Loading...
HomeMy WebLinkAboutContract 62183CSC No. 62183 AGREEMENT FOR PARTNERS WITH A SHARED MISSION SAFE CITY COMMISSION — SUPPORT SERVICES FISCAL YEAR 2025-2027 This Agreement is made between the CITY OF FORT WORTH ("City"), a municipal corporation acting herein by and through William Johnson, its duly authorized Assistant City Manager, and SAFE CITY COMMISSION ("SCC" or "Contractor"), a Texas nonprofit corporation acting by and through Ken Shetter, its duly authorized President and General Counsel. RECITALS WHEREAS, City has determined that SCC provides services in coordinating agencies' activities against domestic violence and child abuse; WHEREAS, City and SCC desire to enter into a contract to have such services provided in the City during the Fiscal Year 2025-2027 which benefit the Fort Worth community through the creation and continued operation of the One Safe Place Family Justice Center ("One Safe Place FJC"); WHEREAS, SCC shall act as a Support Service Provider who will provide administrative and facility services at One Safe Place FJC to the Fort Worth Police Department and other third party entities and programs; and WHEREAS, the City, as consideration for the SCC's role as a Support Service Provider, has appropriated in the Department's Crime Control and Prevention District ("CCPD") Fund Budget an amount of $394,680.00 ("Program Funds") to provide to SCC on a reimbursement basis for the operation of the One Safe Place FJC and its role as a Support Service Provider subject to the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Safe City Commission 2. Exhibit A — Scope of Work: Requirements and ZoomGrants Program Narrative 3. Exhibit B — Request for Disbursement Form 4. Exhibit C — Executive Summary Template 5. Exhibit D — Program Performance Report 6. Exhibit E — Corrective Action Plan Template 7. Exhibit F — Previous Year's Corrective Action Plan (if applicable) The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits, and the OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX terms and conditions set forth in the body of this Agreement, the terms and conditions set forth in the body of this Agreement shall control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "SCC" shall include Safe City Commission and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or SCC. The term "Parties" shall refer to both City and SCC. The term "Direct Service Provider" refers to an entity or program that primarily or exclusively serves the purpose of providing crime control and prevention related services directly to members of the public. The term "Support Service Provider" refers to an entity or program that primarily or exclusively serves the purpose of providing administrative and facility services to the Fort Worth Police Department and to at least four other, third -party entities or programs that provide crime control and prevention related services to directly to members of the public. AGREEMENT 1. Responsibilities of SCC 1.1 SCC covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit A. SCC shall be responsible for day-to- day administration of the One Safe Place FJC. SCC agrees to expend the Program Funds in accordance with the Scope of Work as described in Exhibit A that supports the activities performed by the City of Fort Worth Police Department and the four (4) other third -party Direct Service Providers that comply with the CCPD goals. 1.2 SCC agrees to maintain records documenting the total number of individuals who visit One Safe Place FJC; the number of individuals it serves; the total number of individual visits to each one of the Direct Service Providers supported by the SCC; and the Zip codes of the individuals served (Service Data). The SCC also agrees to require each Direct Service Provider it supports to, a minimum, maintain records of the entity or program's Service Data and submit monthly, quarterly, and annual Service Data reports to the SCC. The SCC shall furnish City staff with reports on a quarterly and annual basis that reflect both individual and aggregated Service Data for itself and all of the Direct Service Providers the SCC is supporting. 1.3 SCC agrees to complete and submit written agreements between the SCC and each of the 4 Direct Service Providers it supports, as well as an agreement with the Fort Worth Police Department. Such agreements should include, at a minimum, (i) the nature of the services to be provided by the Direct Service Provider receiving support from the SCC to demonstrate that the Direct Service Provider adequately align with the District's mission, (ii) the scope of administrative and facility support that is being provided to each of the Direct Service Providers being supported by the SCC, (iii) a description of the maintenance and reporting of Service Data that will ultimately be reported to the CCPD Board so that the CCPD Board may determine whether District funding is being used effectively, and (iv) reasonable procedures for dispute resolution between the parties so that Board has adequate assurance the parties have recourse against each other in the event questions or issues arise regarding use of District funds. 1.4 SCC agrees to perform an audit by an independent third -party at its own cost regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If a funding recipient is already obtaining a general audit of its financial matters by an independent third -party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Such an audit may not be completed by an individual or firm that has audited the Contractor for the previous three consecutive years. 