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HomeMy WebLinkAboutContract 62210CSC No. 62210 AGREEMENT FOR PARTNERS WITH A SHARED MISSION BETWEEN BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY. INC. AND THE CITY OF FORT WORTH FISCAL YEAR 2025-2027 In consideration of mutual covenants, promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home - rule municipal corporation of the State of Texas acting by and through William Johnson, its duly authorized Assistant City Manager, and BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY, INC. ("Contractor"), a Texas non-profit corporation acting by and through Daphne Barlow Stigliano, its duly authorized Chief Executive Officer. RECITALS WHEREAS, City has determined that Safe Haven Programs are necessary to support crime prevention in the city of Fort Worth during Fiscal Year 2025-2027. The Safe Haven Youth Program will enhance the prevention focus of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate Safe Haven Youth Program ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of $367,189.94 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Boys & Girls Clubs of Greater Tarrant County, Inc., and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A". Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $367,189.94 ("Program Funds") as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a,fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reoortin2 Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due on the 15th occurring in the following for months below months October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Auurovals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(r fortworthtexas.cov. or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon October 1, 2024(" Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after September 30, 2027. Contractor has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 [Omitted] 4.3 Program Performance Reuort Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Reauirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third -party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the exuiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Reauirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and attached exhibits constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Boys & Girls Clubs of Greater Tarrant County, Inc. Daphne Barlow Stigliano Chief Executive Officer 3218 E. Belknap St Fort Worth TX, 76111 19. Counteroarts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 22. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on BovcottinL, Energv Comuanies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: William Johnson (0 t29,202414:37 CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 29, 2024 Contractor: BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY, INC. By. L�� Name: Daphne Barlow Stigliano Title: Chief Executive Officer Date: Oct 29, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert Al t29,202414:06 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0764 Date Approved: 09-17-2024 1295:2024-1163375 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager City Secretary: a FpR,no�d 0 By: ;V'I Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered bvZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 $ 367,189.94 Requested EXHIBIT A Boys & Girls Clubs of Greater Tarrant County Safe Haven at Martin Branch Jump to: Narrative Reauired Attachments Submitted: 5/31/2024 7:05:57 AM (Pacific) Project Contact Audrey Pettet rants anbacatc.ora Tel: 8177209340 ext. 2189 Additional Contacts none entered Narrative Boys & Girls Clubs of Greater Tarrant County 3218 E. Belknap Street Fort Worth, TX 76111 United States Chief Executive Officer & President Daphne Barlow Stigliano daphnena bacatc.ora Telephone8178344711 Fax 8172220911 Web www.becgtc.org Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. CI Reduce crime through prevention projects CI Reduce crime through intervention project CI Increase safety through Direct Neighborhood Projects 0 Increase safety through youth crime prevention projects Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 Public non -Profit 3. Please Select the Funding Priority your project addresses: Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. L: District 2 CI District 3 CI District 4 CI District 5 District 6 CI District 7 C District 8 CI District 9 CI District 10 -4 District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. Increasing youth safety and reducing juvenile crime through crime prevention and intervention programs is a priority for the City of Fort Worth and Boys & Girls Clubs of Greater Tarrant County (BGCGTC). Understanding why and addressing the root issues that have led young people to commit crimes can help change their future actions or prevent them from deciding initially. The most common characteristics for causes of crime throughout these urban neighborhoods include socioeconomic and demographic factors of the area, such as the poverty level, racial composition, residential mobility, labor force characteristics, age structure, and divorce rate. Areas with unstable unemployment circumstances for relatively large portions of adults have higher crime rates. Many leading criminologists believe that the poverty -crime relationship is clear and direct. Families experiencing material poverty may not have the tools and resources to change their situation. Illegal activity among youth is more prevalent in low-income and underserved neighborhoods. Communities we serve often need more opportunities for youth supervision and engagement between the critical after -school hours of 3:00 and 6:00 P.M. Parents often have to work multiple jobs to care for their families. With more than 16.6 percent of children living below the poverty line in Tarrant County, basic needs can often go unmet. According to the most recent ALICE Texas report in 2020, 25 percent of families in Tarrant County qualify as ALICE- Asset