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HomeMy WebLinkAboutContract 62184CSC No. 62184 INTERLOCAL AGREEMENT BETWEEN KELLER INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2025-2027 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home -rule municipal corporation of the State of Texas, acting by and through William Johnson, its duly authorized Assistant City Manager, and KELLER INDEPENDENT SCHOOL DISTRICT ("District") acting by and through Dr. Tracy Johnson, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in city of Fort Worth during Fiscal Year 2025-2027 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, the City Council of Fort Worth and the Keller Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; WHEREAS, City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, District proposes to continue the Keller After School ("Program") in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Interlocal Agreement 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet and Subgrant Budget Narrative 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification Form OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "District" shall include Keller Independent School District, KISD and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or District. The term "Parties" shall refer to both City and District. AGREEMENT 1. Responsibilities of District 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A. District shall be responsible for the day-to-day administration of the Program. District agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 1.2 District will be responsible for the enforcement of these responsibilities on any After - School Service Providers Contracts that the District enters into associated with the funds provided through this Agreement. The City will be provided copies of all executed agreements between the District and any After -School Program Service Providers within five days of their execution. 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $149,500.00 ("Program Funds") as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to District shall be made on a quarterly and cost- reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR) (Exhibit C). The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the District or duly authorized officer of the District. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(iTfortworthtexas.cov. or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. With the exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reuorting Schedule District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. District agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due on the 151 occurring in the following for months below months October — December January January — March April April — June July July — September October District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the District not be able to meet these requirements in the given month, the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a Non -Compliance Letter notifying the District's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the District for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications District is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, the District must submit the Request for Budget Modification Form (Exhibit `B") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Approve Modifications The last day the City will approve a Budget Modification from the District for this agreement is August 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(a fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Sub -Grantee Funds District is responsible for imposing the same program funding requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under Exhibit A Project Plan. District will review and report any budget modifications that its subgrantee makes to the City. 3. Term 3.1 This Agreement shall commence upon October 1, 2024(" Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of District's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the District to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the District to conclude all work and fulfill objectives set forth in Exhibit A. The District agrees that this is not an increase of funds. To request an extension, District must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any Extension request that is not in the best interest of the City. 3.3 Liquidation Period District agrees that no additional costs can be incurred after September 30, 2027. District has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, District agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 [Omitted] 4.3 Program Performance Revort District agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.4 Corrective Action Plan District agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 MonitorinL- Visits District agrees that the City may conduct a monitoring visit to assess the risk of City funds and District performance at any time during the duration of this Agreement. The City will notify the District of an upcoming monitoring visit and provide instructions of what to prepare. The District agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness District agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the District, the City will document further corrective action and send a Non -Compliance letter notifying the District's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.8 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 4.9 Sub Grantee Program Performance District is responsible for imposing the same program performance requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under the Exhibit A Project Plan. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 5.3. 5.