HomeMy WebLinkAboutContract 62209CSC No. 62209
INTERLOCAL AGREEMENT BETWEEN THE
FORT WORTH INDEPENDENT SCHOOL DISTRICT AND
THE CITY OF FORT WORTH
FISCAL YEAR 2025-2027
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH ("City"), a home -rule municipal corporation of the State of Texas acting by and
through William Johnson, its duly authorized Assistant City Manager, and the FORT WORTH
INDEPENDENT SCHOOL DISTRICT ("District"), a political subdivision of the State of
Texas and a legally constituted independent school district , acting by and through Dr. Karen
Molinar, Interim Superintendent, its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in the city of Fort Worth during Fiscal Year 2025-2027 to meet one or more of
the Crime Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to
reduce violent crime and gang -related activities through enhanced enforcement activities and
crime prevention programs; (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods; and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;
WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School
District Board of Trustees have determined that the security and well-being of students at middle
and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance;
WHEREAS, City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, District proposes to continue the Fort Worth After School Program (FWAS)
in conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocal Agreement for the Fort Worth After School Program (FWAS)
2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B — Budget Narrative Worksheet and Subgrant Budget Narrative
4. Exhibit C — Request for Reimbursement (RFR)
5. Exhibit D — Program Performance Report
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
7. Exhibit E — Request for Budget Modification
8. Exhibit F — Corrective Action Plan
9. Exhibit G — Previous Year's Corrective Action Plan (if applicable)
The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A
through G and the terms and conditions set forth in the body of this Agreement, the terms and
conditions of this Agreement control.
DEFINITIONS
City - The term "City" shall include City, and its officers, agents, employees, and
representatives.
Distict - The term "District" shall include District, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
Party - The term "Party" shall refer to either City or District.
Parties - The term "Parties" shall refer to both City and District.
AGREEMENT
1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A". District shall be responsible for
the day-to-day administration of the Fort Worth After School (FWAS). District agrees to spend
the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B",
attached and incorporated herein for all purposes incident to this Agreement. City and District
together covenant and agree to fully cooperate in the operation of this project and both Parties
agree that:
A. A coordinating board shall continue to oversee the implementation and operation
of the After -School Program (the "Coordinating Board"). The Coordinating Board shall
consist of thirteen (13) positions. Members of the Coordinating Board shall serve no more
than two (2) terms of three (3) years each, however, positions with asterisks (*) are
permanent board members and will not be affected by the term limit rule. Community
members will be selected by the Coordinating Board.
District — Four Positions
1. Representative of the Superintendent, District
2. Director, Student Discipline and Placement
3. Executive Director, Leadership *
4. Executive Director, Art Education or Instructional Music or Athletics
Citv of Fort Worth — Four Positions
5. Representative of the City Manager, City of Fort Worth *
6. Chief of Police, City of Fort Worth or designated representative
7. Director, Parks and Community Services, City of Fort Worth
8. Representative of the City of Fort Worth Library Department
Communitv Members — Five Positions
9. President, Safe City Commission
10. Director or Assistant Director, Tarrant County Juvenile Services
11. At -Large Community Member
12. At -Large Community Member
13. At -Large Community Member
At -Large Community members shall have professional experience that includes
one or more of the following categories:
• Fort Worth Council of PTAs
• District Advisory Board
• Child Care Management System (CCMS)
• United Way of Metropolitan Tarrant County
• Legal Professions
• Financial Professions
• Health and Wellness Professions
• Marketing/Media Professions
• Foundations or Philanthropy
• Evaluation
The Coordinating Board shall have the following responsibilities:
1. Approve program -wide scope, goals, and objectives;
2. Approve site selection process;
3. Select sites based on selection criteria;
4. Evaluate reported results from campus programs;
5. Evaluate funding needs; and
6. Recommend future direction and standards.
B. The District shall be responsible for day-to-day administration of the FWAS
Program and will, at a minimum, employ one (1) Director and two (2) Program
Coordinators.
C. The District shall establish a site -based advisory committee at each middle and
elementary school that operates an After -School Program. This committee may be a new
body, a group continued from a previous year of after -school operations, or site -based
management team provided it includes the principal and representatives of the community,
faculty, and student body.
D. The District shall continue to work with an independent entity to conduct an in-
depth longitudinal evaluation of the After -School Program. The evaluator shall provide an
overview and feedback on existing programs and recommendations for improvement.
E. The City Council of Fort Worth and the Fort Worth Independent School District
Board of Trustees shall meet annually to review the After -School Program.
2. ADMINISTRATION AND RECORDS/REPORTS
A. The mission of the After -School Program shall be to enable needs -based after -
school programs in a safe environment that results in educational, physical, and social
development for elementary and middle school aged children.
1. The associated program goals, performance measures, and activities are
listed in Exhibit A.
2. Operational Imperatives of the After -School Program are to ensure that
program participants achieve improvement in core program outcomes
through an accountable system of measurement.
3. To ensure that existing programs are not duplicated, or if appropriate, are
expanded or complemented through an inventory and evaluation of existing
programs.
B. CITY will:
1. Ensure the implementation of the goals of the After -School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Subject to availability and appropriation, provide funding for the Program
pursuant to the amounts identified in Exhibit B.
7. Approve the After -School Program Service Provider, but such approval shall
not be unreasonably withheld.
C. DISTRICT will:
1. Provide guidance and direction in the development of programs and activities
on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities with
program guidelines.
3. Identify appropriate District students for referral and program participation.
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in the Program.
6. Provide appropriate student orientation.
7. Provide access to any necessary use of facilities that are conducive for program
activities daily, including the use of a telephone.
8. Provide regular program updates to respective Site -Based Management Teams.
9. Provide program compliance and project development assistance through the
Campus Advisory Committee or Site -Based Management Team.
10. Coordinate planning for tutoring.
11. Ensure After -School staff is receiving support from teachers at the school.
12. Ensure the safety of students in the After -School Program.
13. Provide internal and external evaluation services.
14. Select third -party After -School Program Service Providers. District shall
provide the name of each After -School Program Service Provider to the CITY
for approval within ten (10) days after selection by District. The After -School
Program Service Provider shall not provide any services under this Agreement
until approved by the CITY.
15. Provide CITY with a copy of their Agreement with the approved After -School
Program Service Provider.
16. Ensure that all approved After -School Program Service Providers are in full
compliance with this Agreement.
3. RECORDS AND TRAINING
A. Records to be submitted to CITY by DISTRICT:
The District shall annually submit:
a. A list of participating schools. The list shall include a contact person for
each campus, a telephone number, and e-mail address;
b. Current school year calendar;
c. Discipline Policy;
d. Staff Training Schedule;
e. Student Enrollment Procedure;
f. Student Recruitment Procedure; and
g. Lesson plans, to include planned annual/monthly schedule of activities.
2. The District shall submit monthly:
a. Monthly Project Plan Status Report, showing success in meeting
goals and measurements as outlined in Exhibit A — Project Plan.
b. Attendance records shall be taken daily and submitted monthly and
shall include:
1) Number of students registered or enrolled; and
2) Participation — average daily attendance.
C. Coordinating Board meeting schedule and minutes.
B. Records to be maintained on site:
1.
Participant registration;
2.
Parental consent forms;
3.
Written Safety Policy and Procedures;
4.
Disciplinary actions; and
5.
Staff training records.
C. Reports that provide a method of evaluation for improvements in Academics,
Social Skills, and Recreational Activities.
1. Pre -Program
2. Mid -Year
3. Post program
4. Resuonsibilities of District
4.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A". Contractor shall be responsible
for the day-to-day administration of the Program. District agrees to expend the Program Funds in
accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and
quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report.
4.2 District shall be responsible for the enforcement of these responsibilities on any After
School Program Service Providers that are selected by the District. The District shall include the
same Performance Reports in any After School Program Service Providers Contracts that District
enters into associated with the funds provided through this Agreement. The City will be provided
with copies of all executed agreements between the District and any After School Program Service
Providers within five (5) days of their execution.
5. Program Funds
5.1 In no event shall the total distribution from City made to the District during the Term of
this Agreement exceed the total sum of $1,554,800.00 ("Program Funds") as appropriated
annually per fiscal year.
5.2 Payment of the Program Funds from City to District shall be made on a quarterly cost -
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all
receipts and other supporting documentation for expenses related to this Agreement. District shall
deliver to City a Program Performance Report as described in Section 7.2 below with each RFR
to support the expenditure of Program Funds. Such reports shall be signed by the District or duly
authorized officer of the District.
5.3 Due Dates District agrees to submit all Exhibit C and Exhibit D reports on a quarterly
basis. Reports shall be included in October, January, April, and July report submissions. District
agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance
Report per the following schedule:
Report Submission for Report is Due on the 15tn
Activity and Expenses for months below
occurring in the following
months
October — December
January
January — March
April
April — June
July
July — September
October
District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day
after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports
shall be submitted to the City on the next City business day. Should the District not be able to meet
these requirements in the given month, the District shall provide written notification prior to the
deadline that details the justification and expected date of submission. If no notification is received
by the 15ffi of a report submission month, the City will document for future corrective action. If,
by the last day of the same month, District has not submitted the required reports, the City will
send a Non -Compliance Letter notifying the District's duly authorized representative of a possible
suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if
expenses and activity does not occur.
