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HomeMy WebLinkAboutContract 62211CSC No. 62211 AGREEMENT FOR PARTNERS WITH A SHARED MISSION BETWEEN VIOLENCE INTERVENTION AND PREVENTION FORT WORTH AND THE CITY OF FORT WORTH FISCAL YEAR 2025-2027 This Agreement is made between the CITY OF FORT WORTH ("City"), a home -rule municipal corporation, acting herein by and through William Johnson, its duly authorized Assistant City Manager, and VIP FW (VIOLENCE INTERVENTION AND PREVENTION FORT WORTH) ("Contractor") acting by and through Rodney McIntosh, its duly authorized Executive Director. RECITALS WHEREAS, City has determined that VIP FW (Violence Intervention and Prevention Fort Worth) provides services through prevention and intervention to reduce violent and gang -related crimes in the city of Fort Worth; WHEREAS, the City and VIP FW (Violence Intervention and Prevention Fort Worth desire to enter into a contract to have such services provided which benefit the Fort Worth community by increasing the safety of neighborhood residents while promoting mentorship that motivates, inspires, and develops confidence in program participants; WHEREAS, the City desires to contract with VIP FW (Violence Intervention and Prevention Fort Worth to provide such services for the public purpose of crime prevention and intervention; and WHEREAS, the City, as consideration for the performance of VIP FW (Violence Intervention and Prevention Fort Worth, has appropriated monies in the CCPD Budget up to the amount of $540,782.00 ("Program Funds") to provide to VIP FW (Violence Intervention and Prevention Fort Worth on a disbursement schedule for the operation of the VIP Fort Worth Program ("Program"), subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement for VIP FW 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Disbursement Form OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 7. Exhibit F — Request for Budget Modification 8. Exhibit G — Corrective Action Plan 9. Exhibit H — Previous Year's Corrective Action Plan (if applicable) The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include VIP FW, (Violence Intervention and Prevention Fort Worth) and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. The term "CCPD Fund" shall refer to the portion of money allocated in Fiscal Year 2025- 2028 to the Fort Worth Police Department in the City's Crime Control and Prevention District Fund. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A". Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B." Program activities and monthly measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the term of this Agreement exceed the total sum of $540,782.00 as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a disbursement basis following receipt by City from Contractor of a signed Disbursement Form (Exhibit E) and Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C and Exhibit E reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each report should be sequentially numbered and labeled using the following format: RFR AGENCY NAME -MONTH -YEAR Disbursement Form and RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSMafortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved Disbursement Form, RFR, and Exhibit D Program Performance Report. 2.3 Disbursements shall be made within 30 days of receipt of an acceptable and approved Disbursement Form, RFR and Exhibit D Program Performance Report. With the exception of final reimbursements requests as outlined in Section 2.9, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Initial Disbursement Pavment City agrees to make an Initial Payment of CCPD Funds to Contractor in the amount of One -Hundred Sixty Thousand Dollars ($160,000.00), minus any remaining balance of Disbursement Funds owed to the City, as outlined in Section 2.5. The Initial Payment shall not require a signed RFR or receipts and support documentation. To receive the Initial Disbursement Payment, Contractor should provide a signed Exhibit E Disbursement Form. The Payment of CCPD Program Funds from City to Contractor shall be in accordance with Disbursement Form (Exhibit E) and this Agreement. 2.5 Disbursement Schedule Subsequent disbursements will be in accordance with the following amounts in this section. The amount disbursed to the Contractor shall not exceed the total amount of Program Funds as outlined in Section 2.1. Disbursement Amount Initial Disbursement $160, 000.00 2nd Disbursement $75,000.00 Yd Disbursement $75,000.00 41h Disbursement $24,078.20 51h Disbursement $24,078.20 61h Disbursement $24,078.20 7th Disbursement $24,078.20 81h Disbursement $24,078.20 9th Disbursement $24,078.20 loth Disbursement $24,078.20 11th Disbursement $24,078.20 12th Disbursement $14,078.20 Total Funds $540,782.00 2.6 Conditions of Disbursement Pavment Contractor agrees to provide supporting documentation to receive each subseauent disbursement. Disbursement Pavments shall require a signed Exhibit C and/or receipts to support the issuance of the next pavment. The Pavment of CCPD Program Funds from Citv to Contractor shall be in accordance with Exhibit "E" — Disbursement Form and this Agreement. Contractor agrees to provide a completed Exhibit E each month as outlined in Section 2.8 to support expenditure of CCPD Program Funds. To qualify for the next disbursement, Contractor must spend at least 50% of the previous Disbursement. Disbursements are subject to the monthly receipt of accurate Request for Reimbursement (Exhibit C - RFR) and Program Performance Reports (Exhibit D). Contractor shall deliver to City a written and detailed Exhibit D report as described in Section 4.2 with each Exhibit C to support the expenditure of CCPD Program Funds. At its sole discretion, the City may decline to issue CCPD Program Funds if for any month Contractor fails to spend at least 50% of the previously disbursed CCPD Program Funds. The total Disbursement payments shall not exceed the total sum of Program Funds outlined in Section 2.1. 