2. Suuport Funds 2.1 In no event shall the total distribution from City made to SCC during the term of this Agreement exceed the total sum of $394,680.00 ("Support Funds") as appropriated annually per fiscal year or 30% of the Contractor's reported annual revenue, whichever is less. 2.2 Due Dates Payment of the Support Funds from City to SCC shall be made on a quarterly disbursement basis following receipt by City from SCC of a signed Request for Disbursement ("RFD"), as described in Exhibit B — Request for Disbursement, to be accompanied by a revenue report outlining revenue amounts per source category for monies received during the quarter reported and the total revenue received after October 1, 2023. Such reports shall be signed by the SCC or its duly authorized officer. The RFD shall be submitted to City on a quarterly basis no later than the 15' day following the end of the applicable month. SCC agrees to submit reports according to the schedule below: Activity/Expenses occurring in the following months October — December January — March April — June July — September Report is Due on the 151 for months below January April July October If this deadline occurs on a weekend or Federal holiday, then reports shall be submitted to the City on the next City business day. Should the SCC not be able to meet these requirements in the given month, the SCC shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, SCC has not submitted the required reports, the City will send a non-compliance letter notifying SCC's duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFD is required even if no revenue is received for that particular month. 2.3 The monthly RFD should be sequentially numbered and be accompanied by documentation directly from the SCC's accounting system. Submission must be scanned and submitted to the CCPD Partners Unit Section of the Fort Worth Police Department. Submissions should be titled "SCC — RFD Month" and sent either via email to PSM(&fortworthtexas. aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Disbursements will not be made until after receipt of an acceptable and approved RFD. Additionally, a quarterly reporting of Direct Service Provider data is required as described in section 4.2 of this Agreement and must be approved prior to any disbursements. Disbursements shall be made within 30 days receipt of the required documents outlined above. Incomplete or incorrect submissions will be returned to the SCC for resubmission, restarting the 30-day disbursement schedule. 2.4 SCC will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, SCC will document how all shared costs, personnel time or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the SCC's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any Extension request that is not in the best interest of the City. 3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after September 30, 2027. Contractor has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit B form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Ouarterly Reports SCC agrees to provide a Program Performance Report which will be created subsequent of this agreement with input from SCC. The Program Performance Report shall document the activities completed by the contracted third -party Direct Service Providers in support of the CCPD goals. Data shall be reported on a quarterly basis and included with the January, April, July, and October RFD submissions. Additionally, SCC will include a Zip Code Spreadsheet that reflects new/unduplicated participant data served by the Direct Service providers. SCC agrees that all program reports will be submitted to the City no later than the 15th of each month. If this obligation of SCC falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend day or Federal holiday. 4.3 Annual Executive Summary Reuort SCC agrees to provide an Annual Executive Summary Report, which will be created subsequent to this agreement with input from the SCC. The Annual Executive Summary Report must include descriptions of all realized successes and challenges during the contract period. The Annual Executive Summary Report is due with the final RFD submission on October 15, 2027. 4.4 SCC agrees that the monthly Request for Disbursement will be submitted to City no later than the 15th day after the end of each month, as outlined in Section 2.2. If this obligation of SCC falls due on a weekend or Federal holiday, then that obligation shall be due on the next business day following such weekend day or Federal holiday. Should SCC not be able to meet these requirements in a given month, the SCC shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, SCC has not submitted the required reports, City will send a non-compliance letter notifying SCC's duly authorized representative of a possible suspension of program funding. 4.5 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "E". 4.6 Monitoring Visits SCC agrees that the City may conduct a monitoring visit to assess the risk of City funds and SCC performance at any time during the duration of this Agreement. The City will notify the SCC of an upcoming monitoring visit and provide instructions of what to prepare. The SCC agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.7 Non -Responsiveness SCC agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the SCC, the City will document further corrective action and send a Non -Compliance letter notifying the SCC's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.8 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.9 A representative of the program from SCC shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Support Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify SCC of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to SCC a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon SCC's receipt of notice of termination, SCC shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, SCC expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, SCC shall return to City any property provided hereunder. City will have no responsibility or liability for SCC's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauipment and Maintenance All equipment purchased with Support Funds must meet all eligibility requirements of the City. SCC shall maintain all equipment used in the administration