5.4 Exhibit C reports shall be submitted to City as outlined in the report schedule in Section
5.3 above. Each RFR should be sequentially numbered and labeled using the following format:
RFR AGENCY NAME —MONTH —YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and concise.
The submitted RFR shall include the Exhibit D Performance Report, and be signed by the
Contractor or duly authorized officer of the District. Submissions must be scanned and submitted
to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent
electronically to PSM(&fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD
Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W.
Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an
acceptable and approved RFR and Exhibit D Program Performance Report.
5.5 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance Report. With the exception of final reimbursements
requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the
District for resubmission, restarting the 30-day reimbursement schedule.
5.6 No Revisions on Final Reports The last day for the City to receive RFRs and
supporting expense documentation from the District for this agreement is August 1, 2027. No
corrections or additional documentation will be allowed after this date. Any discrepancies on the
final RFR or expense documentation will be adjusted from the final reimbursement amount.
5.7 Budget Modifications District is authorized to modify up to five (5) percent of any
budgeted line -item in the original approved budget without prior written permission from City.
However, the District must submit the Request for Budget Modification Form (Exhibit "F") to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
5.8 Budget Modification Approvals Any modifications of more than five (5) percent of
any budgeted line -item in the original approved budget must have prior written permission from
City before the modifications are made. The Budget Modification Form (Exhibit "F") must be
submitted, and request must be approved by City, before any money is moved to the line -item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
5.9 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City
before money is transferred into the new line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
5.10 Direct and Indirect Modifications Budget modification can only occur within the Direct
and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or
vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines
outlined in sections 2.6, 2.7, 2.8, 2.9.
5.11 Last Day to Approve Modifications The last day the City will approve a Budget
Modification from the District for this agreement is August 1, 2027.
5.12 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
5.13 Budget Modifications shall be submitted to PSM(a,fortworthtexas.Rov, or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
5.14 District will document cost allocations for all budgeted expenses throughout the entirety of
the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
5.15 After School Program Provider Funds The District will be responsible for imposing
the same program funding requirements as listed in Section 5 of this Agreement on any After -
School Program Service providers that it selects to carry out its After -School Programs and will
report any Budget Modifications that an After -School Program Service Provider makes to the City.
6. Term
6.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall end
on December 31, 2027 ("End Date").
With the exception of an extension, as outlined in Section 3.2, all of District's expenditures and
program services under this Agreement must be completed during the project term period October
1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for
Reimbursement until all required documents have been provided by the District to the City. All
final reports for this agreement must be received by October 15, 2027.
6.2 Request for Extension The City in its sole and exclusive discretion may extend the End
Date of this Agreement in order for the District to conclude all work and fulfill objectives set forth
in Exhibit A. The District agrees that this is not an increase of funds. To request an extension,
District must provide written justification for the request no later than July 15, 2027. The City
reserves the right to decline any Extension request that is not in the best interest of the City.
6.3 Liquidation Period District agrees that no additional costs can be incurred after
September 30, 2027. District has until November 30, 2027 to liquidate accrued expenditures that
occurred during the project term period October 1, 2024 — September 30, 2027. To receive
reimbursement, District agrees to report liquidated expenses using the Exhibit C form and provide
backup documentation by November 30, 2027.
7. ProLyram Performance
7.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit "A."
7.2 [Omitted]
7.3 Program Performance Report District agrees to provide a Program Performance
Report (Exhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 5.3.
7.4 Corrective Action Plan District agrees to complete a Corrective Action Plan
("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with
incomplete or incorrect submissions of Exhibit D and Exhibit E reports. A Corrective Action Plan
may also be implemented in response to monitoring findings, recurring late submissions of Exhibit
C and Exhibit D reports, failing to take corrective actions, and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the District will correct that
issue, who the responsible person will be to ensure completion, and a target completion date. An
example of this form is attached as Exhibit "F".
7.5 Monitoring Visits District agrees that the City may conduct a monitoring visit to assess
the risk of City funds and District performance at any time during the duration of this Agreement.
The City will notify the District of an upcoming monitoring visit and provide instructions of what
to prepare. The District agrees to respond to any monitoring findings identified by the City through
a Corrective Action Plan.
7.6 Non -Responsiveness District agrees to provide corrective action to all findings or
revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
Contractor, the City will document further corrective action and send a Non -Compliance letter
notifying the District's duly authorized representative of compliance issues, requested resolution,
or a possible suspension of program funding.
7.7 The final Exhibit D Program Performance reports will be due October 15, 2027.
7.8 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
7.9 After School Program Provider Performance The District will be responsible for
imposing the same program performance requirements as listed in this section of Agreement on
any After -School Program Service providers that it selects to carry out its After -School Programs.
8. Default and Termination
8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
8.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 8.3.
8.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop any work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for the completion of
the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for the completion of
the work not terminated.
8.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the District's remedy shall be the
reinstatement of this Agreement, and reimbursement for any amount, due under the Agreement.
District expressly waives any and all rights to monetary damages, including but not limited to
actual, consequential, and punitive damages, court costs, and attorney's fees.
8.5 W thin thirty (30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's expenditures or actions occurring after the effective date of termination of the
Agreement.
9. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. District shall maintain all equipment used in the administration and execution of Fort Worth
After School (FWAS). District shall maintain, replace, or repair any item of equipment used in
support of the Fort Worth After School (FWAS), or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of any
equipment used in support of Fort Worth After School (FWAS) and/or for use under the terms of
this Agreement is the sole responsibility of District. District shall not use Program Funds to repair
or replace said equipment. District shall use any and all equipment purchased with Program Funds
exclusively in support of Fort Worth After School (FWAS). Within 10 days following the purchase
of equipment, District shall submit to City a detailed inventory of all equipment purchased with
Program Funds to the CCPD Partners Unit at the address set forth in Section 5.4 above. The
equipment inventory shall include an itemized description of each piece of equipment, the date
each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
10. Administrative Requirements
10.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or District, with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
District under this Agreement. District, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required, at its own cost, to engage an independent third party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If the
funding recipient is already obtaining a general audit of its financial matters by an independent
third party, that audit may be used to satisfy this requirement so long as it specifically includes a
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
10.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
10.3 If, as a result of an audit, it is determined that District misused, misapplied, or
misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount
of such monies so misused, misapplied, or misappropriated, plus the amount of any reasonable
sanction, penalty, or other charge levied against City because of such misuse, misapplication, or
misappropriation.
10.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include but are not limited to: (1) providing final Project Plan
Status Report and Quarterly Outcomes Report; (2) making final payments; and (3) disposing of
Fort Worth After School (FWAS) assets as appropriate, if deemed required by the City in its sole
discretion.
10.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
10.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
10.7 If the District maintains the information the City is requesting, the District shall provide
the requested information to the City within 30 days of receipt of the request. If the District does
not maintain the requested information as of the date it receives the City's request, the District
shall begin collecting such information as of that date, shall provide an initial response regarding
that information within sixty days, and shall thereafter update that information upon request.
10.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that District will be required to maintain and provide to the City to evaluate the effectiveness of
the Crime Control and Prevention District Funding.
Section 10 shall survive the expiration or termination of this Agreement.
11. Indenendent Contractor
11.1 District shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. District shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondeat superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
11.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
12. Liability and Indemnification
To the extent allowed by law and without the waiver of any immunity or defense, each of
the Parties shall be liable and responsible for any damages or loss caused by the negligent acts or
omissions, or malfeasance or intentional misconduct of each of its respective officers, agents,
servants, or employees. Nothing in the performance of this Agreement shall impose any liability
for claims against District, other than claims that may arise as set forth in this section and Section
12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the
performance of this Agreement shall impose any liability for claims against the City of Fort Worth
other than claims that may arise as set forth in this section or for which liability may be imposed
by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 12 shall survive the expiration or termination of this Agreement.
13. Non -Assignment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
14. Prohibition Against Interest
14.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Fort Worth After School (FWAS) is situated; and no
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Fort Worth After School (FWAS) during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all District and subcontracts hereunder.
14.2 No officer, employee, member, or program participant of District shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by the City of Fort Worth.
15. Nondiscrimination
15.1 In accordance with the federal, state, and local laws and ordinances, District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
15.2 District will not unlawfully discriminate against any person or persons because of age, race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
16. Compliance
16.1 District, its officers, members, agents, employees, program participants, and
subcontractors shall abide by and comply with all laws, federal, state, and local, including all
ordinances, rules, and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors, or program participants, then District shall immediately desist from and correct
such violation.
16.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers, members, agents, employees, program
participants, or subcontractors, then District shall immediately desist from and correct such
violation.
17. Waiver of Immunitv
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
otherwise with respect to any action based on or occurring as a result of this Agreement.
18. Insurance Reauirement
18.1 District shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
(a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident, and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
18.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to
the satisfaction of the City's Risk Manager.