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauivment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. District shall maintain all equipment used in the administration and execution of the Program. District shall maintain, replace, or repair any item of equipment used in support of the the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Reauirements 7.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or District, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third - party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 7.3 If, as a result of any audit, it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. 7.7 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assienment No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 11. Prohibition ALYainst Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 District will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY DISTRICT, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, DISTRICT AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM, TO THE EXTENT ALLOWED BY LAW. Section 12 section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors or program participants, then District shall immediately desist from and correct such violation. 13.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers, members, agents, employees, program participants or subcontractors, then District shall immediately desist from and correct such violation. 14. Waiver of Immunitv The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 15. Insurance Requirement 15.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Omanization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and attached exhibits constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 DISTRICT: Dr. Tracy Johnson Superintendent 350 Keller Parkway Keller, TX 76248 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City. TO THE EXTENT ALLOWED BY LAW, DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.10 After -School Service Provider Background Screenings. The District will be responsible for imposing the same background screening requirements as listed in this section of Agreement on any After -School Program Service providers that it selects to carry out its After -School Programs. 16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.13 City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. District shall verify the identity and employment eligibility of its employees who perform work under this Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting employment eligibility and identify documentation for all employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. District shall provide City with a certification letter that is has complied with the verification requirements required by this Agreement. TO THE EXTENT ALLOWED BY LAW, DISTRICT SHALL INDEMNIFY CITY FROM ANY PENALTIES OR LIABILITIES DUE TO VIOLATIONS OF THIS PROVISION. CITY SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THIS AGREEMENT FOR VIOLATIONS OF THIS PROVISION BY DISTRICT. 16.14 This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 16.15. No Boycott of Israel. If District has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. District acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, District certifies that District's signature provides written verification to City that District: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 16.16. Prohibition on Discrimination Against Firearm and Ammunition Industries. District acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, District certifies that District's signature provides written verification to the City that District: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 16.17. Prohibition on Boycotting Energy Companies. District acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, District certifies that District's signature provides written verification to the City that District: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: William Johnson (0 t24,202415:07CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 24, 2024 District: KELLER INDEPENDENT SCHOOL DISTRICT By: Name: Dr. Tracy Johnson Title: Superintendent Date: Oct 23, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: BY: Robert Alldre ge (Od 24, 202413:47 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0763 Date Approved: 09-17-2024 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Unit City Secretary: FOR,°�aa a"%�yo C OV8 °=4 .K � � aannnnBza54ap By. Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 $ 149,019.75 Requested EXHIBIT A Keller ISD Keller After -School Jump to: Narrative Reauired Attachments Submitted: 6/11/2024 11:11:35 AM (Pacific) Project Contact Cory Wilson corv.wilsonakellerisd.net Tel: 817-744-1053 Additional Contacts veronica.rojo@kellerisd.net Narrative top Keller ISD 350 Keller Pkwy Keller, TX 76248 United States Superintendent Tracy Johnson tracv.iohnson(o)kellerisd.net Telephone817-744-1000 Fax Web Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. ❑ Reduce crime through prevention projects ❑ Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects Q Increase safety through youth crime prevention projects ❑ Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 Public non -Profit 3. Please Select the Funding Priority your project addresses: i Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. ' District 2 District 3 ? District 4 ! District 5 District 6 District 7 -� District 8 District 9 District 10 District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Keller ISD, in partnership with Clayton Youth Enrichment, will provide onsite after -school enrichment programs to ensure that students have a safe place and adult supervised activities while parents complete their workday. This will decrease the chances of children becoming victims or perpetrators of crimes or engaging in risky behaviors between 3:00pm-6:30pm on weekdays. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. Decades of rigorous national and international research show that after -school programs are an important support for children, families and communities. Every weekday, local after -school programs are keeping kids safe and out of trouble as well as inspiring them to learn and giving their parents the peace of mind they need to be more productive at work and keep their jobs. These programs are particularly important in neighborhoods where families with two working parents limit community connections that can help monitor and support child safety between school dismissal and 6:30 p.m. Clayton Youth Enrichment, KISD's community partner for after -school programs, surveyed parents of children in their programs and found that 96% said the number one reason their child was in the after - school program was because they needed safe, reliable child care to be able to complete their work day. Parents in our community are right to be concerned about what their children are doing in the hours after school while they are at work. In research sponsored by the U.S. Department of Education, An -Me Chung comes to the conclusion that: "First and foremost, after -school programs keep children of all ages safe and out of trouble. The after - school hours are the time when juvenile crime hits its peak, but through attentive adult supervision, quality after -school programs can protect our children. As this report shows, in communities with comprehensive programs, children are less likely to commit crimes or to be victimized and are less likely to engage in risky behavior such as drug, alcohol and tobacco use." (Chung; After -School Programs: Keeping Children Safe and Smart; U.S. Department of Education, ED-00-PO-1711.) Chung goes on to detail the risks unsupervised children face after school — the rate for juvenile crime peaks in the after -school hours. About 10 percent of violent juvenile crimes are committed between 3 p.m. and 4 p.m. Children are also at a much greater risk of being the victim of a violent crime (murder, a violent sex offense, robbery, or assault) immediately after the school day ends, between roughly 2:00 p.m. to 6:30 p.m. These Keller ISD after -school programs will ensure that almost 500 Fort Worth students have the opportunity to be in a safe, adult supervised, academically and socially enriching environment from 3:00 - 6:30 each school day. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. The after -school program will serve 450 students ages 4-12 in Pre -Kindergarten through 4th grades, located at 15 campuses within the city of Fort Worth. As a whole, Keller ISD covers 51 square miles in northeast Tarrant County across nine municipalities, with about two-thirds of the district serving predominantly far -north Fort Worth. The District serves over 33,000 students annually, representing the third largest land -area in Tarrant County. The children attending the 15 KISD campuses in Fort Worth come from a variety of cultural, ethnic, and racial backgrounds and each school population has different needs. The common denominator is that in most of the families, both parents work full-time to support their family which leaves a supervision gap from 3:00-6:30. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. Keller ISD serves a diverse and fast growing community, and while keeping pace with the ever -changing landscape the district holds true to its history of excellence. The after -school programs receiving funding through CCPD Partners with a Shared Mission will support CCPD's goal of increasing the safety of youth through crime prevention programs or intervention programs and fall within the district's first and second strategic priorities as defined in the current KISD strategic plan. These priorities are "Increase Student Achievement" (Priority 1) and "Excellence in Student, Parent and Community Relationships" (Priority 2). By offering academic enrichment programs built upon a life skills framework, KISD and our community partner, Clayton Youth Enrichment, will create opportunities to prepare 450 students to explore and pursue career choices, enable students to develop skills to collaborate, think critically and creatively, and effectively communicate thoughts and ideas. In addition, during the 500+ program hours Clayton's Activity Leaders will engage students in co -curricular and/or extracurricular activities connected to the development of the whole student. These after -school programs will also establish and nurture collaborative partnerships with students, families, and community members to unify our learning community and provide opportunities to build success for all students. The need for the program was identified by listening and responding to the voices of our neighborhood groups and understanding that the District and Clayton Youth Enrichment could play an important role in increasing child safety by offering attractive after -school programming. The after -school program is designed to address the goals of the Fort Worth Crime Control and Prevention District by offering safe, adult -supervised enrichment activities from the end of the school day until 6:30pm. Research published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP Briefing Book, www.ojjdp.gov) indicates these are the hours when students are most vulnerable to both becoming victims and perpetrators of crime and are more likely to experiment with drugs, alcohol, and sex. Providing an alternative to these behaviors will increase our students' ability to thrive today and in the future. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Keller ISD's after school programs in Fort Worth run from 3:00-6:30 pm every school day. This service ensures that working parents and school personnel have safe, reliable child care and afterschool enrichment opportunities available when they need it. Research indicates that one cause to youth engaging in risky behavior, such as juvenile crime, is the lack of access to high quality after school enrichment programs. We believe that an effective after school program can connect students to greater academic success, as well to building the internal skills of managing emotions, working in teams, and achieving goals. Decades of international research have found that after school programs that focus on life skills such as responsible decision -making, goal setting, self -management, listening and healthy communication skills can lead to an 11-17% increase in academic performance, lower incarceration rates, and less reliance on public assistance. To encourage student participation, our programs include a wide range of age -appropriate, interesting and academically enriching activities including: homework assistance; health and recreation activities; STEM and Fine Arts activities; early -grade literacy support; and lessons with community service and character development elements. The program will monitor overall program attendance, academic performance and student behavior, and rely on support from school Principals to refer students into the program. Progress towards these three goals will be measured through parent and principal surveys. By offering safe, reliable childcare on school campuses, KISD ensures that as many children as possible will be in a supervised environment after school. This is the main goal of the program, therefore Clayton Youth Enrichment, the after -school provider, will track student participation in the various activities and overall to monitor attendance patterns and adjust the program as needed to maintain its attractiveness to students and parents. Research indicates that higher involvement in after school enrichment activities increased competency in academic success, lead youth to positive outcomes instead of to negative and risky behaviors, such as juvenile crime. We also believe that the school environment provides a safe space for youth away from negative behaviors during the at -risk hours of 3:OOpm-6:30pm. Our anticipated outcomes include 70% of student participants will engage as regular participants, and at least 47% of participating students increasing in their academic and personal management skills. Studies through the National After School Association have shown that positive outcomes in youth are most clearly linked (with statistical significance) to at least 30 days of attendance in a program. And while there are many contributing factors to student success or delinquency in, we believe that the after school program can positively impact attendance of those participating regularly. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Keller ISD after -school programs are provided through our partnership with Clayton Youth Enrichment. KISD and Clayton have been serving the Keller community together for 30 years and have a strong working partnership that is focused on addressing the changing needs of the children and families in the communities we serve. For example, both KISD and Clayton independently identified the need for a focus on personal and social management skills in our schools. We are now working together to implement complimentary programs so that KISD students receive the benefits of learning and practicing self- awareness and self -management, social awareness, responsible decision -making and healthy communication and relationship skills. Improvement in these skills has been shown to lead to fewer discipline referrals, better school day attendance, higher academic performance and both academic and personal success. Long term studies show that these skills also lead to increased personal success and satisfaction as adults. The close coordination of district and Clayton in providing this program will create an exceptional opportunity for KISD students to prepare for fulfilled, successful lives. CCPD funding ensures that Keller ISD's programs are able to serve students after school where there are not existing community centers. Clayton was chosen as KISD's after -school partner through a competitive RFP process. The agency brings almost 50 years of experience serving Tarrant County families with high -quality after -school programs, summer and holiday camps, and early childhood centers. Their licensed programs have earned Texas Rising Star certifications and the agency serves approximately 7,000 children annually in their programs. 11. What is your agency's mission? Please include how this project fits and how this project was developed. Keller ISD has partnered with Clayton Youth Enrichment for after -school services since 1993. The district has partnered with Clayton to manage the CCPD funds for after -school since its first implementation in 2000. Keller ISD utilizes state funding for public education and local property taxes to finance its regular operations. These public fund sources are not used for after -school services, nor are CCPD funds used to cover any school -day expenses. Clayton Youth Enrichment sustains the majority of the after -school program through the collection of weekly parent fees. Clayton offers discounted rates at qualifying Title 1 /low-income campuses and will allocate over $300,000 per year in financial aid scholarships and discounts to Keller ISD families who cannot afford services. CCPD funding continues to be necessary to the rising costs of enrichment services that escalate the program beyond basic childcare, and to help offset the cost of specialized instructors and educational materials. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. CCPD Partner funding will be used to enhance after -school programs on 15 elementary campuses across three Fort Worth zip codes, as follows: 9 campuses in zip code 76244 and 5 campuses in zip code 76137, within both Council Districts 4 and 7; and 1 campus in zip code 76131, within Council District 2. The following elementary schools (Grades PreK-4th) will be served: Basswood, Bette Perot, Bluebonnet, Caprock, Eagle Ridge, Freedom, Friendship, Heritage, Independence, Lone Star, North Riverside, Park Glen, Parkview, Sunset Valley, and Woodland Springs. These are all of the KISD elementary school sites that fall within the city limits of Fort Worth for the district. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. Keller ISD does not assign any other funding to this afterschool project. Clayton Youth Enrichment, the nonprofit partner provider who operates the program on behalf of the district, supplements CCPD/district funding through grant funding and fee -based programs and contracts across Tarrant County. Financial assistance is available for all Clayton fee -based programs. This program has been sustainable through parent fees and CCPD PSM funding since 2001. 14. If applicable, ,uw will your prajc..L will audress a CCPD Mission Priority area? -answer not presented because of the answer to #3- 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Not applicable. Required Attachments Documents Requested * Required?Attached Documents Exhibit A - Project Plan Scope of Services Exhibit A download template Exhibit B - Budget Narrative Spreadsheet download temglatE 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. Download temDlatt Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. 0 Exhibit B KISD 0 1295 letter 0 Annual Comprehensive Financial Report June 30. 2023 0 Letter of Non -Profit Status 0 Board of Directors 2023-2024 0 Keller ISD Insurance Certificate Sub-arant Budaet KISD-Clavton M * ZoomGrantsTM is not responsible for the content of uploaded documents. 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LRU2Ut I Browser Agency Name: Keller ISD Project Title: Keller After School CCPD Goal Outcome Objective 1.1 Outcome Objective 1.2 Outcome Objective 1.3 SummaryActivity After School Program Students will attend the after school program, offered Monday -Friday from 3:00p.m.-6:30:p.m. Activities will take place at: Basswood Elementary Bette Perot Elementary Bluebonnet Elementary Caprock Elementary Eagle Ridge Elementary Freedom Elementary Friendship Elementary Heritage Elementary Independence Elementary Lone Star Elementary North Riverside Elementary Park Glen Elementary Parkview Elementary Sunset Valley Elementary Woodland Springs Elementary FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Reduce crime though crime prevention projects 473 out of 675 (70%) student participants will engage as regular participants, defined as being registered for full week status rather than drop -ins status. 237 out of 500 (47%) students participating in life skills development activities will show an increase their self - management, decision -making, goal setting and communication skills, as demonstrated by Quarterly Parent and Principal surveys. 237 out of 500 (47%) student participants will show an increase their Academic Performance, as measured by Quarterly Parent and Principal surveys. 1. 675 Unduplicated students enrolled in the after school program (473 will engage regularly) 2.450 Average daily attendance for 15 sites. 3. 68 Parent Responses (Reported Quarterly — Goal is 10% response rate out of 675 Participants) 4. 8 Principal Survey Responses (Reported Quarterly — Goal is 50% response rate out of 15 Schools) Student participation tracked through daily attendance sign in/out records. Administrative staff Site Coordinators Program Specialists Contract Term: October 1, 2024 — September 30, 2025 October 1, 2024 through May 31, 2025 (with any remaining funding to be used in August and September 2025). After school program offered Monday -Friday for 37 weeks. October — May 2024 and August - September 2025 for 3.5 hours per day. Surveys will be administered each semester to Parent/Guardians of Students, and Principals at schools Program Review meetings between KISD and Clayton will occur quarterly Social Emotional Learning (SEL) 5. 500 Unduplicated students in life skill practice (237 will show an Site Coordinators Program Specialists Contract Term: October 1, 2024 — September 30, 2025 Students will participate in life skill increase in associated skills) development lessons and small October 1, 2024 through May 31, groups. 6.450 Average Daily Attendance in 2025 (with any remaining funding to life skills be used in August and September 2025). Program Review meetings between KISD and Clayton will occur quarterly. Academic Enrichment & 7. 500 Unduplicated students in Site Coordinators Contract Term: October 1, 2024 — Homework Help Academic Enrichment activities Program Specialists September 30, 2025 (237 will show an increase in Students will participate in academic academic performance) October 1, 2024 through May 31, enrichment that strengthens math, 2025 (with any remaining funding to science, reading (literacy), and arts 8.450 Average Daily Attendance in be used in August and September skills, through Homework Help and Academic Enrichment 2025). the ClaytonQuest curriculum. 9. 500 unduplicated students in Program Review meetings between Homework Assistance. KISD and Clayton will occur quarterly. 10. 475 participating each day in Homework Assistance (average daily attendance). Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE FY2025 Keller ISD DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE REVENUE B. FRINGE C.TRAVEL D. EQUIPMENT E. SUPPLIES F. CONSULTING/CONTRACTING G. SUB -GRANTS The Keller ISD After School program will be managed by Clayton Youth Enrichment. Clayton was chosen as the district -wide contract afterschool provider in a five-year competitive application in 2017 and 2022, based on an application, interview, and reference -check process conducted by Keller ISD and approved by the district Board of Trustees. Clayton performance, progress and outcomes will be monitored by assigned district office personnel, as well as each applicable school Principal. This item relates to Outcomes 1.1 - 1.3. Please see attached Sub -Grantee budget. TOTAL RATE TOTAL TOTAL FRINGE TOTAL TRAVEL TOTAL EQUIPMENT TOTAL SUPPLIES TOTAL CONSUL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1.00 CONTRACT $149,500.00 $149,500.00 TOTAL SUB -GRANTS $149,500.00 $0.00 TOTAL OCCUPANCY $0.00 Crime Control and Prevention District EXHIBIT B - Sub Grant Budget Clavton Youth - KELLER ISD (Partners with a Shared Mission) Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure. DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL I MEASURE REVENUE A. SALARY Program Specialists - Fifteen (15) part-time Program Specialists working approx. 