Limited, Income Constrained, Employed. These households earn above the Federal Poverty Level but struggle to afford basic living expenses and often have to choose between necessities such as housing, food, transportation, and child care. The need for structured development opportunities available to low-income youth, educational support to supplement and reinforce classroom learning open to these youth, and poor health outcomes are prevalent. In their study on the peak timing for juvenile delinquency and victimization rates, Gottfredsen & Bauer (2008) found that between 3:00 P.M. and 6:00 P.M. had the highest instances of violent and nonviolent juvenile offenses. Similarly, criminal cases of victimization, in which juveniles were both the perpetrator and the victim, also peaked during this time. This data still proves true in the latest report by Fight Crime: Invest in Kids (a national organization of law enforcement leaders) (2019). Out -of -school time programs play a crucial role in supporting community building. These programs provide additional support to youth that supplements their learning in the classroom while building healthy habits, creating meaningful adult connections, and nurturing a sense of belonging within a community. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. Boys & Girls Clubs of Greater Tarrant County (BGCGTC) serves youth in schools and community sites in Tarrant County. In 2023, we served 66,535 youth and young adults ages 6-18 through after -school and special programs. Our 25 locations are strategically located in under-resourced and under -served neighborhoods to provide accessible Safe Havens to youth to help them with school, college preparation, and life. The Safe Haven program at Martin Branch serves approximately 500 youth annually, with participants between ages 6 to 18, predominantly residing in the Polytechnic Heights neighborhood of Fort Worth, TX. Of the youth served through the Safe Haven program, approximately 50% are male and 50% are female, while 24% are Hispanic/Latino, 71 % are African American/Black, 3% are white, and 2% are multiracial. Of Martin's 594 registered members in 2023, 523 (88%) qualify for free or reduced -price school lunches. According to Kneebone, Nadeau, and Berube (2011), children living in communities of concentrated poverty are more likely to attend schools where the dropout rate is high, test scores are low and live in neighborhoods with higher crime rates. Research has shown that kids who grow up in poverty have fewer opportunities than their peers in higher -income areas, often due to not having opportunities to create meaningful relationships with adults (Corlyon, Stock, Serrando, and Gieve, 2014). We opened our Clubs to serve youth so parents could return to work knowing their children were in a safe place with caring adults, receiving academic assistance, nutritious meals, and other social -emotional supports. Safety is a fundamental evolutionary need. Most decisions are based on sustaining and improving our circumstances for ourselves and our loved ones. BGCGTC is committed to ensuring our youth have access, opportunity, and support to mitigate the external factors that affect their safety. The target population for the Safe Haven after -school program is male and female school -aged youth ages 6- 18. The program goal is to serve 500 members during the grant cycle. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. The Safe Haven Program at Martin directly addresses the need for out -of -school time enrichment that keeps young people safe by providing daily after -school and summer enrichment programs during times when they are most susceptible to engaging in delinquent and risky behaviors. BGCGTC offers tested, proven, and nationally recognized programs and activities in five Core Program Areas that closely align with the developmental needs of all young people: • The Arts • Education • Health & Wellness • Leadership & Service • Sports & Recreation We also undertake specialized initiatives that span more than one program area and address the unique needs of special populations, including social -emotional wellness and mental health support. BGCGTC programs are designed to encourage Club members to realize various positive outcomes, a strategy for developing the "whole child." Our highly trained and professional ized youth development team who implement programming is a bridge to establishing positive adult connections that allow for effective youth mentorship. An adult considered a positive role model creates trust, which is a catalyst for addressing youth safety and preventing juvenile crime. If a child has an adult they trust and a program they enjoy, they are more likely to return to the program regularly, which keeps them actively engaged. They are more likely to feel emotionally and physically safe and avoid risky behaviors; they are given more opportunities and expectations and recognized for their achievements, which leads to greater involvement and productivity in the communities to which they belong. Success is measured through daily program attendance, participation, member surveys, and pre/post-test assessments. Average daily attendance represents the average number of youth attending the program daily. Youth who attend regularly are more likely to graduate on time, take actions that make a difference in their communities, and make healthy lifestyle decisions that result in beneficial social, emotional, and physical well-being. The Safe Haven program distinguishes itself from other youth development programs largely based on the scale and scope in which services can be offered. The 24,000 square -foot facility houses program spaces and equipment: a full -court gymnasium, education lab, college -prep center, teen center, cafeteria, arts and crafts center, and game room. We also have a bus fleet that eliminates transportation barriers by picking up participants from area schools. Additionally, the buses allow participants experiential learning opportunities through off -campus field trips. 