2.7 Remaining Balance of Disbursement Funds Contractor agrees that any remaining balance of Disbursement Funds owed to the City may be deducted from subsequent disbursement payments. Should this Agreement end, or is terminated, the Contractor agrees to return remaining Disbursement Funds. Contractor agrees to deliver to the City a check for any Disbursement funds remaining. Checks should be addressed to the City of Fort Worth. Checks should be delivered to: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 W. Felix St., Fort Worth, Texas, 76115. 2.8 Reporting Schedule Contractor agrees to submit all Exhibit C, Exhibit D, Exhibit E reports on a monthly basis. Reports shall be included in monthly report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report, Exhibit E Disbursement Form per the following schedule: Activity and Expenses occurring in the following months October November December January February Report is Due the 15' of the following month November December January February March March April April May May June June July July August August September September October Contractor agrees Exhibit C, Exhibit D, and Exhibit E reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C, Exhibit D, and Exhibit E report is required even if expenses and activity does not occur. 2.9 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.10 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.11 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.12 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.13 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.10, 2.11, 2.12 and 2.13. 2.14 Last Dav to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2027. 2.15 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.16 Budget Modifications shall be submitted to PSM(&fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.17 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any Extension request that is not in the best interest of the City. 3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after September 30, 2027. Contractor has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance and Reporting 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 [Omitted] 4.3 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the monthly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.8. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of Exhibit C, Exhibit D and Exhibit E reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C, Exhibit D report and/or Exhibit E, failing to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City. how the Contractor will correct that issue. who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "G". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from general fund. All monies distributed to Contractor hereunder shall be exclusively from monies received from the general fund appropriated for the purpose of funding this agreement, and not from any other monies of City. In the event that funds from the general fund are not received prior to the execution of this contract by the parties, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty of expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.2 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.3 Termination will be effected by delivering to Contractor a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauiument and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Supplemental Funding Unit Section at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds All records shall be retained for three (3) years following the termination or completion of this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Performance Report, making final payments, and disposing of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OF OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASSIONED BY (I) CONTRACTOR BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontractors a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non-AssiLynment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all Contractor and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 Contractor shall verify identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR's EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. Section 12 shall survive the expiration or termination of this Agreement. 13. Comuliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Waiver of Immunitv If Contractor is a charitable or non-profit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 15. Insurance Reauirement 15.1 Contractor shall procure and shall maintain during the term this Agreement the following insurance coverage: (a) Commercial General Liabilitv — Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance as follows: $1,000,000 each occurrence $2,000,000 aggregate If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Program or location. i. City shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to City. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless City specifically approves such exclusions in writing. ii. Contractor waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with Agreement. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Workers' Compensation — Contractor shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance as follows: Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Contractor waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by Engineer pursuant to this Agreement. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 General Insurance Reauirements (a) Certificates of insurance evidencing that Insured has obtained all required insurance shall be attached to Agreement concurrent with its execution. Any failure to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements. (b) Applicable policies shall be endorsed to name City as an Additional Insured thereon, subject to any defense provided by the policy, as its interests may appear. The term City shall include its employees, officers, officials, and agents as respects the contracted services. Applicable policies shall each be endorsed with a waiver of subrogation in favor of City with respect to the Project. (c) Certificate(s) of insurance shall document that insurance coverage limits specified in this Agreement are provided under applicable policies documented thereon. Insured's insurance policy(s) shall be endorsed to provide that said insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. Insured's liability shall not be limited to the specified amounts of insurance required herein. (d) Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. City must approve in writing any alternative coverage for it to be accepted. (e) A minimum of thirty (30) days' notice of cancellation or material change in coverage shall be provided to City. A ten (10) days' notice shall be acceptable in the event of non-payment of premium. (f) Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A:VII or equivalent measure of financial strength and solvency. (g) Any deductible or self -insured retention in excess of $25,000 that would change or alter the requirements herein is subject to approval in writing by City, if coverage is not provided on a first -dollar basis. City, at its sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to City. (h) In the course of the Agreement, Contractor shall report, in a timely manner, to City's Contract Compliance Manager any known loss or occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. (i) City shall be entitled, upon its request and without incurring expense, to review Insured's insurance policies including endorsements thereto and, at City's discretion, Insured may be required to provide proof of insurance premium payments. (j) Lines of coverage, other than Professional Liability, underwritten on a claims- made basis, shall contain a retroactive date coincident with or prior to the date of this Agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims - made. (k) Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the Project until final payment and termination of any coverage required to be maintained after final payments. (1) City shall not be responsible for the direct payment of any insurance premiums required by Agreement. (m) Subcontractors shall be required by Contractor to maintain the same or reasonably equivalent insurance coverage as required for Contractor. Upon City's request, Contractor shall provide City with documentation thereof. 15.3 Contractor insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.4 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.5 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 Contractor: Rodney McIntosh VIP FW (Violence Intervention and Prevention Fort Worth) Executive Director 959 E. Rosedale St. Fort Worth, TX 76104 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 The provisions and conditions of this Agreement are solely for the benefit of the City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.11 Contractor is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. Contractor will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.12 No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 16.13. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 16.14. Prohibition on Bovcottin2 Ener2v Companies. Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: William Johnson (0 t 29, 20241, CDT) Name: William Johnson Title: Assistant City Manager Date: Oct 29, 2024 Contractor: VIP FW (Violence Intervention and Prevention Fort Worth) ,' By: Rodney MMtosh(Oct 28, 202410:00 CDT) Name: Rodney McIntosh Title: Executive Director Date: Oct 28, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: RobertRobeAlt29,202407:21 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Assistant City Attorney Contract Authorization: M&C: 24-0769 Date Approved: 09-17-2024 1295: 2024-1187979 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager 4p90p�b a F FORr a o � o 000aa ,�y°9�d �o Pvo l=d OPa* oo b *�d a ,,ss asan�oEzp?4pp By: Name: Jannette S. Goodall Title: City Secretary City Secretary: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered bvZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ EXHIBIT A CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 Violence Intervention and Prevention Fort Worth Violence Intervention and Prevention Fort Worth Jump to: Narrative Reauired Attachments $ 540,782.00 Requested Submitted: 5/31/2024 7:44:13 PM (Pacific) Project Contact Alexandrea Burston t.walkerburston ana_ mail.com Tel: 8178967532 Additional Contacts none entered Narrative Violence Intervention and Prevention Fort Worth 959 E Rosedale St Fort Worth, TX 76104 United States Executive Director Rodney McIntosh rod nev.mcintosh(a)ViDfw.orq Telephone8178967532 Fax Web Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. C Reduce crime through prevention projects C Reduce crime through intervention project CI Increase safety through Direct Neighborhood Projects CI Increase safety through youth crime prevention projects Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 Public non -Profit 3. Please Select the Funding Priority your project addresses: Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. District 2 C District 3 CI District 4 C District 5 District 6 CI District 7 C District 8 CI District 9 CI District 10 District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). VIP Fort Worth is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health, wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe environments in the most at -risk communities by promoting mentoring that motivates, inspires, and develops confidence in program participants. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. Based upon July 2022 crime statistics, there were 117 total gun/gang related incidences reported for Districts 3,5, and 8. As of September 2022, there was already a 15% increase within these same Districts. Research revealed that gun violence was prevalent in these communities where the majority of the population are minority residents. VIP Fort Worth has determined the need for intervention is highest in communities encompassing 76106, 76164, 76111, 76104, 76105, 76119, 76134, 76110, 76115, and according to the 2016-2019 federal census, greater than 20% of the residence fall under the poverty line. In 2021, Fort Worth shooting statistics revealed that there were 234 shootings within these areas, that makes up 11 % of the city's 358 square miles, designating the targeted areas as hot spots. Poverty and limited economic opportunity is a breeding ground for gang violence. Communities that suffer from concentrated disadvantage may lack the necessary "collective efficacy" (informal control and social cohesion) among residents to ameliorate the negative effects of concentrated disadvantage (Morenoff, Sampson, and Raudenbush, 2001; Sampson and Laub, 1997). VIP FW community data shows that 72% of gang related gun violence was committed by persons 15 - 24 years of age: Employment age. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. VIP Fort Worth will target 50 participants, ages 18 - 29 who may have been involved in or indirectly effected by gang or gun violence. The methods of recruitment will include street outreach, community engagement, and referrals. VIP FW will target these individuals through observations, encounters, and crime incidence. While the number of gang involvement is high, the program is limited to a finite number due to the life changing commitment that is required to participate. Smaller participant numbers equates to more impactful outcomes. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. Using the Advance Peace blueprint, VIP Fort Worth will offer several components to address gun violence and provide participants opportunities to become self reliant, gain a renewed sense of self worth, positively contribute to their communities, and support their families. These participants will be offered, mentoring, daily check ins, internships, resource connections, job placement/employment, conflict resolution, transformational travel, life mapping consisting of the development of short term and long term goals. The project will be measured by the number of gun/gang incidents reported, recruitment of unduplicated participants and sustainment of returning participants, the number of participants completing a post evaluation, number of people engaged by neighborhood change agents, the number of known/suspected shooters engaged, number of shootings interrupted, and VIP FW responses to shootings. Since 2021, VIP FW has engaged 4435 members in the community, responded to 622 incidents, engaged 2884 suspected shooters, and interrupted 348 shootings related to gang violence. VIP FW is unique designed for effective street outreach. The Neighborhood Change Agents employed by VIP FW have a personal experience with gang life and gang violence, which makes them personally invested, suited to be credible messengers, and build trust. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. VIP Fort Worth will recruit 50 unduplicated participants into the program. 19 Participants will show a decrease in the likelihood to return to group or gang violence as demonstrated by a pre/post evaluation. 19 participants will complete a post evaluation. VIP FW will continue to maintain a high street presence thereby increasing engagements which leads to a reduction in shootings. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. VIP Fort Worth was established in 2020 to address increasing incidents of gun -related group violence and gang activity. VIP FW's mission is dedicated to ending cyclical and retaliatory gun violence in our designated neighborhoods by investing in the development, health, and wellbeing of those at the center of this crisis. Our agency focus is on young men and women, ages 18-29 who are at risk of group violence, and the communities for which they live. We know that we can not reach that group without focusing on the community at large that is also affected by gun and group violence. VIP FW addresses community problems such as gun related group violence, limited access to resources that provide a legitimate path to exit a criminal lifestyle, which prevents self sufficiency, and recruitment of at -risk youth into group violence. It is through personalized contact that we will be able to forge relationships between FWPD and those communities. Our organization has developed partnerships with other community stakeholder to provide resources that will lead to legitimate paths of economic growth and economic freedom. 11. What is your agency's mission? Please include how this project fits and how this project was developed. VIP Fort Worth's goal is to assist the City of Fort Worth with reducing crime and increase safety in the identified areas. We are focused on reducing gun violence in Fort Worth urban neighborhoods. We believe that by providing opportunities and high -touch personalized fellowship will lead to a reduction in gun related violence, enhance prevention efforts for young people at risk of becoming involved in group violence, enable economic development and long-term revitalization strategies and emphasize successful re-entry of ex -offender gang participants being released into the community. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. Based on April 2021 crime statics there were 40 total gun/gang related incidences reported for Districts 3, 5, and 8. As of September 2022, a year and a half later, gun violence has increased by 220% in the program's targeted areas in council districts, 3, 5 and 8. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. VIP Fort Worth has secured funding from United Way of Tarrant County as well as funding from Everytown For Gun Safety. VIP Fort Worth is actively working on acquiring additional funding through grants, foundations, and community events. 14. If applicable, how will your project will address a CCPD Mission Priority area? VIP Fort Worth's goal is to assist FWPD with reducing crime and strengthen the relationship between FWPD and Fort Worth Citizens. VIP FW along with FWPD have identified areas experiencing the highest level of trauma and gun violence. VIP FW is actively engaging with the targeted areas population to offer necessary resources. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. N/A Required Attachments top Documents Requested * Required?Attached Documents Exhibit A - Project Plan Scope of Services ❑ Exhibit A Proiect Plan download temolate Exhibit B - Budget Narrative Spreadsheet 0 Exhibit B Buda_ et download template 1295 - Disclosure of Interested Parties 0 1295 VIP Last Independent Audit Report ❑ Audit via Letter of Non -Profit Status ❑ 5013c List of Board of Directors ❑ Board Members VIP Insurance Certificate 0 Insurance Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * Zoom Grants TM is not responsible for the content of uploaded documents. Application ID: 474419 Become a fan of ZoomGrantsTI on Facebook Problems? Contact us at Questions(a)ZoomGrants.com ©2002-2024 GrantAnalyst.00m. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Proposer Name: Violence Intervention Program — Fort Worth (VIP FW) Project Title: Violence Intervention Program — Fort Worth (VIP FW) CCPD Goal Reduce and/or sustain reductions in community violence (gun and gang violent incidences) and victimization based on the current crime statistics for Districts 3, 5, 8. Reduce violent crime and gang -related activities through intervention and prevention programs. Outcome Objective 1 Reduce and/or sustain reductions in community violence (gun and gang violence incidences) victimization based on the current crime statistics for Districts 3, 5, 8 using July 2022 crime statistics as a baseline:117 total gun/gang related incidences reported for Districts 3, 5, 8 Outcome Objective 2 19 out of 50 participants (37% of AP Program Participants) will show a decrease in likelihood to participate in group or gang violence as demonstrated by the pre/host evaluations. Contractor Activity Measurable Activity Goal I PeopleInvolved/Responsible Violent Crime Stats 1. Number of tracked gun/gang VIP FW Project Director Contract Tenn: October 