18.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
18.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
19. Miscellaneous Provisions
19.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
19.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
19.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
19.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate
and official motion, resolution, or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
19.5 This written instrument and the exhibits attached hereto constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
19.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: William Johnson, Assistant City Manager
City Manager's Office
City of Fort Worth
100 Fort Worth Trail
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
100 Fort Worth Trail
Fort Worth, TX 76102
DISTRICT: Dr. Karen Molinar - Interim Superintendent
Fort Worth Independent School District
100 N. University Dr.
Fort Worth, TX, 76107
Copies To: Office of Legal Services
100 N. University Dr.
Fort Worth, TX 76107
19.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
19.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
19.9 District is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. District will be
responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City.
19.10 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
19.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
19.12 District shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form
(I-9). Upon request by City, District shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. District
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any District employee who is not legally eligible to
perform such services. City, upon written notice to District, shall have the right to immediately
terminate this Agreement for violations of this provision by District.
19.13 This Agreement, as well as any associated documents to this Agreement, including RFR's
and Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
19.14 No Boycott of Israel. If District has fewer than 10 employees or the Agreement is for less
than $100,000, this section does not apply. District acknowledges that in accordance with Chapter
2271 of the Texas Government Code, City is prohibited from entering into a contract with a
company for goods or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
By signing this Agreement, District certifies that District's signature provides written verification
to City that District: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
19.15 Prohibition on Discrimination Against Firearm and Ammunition Industries. District
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term
of the contract against a firearm entity or firearm trade association. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement, District
certifies that District's signature provides written verification to the City that District: (1) does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm
trade association; and (2) will not discriminate against a firearm entity or firearm trade association
during the term of this Agreement.
19.16 Prohibition on Boycotting Energy Companies. District acknowledges that in accordance
with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. To the
extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this
Agreement, District certifies that District's signature provides written verification to the City that
District: (1) does not boycott energy companies; and (2) will not boycott energy companies during
the term of this Agreement.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
Effective as of the date signed by the Assistant City Manager below.
City:
By: William Johnson (Olt 29, 202414:34 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Oct 29, 2024
District:
Fort Worth Independent School District
By: Karen C Molinar (Oct 24, 2024 23:49 CDT)
Name: Dr. Karen Molinar
Title: Interim Superintendent
Date: Oct 24, 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: Robert Robert Al"' IdreFge(Oct29,202407:21CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of
Police
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Approved as to Form and Legality: Name: Elizabeth Garza
Title: CCPD Partners Manager
By:
Name: Andrea Phillips
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0763
Date Approved: 09-17-2024
1295: N/A
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City Secretary: p FORT'*0
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By:
Name: Jannette S. Goodall
Title: Acting City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FORT WORTH®
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Fort Worth Police Department
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CCPD Partners with a Shared Mission (Non -Competitive)
Deadline: 6/14/2024
$ 1,554,800.00 Requested
EXHIBIT A
Fort Worth Independent School District
Fort Worth After School
Jump to: Narrative Reauired Attachments
Submitted: 5/31/2024 9:19:28 AM (Pacific)
Project Contact
Miguel Garcia
miauel.aarcia24aa fwisd.ora
Tel: 817.815.2950
Additional Contacts
Marta.plata@fwisd.org,tamara.guIley@fwisd.org
Narrative top
Fort Worth Independent
School District
2801 Patino Rd Rm 119
Fort Worth, TX 76112
United States
Interim Superintendent
Dr. Karen Molinar
Karen.Molinar@fwisd.org
Telephone817.815.2950
Fax
Web
Some answers will not be presented because they are not part of the selected group of questions based
on the answer to #3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
LJ Reduce crime through prevention projects
Ll Reduce crime through intervention project
E Increase safety through Direct Neighborhood Projects
• Increase safety through youth crime prevention projects
• Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
Private Non -Profit 501 c3
q Public non -Profit
3. Please Select the Funding Priority your project addresses:
Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care,
Adjudicated Youth & Adults
�' Mission Priorities - After School programs, Gang intervention, Victim Services
4. What Council Districts will this project serve?
Mark all that apply.
District 2
District 3
District 4
District 5
District 6
V! District 7
District 8
District 9
District 10
District 11
5. Provide a brief summary of your project's activities and objectives (up to 375 characters).
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD funded
campuses. Programming will focus Leadership traits and non -cognitive skills that translate into school
success (better grades, attendance and improved behavior) in select Elementary and Middle Schools that
result in decreased juvenile criminal activity in all Council District
6. What is the crime/safety situation the target group faces? Please explain the extent of the
problem and what causes it to persist. Support your description with good sources.
When Fort Worth After school was originally created in 1999 by the City of Fort Worth and Fort Worth ISD
Joint Task Force, the schools were selected based on neighborhood crime (not necessarily juvenile
crime), low academic performance, and parent participation in/ with schools.
Task Force members which included the CFW Assistant City Manager in charge of FWPD and FWPD
Police Chief agreed that students who fell under any of the Texas Education Agency's (TEA) thirteen (13)
"at -risk" categories should make up the
participants of Fort Worth After School (FWAS) program.
http://ritter.tea.state.tx.us/peims/standards/1 314/eO9l9.html
Much of the research on the need for safe places or programs for youth stemmed from the publication of A
Matter of Time: Risk and opportunity in the out of school hours (Carnegie Council on Adolescent
Development, 1992) that changed the way after school time was viewed across the country. The report
found that approximately 40% of an adolescent's time is discretionary —"spent alone, with peers or in
some cases with adults who may exert negative influences or exploit them," (p.28) and that few students,
especially in those in low-income communities, had access to adult supervised enriching activities.
To address the lack of supervision and negate childhood trauma by creating safe, nurturing spaces,
FWAS will provide positive role models from school dismissal until 6:00 for elementary and 6:30 for
middle school sites. Most mentors providing programming are school -day teachers from the respective
campuses. These individuals are familiar with participants and are able to provide the structure, support,
and continuity needed to work successfully with students.
Providing children with the opportunity to develop positive behaviors is the foundation of most efforts to
prevent youth crime and violence. "For nearly three decades, educators, policymakers, and criminal justice
professionals have sought effective crime prevention strategies. Effective strategies include
comprehensive approaches that provide opportunities for education, mentoring, conflict resolution training,
and safety; engage youth and their families; and are community -based and integrated".
Delinquency Prevention Works. 1995 (May). Washington, D.C.: Office of Juvenile Justice and Delinquency
Prevention, U.S.
Department of Justice.
7. What is the target population? Please include characteristics to describe their circumstances
and how the crime or safety situation affects them.
FWAS serves a diverse student group, that reflects the diversity of FWISD: about 50% of participants are
Hispanic, 33% African American, 18% Anglo and 2% Asian Pacific and/or Native American. FWAS
participants are evenly divided by gender (51 % Female and 49% Male) and about one-third of
participants are classified as Limited English Proficient (LEP).
Elementary age students (ages 9 — 12) make up the majority of participants due to campus selection, but
FWAS is a national leader in middle school participation (ages 12-15).
FWAS has historically outpaced other national programs and provided more opportunities for middle
school Hispanic and African American males. Forty-two (42) different zip codes are represented in FWAS
and all City Council Members' and FWISD Board of Trustees' Districts are represented in FWAS.
FWAS participants will be identified by school staff and administration utilizing FWAS's student
information tool. The tool includes spring grades, attendance, referrals, income status(free/ reduced
meals), LEP, standardized test scores and any other personal notes from school counselors and/ or
Intervention Specialists for everyone student enrolled at any of the FWAS sites.
FWAS will identify 60 - 70 candidates in July and send program invitations to students at school
orientation events and during the first two weeks of schools. Programming will commence the day after
Labor Day.
Unfortunately for a large percentage of these students have witnessed and/ or experienced multiple acts of
crime in their neighborhoods. Participants will often share they have witnessed theft, vandalism and
assaults that included family members.
Much of the research on the need for safe places or programs for youth stemmed from the publication of A
Matter of Time: Risk and opportunity in the out of school hours (Carnegie Council on Adolescent
Development, 1992) that changed the way after school time was viewed across the country. The report
found that approximately 40% of an adolescent's time is discretionary —"spent alone, with peers or in
some cases with adults who may exert negative influences or exploit them," (p.28) and that few students,
especially in those in low-income communities, had access to adult supervised enriching activities.
Youth development experts agree that while there is no singular determining factor why youth commit
crimes, they agree that youth may simply be emulating negative behavior demonstrated by older siblings
and/or relatives residing with the family, neighborhood friends, or something viewed on TV or social
media. Youth may also resort to crime as a result of poor school performance including poor grades, high
absenteeism, and discipline issues. Finally, youth may commit crime due to parent apathy or neglect,
(Secure Teen — "Why do Teens Commit Juvenile Crime?", www.secureteens.com; Program of Research
on
the causes and Correlates of Delinquency - Causes and Correlates).
8. What action will you take to resolve the situation? Discuss how you will address the causes of
the crime/safety problem described in Question 6. Please include: <br> 1. What are the major
activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other
efforts, and <br> 4. What sources were used to develop and inform your project.
FWAS programs have many similarities. All sites are bookended with Homework Help and Dedicated
Discussions.
All sites provide time for completion of homework for all participants with the assistance of FWISD
teachers at each of the respective sites.
All sites must also have Dedicated Discussion time at the end of their respective programs. Dedicated
Discussions are similar to Socratic Seminars and include relevant and current events such as elections,
current political climate, local events and ethics/ morals. Many sites will host guest speakers such as
FWPD NPOs to discuss timely, relevant community
matters.