500 program participants will benefit. Sources used to develop and inform this project include our organizational non -financial audit, which includes site -specific demographic and income -related data based on our Club members. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Multipurpose out -of -school programs like BGCGTC that provide after -school and summer enrichment activities such as homework assistance, recreation activities, snacks/meals, and enrichment programs lead to primary outcomes of increased safety and supervision, homework completion, family employment, new experiences and opportunities, and health and wellness. Potential secondary effects include improved school behavior, academic achievement, and positive attitudes (McCombs et al., 2017). BGCGTC's unique "holistic" approach to youth development allows us to continuously adapt our program to ensure we offer impactful and relevant programs and opportunities for youth. Children in families with incomes below the federal poverty line are associated with lower school achievement, worse cognitive, behavioral, and attention -related outcomes, higher rates of delinquency, depressive and anxiety disorders, and other psychiatric disorders as adults. In response to these underlying factors and the challenges young people face with new academic instruction models, increased isolation, and economic instability at home, we offer targeted programs that address these issues and provide social, emotional, and mental health support. In 2023, 91 % of BGCGTC participants who completed the National Youth Outcomes Initiative expected to graduate on time, 69% of participants reported an optimal Club experience in regards to their Club being a "safe and positive environment," 88% abstained from ever using marijuana, and 87% abstained from ever using alcohol or cigarettes. Reinforcing positive and healthy lifestyle choices during adolescence while providing positive interventions can help youth break generational poverty cycles, decrease illegal activity, and empower youth to thrive. Goals for 2024 are: The number of participants who report having an "Optimal Club Experience" as measured by the NYOI survey will meet or exceed the Boys & Girls Clubs of America national average. 80% of participants surveyed will have positive perceptions of the importance of school as measured by the NYOI survey. 70% of participants surveyed report "Optimal Safety" as measured by the NYOI survey. 75% of participants surveyed will demonstrate "Optimal Leadership" as measured by the NYOI survey. Engaging, fun programs increase youth engagement. When these programs address the critical needs of the child and decrease barriers to participation, they produce positive outcomes for the youth, their families, and the community. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Boys & Girls Clubs of Greater Tarrant County has served our communities' youth since 1926, providing programs and services that meet diverse family and community needs. In 2023, the organization served over 66,000 youth throughout Tarrant County. As the state's largest Boys & Girls Club, BGCGTC is regarded as one of the highest -performing Boys & Girls Clubs. Our mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. Our ability to be agile and adapt our services to meet the community's needs enables us to reach more youth, serve more families, and broaden our community impact. The Club is positioned to address complex issues for all families and communities by providing needs -based services and quality youth development programs to positively impact members, families, and the community. Our collaboration with area schools, community organizations, and local and state agencies ensures that members and families can access resources and services to meet their basic needs and address more compelling issues. 11. What is your agency's mission? Please include how this project fits and how this project was developed. The mission of Boys & Girls Clubs of Greater Tarrant County is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. BGCGTC has been successful in achieving this mission for nearly 100 years. Our top priority is the safety and security of our members, families, and staff. Every individual deserves to experience order, predictability, and control. Youth increasingly report symptoms of anxiety, depression, and lack of motivation regarding education. These feelings can lead to more dangerous outcomes, such as suicidal ideations and acts of violence. In October 2022, The Associated Press released an article stating that "The COVID-19 pandemic caused historic learning setbacks for America's children, sparing no state or region as it erased decades of academic progress and widened racial disparities, according to results of a national test that provide the sharpest look yet at the scale of the crisis. Confirming what many had feared, racial inequities appear to have widened. In fourth grade, Black and Hispanic students saw bigger decreases than white students, widening gaps that have persisted for decades" (Binkley, 2022). These findings emphasize the importance of accessible after -school programs such as the Safe Haven program in neighborhoods like Poly. More than just a place to go, the Safe Haven program equips youth with life skills to deal effectively with the events and challenges of everyday life, cognitive resistance training to make appropriate decisions, and social -emotional supports that allow youth to handle everything from interactions with others to identifying and processing their emotions healthily. Boys & Girls Clubs of Greater Tarrant County is an organization that has always sought to meet the needs of youth in our community. The Club is unique in its approach to enabling youth to thrive in all aspects of their well-being; mind, body, and soul. The Safe Haven program fits our overall mission by establishing a safe environment for youth to engage in quality youth development, intervention, and prevention programs and activities that will increase their odds of achieving a successful future despite the circumstances they find themselves in. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. The Safe Haven program at Martin is located in the Polytechnic Heights neighborhood, commonly known as "Poly." The Poly neighborhood lies within the Polytechnic census tract in the SE sector of Fort Worth, TX, with approximately 24,277 residents (2021 American Community Survey). Martin branch is across the street from Texas Wesleyan University and a mile from Polytechnic High School. Many program participants reside within the City of Fort Worth and live in Polytechnic Heights and surrounding neighborhoods, primarily in the 76103, 76104, and 76105 zip codes. The median household income for the 76103 zip code is $56,641, significantly lower than the City of Fort Worth's average household income of $72,726 (76103 Income Statistics, 2024). Many residents in this area have limited options and access to basic needs resources such as affordable, nutritious food, out -of -school time activities (especially for teens), and healthcare providers. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. As part of Boys & Girls Clubs of Greater Tarrant County, the Safe Haven program takes on a multi -faceted organizational funding approach. The organization receives funding from diverse stakeholders, including foundations, government grants, private and individual donations, federal and state pass-thru funding, local and national grants, and program fee collections. Despite the diversity of funding sources, CCPD funding helps to ensure an adequate, high -quality staffing model and adequate supplies and maintain operations to facilitate quality programming that drives community change. 14. If applicable, how will your project will address a CCPD Mission Priority area? Our Safe Haven program addresses CCPD's first Special Emphasis: Police/Community Relations through our ongoing collaborations with the Fort Worth Police Department. At BGCGTC, we know we can play a powerful and productive role in building bridges in our community between law enforcement and our members. This is accomplished through strategic programming and partnerships. Our organization has identified partnerships with law enforcement as one of our top priorities in 2024. While BGCGTC has been collaborating with the Fort Worth Police Department (FWPD) for many years, we have taken a more intentional approach to our efforts recently. Summer Program BGCGTC & FWPD will implement an eight -week summer learning program to increase understanding of the FWPD operations through weekly hands-on activities that allow members to experience different aspects of the department. The goal is to improve relations between young people and police officers through positive first-hand engagements and exposure. Program objectives include: Members will be encouraged to get involved and build relationships in the community. Produce future community leaders who will build positive relationships with the community by educating, empowering, and increasing awareness and understanding of the Fort Worth Police Department operations. Increase members' understanding that the Fort Worth Police Department has committed to the community. The program has expanded to multiple select Branch locations in its third year of implementation. The pilot implementation two years ago was very successful and has continually expanded. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Not applicable. Required Attachments Documents Requested * Required?Attached Documents * Exhibit A - Project Plan Scope of Services LI FY25 CCPD Safe Haven Exhibit A aownioaa tempiat, Exhibit B - Budget Narrative Spreadsheet 0 FY25 CCPD Safe Haven Exhibit B- Budaet cauwnivau ieiiiuiaL� 1295 - Disclosure of Interested Parties Z Safe Haven Form 1295- BGCGTC Last Independent Audit Report 21 BGCGTC 2022 Audit Letter of Non -Profit Status 0 IRS Determination Letter- BGCGTC List of Board of Directors 0 2024 BGCGTC Board of Directors Insurance Certificate L BGCGTC COI Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * Zoom Grants TM is not responsible for the content of uploaded documents. Application ID: 474290 Become a fan of ZoomGrants""' on Facebook Problems? Contact us at Questions(o)ZoomGrants.com ©2002-2024 GrantAnalyst.00m. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. L000ut I Browser FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Boys & Girls Clubs of Greater Tarrant County, Inc. Project Title: Safe Haven at Martin Branch CCPD EmerQin2 Priori CCPD Mission Prioritv Please check all that apply. Please check all that apply. ❑ Police Community Relations X Afterschool Program X Violent Crime Prevention ❑ Gang Intervention ❑ Foster Care ❑ Victim Services ❑ Adjudicated Youth & Adults Outcome 1 72 out of 120 (60%) pulse check participants will show increased knowledge of healthy lifestyle choices to lead physically active lifestyles and adopt healthful eating patterns, as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome 2 96 out of 120 (80%) pulse check participants will report a willingness to be more engaged in school activities, as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome 3 78 out of 120 (65%) participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome 4 14 out of 20 (70%) teen participants in our teen mentoring program will report improved self -accountability and self- sufficiency as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome 5 120 out of 150 (80%) SMART Moves participants who complete the pre-tests and post-tests will show increased knowledge of risks associated with using cigarettes, alcohol, marijuana, and illicit drug use as measured by program pre-tests and post-tests. Activity Summary Activity Goals People/PersonsResponsible Activity 1.1 500 unduplicated participants Branch Director October 2024 - September 