 0.00% 0 1 66 1 0.00% 30 out of 40 (75%) of Advocacy Training Participants will express an increase in knowledge/awareness toward Advocacy as 0 30 0.00% measured through an electronic survey. Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY lUN Q3 Totals Performance Goal Percentage Complete (%) Professional training session agendas 0 50 0% Professional education evaluations received 0 400 0% Participants in professional education program 0 1000 0% Trainings targeted to both law enforcement and crime prevention professionals. (75% of 0 34 0% 45 Total Trainings) Crime prevention professionals 0 400 0% Community Trainings 0 25 0% Participants in community outreach 0 75 0% presentations Unique individual views who have seen social media content 0 150000 0% Number of Post/Website Interactions (Includes Shares, Likes, Clicks, etc) (Tracked by Facebook 0 0 Analytics) Student Tips Received (10% (77) will result in arrest) 0 770 0% Number of Schools that report tips (Reported as Duplicated) 0 0 Hours worked in the Safe City Commission Crime Stoppers Call Center 0 6000 0% Tips received and referred to law enforcement or school personnel (650 tips will result in a 0 3200 0% cleared case; 300 tips will result in an arrest) Result in a reward (approximately 8% of total Tips received) 0 256 0% Informant contacts Informant contacts to the Call Center result in the establishment of a new Crime Stoppers tip Duplicated participants per month in PathWay programming Unduplicated participating in week-long camping adventure Advocacy Training Participants (30 Advocacy training participants will show an increase in knowledge/awareness toward 0 7000 0% 0 3150 0% 0 20 0% 0 80 0% 0 1 40 1 0% Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this reporting period. Certification: I have reviewed the above financial and program performance forth is quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Program Term Authorized Executive Signor: CCPD Goal (s): Project Description S Outcome Measure and Description 750 out of 1000 (75%) of crime prevention professionals expressed an increase in knowledge/awareness of emerging trends or best practices. 562 out of 750 (75%) of community outreach participants expressed an increase in knowledge/awareness of related topic (domestic violence, youth violence, community responses to violence, etc.) as measured through electronic survey. 77 out of 770 (10%) Student Crime Stoppers tips result in the arrest of an offender or disciplinary action of a student. 650 out of 3200 (20%) Crime Stoppers tips result in a cleared case. 300 out of 3200 (10%) of Crime Stoppers tips result in an arrest. 66 out of 110 (60%) Pathway Students express that they can have a positive role in making their community safer, based off a pre and post survey. Section I. Agency Information Safe City Comissions Inc - Advocacy+ Call Center Michelle Morgan 817-916-4323 mmorgan@onesafeplace.org July 2025 - September 2025 October 1, 2024 - September 30, 2027 Grant Summers Section II. Program Information leduce crime through crime prevention projects. Seduce crime through crime intervention projects. the Advocacy + Call Center project specifically supports the following programs: Tarrant County rime Stoppers, including Campus Crime Stoppers and Friends for Life (CS), Training & Education, and Advocacy through Camp Hope Texas. All programs are in place to prevent crime and violence and promote a culture of nonviolence. action 11. Quarterly Outcomes - Overall Performance JULY I AUG I SEPT I Q4 Totals I Performance Goal I Percentage Complete (%) 0 1 750 1 0.00% 0 1 562 1 0.00% 0 1 77 1 0.00% 0 1 650 1 0.00% 0 1 300 1 0.00% 0 1 66 1 0.00% 30 out of 40 (75%) of Advocacy Training Participants will express an increase in knowledge/awareness toward Advocacy as 0 30 0.00% measured through an electronic survey. Quarterly Narrative Questions Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) Professional training session agendas 0 50 0% Professional education evaluations received 0 400 0% Participants in professional education program 0 1000 0% Trainings targeted to both law enforcement and crime prevention professionals. (75% of 0 34 0% 45 Total Trainings) Crime prevention professionals 0 400 0% Community Trainings 0 25 0% Participants in community outreach 0 75 0% presentations Unique individual views who have seen social media content 0 150000 0% Number of Post/Website Interactions (Includes Shares, Likes, Clicks, etc) (Tracked by Facebook 0 0 Analytics) Student Tips Received (10% (77) will result in arrest) 0 770 0% Number of Schools that report tips (Reported as Duplicated) 0 0 Hours worked in the Safe City Commission Crime Stoppers Call Center 0 6000 0% Tips received and referred to law enforcement or school personnel (650 tips will result in a 0 3200 0% cleared case; 300 tips will result in an arrest) Result in a reward (approximately 8% of total Tips received) 0 256 0% Informant contacts Informant contacts to the Call Center result in the establishment of a new Crime Stoppers tip Duplicated participants per month in PathWay programming Unduplicated participating in week-long camping adventure Advocacy Training Participants (30 Advocacy training participants will show an increase in knowledge/awareness toward Advocacy) 0 7000 0% 0 3150 0% 0 20 0% 0 80 0% 0 1 40 1 0% Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q1 I Q2 I Q3 I Q4 I Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency Safe City Commission (One Safe Place) Contact Name Grant Summers Phone Number and Email 817-502-7121, asummersaonesafenlace.org Remit Address 1100 Hemphill St, Fort Worth TX 76104 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum) Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY _ ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0767 LOG NAME: 35FY25 SAFE CITY COMMISSION ADVOCACY AND CALL CENTER SUBJECT (ALL) Authorize Execution of an Agreement with Safe City Commission in the Amount Up to $408,092.55 to Continue Operation of the Crime Stoppers Program Call Center and the Community Advocacy Crime Prevention Programs for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Safe City Commission for a total amount up to $408,092.55 to continue operation of the Community Advocacy Crime Prevention and Crime Stoppers Call Center Programs for Fiscal Year 2025. DISCUSSION: Safe City Commission (SCC) is a vital partner in the City of Fort Worth's crime prevention efforts. SCC seeks to help make Fort Worth the safest major city in the United States through its partnerships with the community, schools, and law enforcement. The Fort Worth Police Department actively supports the SCC Advocacy and Crime Stoppers Programs. The Crime Stoppers Program, which was established in Tarrant County in 1982, creates a centralized location for anonymous callers to report information about criminal activity in Tarrant County. This information can be used by law enforcement authorities and school districts to prevent and combat crime. The Call Center operates between the hours of 7:00 a.m. and 11:00 p.m., Monday through Thursday; 7:00 a.m. to midnight on Friday; and 8:00 a.m. to midnight Saturday and Sunday, 52 weeks per year. A voicemail system is in place to receive after -hour calls, which are checked the following morning. SCC also operates the Community Advocacy Crime Prevention Program, which provides crime prevention, education, and community advocacy throughout Fort Worth. Through its initiatives, SCC promotes a culture of non -violence among Fort Worth's youth. The Fiscal Year 2025 Budget will include the amount up to $408,092.55 to reimburse SCC for partial operating costs for these programs from the Crime Control and Prevention District Fund. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated, and as follows: • Community Advocacy Crime Prevention Program in the amount up to $309,422.55; and • Crime Stoppers Program in the amount up to $98,670.00. The Agreement will be effective for three years beginning October 1, 2024, and will end on December 31, 2027, with no renewals. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated, in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 4254 Expedited