FWAS will grow the Dedicated Discussions to include additional face time with members of FWPD to
help grow Leadership Cohorts.
All regular students (45 days or more) are also required to complete a College and Career Portfolio or
Leadership Journals. Many sites require student presentation to parents to share academic and personal
growth.
Each program site takes on a distinctly different look after these three items. FWAS programs are
extensions of the school day and provide the "lab" setting for core school -day subject areas. These efforts
assist with poor academic performance. Students are allowed to explore through Project Based Learning
(PBL) and Applied Learning Activities increasing their desire to learn and providing learning opportunities
in a safe environment.
Students are allowed to provide program input and share their desire to have physical enrichment,
academic enrichment, fine arts, community service or service -learning projects.
Students are also allowed to decide if, as a group, they will participate in additional literacy efforts such
Battle of the Books. Participants may also participate in the Recycled Art project with the Wellman
Foundation or the Cardboard Regatta with River Legacy Park Foundation. They may also choose to
perform at Mayfest under the FWAS banner.
Because FWAS is a part of FWISD, we are able to quickly access participants' grades, attendance,
behavior and satisfaction of school -day and out of school time experiences through surveys. This data
would be cross-referenced with FWPD and Tarrant County Juvenile Services to determine if regular
students were in contact with local law enforcement.
FWAS is able to track data year over year
Twenty-two year, longitudinal data and program satisfaction surveys indicate that students who are
performing poorly in school typically begin to perform better in school and attend school more often after
they participated in FWAS for multiple years.
(King, T.C., Examining the Relationship Between Persistence in Attendance in an Afterschool Program
and an Early Warning Index for Dropout, Dissertation, 2013) .
During this time, school staff have also remarked at improvement made by students
who participate in FWAS. Teachers have stated that students who participate, generally, have a higher
level of respect toward them and
9. What are your anticipated results? Please include how the crime/safety situation will change
and how you will measure success.
Anticipated results include marked improvement in grades, attendance and behavior from regular
participants. It is important to note that marked improvement can mean moving a student from Failure 7"
to Satisfactory "C". FWISD Does not recognize "Us". Anything below a score of seventy (70) is failure.
It is also anticipated that FWAS participants will become more involved in campus extra -curricular
activities such as sports, fine arts activities, debate club, etc. Anecdotal stories- included in the
independent, external evaluation - from school staff and administration indicate regular FWAS participants
make better school -day choices.
The following are factors to Juvenile crime according to the Office of Juvenile Justice and Delinquency
Prevention:
* Poor School Attendance
* Poor School Performance
* Peer Pressure to disrupt class which lead to referrals
* Socioeconomic Factors
* Lack of Moral Guidance
* Violence in the Home
District data will be utilized to determine if there are correlations as it pertains to truancy, referrals,
suspensions, DAEP placements, expulsions, expulsions to JJAEP for regular participants. If measured
success in keeping kids out of these or changing kids with these to none of these ... then that supports the
safety and reduction in crime because FWAS is changing student behavior before they hit the juvenile
system.
Project data is used on a regular, ongoing basis to evaluate program process and progress. Center staff
review individual student school attendance, program attendance and disciplinary referrals on a weekly
basis, grades each six weeks or upon report by teachers, and final course grades each semester.
Pulse Survey participant ratings of all programs are conducted at the end of each six weeks, and this
review process informs the planning and development of programs for each six weeks — programs which
show poor attendance or ratings from participants are eliminated or upgraded to meet expectations.
Project management staff review all required measures to ensure benchmarks are met, each six weeks, at
end of semester, and end of year. Annual summative and formative evaluations are reviewed with all
center and management staff each year, including stakeholder evaluation surveys from students, campus
administration, teachers, parents, and partners/center program staff.
Evaluation results are reviewed for alignment with strategic plan to allow for updating with any necessary
additions or changes to ensure program meets summative SMART goal. Evaluations are shared and
reviewed with stakeholders, including students and families, FWISD Board of Trustees, Fort Worth City
Council, campus administration and faculty, district administration, community partners and
potential/existing funders as a path to program sustainability.
10. Why is your agency suited to lead this project? Please include your agency's experience,
mission, partnerships, and nature of your services.
Fort Worth After School program has been in place and is proudly celebrating 25 years of utilizing a
variety of programming to maintain student engagement and increase student performance.
FWAS has two distinct advantages which allow it to be the best to lead this project: Time and
Connections.
Time: Students participate in programming in the familiar settings of their respective home campuses.
They are in a safe environment from early morning to late afternoon. FWISD provides all facilities and
utilities to the program as in -kind costs.
The District recognizes the positive benefits of this program which now includes full TDA Dinner meals so
all fees are waived.
Connections: Students benefit from seeing familiar faces from the school day. Many CBO partners
contract with FWISD teachers to provide the homework portion of the program. In many cases, teachers
also provide fine arts (visual and performing) at the program sites. Students have indicated via surveys
that they feel more engaged in school as a result of the connections made with their teachers during the
afterschool program.
The FWAS mission is to provide quality before and after school programs in a safe environment that result
in educational, physical and social development for elementary, middle and high school students.
FWAS partners with more than 300 different organizations, businesses and individuals to provide a
myriad of programs to participants. Local government agencies also assist with programming. Many
different departments within the City of Fort Worth and Tarrant County Government provide volunteer and
mentorship opportunities. UNTHSC provides a number of outreach programs to FWAS. FFA and 4H have
provided unconventional but fun and challenging programs such as urban gardens and working with small
animals.
FWAS programming aims to provide high quality, structured enrichment programs through caring adults
who can provide positive SEL opportunities to the participants. Opportunities to increase existing
collaborations with Police through PAL, Graffiti Abatement, Explorers, Restorative justice discussions and
Leadership programs will positively influence youth further.
11. What is your agency's mission? Please include how this project fits and how this project
was developed.
Fort Worth After School is a department that serves students, families and community stakeholders under
the FWISD Student and Family Experience (SFE) umbrella for FWISD.
SFE consists of Family Resource Centers, Health Services (school nurses), Adult Education, Parent
Engagement and Family Action Center. It easy to understand how FWAS fits under this umbrella and
assists with providing wrap -around services for ALL clients in FWISD.
FWISD's mission statement is: To provide an equitable and supportive environment, communication and
collaboration with our parents and community, and quality differentiated instruction that includes problem -
solving, real -world connections, and
social -emotional growth for all students.
FWAS' mission statement is: To provide quality before and after school programs in a safe environment
that result in educational, physical and social development for elementary, middle and high school
students.
FWAS seeks to assist the City of Fort Worth by assisting students in need and providing life -changing
opportunities for them to become successful and positive, productive citizens of the community.
FWAS staff is able to quickly connect stakeholders with needed wrap -around services. Health (diabetes,
childhood obesity), dental, hearing and vision checks are just a small part of services that can be offered
to students and their families
12. What geographic area will you serve? Please include the relevant council districts, zip
codes, or neighborhoods that will be served by your project.
The original FWAS Task Force made a strategic decision to include at least one site in each of the
Council and Board of Trustees' Districts. FWAS included 52 sites in 2000. the program has now grown to
include ninety-four (94) sites during the
2023-2024 school year.
Forty one (41) different zip codes are represented in FWAS from all sites There are sixteen (16) different
zip codes represented in the forty (40) CCPD funded sites. 76119 and 76105 have the most
representation but there are sites in the GAP Zip Codes and PRAs that have the most juvenile crime.
Members of the FWAS Coordinating Board must consider increasing/ decreasing the number of sites
each year based on funding. Each year, fair and equitable representation becomes part of the discussion.
It is important that all Council and Trustees are represented. It is even more important that communities
and schools that are in need are represented. Crime statistics, free/ reduced meal counts and student
performance are considered each year when program site decisions are made.
Members of the Coordinating Board include:
* Assistant City Manager
* Assistant Superintendent
* Chief of Police
* Executive Director Parks and Recreation
* Executive Director FW Public Library
* Assistant Director - FWISD
* Director Student Discipline - FWISD
* CEO One Safe Place
* Executive Director Tarrant County Juvenile Services
* Fort Worth Chamber of Commerce
* United Way of Tarrant County
* Workforce Solutions Tarrant County
* FWISD Trustee
FWAS continues to gather free/ reduced meal data, criminal data and school day performance levels to
determine if existing sites should continue or new sites should be added.
13. What other funding have you secured (or requested) on behalf of this project? Please
include a description of how you intend to continue these services after funding expires.
Sources of funding for FWAS include:
* $1.1 Million from FWISD for Direct Programming Costs at Twenty (20) non-CCPD sites
* $1.7 Million for 21 st Century Community Learning Centers (10 Sites)
* $1.485 Million from FWISD for Support personnel costs and facility usage fees
* $200K Texas Wesleyan University - Leadership Academy Networks for five sites
* $15K Blue Zones for Leadership and Health/ Wellness
* $30K 1Thing Better Foundation for Leadership Camps
FWAS staff continue to search for additional funds from large to small donors to build vibrant opportunities
for students that might not be allowed otherwise under grant parameters.