2025 enrolled Program Coordinator Overall Club Membership Youth Development Specialists Pulse checks will occur each month 120 average daily attendance of Front Desk Specialist with each age group. Participants ages 6-18 will attend youth participating in the Safe Bus Driver after -school programs daily, 3:00 Haven Program NYOI survey: March- April 2025 P.M: 6:30 P.M., Mon -Fri 120 unduplicated participants NYOI results: July- August 2025 Pulse checks will be conducted with completed a monthly pulse check all age groups (including the 6-8- year -olds) The NYOI will be used 125 unduplicated participants take to assess members ages 9-18. the NYOI survey Serves 76103, 76104, and 76105 zip Data tracking monthly & annual - codes. Safe Haven will use attendance tracker software to capture daily, monthly, annual participation data, and average daily attendance. Pulse checks are done weekly/monthly through creative methods such as polls, listening sessions, and short surveys. Our attendance tracker software & online rosters are the backup to pulse check participation. NYOI surveying is done once a year through the use of the BGCA NYOI survey portal. Activity 1.2 350 unduplicated participants in Branch Director October 2024 - September 2025 Daily Wellness Challenges Academic Success/Program Healthy Lifestyles Activities Coordinator Wellness challenges occur daily for Data tracking monthly - Teen Development Specialist one hour with each age group Will include: Safe Haven will use attendance Youth Development Specialists - Daily Wellness Challenges, which tracker software to capture daily, Front Desk Specialist will be held daily for at least one monthly, and annual participation hour per day data and average daily attendance, - Social -emotional and mental and Daily Wellness Challenges wellness lessons and activities that curriculums will be used for include discussions, pre/post assessments. workshops, etc. - Healthy eating and nutrition lessons and activities that include meal planning - Positive relationship -building lessons and activities such as recreational games, sports games, etc. Serves 76103, 76104, and 76105 zip codes. Activity 2.1 350 unduplicated participants in Branch Director October 2024 - September 2025 Project Learn activities Academic Success/Program Academic Activities Coordinator Monthly data tracking Data tracking monthly - Teen Development Specialist Participants will participate in Safe Haven will use attendance Youth Development Specialists academic/educational activities tracker software to capture daily, Front Desk Specialist such as: monthly, and annual participation data and average daily attendance. - Project Learn activities such as "HYLA's" (High Yield Learning Activities) are offered daily. - Staff will facilitate opportunities for homework completion and experiential learning activities that reinforce what youth learn during the school day. - College Readiness activities. - Staff will facilitate lessons and activities to prepare members for college entry and completion. - Career Exploration Activities - Staff will facilitate opportunities for career exploration and workforce readiness. Serves 76103, 76104, and 76105 zip codes. Activity 3.1 300 unduplicated participants who Branch Director October 2024 - September 2025 complete at least one (1) hour of Academic Success/Program Community Service/Optimal community service (all ages) Coordinator Monthly data tracking Leadership Activities Teen Development Specialist Participants will participate in 100 unduplicated participants in Youth Development Specialist Service projects are implemented at community service activities and Teen Leaders Programs (includes Front Desk and Youth least once a month projects such as: middle school pre -teens) Development Specialist - community clean-up events - food 20 Average daily attendance for bank distributions Teen Leader participants (ages 12- - collection drives, i.e., food, 18) clothing, toys, books - peer -to -peer reading events Data tracking monthly - (book buddies) Safe Haven will use attendance Each project will allow tracker software to capture daily, participants to experience various monthly, and annual participation leadership roles, such as project data for hours of community manager, event coordinator, service and Teen Leaders logistics coordinator, and team Programs. lead, which will enhance participants' leadership skills. Serves 76103, 76104, and 76105 zip codes. Activity 4.1 20 unduplicated teen participants Branch Director October 2024 - September 2025 in mentoring/case management Academic Success/Program Teen Mentoring/Case activities Coordinator Monthly data tracking Management Teen Development Specialist Data tracking monthly - Youth Development Specialist Teens ages 12-18 will participate in Wellness checks will be done with Front Desk and Youth mentoring/case management the mentees and staff mentors at Development Specialist activities monthly. The mentoring least once a week. Mentors will activities promote positive offer monthly pulse checks with decision -making and educate the mentees. Understanding of youth about risky behaviors and risky behaviors & healthy lifestyle healthy lifestyles. The ultimate attitudes will also be monitored goal will be to help teens increase through the SMART program their understanding of self- curriculum - pre and post-test accountability and self-sufficiency. survey data, as well as using the participant data captured in the Serves 76103, 76104, and 76105 zip NYOI Survey and/or risk behavior codes. assessment Activity 5.1 300 Unduplicated participants in Branch Director October 2024 - September 2025 SMART Programming (all ages) Academic Success/Program SMART programs are offered Coordinator Seasonal/monthly data tracking seasonally in a year-round 150 unduplicated participants that Teen Development Specialist schedule. During the complete a SMART Moves Youth Development Specialists implementation of a SMART Pre/Post Test Front Desk Specialist program