1, 2024 — Crime Statistics for gun and gang incidences (Crime Data Report) September 30, 2027 related incidences will reflect data VIP FW Neighborhood Change from District 3, 5, and 8. VIP FW will Data will be based of July 2022 crime Agent work with FWPD Gang Unit to statistics. collect data and provide on a quarterly basis. A baseline will be compared to annual crime reports for the targeted area. Advance Peace Program 2.50 Unduplicated AP Participants VIP FW Project Director Contract Tenn: October 1, 2024 — VIP FW target participants that are VIP FW will target 50 participants September 30, 2027 18+ years of age, and recruited from between the ages of 18 - 29 to enroll VIP FW Neighborhood Change either Street Engagement or other in the program and initiate an intake Agent community referrals. VIP FW will file per participant. offer a variation of the Advance Peace Programming, which includes several components to address gun 3. Number of returning violence and offers participants participants (Report) opportunities to become agents and restore their own well-being to positively contribute to their communities. Participants will be offered: • Mentoring • Daily Check Ins • Internships • Resource connections • Job Placement/Employment • Conflict Resolution • Transformational Travel • LifeMap — encompasses short-term and long term goals and developed by participant and mentors Participants will be evaluated with a pre, mid, and post evaluation. Street Engagement Program VIP FW will engage members of the community who may be involved or indirectly effected by gun or gang violence. VIP FW will target these individuals based off information from • Observations from community • Check ins with shooters and those who may have been indirectly involved • Responses to calls on gun violence 4. VIP FW have 19 participants return to complete Advance Peace Violence Interrupter/Life Map App. 5.37 Participants will create an Advance Peace Violence Interrupter/Life Map App 75% of participants will create an Advance Peace Violence Interrupter/Life Map App. 6. Number of Community Contacts (Report) Neighborhood Change Agents will record 25 contacts per week using the Contact Tracker Database/Advance Peace Violence Interrupter/Life Map App. 25 x 50 weeks =1250 total 7. Number of known/suspected shooters engaged (Report) Neighborhood Change Agents will engage 35% of known/suspected shooters using the data from the monthly gun/gang report and community recommendation. Contact is based on gun/gang incident activity and tracked by logging the contact into the Contact Tracker Database 259 goal. VIP FW Project Director VIP FW Project Coordinators Contract Term: October 1, 2024 — September 30, 2027 Ongoing 8. Number of Shootings interrupted (Report) Neighborhood Change Agents will interrupt 15% of the shootings occurrences from gun/gang incidences. Each interruption will be logged into the Contact Tracker Database. 9. Responses to Gun/Gang Incidences (Report) Neighborhood Change Agents will respond to 50% of gun/gang incidences and logged into the Contact Tracker Database/Advance Peace Violence Interrupter/Life Map App Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE FY2025 Partners with a Shared Mission VIOLENCE INTERVENTION AND PREVENTION FORT WORTH DESCRIPTION/JUSTIFICATION REVENUE VIP FW Director - this expense will fund a VIP FW Director, who is responsible for oversight on all project plan tasks and supervision of all VIP FW staff. This position is budgeted for 1040 hours. VIP FW Director working on CCPD tasks is: Rodney McIntosh. Outreach Coordinator (Part Time) - this expense will fund one Part Time VIP FW Outreach Coordinator. This position is responsible for carrying out all project plan activities and report to VIP FW Director. Each position will work 40 hours/biweekly. This line has budgeted approximately 1040 hours for the full time coordinators. Admin Associate - this expense will fund one full time Admin Associate. This position is budgeted for approximately 2080 hours (80 hours/biweekly). Duties include tracking program and financial data to report to CCPD Staff. Part time Admin associate working on CCPD tasks is: Alexandrea Burston Neighborhood Change Agents (Part Time) Part Time VIP FW Outreach seven QUANTITY QUANTITY MEASURE RATE TOTAL 1040.00 HOURS $51.00 $53,040.00 1040.00 HOURS $30.00 $31,200.00 2080.00 HOURS $24.00 $49,920.00 Coordinators. These positions are responsible for carrying out all project plan 9100.00 HOURS $21.26 $193,466.00 activities and report to VIP FW Director. Each position will work 50hours/biweekly. This line has budgeted approximately hours for part time consultants. TOTAL SALARY $327,626.00 B. FRING Fringe - This expense will be covering fringe benefits for VIP FW Director, Admin Associate, and Outreach Coordinators. Fringe will be based on 12% of total personnel 0.12 PERCENTAGE $327,626.00 $39,315.12 costs. This line item includes payroll tax, FICA, UE, health insurance costs, workers comp. TOTAL FRINGE $39,315.12 TRA Travel & Training - expenses under this category will include training, attendance at conferences associated with carrying out project plan activities/tasks for VIP FW $0.00 Program Coordinators. Each Item is broken down as follows: Advance Peace 5-Day Conference April 2025 Managing an effective gang intervention and prvention program using Best Practices in Gang Intervention & Prevention, Self Care, 4th Conflict Resolution, and cost analysis. 