14. If applicable, how will your project will address a CCPD Mission Priority area?
-answer not presented because of the answer to #3-
15. If your project relies on FWPD personnel, please provide the name of a contact in the
Department that is able to answer questions about your project.
FWAS does not rely on FWPD personnel. However, Robert Alldredge, Executive Assistant Chief - Fort
Worth Police Department, sits on the FWAS Coordinating Board and regularly provides program and
policy direction.
Required Attachments
Documents Requested * Required?Attached Documents
Exhibit A - Project Plan Scope of Services Ecxhibit P
download template
Exhibit B - Budget Narrative Spreadsheet
download template
1295 - Disclosure of Interested Parties
Last Independent Audit Report
Letter of Non -Profit Status
List of Board of Directors
Insurance Certificate
Existing Corrective Action Plan (CAP)
Sub -Grant Budget - Please download and
complete the Sub -Grant Budget for all sub -
grantees. ISDs will also be required to list
their CCPD funded school sites.
aownioaa iemDiait.
Memorandum of Understanding (MOU) -
please attach an MOU for each sub -grantee
agency. MOUs can be combined into one
file.
J Budaet Narrative
0
1295
0
Financial Resort
0
IRS Letter
0
FWISD Board of Trustees
0
Insurance
Sub Grantee Budaet
Bid 22-082
* ZoomGrantsTM is not responsible for the content of uploaded documents.
FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Agency Name: Fort Worth Independent School District
Project Title: Fort Worth After School (FWAS)
CCPD Goal (s) Violent Crime Plan will address:
• Program sites include schools within GAP Zip Codes of 76103,76104,76105,76106,76112,76112,76116 and
76133; Program sites are included in PRA of T370, T390, E650, E660, E430 and 450
• Programming that will increase safety through youth crime prevention projects
• Programming that will increase safety through youth intervention projects
Outcome Objective 1 1162 (75%) Unduplicated Elementary School student participants who achieve Regular participant status (anticipated 1550) as a
result of 45 days of programming or more will attend 95% or more of possible school days.
Outcome Objective 2 75 (50%) Unduplicated Middle School student participants who achieve Regular participant status (anticipated 150) as a result
of 45 days of programming or more will attend 90% or more of possible school days.
Outcome Objective 3 50 (50%) of Unduplicated High School student participants who achieve Regular participant status (anticipated 100) as a result
of 45 days of programming or more will attend 90% or more of possible school days.
Outcome Objective 4 758 (75%) of Regular Participants across Elementary, Middle and High School levels (1,011) will pass 100% of enrolled
courses (by end of school year.
Activity 1: CCPD funded sites will
maintain a minimum ADA of 50 of
more participants per site for each
month during contract year for two
hours following school dismissal
Activitv 2: Number of Unduplicated
Elementary Participants Enrolled (31
sites x 50 students = 1550)
Number of Unduplicated Middle School
students (3 MS sites x 50 students =
150)
Number of unduplicated High School
students (2 sites x 50 students = 100)
1) 36 Number of School Sites that
maintain an Average Daily
Attendance of 50 (Reported
Monthly)
Minimum number of registered
participants will be 1349; Track data
through FWAS Attendance Database
(ADB)
2) 1800 unduplicated participants
enrolled:
-1550 Elementary (ES)
-150 Middle School (MS)
-100 High School (HS)
No baseline for unduplicated
students, Numbers can fluctuate by
grade and school in order to maintain
50 students; Track FWAS ADB
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Activity 3: Number of unduplicated
participants with 45+
days in program (ES,
MS & HS)
Activitv 4: Number of behavior
referrals for participants with 45+ days
in the program
Activity 5: Hours of Career,
College, or Military
Readiness (CCMR) with emphasis on
Leadership Track
Activitv 6: Number of Unduplicated
Parents attending Parent/ Guardian
Meetings
Activity 7: Number of Stakeholder
Satisfaction Surveys collected
3) 1387 Number of unduplicated
participants with 45+ days
-1162 Elementary (ES) (75%)
-75 Middle School (MS) (50%)
-150 High School (HS) (50%)
4) 5 or less, the number of
behavior referrals for participants
for the 2024-2025 School year.
Public Education Information
Management System (PEIMS)
-Elementary
-Middle School
-High School
5) 4,068 Hours of CCMR support
programming for 2024-2025
A minimum of 113 days for 45
minutes — 1 hour at 36 sites for a total
of 4,068 hours; Track FWAS ADB
6) 2000 Unduplicated Parents
attend parent/guardian meetings
Total will be reported on monthly
basis; will be contingent on number
of FWAS participants per family;
may be multiple participants from
same household; FWAS ADB
7) 1000 Satisfaction Surveys
completed
75% (27) of Principals will submit
surveys; 50% of Parents of Regular
students will respond to on-line
Qualtrics survey
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors,
FWAS Family Engagement
Specialist
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors;
FWAS External Evaluators and
FWISD Grants
Contract Tenn: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Post survey in
Qualtrics in April 2025,
Disaggregate data in
May 2025, published
external evaluation July
2025; Present External Evaluation to
FWAS Coordinating Board in
October 2025
Activitv 8: Percentage of parents/
guardians who indicate FWAS Fostered
a "positive and educational
environment" on Satisfaction Surveys
Activity 9: Number of Parent/Guardian
Activities offered at 36
sites (36 sites x 4 activities/ meetings
per site)
Activitv 10: Number of Hours of
Homework Assistance to assure students
of school readiness; Many sites are
within GAP Zip Codes of
76103,76104,76105,76106,76112,76112,
76116 and 76133; Program sites are
included in PRA of T370, T390, E650,
E660, E430 and 450
8) 75% parent respondents will
indicate FWAS fostered a positive
and educational environment on
Satisfaction Surveys.
9) 144 FWAS Parent Activities/
Meetings will take place during the
2024-2025 School year; Track
FWAS ADB
10) 4,068 minimum of homework
assistance hours will be delivered
during the 2024-2025 school year; 36
sites x 113 program days x 1 hour per
day = 4,068 hours; Track FWAS
ADB
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors;
FWAS External Evaluators and
FWISD Grants
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors,
FWAS Family Engagement
Specialist
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
Post survey in
Qualtrics in April 2025,
Disaggregate data in
May 2025, published
external evaluation July
2025; Present External Evaluation to
FWAS Coordinating Board in
October 2025
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Contract Term: October 1, 2024 —
September 30, 2025; Direct
Programming to commence
Tuesday, September 3, 2024 — May
8, 2025
Crime Control and Prevention District
Partners with a Shared Mission
FY25 EXHIBIT B - BUDGET NARRATIVE
This line item includes expenses to pay teachers to staff the afterschool program at fifteen
(11) Site -Based campuses. Degreed, Certified teachers will will earn extra -duty pay to deliver
College, Career and Military Readiness programming in addition to structured afterschool
enrichment actiuvities that lead to improved school -day performance. Each site will staff 4
teachers for 113 direct program days x $35 per hoar for 2 hours after school dismissal for total
of $31,640 ($7,910 per teacher); Each staffmemeber will also particpate in 24 hours of
training x $35 per hoar for total of $840 per person. Total cost for each staff member is
$8,750. Eleven schools are: George C. Clarke ES, Hubbard Heights ES, TA Sims ES, Dolores
Huerta ES, ML Phillips ES, Sunrise McMillian ES, Carter Park ES, Natha Howell ES,
Rosemont MS, Meadowbrook MS and Young Women's Leadership Academy (YWLA)This
expense relates to Project Plan activities 1.1-1.4.
B. FRINGE
s
10% Fringe for each of the 60 team members at the fifteen Site -Based sites listed in "Salary".
Fringe is for team members does not exceed 10% since this extra -duty pay. This expense
relates to Project Plan activities 1.1-1.4.
44.00 Staff $8,750.00 $385,000.00
TOTAL SALARY $385,000.00
$385,000.00 $59,004.00
TOTAL FRINGE $59,004.00
Each Site will receive $825 to utilize for educational excursions to locations such as The
Modern Art Museum, Cowgirl Hall of Fame, FW Zoo, FW Museum of Natural Science, 11.00 $825.00 $9,075.00
Amon Carter Museum, etc. This expense relates to Project Plan activities 1.1-1.4.
TOTAL TRAVEL $9,075.00
D. EQUIPMENT
-
TOTAL EQUIPMENT $0.00
E. SUPPL
Each Site -Based site will receive an allocation of $30 per student for general consumable supplies
for various projects throughout the school year. Each site will be capped at $1500 per site. 50
students per site x $30 per student x 11 site -based sites = $16,500. Sites will also receive an 11.00
$2,225.00 $24,475.00
additional $725 per site for Family Engagement nights and allowable miscellaneous supply
purchases. Total per site = $2,225 This expense relates to Project Plan activities 1.1-1.4.
$0.00
TOTAL SUPPLIES $24,475.00
F_C'01;ZSULTIR=017PRACT
Each site may contract with an approved vendor. Vendor has repsonded to Bid 22-083 and have
been approved by FWISD Board of Trustees. Rates vary but sites will be limited to funds allocated 11.00
$800.00 $8,800.00
at beginning of the program year. Each site will receive $800. This expense relates to Project Plan
activities 1.1-1.4.