component - The sessions are held weekly at least one hour Data tracking monthly & per week, at least once per week seasonally - for participants ages 6-18. SMART Safe Haven will use attendance Programs promote healthy tracker software to capture daily, decision -making, monthly, and annual participation knowledge, and awareness of risky data. SMART Curriculums behaviors, social -emotional development, and skills to resist peer pressure. SMART (Skills, Mastery, and Resilience Training) programs include: - SMART Moves - Substance Abuse Prevention - SMART Girls - Passport to Manhood Serves 76103, 76104, and 76105 zip codes. Crime Control and Prevention District Partners with a Shared Mission FY25 EXHIBIT B - BUDGET NARRATIVE & Girls Clubs of Greater Tarrant Countv, Inc. - Safe Haven DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE As part of the larger Boys & Girls Clubs of Greater Tarrant County, the Safe Haven program takes on a multi -faceted organizational funding approach. The organization overall receives funding from a diverse set of stakeholders including: foundations, government grants, private and individual donations, federal and state pass-thru funding, local and national grants, and program fee collections. The difference between these costs and CCPD funding are provided primarily from general operating donations to BGCGTC by individuals, partnerships, and corporations. RATE TOTAL $0.00 Total A. SALARY Branch Director - The Branch Director is responsible for overseeing all aspects of the Safe Haven program. They are directly involved in staff management, program oversight, safety, facility maintenance, administrative compliance and all other 2080.00 Hours $30.77 $64,001.60 management level activities within the program. This position participates in activities 1.1-2.2 Academic Success Specialist- The Academic Success Specialist is responsible for the implementation of all education -based programming and homework assistance. As full time staff they also are tasked with supporting the Branch Director in a variety of capacities, including reporting, community and school outreach, and program 2080.00 Hours $17.00 $35,360.00 development. This position participates in activities 1.1-2.2 Teen Development Specialist - The Teen Development Specialist is responsible for the implementation of all teen activities and youth leadership programming. As full time staff they also are tasked with supporting the Branch Director in a variety of capacities, including child and club safety, community and school outreach, 2080.00 Hours $17.00 $35,360.00 program development, and implementation of mentoring and case management services. This position participates in activities 1.1-2.2 Youth Development Specialist (YDS) - 6 Positions. Youth Development Specialists are responsible for healthy lifestyles programming, assisting with academic success programming, social development programming, and teen interest programming. YDS's are responsible for activity tracking and outcome measurement data collection. YDS's are 8730.00 Hours $15.50 $135,315.00 required to have CPR and first aid training certification. Some YDS's are required to drive members from schools to the programming site in BGCGTC-owned 14 passenger buses. This position participates in activities 1.1-2.2 Front Desk Specialist/YDS - The Front Desk/YDS Specialist serves as a gatekeeper to the program site and is responsible for checking program participants and visitors in and out of the facility. The Front Desk Specialist participates in program activities and participant oversight in the proximity of the front desk. Front desk 1215.00 Hours $15.50 $18,832.50 specialist plays a key role in facility and child safety, as well as compliance, data systems management and reporting. This position participates in activities 1.1- 2.2 After School Drivers are responsible for transporting participants from school to the program site. After School Drivers are responsible for safety checks and basic 775.00 Hours $17.75 $13,756.25 maintenance monitoring of the buses used to transport program participants. This position participates in activities 1.1-2.2 Vacancy Allowance - During the program year, vacancies in staffpositions will occur. The -15.00% Percentage $302,625.35-$45,393.80 current staff vacancy rate is estimated at 10 /o. Activity 1.1-2.2 TOTAL SALARY $257,231.55 B. FRINGE Nor 4001F__ Branch Director - FringeBenefitsincluding 13% Health, Dental, Life insurance, 7.65 % 24.65% Percentage $64,001.60 $15,776.39 /o FICA, 3 Retirement, 1 /o Worker's Compensation. Supports all activities Academic Success Specialist - Fringe Benefits including 13% Health, Dental, Life insurance, 24.65% Percentage $35,360.00 $8,716.24 7.65 % FICA, 3% Retirement, 1 % Worker's Compensation. Supports all activities Teen Development Specialist - Fringe Benefits including 13% Health, Dental, Life insurance, 24.65% Percentage $35,360.00 $8,716.24 7.65 % FICA, 3% Retirement, 1 % Worker's Compensation. Supports all activities YDS (including YDS/Front Desk) - 7 Positions. Fringe Benefits including 7.65 % FICA, 1% Worker's Compensation. Supports all 9.15% Percentage $135,315.00 $12,381.32 activities After School Drivers. Fringe Benefits including 7.65% FICA, 1% Worker's Compensation. 