and execution as a Support Service Provider. SCC shall maintain, replace, or repair any item of equipment used in support of the Direct Service Providers, its facilities, and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of One Safe Place FJC and/or for use under the terms of this Agreement is the sole responsibility of SCC. SCC shall not use Support Funds to repair or replace said equipment. SCC shall use any and all equipment purchased with Support Funds exclusively in support of the One Safe Place FJC and to facilitate and support its Direct Service Providers. Within 10 days following the purchase of equipment, SCC shall submit to City a detailed inventory of all equipment purchased with Support Funds to the CCPD Partners Unit at the address set forth in paragraph 2.3 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 SCC agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Support Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of SCC under this Agreement. SCC, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all SCC's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. SCC shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to SCC by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with SCC. 7.3 The SCC agrees to perform an independent third party audit of District funding at its own cost regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If- a funding recipient is already obtaining a general audit of its financial matters by an independent third -party, that audit may be used- to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.4 If, as a result of any audit, it is determined that SCC misused, misapplied or misappropriated all or any part of the Support Funds, SCC agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.5 SCC's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: 3 — 5 page annual report outlining successes of programs supported by SCC, annual external, audit report, and receipt of all quarterly data reports. 7.6 SCC covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by SCC under this Agreement, and City shall have access at all reasonable hours to offices and records of SCC, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.7 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the SCC will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip- codes of participating individuals of the programs) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the SCC maintains the information the City is requesting, the SCC shall provide the requested information to the City within 30 days of receipt of the request. If the SCC does not maintain the requested information as of the date it receives the City's request, the SCC shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that SCC will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 SCC shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. SCC shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and SCC, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitee, and nothing herein shall be construed as creating a partnership or joint enterprise between City and SCC. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of SCC. SCC shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of SCC, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by SCC, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to SCC, its' officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged 9. Liability and Indemnification SCC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. SCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. SCC shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by SCC shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the SCC is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the SCC during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. SCC shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of SCC shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of SCC, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of SCC or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, SCC covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 SCC will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will SCC permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 If any claim arises from an alleged violation of this non-discrimination covenant by SCC, its personal representative, assigns, subcontractors or successors in interest, SCC agrees to assume such liability and to indemnify and defend City and hold City harmless from such claim. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 SCC, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state, and local, including all ordinances, rules, and regulations of City. If City calls to the attention of SCC in writing any such violation on the part of SCC or any of its officers, members, agents, employees, subcontractors, or program participants, then SCC shall immediately desist from and correct such violation. 13.2 SCC shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of SCC in writing to any such violations on the part of SCC or any of its officers, members, agents, employees, program participants, or subcontractors, then SCC shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If SCC is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; SCC hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 SCC shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 SCC's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/ medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 SCC further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect SCC and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16.5 The commercial general liability policy shall name the City as an additional insured thereon, as its interests may appear. 