TOTAL CONSULTING/CONTRACTING $8,800.00
G. SUB -GRANT
FWAS will enter into agreements with sub -grantees who have successfully responded to
posted Bid (22-082); Sub -Grantees will oversee respective sites. Will address all Outcome
objectives; will deliver programming from start to finish; submit required paperwork and 1.00 $1,068,446.00 $1,068,446.00
data; Sub -grantees are YMCA (13 Sites), Clayton Youth (5 Sites), Camp Fire (2 Sites) and
City of Fort Worth (5 Sites). This expense relates to Project Plan activities 1.1-1.4.
TOTAL SUB -GRANTS $1,068,446.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY $0.00
YMCA (13 Sites): Carroll Peak ES, Manuel Jara ES, Rufno Mendoza ES, Luella Merrett ES, MH Moore ES, Charles Nash ES, Washington Heights ES, SS Dillow
ES, Lowery Road ES, Eastern Hills ES, LAN John T. White ES, LAN Maude I. Logan ES, LAN Forest Oak MS
City of Fort Worth (5 Sites): LAN Como ES, Greenbriar ES, DeZavala ES, D. McRae ES, Seminary Hills ES
Clayton Youth (5 Sites): Glen Park ES, Meadowbrook ES, Oaklawn ES, Meadowbrook ES, YMLA
Camp Fire (2 Sites): Diamond Hill ES, Sam Rosen ES
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this spreadsheet
and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandinai that outlines the
roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
DESCRIPTION/JUSTIFICATION
REVENUE
QUANTITY MEASURE RATE TOTAL
A. SALARY
1 Site Supervisor ($9,600), 3 Specialists ($16,200) and 1 Certified, FWISD Teacher ($3,955);
Site supervisor hourly rate of $20.00; Specialists Hourly rate of $15; Teacher hourly rate of 10.00
School Sites $29,755.00 $297,550.00
$35
113 Direct Program Days from Tuesday, September 3, 2024 - May 16, 2025; 2.5 hour from
school dismissal; 120 days for Site Supervisor & Specialists; 113 days for Teachers
$0.00
2 sites (LAN JT White ES, LAN MI Logan ES) will receive $30K and leverage the funds with
additional funds from LAN; LAN will allocate $40K per site; will utilize funds for Teacher and 2.00
$21,110.00 $42,220.00
Specialist Co pensation
One school Charles Nash ES) will receive $35,738; $31,238 will be utilized for personnel 1.00
$19,080.00 $19,080.00
expenses;
This expense relates to Project Plan activities 1.1-1.4.
$0.00
$0.00
rnnge Tor employees ustea aoove. Kate may De closer to zu io Tor zsite zsupervisor ana
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 19.96% Site $ 358,850.00 $71,630.00
Project Plan activities 1.1-1.4.
$0.00
Educational excursions for students 113x i500= 56500),; Trips to City Hall for Council
meetings and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science
and History, BRIT, etc. This expense supports CCMR and other classroom lessons by 13.00 Site $ 500.00 $6,500.00
allowing students to meet/ experience various professional indvivals and activites. This
expense relates to Project Plan activities 1.1-1.4.
D. EQUIPMENT I I 1 '7
7$$000000
E. SUPPLIE
Counsumable supplies for students ($40 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls,
13.00 Site $ 2,000.00 $26,000.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
F. CONSULTING/CONTRACTIN
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe
13.00 Site $ 2,000.00 $26,000.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
DeliveJv.
�. SUB -GRANTS
$0.00
I. OCCUPANCY
$0.00
INNER M
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
1
1
1
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other
0.10
$ 488,980.00 $48,898.00
consumable office supplies. This expense relates to project plan activities 1.1- 1.4
YMCA Sites (13 Sites): Manuel Jara ES, Rufino Mendoza ES, SS Dillow ES, LAN MI Logan ES, Eastern Hills ES, LAN JT White ES, MH Moore ES,
Charles Nash ES, Luella Merrett ES, Washington Heights ES, Lowery Road ES, LAN Forest Oaks MS, Carroll Peak ES
FY25 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
Carroll Peak ES
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
Brenda Martinez
j Brenda Martinez
I Brenda Martinez
Bmartinez@vmca.ore
Bmartinez@ymca.ora
Bmartinez@vmca.ore
Bmartinez@ymca.ore
Bmartinez@vmca.ore
Bmartinez@ymca.org
Bmartinez@vmca.ore
Bmartinez@ymca.ora
Bmartinez@vmca.ore
Bmartinez@ymca.ore
Bmartinez@vmca.ore
Bmartinez@ymca.ora
Bmartinez@vmca.ore
817.814.0700
817.814.4500
817.814.4700
817.815.6600
817.815.0600
817.814.9400
817.815.0700
817.814.0400
817.815.4700
817.815.4500
817.814.7900
817.815.3700
817.815.8200
Jara, Manuel ES
Rufino Mendoza ES
Luella Merrett ES
MH Moore ES
Nash, Charles E. ES
Washington Heights ES
Dillow, S.S. ES
Lowery Road ES
Eastern Hills ES
LA @ John T White ES
LA @ Logan, Maude I. ES
LA @ Forest Oak MS
FWAS Maintains a "Live" list of all
sub -grantee staff. Site supervisors
for each of the sites listed on this and
subsequent pages are likely to change
for the fall semester.
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
1 Site Supervisor ($9,600), 3 Specialists ($16,200) and 1 Certified, FWISD Teacher ($3,955);
Site supervisor hourly rate of $20.00; Specialists Hourly rate of $15; Teacher hourly rate of 5.00
$29,755.00 $148,775.00
$35
113 Direct Program Days from Tuesday, September 3, 2024 - May 16, 2025; 2.5 hour from
school dismissal; 120 days for Site Supervisor & Specialists; 113 days for Teachers
$0.00
This expense relates to Project Plan activities 1.1-1.4.
$0.00
$0.00
13. FRIN
Fringe for employees listed above. Rate maybe closer to 20% for Site Supervisor and
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 19.96%
$ 148,775.00 $29,697.72
Proiect Plan activities 1.1-1.4.
$0.00
C.TRAVEL
Educational excursions for students (5x$500= 52.500); Trips to City Hall for Council meetings
and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science and
History, BRIT, etc. This expense supports CCMR and other classroom lessons by allowing 5.00
$ 500.00 $2,500.00
students to meet/ experience various professional indvivals and activites. This expense
relates to Project Plan activities 1.1-1.4.
D. EQUIPMENT
Counsumable supplies for students ($40 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 5.00 $ 2,000.00 $10,000.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
CONSULTING/CONTRACTING
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 5.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
H.00CUPANCY
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
City of Fort Worth (5 Sites): Como ES, DeZavala ES, Greenbriar ES,
McRae ES, Seminary Hills ES
$ 2,000.00 $10,000.00
$ 200,972.72 1 $20,097.
FY25 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
LA @ Como ES Monique Hill Monique.Hill@fortworthtexas.gov 1817.392.5773
Greenbriar ES Sheri Endsley Sheri.Endsley@fortworthtexas.gov 817.392.5726
DeZavala ES Sheri Endsley Sheri.Endslev@fortworthtexas.gov 817.392.5726
D. McRae ES Sheri Endsley sheri.Endsley@fortworthtexas.gov 817.392.5726
Seminary Hills ES Sheri Endsley sheri.Endsley@fortworthtexas.gov 817.392.5726
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
1 Site Supervisor ($9,600), 3 Specialists ($16,200) and 1 Certified, FWISD Teacher ($3,955);
Site supervisor hourly rate of $20.00; Specialists Hourly rate of $15; Teacher hourly rate of 5.00
$29,755.00 $148,775.00
$35
113 Direct Program Days from Tuesday, September 3, 2024 - May 16, 2025; 2.5 hour from
school dismissal; 120 days for Site Supervisor & Specialists; 113 days for Teachers
$0.00
This expense relates to Project Plan activities 1.1-1.4.
$0.00
$0.00
S. FRIN
Fringe for employees listed above. Rate maybe closer to 20% for Site Supervisor and
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 19.96%
$ 148,775.00 $29,697.72
Proiect Plan activities 1.1-1.4.
$0.00
C.TRAVEL
Educational excursions for students (5x$500= S2.500); Trips to City Hall for Council meetings
and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science and
History, BRIT, etc. This expense supports CCMR and other classroom lessons by allowing 5.00
$ 500.00 $2,500.00
students to meet/ experience various professional indvivals and activites. This expense
Counsumable supplies for students ($40 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 5.00 $ 2,000.00 $10,000.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
ff`CONSULTING/CONTRACTING
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 5.00 $ 2,000.00 $10,000.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
Deliver .
G G. SUB -RANTS
$0.00
$0.00
INDIRECT
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 200,972.72 $20,097.27
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
Clayton Youth (5 Sites): YMLA, Glen Park ES, Meadowbrook ES, Oaklawn ES,
Sagamore Hill ES
FY25 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
Glen Park ES
Meadowbrook ES
Oaklawn ES
Sagamore Hill ES
YMLA
Paris Robertson
Paris Robertson
Paris Robertson
Paris Robertson
Paris Robertson
probertson@clavtonvouth.org
probertson@clavtonyouth.org
probertson@claytonyouth.org
probertson@claytonyouth.org
probertson@claytonyouth.org
817.923.8888 x3345
817.923.8888 x3345
817.923.8888 x3345
817.923.8888 x3345
817.923.8888 x3345
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
otal Revenue $0.00.