15 hours per week over 34 weeks during the school year. These program specialists will be used to engage youth in homework assistance, academic enrichment, social emotional learning and recreation. 7650.00 Hours $14.00 $107,100.00 One staff per school site is assumed. Overall wage rates also increased to meet market demand. B. FRINGE Program Specialists - Covers the payroll taxes for the part-time (non -benefited) Program 10.00% Percent $ 8,316.93 I $831.69 Specialists described above. C. TRAVEL D. EQUIPMEN $0.00 E. SUPPLIES Consumable Supplies - Used to facilitate activities estimated for 450 regularly attending students. This cost is .34 cents per student for 180 days of programming. This is a cost of $153 a day. The supply budget will be used to fund the following: fine arts supplies for creative art activities, such as paper, scissors, coloring utensils, paints and modeling clay; sports equipment for recreational wellness activities, such as soccer balls and goals, frisbees, basketballs, beanbags, jump ropes, hula hoops, poly spot markers, cones and SPARK physical 180.00 Days $ 155.43 $27,977.40 activity curriculum binders; and instructional materials for homework and tutoring, such as pencils, flash cards, dry erase markers/boards and composition notebooks. The supply budget will also help to fund paper goods for snack service. These supplies are necessary to fulfill phyiscal recreation, social emotional learning small group lessons, ClaytonQuest enrichment activities, and homework assistance. F CONSULTING/CONTRACTIN $0.00 G. SUB -GRANTS $0.00 K OCCUPANCY $0.00 INDIRECT Administrative Costs - Covers the partial payroll of area supervisors, human resources I 10%I Perfect I $135,909.09I $13,590.91 personnel, and accounting specialists, as well as program -related liability insurance costs. FY23 School Site List Instructions: Please list each FY2023 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name, email, and phone number for each funded site. Basswood Elementary .-�cnool Site Contle1111W I School Site Contact Email ISchool tbrown(cDclavtonvouth.org Site Phone Number 817.205.6275 Tashone Brown Bette Perot Elementary Saleena Harner sharner(@clavtonvouth.ore 817.829.3805 Bluebonnet Elementary Shannon Hansford shansford(@clavtonvouth.ore 817.788.0366 Caprock Elementary Delaney Davis sharnerPclavtonvouth.orR 817.627.7951 Eagle Ridge Elementary Tashonda Robinson trobinson(@clavtonvouth.org JjW' 817.845.6707 Freedom Elementary Alexis Schowercht aschowercht(@clavtonvouth.org 817.741.1097 Friendship Elementary Brenda Cortes bcortes(a)clavtonvouth.ora - 817.427.3462 Heritage Elementary Adrianna Rodriguez a rod rieuez(@clavtonvouth.ore 817.337.0228 Independence Elementary Saleena Harner sharner(@clavtonvouth.or¢ - 817.829.8216 I Lonestar Elementary Stefany Leal sleal(cDclavtonvouth.org 817.431.5820 North Riverside Elementary Virginia Valle vvalle(@clavtonvouth.ore, 817.306.1868 Park Glen Elementary Natalie Martinez nmartinez(cDclavtonvouth.org 817.281.7602 Parkview Elementary Art Orozco aorozco(cDclavtonvouth.ore 817.232.8480 Sunset Valley Elementary Anna Stapleton astaaleton(@clavtonvouth.org 817.581.1015 FORT WORTH® CRIME CONTROL AND \' Y � 1 _ _ I J . .. . Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit C Request for Reimbursement (RFR) FY 2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Keller Independent School District Lindsay Moncrief 817-744-1053 lindsay.moncrieffikellerisd. net 350 Keller Parkway Keller, TX 76248 DIRECT COSTS (90 % Minimum) A B C Total of Previous This Month's Budget Category Budget Amount Reimbursements Request Requested A Personnel I I $ B Fringe Benefits I $ C Travel & Training I I $ D Equipment I I $ E Supplies I I $ F Contracts/Consultants I I $ G Sub -Awards $ 149,500.00 I I $ H Occupancy I I $ Total Direct Costs $ 149 500.00 I $ - $ - I $ Budget Category Total InDirect Costs Supporting documents required with mon[bly requests. Summarv: See Requestfor Reimbursement Instructions for reference Total Budget: $ Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ I have reviewed this request and certify that these listed expenses and support documentation are accurate Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order i# Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below D E (B+C) Total Requested To -Date (A-D) Remaining Balance Available $ 149,500.00 1d9;fin on INDIRECT COSTS (10% Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Amount This Month's Reimbursements Total Requested Remaining Balance Request Requested To -Date Available 149,500.00 149,500.00 EXHIBIT D Crime Control and Prevention District Partners with a Shared Mission Won I. Agency Information Agency Name: Keller Independent School District - Keller After School Person to Contact for Corrections: Lindsay Moncrief Contact Phone Number for Corrections: 817-744-1053 Email Address for Corrections: Iindsay.moncrief@keIlerisd.net Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Tracy Johnson NEFSectcmIl. Program Information CCPD Goal (s): Reduce crime through prevention projects Increase safety though youth crime intervention Keller ISO and Clayton Youth Enrichment will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of Project Description children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 473 out of 675 (70%) student participants will engage as regular participants, defined as being registered for full week status rather 0 0 0 0 0 473 0.00% than drop -ins status. 