10.00 CONFERENCE $1,500.00 $15,000.00 Hotel, M&I,round trip transporation, Conflict Resolution Training T3 (2 Program Coordinators) - Certify 2 program coordinators to train other prog. coordinators to surface issues and successfully navigate challenging conversations when emotions run high and positive outcomes are critical, and implement proven problem -solving approach to find workable resolutions that strengthen relationships and results. Restorative Justice Training D. EQUIPMENT Laptops- Laptops will be used for program coordinators to do field work, track data, and attend online meetings/webinar. & SUPPLIES Printer/Copier Lease (Lease Ricoch IM 300 F) General Office Supplies -General Office Supplies BW print estimated ($500), Color ink ($500) toner and other office supplies Curriculum Resources/Access Certs - This expense will include general program supplies for 50 participants in the VIP FW program. Items to be purchased are access to certifications for CDL, Certified Forklift tech, GED, Certified Logistics Tech (CLT), Automotive Service Tech (ASE), Computer Technician A+, ($235 X 50 participants for $11,750.00) 2.00 TRAINING $3,500.00 $7,000.00 10.00 TRAINING $400.00 $4,000.00 TOTAL TRAVEL $26,000.00 3.00 LAPTOPS $1,200.00 $3,600.00 TOTAL EQUIPMENT $3,600.00 1.00 LEASE 1.00 OFFICE SUPPLIES 50.00 CURRICULUM $600.00 E $600.00 $1,728.88 $1,728.88 $235.00 $11,750.00 Program Supplies- Life Mapping applications for program participants to track short term and long term goals, and will provide be primary data collection tool for field 1.00 PROGRAM SUPPLIES $35,000.00 $35,000.00 engagement TOTAL SUPPLIES $49 078.88 CONSULTING/CONTRACTING Phone Line Service - cells phones for program coordinators will be issued to be used 10.00 PHONE SERVICE $600.00 $6,000.00 during programming services. Estimated cost will be $50/month x 25 phone lines. Advance Peace Program Support - Advance Peace (AP) will provide up to 20 hours/month of support and training to VIP FW. The total compensation from VIP to Advance Peace will be $40,000. This includes (a) facilitating Advance Peace in-depth organizational, personnel, targeted zones, and strategy/program assessment of current gun violence prevention/intervention platform, (b) working with local partners to inform, develop, implement/integrate (elements) the Peacemaker Fellowship® platform operations and management system into existing platforms, 1.00 CONSULTANT $40,000.00 $40,000.00 (c) provide local personnel development leadership coaching and training to accommodate Advance Peace (elements) approach and (d) partner with and provide consultation to local stakeholders, policymakers, philanthropy, community and government as needed. VIP FW and Advance Peace have a written agreement for consultant services that will be monitored by VIP FW to ensure compliance with CCPD policy. TOTAL CONSULTING/CONTRACTING $46 000.00 G. SUB -GRANTS $0.00 TOTAL SUB -GRANTS $0.00 H.00CUPANCY $0.00 TOTAL OCCUPANCYI $0.00 INDIRECT Indirect - expenses in this line will be for general over head costs for management of this contract and other general administrative costs. (Will include Admin Costs for QuikBooks & 10% PERCENTAGE $491,620.00 $49,162.00 Gusto Payroll software , Grant Writer consultant, Accounting Consultant TOTAL FORT WORTH, CRIME CONTROL AND'.—si .I J_,I_ Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Personnel B Fringe Benefits C Travel & Training D Equipment E Supplies F Contracts/Consultants G Sub -Awards H Occupancy Total Direct Costs Budget Category Total InDirect Costs Exhibit C Request for Reimbursement (RFR) FY2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Violence Intervention Prevention Fort Worth (VIP FW) Rodney McIntosh 817-760-3396 rodnev. mcintosh0viofw.ora 959 E Rosedale St, Fort Worth TX 76104 DIRECT COSTS (90% Minimum) A B C D E Budget Amount $ 327,626.00 Total of Previous This Mequest anth's Reimbursements R Requested $ $ (B+C) Total Requested To -Date $ Remaining $ (A-D) Balance Available 327,626.00 $ 39,315.12 $ $ 39,315.12 $ 26,000.00 $ $ 26,000.00 $ 3,600.00 $ $ 3,600.00 $ 49,078.88 $ $ 49,078.88 $ 46,000.00 $ $ 46,000.00 $ $ $ 491 620.00 $ $ 491 620.00 INDIRECT COSTS (10% Maximum) A B C D E (B+C) (A-D) Total of Previous This Month's Budget Amount Reimbursements Request Total Requested Remaining Balance Requested To -Date Available $ 49162.00 $ $ $ 49162.00 Supporting documents required with monthly requests. See Requestfor Reimbursement Instructions for reference Summary: Total Budget: $ 540,782.00 Previous Requests: $ - This Request: $ - Total Requested To -Date $ - Remaining Funds $ 540,782.