16.6 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.7 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "D" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle;(ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Safe City Commission Ken Shetter, President and General Counsel 1100 Hemphill St. Fort Worth, TX, 76104 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.9 The provisions and conditions of this Agreement are solely for the benefit of City and SCC and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.11 Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I- 9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 17.12 SCC is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. SCC will be responsible for conducting criminal background screening and for maintaining appropriate records which will be subject to review by the city. SCC SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY SCC, SCC'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 17.13. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 17.14. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 17.15. Prohibition on BovcottinR EnerRv Companies. Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: William Johnson(Olt 24, 202415:02 CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 24, 2024 Contractor: SAFE CITY COMMISSION By: Name: Ken Shetter Title: President and General Counsel Date: Oct 22, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert Alldre ge (Oct 24, 2024 10:17 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0768 Date Approved: 09-17-24 1295: 2024-1167223 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager p9voupq 01 F..... ♦v 00 C. PVe �=o °oo d By: Name: Jannette S. Goodall Title: City Secretary City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ EXHIBIT A CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 Safe City Commission Family Justice Center Jump to: Narrative Reauired Attachments $ 394,680.00 Requested Submitted: 5/31/2024 8:58:02 AM (Pacific) Project Contact Grant Summers asummersaonesafeolace.ora Tel: 817.502.7121 Additional Contacts kshetter@onesafeplace.org, mmorgan@onesafeplace.org Narrative top Safe City Commission 1100 Hemphill Street Fort Worth, TX 76104 United States President Ken Shetter kshettera-onesafeDlace.ora Telephone817.885.7774 Fax 817.877.5923 Web www.onesafeplace.org Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. Reduce crime through prevention projects ! Reduce crime through intervention project Increase safety through Direct Neighborhood Projects '! Increase safety through youth crime prevention projects Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 Public non -Profit 3. Please Select the Funding Priority your project addresses: �! Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Y! Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. G District 2 Cal District 3 District 4 Cal District 5 District 6 Cal District 7 Cal District 8 Cal District 9 Cal District 10 CAI District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Safe City Commission's One Safe Place Family Justice Center will provide comprehensive support services, including administrative and facility assistance, to the Fort Worth Police Department and other third -party entities. This initiative aims to streamline access to essential services, enhance collaboration, and ensure effective support for victims of domestic violence. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. The target group, primarily victims of domestic violence and their families in Tarrant County, faces significant challenges related to crime and safety. Domestic violence remains a pervasive issue in the area, with numerous factors contributing to its persistence. Extent of the Problem Prevalence of Domestic Violence: According to the Tarrant County Criminal District Attorney's Office, there were over 12,000 reported incidents of family violence in Tarrant County in recent years. This high prevalence indicates a significant portion of the community is affected by domestic violence. Impact on Families and Children: Victims of domestic violence often experience physical and psychological trauma, which can have long-lasting effects. Children exposed to domestic violence are at a higher risk of developing emotional and behavioral problems, perpetuating the cycle of violence. Underreporting: Many cases of domestic violence go unreported due to fear of retribution, lack of trust in law enforcement, and social stigma. The National Coalition Against Domestic Violence (NCADV) estimates that only a fraction of domestic violence incidents are reported to authorities. Causes of Persistence Economic Dependence: Victims often stay in abusive relationships due to financial dependence on the abuser. Limited access to economic resources and affordable housing can make it difficult for victims to leave abusive situations. Cultural and Social Factors: Cultural norms and social attitudes may discourage victims from seeking help. In some communities, domestic violence is seen as a private matter, leading to a lack of community support for victims. Inadequate Support Services: Although there are resources available, the demand often exceeds supply. Limited availability of shelters, counseling services, and legal assistance can hinder victims' ability to escape abusive environments. Overall, the crime and safety situation for victims of domestic violence in the City of Fort Worth is severe, with high rates of incidents and significant barriers to seeking help. The persistence of the problem is driven by economic, cultural, and systemic factors. Addressing these issues requires a comprehensive, multi -agency approach to provide victims with the necessary support and resources to break free from the cycle of violence. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. The target population for the One Safe Place Family Justice Center includes victims of domestic violence and their families residing in the City of Fort Worth and the greater Tarrant County area. This diverse group faces significant challenges related to crime and safety, which require a comprehensive and coordinated approach to address effectively. Victims of domestic violence encompass a wide range of demographics. The majority are women, though men are also affected, with young adults (ages 18-34) being particularly vulnerable. Many victims come from lower -income households, limiting their access to resources and support services. The population includes individuals from diverse ethnic backgrounds, notably Hispanic, African American, and Caucasian communities. Economic dependence on abusers often traps victims in abusive situations, as they lack the financial means to leave. The scarcity of affordable and safe housing options further complicates their ability to escape. Many victims are unaware of available services or face barriers such as language, transportation, and childcare issues when trying to access support. Additionally, victims frequently suffer from both physical injuries and psychological trauma, including PTSD, anxiety, and depression. Children in these households are profoundly impacted by witnessing violence, which can lead to emotional and behavioral issues, academic difficulties, and the perpetuation of the cycle of violence. They may also experience direct abuse, compounding the trauma. Abusers often isolate victims from friends, family, and support networks, increasing their dependence on the abuser and exacerbating their economic and social isolation. This manipulation makes it even more challenging for victims to leave abusive relationships and secure independent living. Legal and safety challenges add to the difficulties victims face. Threats or retaliation from abusers can deter them from seeking help or leaving. Navigating the legal system without proper support is daunting, making it difficult to obtain protective orders and legal recourse. In conclusion, the target population for One Safe Place faces significant and multifaceted challenges due to the crime and safety situation in Fort Worth and greater Tarrant County. Addressing these issues requires a holistic approach that provides immediate safety, long-term support, and empowerment to break the cycle of domestic violence. One Safe Place aims to meet these needs through coordinated services and resources, creating a safer and more supportive environment for victims and their families. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. To address the crime and safety issues faced by victims of domestic violence in Fort Worth, One Safe Place will implement a comprehensive action plan involving collaboration with over 20 agencies. This approach ensures that victims receive holistic support and services designed to address both immediate safety concerns and long-term needs. Major activities focus on providing coordinated and integrated services at the Family Justice Center. These include conducting intakes with survivors to understand their specific needs and circumstances, offering immediate crisis intervention and developing personalized safety plans to protect victims from further harm, providing access to legal aid for obtaining protective orders, navigating the criminal justice system, and addressing custody and other legal matters. We also offer individual and group counseling to help survivors cope with trauma and rebuild their lives, connect survivors with resources for housing, employment, education, and other support services, facilitate access to medical care and forensic examinations for victims of physical and sexual abuse, and conduct training for law enforcement, healthcare providers, and community organizations to improve their response to domestic violence. Our project aims to benefit approximately 1,000 victims of domestic violence and their families annually This includes individuals directly receiving services and their dependents who are indirectly supported through the holistic approach of the Family Justice Center. One Safe Place is unique as the only collaborative entity in Tarrant County that brings together a wide range of services under one roof to enhance safety and access to services for victims of domestic violence. While other organizations may offer individual services, the integrated model of One Safe Place ensures comprehensive care and streamlined support for survivors. This collaborative approach sets us apart, allowing for more effective and efficient service delivery compared to organizations working in isolation. Our project is informed by data and best practices from the National Network to End Domestic Violence (NNEDV), which provides guidelines and best practices for supporting domestic violence survivors, and the Centers for Disease Control and Prevention (CDC), which offers research on the prevalence and impact of domestic violence. We also conduct local needs assessments within the Fort Worth and Tarrant County communities to identify specific gaps and needs and leverage the specialized knowledge and experience of our 20+ partner agencies to ensure a comprehensive approach to service delivery. Our action plan leverages a collaborative, multi -agency approach to address the root causes of domestic violence, ensuring that survivors receive the comprehensive support they need to achieve safety and stability. By uniting various services and expertise, we aim to create a stronger, safer community for all. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Our anticipated results include significant improvements in the safety and well-being of domestic violence survivors. We expect to see enhanced safety strategies for clients, increased feelings of respect and support during service delivery, and a deeper understanding of domestic violence among survivors. Success will be measured through client satisfaction surveys, assessing changes in safety strategies, respectfulness of services received, and increased knowledge about domestic violence. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. One Safe Place is exceptionally suited to lead this project due to our extensive experience, dedicated mission, strong partnerships, and comprehensive nature of our services. Our mission is to prevent crime and violence in Tarrant County's neighborhoods, schools and homes. The Family Justice Center's goal is to create a community free from domestic violence through coordinated response, victim services, and community awareness. Our agency has a proven track record in providing critical support and resources to victims of domestic violence. We collaborate with over 20 partner agencies, including law enforcement, legal aid, social services, and healthcare providers, ensuring a coordinated and effective response to domestic violence. Our Family Justice Center model brings together these services under one roof, streamlining access for survivors and addressing their immediate and long-term needs. This integrated approach not only empowers survivors but also fosters a supportive community environment. With our committed staff and extensive network of partners, One Safe Place is well-equipped to lead this initiative and drive impactful change. 11. What is your agency's mission? Please include how this project fits and how this project was developed. Our agency's mission is to prevent crime and violence in Tarrant County's neighborhoods, schools, and homes. This project fits within our mission by addressing domestic violence, a significant issue affecting our community. It was developed with technical assistance from Alliance for Hope International and through a comprehensive development and planning process. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. All of the City of Fort Worth. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. Tarrant Countv: $100,000 Numerous local, state and federal grants 14. If applicable, how will your project will address a CCPD Mission Priority area? Our project directly addresses a CCPD Mission Priority area by focusing on preventing and addressing domestic violence, which is a significant concern in our community. By providing comprehensive services to victims and survivors of domestic violence, we aim to contribute to creating safer and more secure neighborhoods, aligning with the CCPD's mission priority of enhancing community safety. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Lt. Jared Salzman Required Attachments top Documents Requested * Required?Attached Documents Exhibit A - Project Plan Scope of Services❑ Exhibit A Letter download template Exhibit B - Budget Narrative Spreadsheet 0 Exhibit B Letter download template 1295 - Disclosure of Interested Parties 0 Form 1295 Last Independent Audit Report 0 Audited Financials SCC 2022 Letter of Non -Profit Status 0 IRS Letter List of Board of Directors 0 Board of Directors List Insurance Certificate 0 Insurance Insurance-2 Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 474126 Become a fan of ZoomGrantsTI on Facebook Problems? Contact us at QuestionsaZoomGrants.com ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Loaout I Browser FY25 EXHIBIT A - SCOPE OF WORK REQUIREMENTS FOR SUPPORT SERVICE PROVIDER The Scope of Work for a Support Service Provider is limited to the Administrative and Facility benefits provided to Direct Service Providers that comply with the mission of the Crime Control and Prevention District. Violent Crime Capital Investment Fund: The provider must allocate 10% of the contract amount to developing and implementing a Violent Crime Capital Investment Fund. This amount is to be used for direct capital investments that enhance third -party services for victims of violent crime. These funds may not be spent on general facility improvements unless they can be tied to third -party program enhancements. Reauirement #I: CCPD funding provided to the organization may not represent more than thirty percent (30%) of the Support Service Provider's documented total annual revenues. Compliance: The provider must raise and report sufficient revenue on the Exhibit B: Request for Disbursement to receive monthly reimbursements. Reimbursement will be calculated based on the following equation (Total Month -End Revenue - .7 — Total Month -End Revenue) Reauirement #2: Provide administrative and facility services to the Fort Worth Police Department and to at least four other, third -party entities or programs that provide crime control and prevention related services directly to members of the public. Agreements must include: (i) Description of the services provided by the entities and programs that adequately relates to and aligns with the District's mission, (ii) Description demonstrating adequate support provided to the entity or programs by the Support Services Provider, (iii) Requirements regarding maintenance and reporting of Service Data, and (iv) A reasonable dispute resolution between the parties so that the Board has adequate assurance the parties have recourse against each other in the event questions or issues arise regarding use of District funds. Compliance: Submit for FWPD staff review, signed agreements with each third -party entity or program by December 31 st, 2024. Requirement #3: Report on a quarterly basis and require each entity and program it supports to, at a minimum, (i) maintain records of the entity or program's Service Data; and (ii) submit monthly, quarterly, and annual Service Data reports to the Support Service Provider. The Support Service Provider shall furnish City staff with reports on a quarterly and annual basis that reflect both individual and aggregated Service Data for itself and all of the agencies and programs the Support Service Provider is supporting. Staff will provide quarterly reports to the Board regarding the Service Data for all Support Service Providers and the programs and agencies that each one supports. Compliance: 1. Complete a description of reportable data and submit with third -party agreements (mentioned above) by December 31st, 2024. 