ALARY
1 Site Supervisor ($9,600), 3 Specialists ($16,200) and 1 Certified, FWISD Teacher ($3,955);
Site supervisor hourly rate of $20.00; Specialists Hourly rate of $15; Teacher hourly rate of 2.00 $29,755.00 $59,510.00
$35
113 Direct Program Days from Tuesday, September 3, 2024 - May 16, 2025; 2.5 hour from
school dismissal; 120 days for Site Supervisor & Specialists; 113 days for Teachers $0.00
This expense relates to Project Plan activities 1.1-1.4. $0.00
$0.00
Fringe for employees listed above. Rate may be closer to 20% for Site Supervisor and
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 19.96% $ 59,510.00 $11,879.09
Proiect Plan activities 1.1-1.4.
$0.00
Educational excursions for students (2x$500= $1.000); Trips to City Hall for Council meetings
and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science and
History, BRIT, etc. This expense supports CCMR and other classroom lessons by allowing 2.00 $ 500.00 $1,000.00
students to meet/ experience various professional indvivals and activites. This expense
relates to Proiect Plan activities 1.1-1.4
$0.00
$0.00
E. SUPPLIES
Counsumable supplies for students ($40 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 2.00 $ 2,000.00 $4,000.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
JFCONSULTING/CONTRACTING Mill
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 2.00 $ 2,000.00 $4,000.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
Delivery.
$0.00
$0.00
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 80,389.09 $8,038.91
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
Camp Fire (2 sites): Diamond Hill ES, Sam Rosen ES
FY25 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name, email,
and phone number for each funded site.
Diamond Hill ES
Sam Rosen ES
Lewis ' JazminePcamofirefw.ore 817.831.2111 x 107
Lewis JazmineCo)camofirefw.ora 817.831.2111 x 107
FORT WORTH®
CRIME CONTROL
AND '.,,-,si .I �_,I .
Submit To:
By Email:
PSM@fortworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Budget Category
A
Personnel
B
Fringe Benefits
C
Travel & Training
D
Equipment
E
Supplies
F
Contracts/Consultants
G
Sub -Awards
H
Occupancy
Total Direct Costs
Exhibit C
Request for Reimbursement (RFR)
FY 2025
Submitting Agency: Fort Worth Independent School District
Contact Name: Miguel Garcia
Phone Number: 817.815.2950
Email: Miauel.Garcia24(cDfwisd.orq
Remit Address: 2801 Patino Rd Rm 119
Fort Worth TX 76112
Invoice Number
Month of Request
DIRECT COSTS (90% Minimum)
A
B C
D
E
Budget Amount
$ 385,000.00
Total of Previous This M11onth's
Reimbursements
Requested Request
$ - $ -
(B+C)
Total Requested
To -Date
$ -
Remaining
$
(A-D)
Balance
Available
385,000.00
$ 59,004.00
$ -
$
59,004.00
$ 9,075.00
$ -
$
9,075.00
$ 24,475.00
$ -
$
24,475.00
$ 8,800.00
$ -
$
8,800.00
$ 1,068,446.00
$ -
$
1,068,446.00
$ 1,554,800.00
$
$
1,554,800.00
INDIRECT COSTS (10% Maximum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Manth's
g g Y g Total Requested Remaining Balance
Requested Request To -Date Available
Total InDirect Costs $ $ $
Supporting documents required with monthly requests. Summary:
See Request for Reimbursement Instructions for reference Total Budget: $ 1,554,800.00
Previous Requests: $ This Request: $ -
Total Requested To -Date $ -
Remaining Funds $ 1,554,800.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order#
Fund
Dept. ID
Account
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
Crime Control and Prevention District
Partners with a Shared Mission
FY25 Exhibit D - Program Performance Report
Section I. Agency Informati
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections:
Contact Phone Number for Corrections:
Email Address for Corrections:
Project Term: October 1, 2024 - September 30, 2027
Authorized Executive Signor:
Section II. Program Information
CCPD Goal (s):
Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD funded campuses.
Project Description
Programming will focus Leadership traits and non -cognitive skills that translate into school success (better grades,
attendance and improved behavior in select ES, MS and High schools in FWISD. Programming will include students in Gap Zip
Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
1stQtr TOtaI
2ndQtr TotaI
3rdQtr Total
4thQtr Total Year -to -Date
Performance Goal
Percentage
Complete (%)
1162 out of 1550 Elementary participants (45+ attendance) will
0 0 0 0 0 1162 0.00%
attend school 95% of possible school days.
75 out of 150 Middle School participants (45+ attendance) will
0 0 0 0 0 75 0.00%
attend school 90% (MS) of possible school days.
50 out of 100 High School participants (45+ attendance) will 0 0 0 0 0 50 0.00%
attend school 90% (HS) of possible school days.
758 out of 1011(75%) total participants (45+ attendance) will pass 0 0 0 0 0 758 0.00%
100% of enrolled courses (by end of the school year).
Section II. Participant Activity - Overall Performance
Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage
Complete (%)
Number of School Sites that maintain an Average Daily
Attendance of 50 (Reported Monthly) 0 0 0 0 0
36
0.00%
1800 unduplicated participants enrolled:
-1550 Elementary (ES)
-150 Middle School (MS) 0 0 0 0 0
1800
0.00%
-100 High School (HS)
1387 Number of unduplicated participants with 45+ days
-1162 Elementary (ES) (75%)
-75 Middle School (MS) (50%) 0 0 0 0 0
1387
0.00%
-150 High School (HS) (50%)
5 or less, the number of behavior referrals for participants for the
2024-2025 School year. Public Education Information
0 0 0 0 0
Management System (PEIMS)
5
0.00%
A minimum of 113 days for 45 minutes —1 hour at 36 sites for a
total of 4,068 hours; Track FWAS ADB 0 0 0 0 0
4068
0.00%
Unduplicated Parents attend parent/guardian meetings
Total will be reported on monthly basis; will be contingent on
number of FWAS participants per family; may be multiple 0 0 0 0 0
2000
0.00%
participants from same household; FWAS ADB
Satisfaction Surveys completed
75% (27) of Principals will submit surveys; 50% of Parents of 0 0 0 0 0
1000
0.00%
Regular students will respond to on-line Qualtrics survey
75% parent respondents will indicate FWAS fostered a positive
and educational environment on Satisfaction Surveys. 0 0 0 0 0
0
Crime Control and Prevention District
Partners with a Shared Mission
FWAS Parent Activities/ Meetings will take place during the 2024-
2025 School year; Track FWAS ADB
0
0
0
0
0
144
0.00%
4,068 minimum of homework assistance hours will be delivered
during the 2024-2025 school year; 36 sites x 113 program days x 1
0
0
0
0
0
4068
0.00%
hour per day = 4,068 hours
Section I. Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: 0
Contact Phone Number for Corrections: 0
Email Address for Corrections: 0
Reporting Period: October 2024 - December 2024
Project Term October 1, 2024 - September 30, 2027
rized Executive Signor: 0
Section II. Program Information
W
CCPD Goal (s): Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
OCT
NOV
DEC
Q1 Totals
Performance Goal
Percentage
Complete (%)
1162 out of 1550 Elementary participants (45+
attendance) will attend school 95%of possible
0
1162
0.00%
school days.
75 out of 150 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
75
0.00%
possible school days.
50 out of 100 High School participants (45+
attendance) will attend school 90% (HS) of
0
s0
0.00%
possible school days.
758 out of 1011(75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
758
0.00%
(by end of the school year).
Section II. Participant Activity - Overall Performance
Project Plan Activities
OCT
NOV
DEC
Q1 Totals
Performance Goal
Percentage
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
36
0%
1800 unduplicated participants enrolled:
-1550 Elementary (ES)
-150 Middle School (MS)
0
1800
0%
-100 High School (HS)
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name:
Title:
Date:
Section I. Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: 0
Contact Phone Number for Corrections: 0
Email Address for Corrections: 0
Reporting Period: January 2025 - March 2025
Project Term October 1, 2024 - September 30, 2027
rized Executive Signor: 0
Section II. Program Information
W
CCPD Goal (s): Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
JAN
FEB
MAR
Q2 Totals
Performance Goal
Percentage
Complete (%)
1162 out of 1550 Elementary participants (45+
attendance) will attend school 95%of possible
0
1162
0.00%
school days.
75 out of 150 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
75
0.00%
possible school days.
50 out of 100 High School participants (45+
attendance) will attend school 90% (HS) of
possible school days.
0
50
0.00%
758 out of 1011 (75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
758
0.00%
(by end of the school year).
Section II. Participant Activity - Overall Performance
Project Plan Activities
JAN
FEB
MAR
Q2 Totals
Performance Goal
Percentage
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
36
0%
1800 unduplicated participants enrolled:
-1550 Elementary (ES)
-150 Middle School (MS)
0
1800
0%
-100 High School (HS)
1387 Number of unduplicated participants with
45+ days
-1162 Elementary (ES) (75%)
-75 Middle School (MS) (50%)
0
1387
0%
-150 High School (HS) (50%)
5 or less, the number of behavior referrals for
participants for the 2024-2025 School year.