237 out of 500 (47%) students participating in life skills development activities will show an increase their self - management, decision -making, goal setting and communication 0 0 0 0 0 237 0.00% skills, as demonstrated by Quarterly Parent and Principal surveys. 237 out of 500 (47%) student participants will show an increase their Academic Performance, as measured by Quarterly Parent and Principal surveys. 0 0 0 0 0 237 0.00% Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Unduplicated students enrolled in the after school program 0 0 0 0 0 675 0.00% Average daily attendance for After School Program (Goal ADA for #DIV/O! #DIV/0! #DIV/01 #DIV/01 #DIV/0! 0 #DIV/0! 15 sites each month: 450) 68 Parent Responses (Reported Quarterly — Goal is 10% response rate out of 675 Participants) 0 0 0 0 0 68 0.00% 8 Principal Survey Responses (Reported Quarterly — Goal is 50% 0 0 0 0 0 0 #DIV/0! response rate out of 1S Schools) Unduplicated students in SEL 0 0 0 0 0 500 0.00% Average Daily Attendance in SEL (Goal ADA for 15 sites each 0 0 0 0 0 0 #DIV/0! month: 450) Unduplicated students in Academic Enrichment activities 0 0 0 0 0 500 0.00% Average Daily Attendance in Academic Enrichment (Goal ADA for 0 0 0 0 0 0 #DIV/0! 15 sites each month: 450) Unduplicated students in Homework Assistance. 0 0 0 0 0 500 0.00% Average Daily Attendance in Homework Assistance (Goal ADA for 0 0 0 0 0 0 #DIV/01 15 sites each month: 475) Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Program Term Authorized Executive Signor: CCPD Goal (s): Project Description S Outcome Measure and Description 473 out of 675 (70%) student participants will engage as regular participants, defined as being registered for full week status rather than drop -ins status. 237 out of 500 (47%) students participating in life skills development activities will show an increase their self -management, decision - making, goal setting and communication skills, as demonstrated by Quarterly Parent and Principal surveys. 237 out of 500 (47%) student participants will show an increase their Academic Performance, as measured by Quarterly Parent and Principal surveys. Project Plan Activities Unduplicated students enrolled in the after school program Average daily attendance for After School Program (Goal ADA for 15 sites each month: 450) Section I. Agency Information EM Keller Independent School District - Keller After School Lindsay Moncrief 817-744-1053 lindsay.moncrief@kellerisd.net October 2023 - December 2023 October 1, 2024 - September 30, 2027 Tracy Johnson Section II. Program Information leduce crime through prevention projects ncrease safetv though vouth crime intervention <eller ISD and Clayton Youth Enrichment will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or angaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. action II. Quarterly Outcomes - Overall Performance OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 0 1 473 1 0.00% 0 1 237 1 0.00% 0 1 237 1 0.00% ection II. Participant Activity - Overall Performance OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 0 1 675 1 0% #DIV/o! 1 0 1 #DIV/o! Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Keller Independent School District - Keller After School Person to Contact for Corrections: Lindsay Moncrief Contact Phone Number for Corrections: 817-744-1053 Email Address for Corrections: lindsay.moncrief@kellerisd.net Reporting Period: January 2024 - March 2024 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Tracy Johnson Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Increase safety though youth crime intervention Project Description Keller ISD and Clayton Youth Enrichment will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 473 out of 675 (70%) student participants will engage as regular participants, defined as being registered for full week status rather 0 473 0.00% than drop -ins status. 237 out of 500 (47%) students participating in life skills development activities will show an increase their self -management, decision - making, goal setting and communication skills, 0 237 0.00% as demonstrated by Quarterly Parent and Principal surveys. 237 out of 500 (47%) student participants will show an increase their Academic Performance, as measured by Quarterly Parent and Principal 0 237 0.00% surveys. Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Unduplicated students enrolled in the after school program 0 675 0% Average daily attendance for After School Program (Goal ADA for 15 sites each month: #DIV/0! 0 #DIV/0! 450) 68 Parent Responses (Reported Quarterly — Goal is 10% response rate out of 675 0 68 0% Participants) 8 Principal Survey Responses (Reported Quarterly— Goal is 50% response rate out of 15 0 0 #DIV/0! Schools) Unduplicated students in SEL 0 500 0% Average Daily Attendance in SEL (Goal ADA for 0 0 #DIV/0! 15 sites each month: 450) Unduplicated students in Academic Enrichment 0 500 0% activities Average Daily Attendance in Academic Enrichment (Goal ADA for 15 sites each month: 0 0 #DIV/0! 450) Unduplicated students in Homework Assistance. 0 500 0% Average Daily Attendance in Homework Assistance (Goal ADA for 15 sites each month: 0 0 #DIV/0! 475) Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Program Term Authorized Executive Signor: mmi CCPD Goal (s): Project Description S Outcome Measure and Description 473 out of 675 (70%) student participants will engage as regular participants, defined as being registered for full week status rather than drop -ins status. 237 out of 500 (47%) students participating in life skills development activities will show an increase their self -management, decision - making, goal setting and communication skills, as demonstrated by Quarterly Parent and Principal surveys. 