2. Submit quarterly data on January 15th, 2025; April 15th, 2025; July 15th, 2025; October 15, 2025. Requirement #4: Provide an Annual Executive Summary Report describing the successes, challenges, and experience during the contract period. Compliance: Provide a 3-5 page Annual Executive Summary Report by October 15th, 2025 for approval by staff. Final draft should be finalized ahead of the CCPD November meeting. FORT WORTH® Exhibit B Request for Disbursement FY 2025 CRIME CONTROL AND . r V DISTRICT Submit To: Submitting Agency: Safe City Commission - FJC By Email: Contact Name: Grant Summers PSM@fortworthtexas.gov Phone Number: 817-502-7121 Mail: Bob Bolen Public Safety Complex Email: esummers(a�onesafenlace.ore Attn: Contract Compliance Specialist Remit Address: 1100 Hemphill Street, Fort Worth TX Financial Management Division 505 west Felix St. Invoice Number: Month of Request: A B Revenue Category Revenue Reported Previous Revenue This Month Reported to Date Capital Campaign Corporate Donations Events Facility Fees Federated Funds Fees for Service Foundation/Public Charity Government Grants Individual Donations Interest Merchandise Sales Other (please specifv below) Crime Stoppers 2. 3. 4. Totals $ - Is - I $ - Summary Total Budget: $ 394,680.00 Previous Requests: $ - This Request: $ Total Requested To -Date $ - Remaining Funds $ 394,680.00 I have reviewed this request and certify that the information on this form is true to the best of my knowledge. Authorized Signatory Signatory Title This Month's Request Previous Disbursements Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Exhibit C Crime Control and Prevention District Partners with a Shared Mission FY25 Annual Executive Summary Date: Agency Name: Safe City Commission Program/Project Title: One Safe Place (Family Justice Center) Fiscal Period: FY2025 Contact Name: Email: Instructions: Please complete the Annual Executive Summary Report describing the successes and challenges experienced during the contract period. The report should be 3 — 5 pages. This report is due to CCPD staff with final reports on October 15, 2025. 1. List which entities and programs the Support Service Provider partnered with during the contract period. 2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. You may bullet out responses for each entity/program. 3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. You may bullet out responses for each entity/program. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? You may bullet out responses for each entity/program. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: EXHIBIT D Crime Control and Prevention District Partners with a Shared Mission Section I. Agency Information Agency Name: Safe City Comissions - Family Justice Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: 1711T101-]?an(@OnesafeDlace.01'g Program Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Grant Summers CCPD Goal (s): Administrative and Facility benefits provided to Direct Service Providers that comply with the mission of the Crime Control and Prevention District Project Description Safe City Commission's One Safe Place Family Justice Center will provide support services including administrative and facility services to the Fort Worth Police Department and other third party entities and programs. Section II. Quarterly Outcomes - Overall Performance Ill Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Objective 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/01 Objective 2 0 #DIV/01 Objective 3 0 #DIV/01 Objective 4 0 #DIV/01 Objective 5 0 #DIV/01 Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Activity 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0! Activity 2 0 #DIV/01 Activity 3 0 #DIV/01 Activity 4 0 #DIV/01 Activity 5 0 #DIV/01 Activity 6 0 #DIV/01 Activity 7 0 #DIV/01 Activity 8 0 #DIV/01 Activity 9 0 #DIV/01 Activity 10 0 #DIV/0! Activity 11 0 #DIV/01 Activity 12 0 #DIV/0! Activity 13 0 #DIV/01 Activity 14 0 1 #DIV/01 Activity 15 0 1 #DIV/0! Section I. Agency Information Agency Name: Safe City Comissions - Family Justice Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: mmorgan@onesafeplace.org Reporting Period: October 2024 - December 2024 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Grant Summers Section II. Program Information CCPD Goal (s): Administrative and Facility benefits provided to Direct Service Providers that comply with the Project Description Safe City Commission's One Safe Place Family Justice Center will provide support services including administrative and facility services to the Fort Worth Police Department and other third party entities and programs. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description Oct -Nov -Dec Q1 Totals Performance Goal Percentage Complete (%) Objective 1 0 0 0 0 0 0 0 #DIV/0! Objective 2 0 0 #DIV/0! Objective 3 0 0 #DIV/0! Objective 0 0 #DIV/0! Objective 5 0 0 #DIV/0! Section II. Participant Activity - Overall Performance Project Plan Activities Oct -Nov -Dec Q1 Totals Performance Goal Percentage Complete (%) Activity 1 0 0 #DIV/0! Activity 2 0 0 El Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Safe City Comissions - Family Justice Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: mmorgan@onesafeplace.org Reporting Period: January 2025 -March 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: CCPD Goal (s): Grant Summers Section II. Program Information 11 Administrative and Facility benefits provided to Direct Service Providers that comply with the mission o Project Description Safe City Commission's One Safe Place Family Justice Center will provide support services including administrative and facility services to the Fort Worth Police Department and other third party entities and programs. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description Jan -Feb -March Q2 Totals Performance Goal Percentage Complete (%) Objective 1 0 0 0 0 0 0 0 #DIV/0! Objective 2 0 0 #DIV/0! Objective 3 0 0 #DIV/0! Objective 4 0 0 #DIV/0! Objective 5 0 0 #DIV/0! Section II. Participant Activity - Overall Performance Project Plan Activities Jan -Feb -March Q2 Totals Performance Goal Percentage Complete (%) Activity 1 0 0 #DIV/0! Activity 2 0 0 #DIV/0! Activity 3 0 0 #DIV/0! Activity 0 0 #DIV/0! Activity 5 0 0 #DIV/0! Activity 6 0 0 #DIV/0! Activity 7 0 0 #DIV/0! Activity 8 0 0 #DIV/0! Activity 9 0 0 #DIV/0! Activity 10 0 0 #DIV/0! Activity 11 0 0 #DIV/0! Activity 12 0 0 #DIV/0! Activity 13 0 0 #DIV/0! Activity 14 0 0 #DIV/0! Activity 15 0 0 #DIV/0! Activity 16 0 0 #DIV/0! Activity 17 0 0 #DIV/0! Activity 18 0 0 #DIV/0! Activity 19 0 0 #DIV/0! Activity 20 0 0 #DIV/0! Activity 21 0 0 #DIV/0! Activity 22 0 0 #DIV/0! Activity 23 0 0 #DIV/0! Activity 24 0 0 #DIV/0! Activity 25 0 0 #DIV/0! Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Safe City Comissions - Family Justice Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: mmorgan@onesafeplace.org Reporting Period: April 2025 - June 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: CCPD Goal (s): Grant Summers Section II. Program Information Administrative and Facility benefits provided to Direct Service Providers that comply with the Project Description Safe City Commission's One Safe Place Family Justice Center will provide support services including administrative and facility services to the Fort Worth Police Department and other third party entities and programs. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description Apr -May -June Q3 Totals Performance Goal Percentage Complete (%) Objective 1 0 0 #DIV/0! Objective 2 0 0 #DIV/0! Objective 3 0 0 #DIV/01 Objective 4 0 0 #DIV/0! Objective S 0 0 #DIV/0! Section II. Participant Activity - Overall Performance Project Plan Activities Apr -May -June Q3 Totals Performance Goal Percentage Complete (%) Activity 1 0 0 #DIV/0! Activity 19 0 0 #DIV/01 Activity 20 0 0 #DIV/0! Activity 21 0 0 #DIV/0! Activity 22 0 0 #DIV/0! Activity 23 0 0 #DIV/0! Activity 24 0 0 #DIV/01 Activity 25 0 0 #DIV/0! Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: EUSection I. Agency Information Agency Name: Safe City Comissions - Family Justice Center Person to Contact for Corrections: Michelle Morgan Contact Phone Number for Corrections: 817-916-4323 Email Address for Corrections: mmorgan@onesafeplace.org Reporting Period: July 2025 - September 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Grant Summers Section II. Program Information CCPD Goal (s): Administrative and Facility benefits provided to Direct Service Providers that comply with Project Description Safe City Commission's One Safe Place Family Justice Center will provide support services including administrative and facility services to the Fort Worth Police Department and other third party entities and programs. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY Q4 Totals Performance Goal Percentage Complete (%) Objective 1 0 0 #DIV/0! Objective 2 0 0 #DIV/0! Objective 3 0 0 #DIV/0! Objective 4 0 0 #DIV/O! Objective 5 0 0 #DIV/O! Quarterly Narrative Questions Project Plan Activities July -Aug -Sept Q4 Totals Performance Goal Percentage Complete (%) Activity 1 0 0 #DIV/0! Activity 19 0 0 #DIV/0! Activity 20 0 0 #DIV/0! Activity 21 0 0 #DIV/0! Activity 22 0 0 #DIV/0! Activity 23 0 0 #DIV/0! Activity 24 0 0 #DIV/0! Activity 25 0 0 #DIV/0! Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Q1 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q2 Q3 Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FY25 Exhibit E: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID SECTION - # FIN - I PERS - 2 ADM-3 MONITORING FINDING List the CCPD Comment here Authorized Representative Signature CORRECTIVE ACTION Detail the corrective action to be taken. Name of Authorized Representative — Please Print RESPONSIBLE PERSON Designate a person to ensure completion TARGET COMPLETION DATE Designate a target date to complete the action Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0768 LOG NAME: 35FY25 SAFE CITY COMMISSION SUPPORT SERVICES SUBJECT (ALL) Authorize Execution of Agreement with Safe City Commission in the Amount Up to $394,680.00 to Operate One Safe Place as a Regional Family Justice Center in Tarrant County During Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Safe City Commission in the amount up to $394,680.00 to operate One Safe Place as a Regional Family Justice Center in Tarrant County during Fiscal Year 2025. DISCUSSION: One Safe Place, a Regional Family Justice Center, brings together a multi -agency task force dedicated to providing coordinated services to victims of domestic violence and sexual assault in Tarrant County. Victims of domestic violence receive coordinated medical, legal, and counseling services and have access to on -site professionals. The on -site professionals include child protective services, law enforcement personnel, prosecutors, and victim advocate specialists. The increased access to professional services at one centralized location encourages victims of domestic violence to report the abuse, provides victims with access to necessary services, and creates an opportunity to break the cycle of violence. The City of Fort Worth worked closely with Safe City Commission (SCC) to develop the vision of One Safe Place. Under the terms of the agreement, SCC will be disbursed during Fiscal Year 2025 an amount up to $394,680.00 to cover administration and facilities expenses as a support service provider under the terms of the Crime Control and Prevention District (CCPD) Financial Policy. SCC will provide this support to the Fort Worth Police Department and four third party CCPD mission eligible direct service providers. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. This agreement will be effective for three years beginning October 1, 2024, and will end on December 31, 2027, with no renewals. One Safe Place provides services to ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated, in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 4254 Expedited