Public Education Information Management
System (PEIMS)
0
5
0%
A minimum of 113 days for 45 minutes —1
hour at 36 sites for a total of 4,068 hours; Track
FWAS ADB
0
4068
0%
Unduplicated Parents attend parent/guardian
meetings
Total will be reported on monthly basis; will be
contingent on number of FWAS participants
0
2000
0%
per family; may be multiple participants from
same household; FWAS ADB
Satisfaction Surveys completed
75% (27) of Principals will submit surveys; 50%
of Parents of Regular students will respond to
0
1000
0%
on-line Qualtrics survey
75% parent respondents will indicate FWAS
fostered a positive and educational
environment on Satisfaction Surveys.
0
0
0
FWAS Parent Activities/ Meetings will take
place during the 2024-2025 School year; Track
FWAS ADB
0
144
0%
4,068 minimum of homework assistance hours
will be delivered during the 2024-2025 school
year; 36 sites x 113 program days x 1 hour per
0
4068
0%
day = 4,068 hours
Quarterly Narrative Questions
Hr
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions:
may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name:
Title:
Date:
Section I. Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: 0
Contact Phone Number for Corrections: 0
Email Address for Corrections: 0
Reporting Period: April 2025 - June 2025
Project Term October 1, 2024 - September 30, 2027
rized Executive Signor: 0
Section II. Program Information
W
CCPD Goal (s): Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
APR
MAY
JUN
Q3 Totals
Performance Goal
Percentage
Complete (%)
1162 out of 1550 Elementary participants (45+
attendance) will attend school 95%of possible
0
1162
0.00%
school days.
75 out of 150 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
75
0.00%
possible school days.
50 out of 100 High School participants (45+
attendance) will attend school 90% (HS) of
0
50
0.00%
possible school days.
758 out of 1011(75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
758
0.00%
(by end of the school year).
Section
II. Participant Activity - Overall Performance
Project Plan Activities
APR
MAY
JUN
Q3 Totals
Performance Goal
Percentage
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
36
0%
1800 unduplicated participants enrolled:
-1550 Elementary (ES)
-150 Middle School (MS)
0
1800
0%
-100 High School (HS)
1387 Number of unduplicated participants with
45+ days
-1162 Elementary (ES) (75%)
-75 Middle School (MS) (50%)
0
1387
0%
-150 High School (HS) (50%)
5 or less, the number of behavior referrals for
participants for the 2024-2025 School year.
Public Education Information Management
System (PEIMS)
0
5
0%
A minimum of 113 days for 45 minutes —1 hour
at 36 sites for a total of 4,068 hours; Track
FWAS ADB
0
4068
0%
Unduplicated Parents attend parent/guardian
meetings
Total will be reported on monthly basis; will be
contingent on number of FWAS participants per
0
2000
0%
family; may be multiple participants from same
household; FWAS ADB
Satisfaction Surveys completed
75% (27) of Principals will submit surveys; 50%
of Parents of Regular students will respond to
0
1000
0%
on-line Qualtrics survey
75% parent respondents will indicate FWAS
fostered a positive and educational
environment on Satisfaction Surveys.
0
0
0
FWAS Parent Activities/ Meetings will take
place during the 2024-2025 School year; Track
FWAS ADB
0
144
0%
4,068 minimum of homework assistance hours
will be delivered during the 2024-2025 school
year; 36 sites x 113 program days x 1 hour per
0
4068
0%
day = 4,068 hours
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions:
may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the identified
CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name: Date:
Title:
Section I. Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: 0
Contact Phone Number for Corrections: 0
Email Address for Corrections: 0
Reporting Period: July 2025 - September 2025
Project Term October 1, 2024 - September 30, 2027
rized Executive Signor: 0
Section II. Program Information
W
CCPD Goal (s): Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
JULY
AUG
SEPT
Q4 Totals
Performance Goal
Percentage
Complete (%)
1162 out of 1550 Elementary participants (45+
attendance) will attend school 95%of possible
0
1162
0.00%
school days.
75 out of 150 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
75
0.00%
possible school days.
50 out of 100 High School participants (45+
attendance) will attend school 90% (HS) of
0
50
0.00%
possible school days.
758 out of 1011 (75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
758
0.00%
(by end of the school year).
Quarterly Narrative Questions
Project Plan Activities
JULY
AUG
SEPT
Q4 Totals
Performance Goal
Percentage
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
36
0%
1800 unduplicated participants enrolled:
-1550 Elementary (ES)
-150 Middle School (MS)
0
1800
0%
-100 High School (HS)
1387 Number of unduplicated participants with
45+ days
-1162 Elementary (ES) (75%)
0
1387
0%
-75 Middle School (MS) (50%)
-150 High School (HS) (50%)
5 or less, the number of behavior referrals for
participants for the 2024-2025 School year.
Public Education Information Management
System (PEIMS)
0
5
0%
A minimum of 113 days for 45 minutes —1
hour at 36 sites for a total of 4,068 hours; Track
FWAS ADB
0
4068
0%
Unduplicated Parents attend parent/guardian
meetings
Total will be reported on monthly basis; will be
contingent on number of FWAS participants
0
2000
0%
per family; may be multiple participants from
same household; FWAS ADB
Satisfaction Surveys completed
75% (27) of Principals will submit surveys; 50%
of Parents of Regular students will respond to
0
1000
0%
on-line Qualtrics survey
75% parent respondents will indicate FWAS
fostered a positive and educational
environment on Satisfaction Surveys.
0
0
0
FWAS Parent Activities/ Meetings will take
place during the 2024-2025 School year; Track
FWAS ADB
0
144
0%
4,068 minimum of homework assistance hours
will be delivered during the 2024-2025 school
year; 36 sites x 113 program days x 1 hour per
0
4068
0%
day = 4,068 hours
ONEVQuarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions:
may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name: Date:
Title:
Section I. Agency Information
Agency Name:
Project Title:
Contact Phone Number for Corrections:
Email Address for Corrections:
Zip Code
76101
76102
76103
76104
76105
76106
76107
76108
76109
76110
76111
76112
76113
76114
76115
76116
76118
76119
76120
76121
76122
76123
76124
76126
76129
76130
76131
76132
76133
76134
76135
76136
76137
76140
Number of Participants
Q1 Q2 I Q3 I Q4 Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
76148
76150
76155
76161
76162
76163
76164
76177
76178
76179
76181
76185
76191
76192
76193
76195
76196
76197
76198
76199
Initials (per
quarter)
(Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept)
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Budget Category
A.
Personnel
B.
Fringe Benefits
C.
Travel and Training
D.
Equipment
E.
Supplies
F.
Contracts/Consultants
G.
Sub -Awards
H.
Occupancy
Total
Direct Costs
Approved Budget
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2025
Fort Worth Independent School District
DIRECT COSTS (90% minimum)
Approved Budget Change Requested Revised Budget
INDIRECT COSTS (10% maximum
Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory
❑ Modification Approved
Signatory Title
FWPD STAFF USE ONLY
Date
❑ Modification NOT Approved
FWPD Staff Signature Date
Exhibit F:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and
timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a
policy document approved by the governing board. Additional Instructions are below.
ITEM ID
MONITORING
FINDING
CORRECTIVE ACTION
RESPONSIBLE
PERSON
TARGET
COMPLETION
DATE
SECTION - #
FIN - I
PERS - 2
ADM - 3
List the CCPD
Improvement Comment
here
Detail the corrective action to be
taken.
Designate a person to
ensure completion
Designate a target
date to complete the
action
Authorized Representative Signature
Name of Authorized Representative — Please Print
Date
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0763
LOG NAME: 35FY25 CCPD AFTER SCHOOL PROGRAMS
SUBJECT
(ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White Settlement Independent School Districts for Operation of
After -School Programs in a Total Program Amount Up to $1,911,300.00 for Fiscal Year 2025
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley and White Settlement
Independent School Districts in the total amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal
Year 2025.
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National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a
crime or committing a crime. In response to this concept, a multi -disciplinary task force was formed in 2001 consisting of City officials, school
district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District
(ISD) schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded after -school programs using appropriations from the Crime Control and Prevention
District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-
day administration of its after -school program and is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the after -school programs is to provide a safe environment for educational, physical, and social
development leading to a reduction in juvenile crime.
This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement
Independent Schools Districts in the total program amount up to $1,911,300.00 for the operation of after -school programs at selected schools
during Fiscal Year 2024.
Funding will be allocated as follows to each district in Fiscal Year 2025 on a reimbursement basis:
• Fort Worth ISD funding in the amount up to $1,554,800.00;
• Keller ISD funding in the amount up to $149,500.00;
• Crowley ISD funding in the amount up to $149,500.00; and
• White Settlement ISD funding in the amount up to $57,500.00.
On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special
project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special
project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community
Base Program FY25 project, as appropriated.
These Agreements will be effective for three years, beginning October 1, 2024, and will end on December 31, 2027, with no renewals.
This program serves ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: School
district
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City
Council, funds will be available in the Fiscal Year 2025 budget, as appropriated in the CCPD Community Based Fund for the purpose of funding
the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to
validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Elizabeth Garza 5571
Sarah Shannon 5254