9.15% Percentage $18,832.50 $1,723.17 Supports all activities Vacancy Allowance - During the program year, vacancies in staffpositions will occur. The -15.00% Percentage $47,313.37 -$7,097.01 current staff vacancy rate is estimated at 8%. Supports all activities FRINGE Cellular Fringe Cellular includes a stipend of $13.85 to contribute toward cellular 1.00 Employees $13.85 $360.10 service. TOTAL FRINGE $40 216.37 C.TRAVEL Staff Mileage - Staff mileage for supplies, to and from admin building, other program related travel. Activity 1.1 606.00 Miles $0.67 $406.02 Staff Training - Staff training includes but is not limited to CPR training, First Aid training, AED (defibrillator) training, and other safety training (e.g. COVIDI9). Typically staff trainings are hosted at a BGCGTC site, with instruction and materials provided by third party vendors. Staff training for the purposes of this proposal does not include organizational meetings with programming that targets staff retention and staff recognition. Boys & Girls Clubs staffundergo extensive training in the best youth development programming practices as well as best program quality 40.00 Various $30.00 $1,200.00 practices. The Club's greatest asset is its people and the investment of staff training is key to quality programming and positive youth outcomes. Estimates for staff training are based on: 10 staff attending a minimum of 4 trainings per year. Estimated cost per staffmember is $30. (10 X 4 X $30 = $1200) Activity 1.1-2.1 Bus Mileage - Buses are used to transport program participants from school to the program site and are essential to the successful achievement of program goals. Without access to transportation many students in the program would be unable to participate in program activities. Operation of buses from the school sites to the program sites occur during peak traffic hours. In order to be available to participants and to provide them with a comfortable environment while waiting for other participants arrive, buses are deployed early and are typically left running, depending on 12000.00 Miles $1.74 $20,880.00 weather conditions. All of these circumstances increase the fuel and maintenance costs associated with providing bus service to program participants. Costs included in the mileage rate in this budget include fuel costs, bus insurance costs for the specific buses assigned to the program, and a conservative estimate of average bus repair costs for the buses specifically assigned to the program. Depreciation expense is not included in the mileage rate calculation. Activity 1.1 TOTAL TRAVEL $22,486.02 D. EQUIPMENT Technology and Equipment 1 1.001 Various 1 $500.00 $500.00 TOTAL EQUIPMENT1 $500.00 E. SUPPLIES HR Supplies-1.1-2.2 1 1.00 Various 1 $3,873.00 $3,873.00 Program Supplies- (less than $5,000 cost per item) 1. L-2.1 1.00 Various $6,902.10 $6,902.10 TOTAL SUPPLIES $10,775.10 F. CONSULTING/CONTRACTING Copier Lease. Supports all activities 12.00 Monthly $50.00 $600.00 IT Contract Labor: Routine IT repairs and maintenance for education and teen room computers, direct staff computers, and other IT infrastructure at the program 80.00 Hours $25.00 $2,000.00 site are contracted at $25 per hour. Supports all activities TOTAL CONSULTING/CONTRACTING $2,600.00 G. SUB -GRANTS $0.00 TOTAL SUB -GRANTS $0.00 H.00CUPANCY $0.00 TOTAL OCCUPANCY $0.00 INDIRECT Indirect Expenses 1 10%1 Indirect I $ 333,809.03 $33,380.90 Total TOTAL INDIRECT $33,380.;0 FORT NORTH® CRIME CONTROL AND DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Personnel B Fringe Benefits C Travel & Training D Equipment E Supplies F Contracts/Consultants G Sub -Awards H Occupancy Total Direct Costs Budget Category Total InDirect Costs Exhibit C Request for Reimbursement (RFR) FY 2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Boys & Girls Club of Greater Tarrant County, Inc. Daphne Barlow Stigliano 817-834-4711 daohne()bacatc.ora 3218 E. Belknap Sir, Fort Worth, TX 76111 DIRECT COSTS (90% Minimum) A B C D E Budget Amount $ 257,231.55 Total of Previous This Mequest anth's Reimbursements R Requested $ $ (B+C) Total Requested To -Date $ Remaining $ (A-D) Balance Available 257,231.55 $ 40,216.37 $ $ 40,216.37 $ 22,486.02 $ $ 22,486.02 $ 500.00 $ $ 500.00 $ 10,775.10 $ $ 10,775.10 $ 2,600.00 $ $ 2,600.00 $ $ $ $ $ 333 809.04 $ $ 333 809.04 INDIRECT COSTS (10% Maximum) A B C D E (B+C) (A-D) Total of Previous This Month's Budget Amount Reimbursements Request Total Requested Remaining Balance Requested To -Date Available $ 33 380.90 $ $ $ 33 380.90 Supporting documents required with monthly requests. See Requestfor Reimbursement Instructions for reference Summary: Total Budget: $ 367,189.94 Previous Requests: $ - This Request: $ - Total Requested To -Date $ - Remaining Funds $ 367,189.94 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Finance Received Stamp Placed Below Chant Staff Signature Date Crime Control and Prevention District Partners with a Shared Mission FY25 Exhibit D - Program Performance Report Section I. Agency Informati Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: igrisham@bgcgtc.org Program Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Audrey Pettet Section II. Program Informatio CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Project Description Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1stQtr TotaI 2ndQtr TotaI 3rdQtr TotaI 4thQtr Total Year -to -Date Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active lifestyles and adopt healthful eating patterns as 0 0 0 0 0 72 0.00% demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as 0 0 0 0 0 96 0.00% demonstrated by monthly pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly 0 0 0 0 0 78 0.00% pulse checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, alcohol, marijuana, and illicit drug use as measured by PRE/POST 0 0 0 0 0 120 0.00% TESTS 14 out of 20 (70%) Teen participants will show an increase in self - accountability and self-sufficiency as demonstrated by monthly 0 0 0 0 0 14 0.00% pulse checks Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 0 0 0 0 500 0.00% 120 Average Daily Attendance of youth participating in 0 0 0 0 0 0.00% SafeHaven Program Unduplicated participants completed a monthly pulse check 0 0 0 0 0 120 0.00% Unduplicated Participants take the NYOI survey 0 0 0 0 0 125 0.00% Unduplicated participants in Project Learn activities 0 0 0 0 0 350 0.00% Unduplicated participants in Daily Wellness Challenges 0 0 0 0 0 350 0.00% Unduplicated participants that complete at least (1) hour of 0 0 0 0 0 300 0.00% community service (all ages) Unduplicated participants in Teen Leaders Programs (includes 0 0 0 0 0 100 0.00% middle school pre -teens) 20 Average daily attendance for Teen