237 out of 500 (47%) student participants will show an increase their Academic Performance, as measured by Quarterly Parent and Principal surveys. Project Plan Activities Unduplicated students enrolled in the after school program Average daily attendance for After School Program (Goal ADA for 15 sites each month: 450) 68 Parent Responses (Reported Quarterly — Goal is 10% response rate out of 675 Participants) 8 Principal Survey Responses (Reported Quarterly — Goal is 50% response rate out of 15 Schools) Section I. Agency Information Keller Independent School District - Keller After School Lindsay Moncrief 817-744-1053 lindsay.moncrief@kellerisd.net April 2024 - June 2024 October 1, 2024 - September 30, 2027 Tracy Johnson Section II. Program Information leduce crime through prevention projects ncrease safetv though vouth crime intervention <eller ISD and Clayton Youth Enrichment will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. action II. Quarterly Outcomes - Overall Performance APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 0 1 473 1 0.00% 0 1 237 1 0.00% 0 1 237 1 0.00% ection II. Participant Activity -Overall Performance APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 0 1 675 1 0% 4DIV/0! 1 0 1 #DIV/0! 0 I 68 I 0% 0 1 0 1 #DIV/0! Unduplicated students in SEL 0 500 0% Average Daily Attendance in SEL (Goal ADA for 0 0 #DIV/0! 15 sites each month: 450) Unduplicated students in Academic Enrichment 0 500 0% activities Average Daily Attendance in Academic Enrichment (Goal ADA for 15 sites each month: 0 0 #DIV/0! 450) Unduplicated students in Homework Assistance. 0 500 0% Average Daily Attendance in Homework Assistance (Goal ADA for 15 sites each month: 0 0 #DIV/0! 475) Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Program Term Authorized Executive Signor: mmi CCPD Goal (s): Project Description S Outcome Measure and Description 473 out of 675 (70%) student participants will engage as regular participants, defined as being registered for full week status rather than drop -ins status. 237 out of 500 (47%) students participating in life skills development activities will show an increase their self -management, decision - making, goal setting and communication skills, as demonstrated by Quarterly Parent and Principal surveys. 237 out of 500 (47%) student participants will show an increase their Academic Performance, as measured by Quarterly Parent and Principal surveys. !Mi Project Plan Activities Unduplicated students enrolled in the after school program Average daily attendance for After School Program (Goal ADA for 15 sites each month: 450) 68 Parent Responses (Reported Quarterly — Goal is 10% response rate out of 675 Participants) Section I. Agency Information Keller Independent School District - Keller After School Cory Wilson 817-744-1053 lindsay.moncrief@kellerisd.net July 2024 - September 2024 October 1, 2024 - September 30, 2027 Tracy Johnson Section II. Program Information leduce crime through prevention projects ncrease safetv though vouth crime intervention <eller ISD and Clayton Youth Enrichment will provide enrichment programs after school to ensure students have a safe environment and supervised activities to participate in as parents complete their workday. This decreases the likelihood of children being victims/perpetrators of crimes or angaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out. action II. Quarterly Outcomes - Overall Performance 1W JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 0 1 473 1 0.00% 0 1 237 1 0.00% 0 1 237 1 0.00% Quarterly Narrative Questions JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 0 1 675 1 0% #DIV/0! 1 0 1 #DIV/0! 0 1 68 1 0% 8 Principal Survey Responses (Reported Quarterly — Goal is 50% response rate out of 15 0 0 #DIV/0! Schools) Unduplicated students in SEL 0 500 0% Average Daily Attendance in SEL (Goal ADA for 0 0 #DIV/0! 15 sites each month: 450) Unduplicated students in Academic Enrichment 0 500 0% activities Average Daily Attendance in Academic Enrichment (Goal ADA for 15 sites each month: 0 0 #DIV/0! 450) Unduplicated students in Homework 0 500 0% Assistance. Average Daily Attendance in Homework Assistance (Goal ADA for 15 sites each month: 0 0 #DIV/0! 475) Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Q1 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q2 Q3 Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 76244 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency Keller ISD Contact Name Lindsay Moncrief Phone Number and Email 817-744-1053 lindsay.moncrief@kellerisd.net Remit Address 350 Keller Parkway Keller, TX 76248 United States Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum) Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0763 LOG NAME: 35FY25 CCPD AFTER SCHOOL PROGRAMS SUBJECT (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White Settlement Independent School Districts for Operation of After -School Programs in a Total Program Amount Up to $1,911,300.00 for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal Year 2025. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi -disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after -school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to- day administration of its after -school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after -school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal Year 2024. Funding will be allocated as follows to each district in Fiscal Year 2025 on a reimbursement basis: • Fort Worth ISD funding in the amount up to $1,554,800.00; • Keller ISD funding in the amount up to $149,500.00; • Crowley ISD funding in the amount up to $149,500.00; and • White Settlement ISD funding in the amount up to $57,500.00. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. These Agreements will be effective for three years, beginning October 1, 2024, and will end on December 31, 2027, with no renewals. This program serves ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: School district FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 5254