Leader participants ages of 0 0 0 0 0 0.00% 12-18 (Goal ADA each month: 20) Unduplicated participants in SMART Programming (all ages) 0 0 0 0 0 300 0.00% Unduplicated participants that complete a SMART Moves Pre/Post 0 0 0 0 0 150 0.00% Test Unduplicated teen participants in mentoring/case management 0 0 0 0 0 20 0.00% activities Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: October 2024 - December 2024 Program Term October 1, 2024 - September 30, 2027 rized Executive Signor: Audrey Pettet Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% 120 Average Daily Attendance of youth participating in SafeHaven Program 0 0 0 Unduplicated participants completed a monthly pulse check 0 120 0% Unduplicated Participants take the NYOI survey 0 125 0% Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at least (1) hour of community service (all ages) 0 300 0% Unduplicated participants in Teen Leaders 0 100 0% Programs (includes middle school pre -teens) 20 Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 0 month: 20) Unduplicated participants in SMART 0 300 0% Programming (all ages) Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: January 2025 - March 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Audrey Pettet Section II. Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section ll. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% 120 Average Daily Attendance of youth participating in SafeHaven Program 0 0 0 Unduplicated participants completed a monthly pulse check 0 120 0% Unduplicated Participants take the NYOI survey 0 125 0% Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at 0 300 0% least (1) hour of community service (all ages) Unduplicated participants in Teen Leaders 0 100 0% Programs (includes middle school pre -teens) 20 Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 0 month: 20) Unduplicated participants in SMART 0 300 0% Programming (all ages) Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: April 2025 - June 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Audrey Pettet Section II. Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% 120 Average Daily Attendance of youth participating in SafeHaven Program 0 0 0 Unduplicated participants completed a monthly pulse check 0 120 0% Unduplicated Participants take the NYOI survey 0 125 0% Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at least (1) hour of community service (all ages) 0 300 0% Unduplicated participants in Teen Leaders 0 100 0 Programs (includes middle school pre -teens) 20 Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 0 month: 20) Unduplicated participants in SMART 0 300 0% Programming (all ages) Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: July 2025 - September 2025 Program Term October 1, 2024 - September 30, 2027 rized Executive Signor: Audrey Pettet Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self- sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Quarterly Narrative Questions Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% 120 Average Daily Attendance of youth participating in SafeHaven Program 0 0 0 Unduplicated participants completed a monthly pulse check 0 120 0% Unduplicated Participants take the NYOI survey 0 125 0% Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at least (1) hour of community service (all ages) 0 300 0% Unduplicated participants in Teen Leaders 0 100 0% Programs (includes middle school pre -teens) 20 Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 0 month: 20) Unduplicated participants in SMART 0 300 0% Programming (all ages) Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q1 Q2 I Q3 I Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency Boys & Girls Clubs of Greater Tarrant County Contact Name Safe Haven Youth Program at Martin Phone Number and Email 817-834-4711/ daphne(abecgtc.org Remit Address 3218 E. Belknap Str., Fort Worth, TX 76111 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget 35,306.73 DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - I PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0764 LOG NAME: 35FY25 CCPD BGC SAFE HAVEN YOUTH PROGRAM SUBJECT (CD 8) Authorize the Execution of a Contract with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the Amount Up to $367,189.94 for the Operation of a Safe Haven Youth Program at the Boys & Girls Club Martin Branch Located at 3123 Avenue G for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the amount up to $367,189.94 for the operation of a Safe Haven Youth Program at the Boys & Girls Club Martin Branch, located at 3123 Avenue G for Fiscal Year 2025. 01 R1i 11*1[a]ZF Youth Safe Havens are places where children in targeted neighborhoods can play and learn with other children without fear of being victims of a crime. The original Safe Haven Program was operated in the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort Worth. The Boys & Girls Clubs of Greater Tarrant County, Inc. provides a Youth Safe Haven Program for youth living within a five mile radius of the Boys & Girls Club Martin Branch, located at 3123 Avenue G. The program strives to offer character and leadership development, educational activities, cultural arts, health and life skills, and recreational opportunities. Program staff address any additional educational, social, psychological, and physical needs that the youth may have. Program staff provide the youth with the tools they need to become responsible adults. This Mayor and Council Communication will authorize the execution of a one-year agreement with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the amount up to $367,189.94 for the operation of its Safe Haven Youth Program. This agreement will be effective for three years beginning October 1, 2024, and will end on December 31, 2027, with no renewals. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. This program serves COUNCIL DISTRICT 8. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated, in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 4254