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Finance Received Stamp Placed Below Chant Staff Signature Date Crime Control and Prevention District Partners with a Shared Mission FY25 Exhibit D - Program Performance Report Section I. Agency Information Agency Name: Violence Intervention and Prevention Fort Worth Person to Contact for Corrections: Rodney McIntosh Contact Phone Number for Corrections: 817-896-7532 Email Address for Corrections: Rodney.Mcintosh [o@ VIDfw.org Program Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Rodney McIntosh Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through intervention projects VIP Fort Worth is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health, wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe Project Description environments in the most at -risk communities by promoting mentoring that motivates, inspires, and develops confidence in program participants. Section II. Quarterly Outcomes- Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Reduce and/or sustain reductions in community violence (gun and gang violent incidences) and victimization based on the current crime statistics for Districts 3, 5, 8. Will be reported quarterly, and based off crime statistics as of July 0 0 0 0 0 117 0.00% 2022: (117 total gun/gang related incidences reported for Districts 3, 5, 8) 19 out of 50 participants (37% of AP Program Participants) will show a decrease in likelihood to participate in group or gang violence as demonstrated by the pre/post evaluations. 0 0 0 0 0 19 0.00% Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 1. Number of gun/gang incidences (Report) 0 0 0 0 0 0 0 2. 50 Unduplicated AP Participants 0 0 0 0 0 so 0% 3. Number of returning participants (Report) 0 0 0 0 0 0 0 4. 19 participants complete a post evaluation 0 0 0 0 0 19 0% 5. 37 Participants will create an Advance Peace Violence 0 0 0 0 0 37 0% Interrupter/Life Map App (75% of participants) 6. Number of Community Contacts (Report) 0 0 0 0 0 1250 0% 7. Number of known/suspected shooters engaged (35%) (Report) 0 0 0 0 0 259 0% 8. Number of Shootings interrupted (15%) oftotal number reported.(Report) 0 0 0 0 0 0 0 9. Responses to Shootings (Report) (50%) 0 0 0 0 0 240 0.00% Section I. Agency Information Agency Name: Violence Intervention and Prevention Fort Worth Person to Contact for Corrections: Rodney McIntosh Contact Phone Number for Corrections: 817-896-7532 Email Address for Corrections: Rodney.McIntosh@vipfw.org Reporting Period: October 2024 - December 2024 Program Term October 1, 2024 - September 30, 2027 rized Executive Signor: Rodney McIntosh Section II. Program Information W CCPD Goal (s): Reduce crime through prevention projects Reduce crime through intervention projects Project Description VIP Fort Worth is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health, wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe environments in the most at -risk communities by promoting mentoring that motivates, inspires, and develops confidence in program participants. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) Reduce and/or sustain reductions in community violence (gun and gang violent incidences) and victimization based on the current crime statistics for Districts 3, 5, 8. 0 117 0.00% Will be reported quarterly, and based off crime statistics as of July 2022: (117 total gun/gang related incidences reported for Districts 3, 5, 8) 19 out of 50 participants (37% of AP Program Participants) will show a decrease in likelihood to participate in group or gang violence as 0 19 0.00% demonstrated by the pre/post evaluations. Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 1. Number of gun/gang incidences (Report) 0 0 0 2. 50 Unduplicated AP Participants 0 s0 0% 3. Number of returning participants (Report) 0 0 0 4. 19 participants complete a post evaluation 0 19 0% 5. 37 Participants will create an Advance Peace Violence Interrupter/Life Map App (75% of participants) 6. Number of Community Contacts (Report) 7. Number of known/suspected shooters engaged (35%) (Report) 8. Number of Shootings interrupted (15%) of total number reported. (Report) 9. Responses to Shootings (Report) (50%) 0 0 37 0% 0 250 0% 0 259 0% 00 0 40 0% �W Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Section I. Agency Information Agency Name: Violence Intervention and Prevention Fort Worth Person to Contact for Corrections: Rodney McIntosh Contact Phone Number for Corrections: 817-896-7532 Email Address for Corrections: Rodney.McIntosh@vipfw.org Reporting Period: January 2025 - March 2025 Program Term October 1, 2024 - September 30, 2027 rized Executive Signor: Rodney McIntosh Section II. Program Information W CCPD Goal (s): Reduce crime through prevention projects Reduce crime through intervention projects Project Description VIP Fort Worth is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health, wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe environments in the most at -risk communities by promoting mentoring that motivates, inspires, and develops confidence in program participants. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Reduce and/or sustain reductions in community violence (gun and gang violent incidences) and victimization based on the current crime statistics for Districts 3, 5, 8. 0 117 0.00% Will be reported quarterly, and based off crime statistics as of July 2022: (117 total gun/gang related incidences reported for Districts 3, 5, 8) 19 out of 50 participants (37% of AP Program Participants) will show a decrease in likelihood to participate in group or gang violence as 0 19 0.00% demonstrated by the pre/post evaluations. AwSection II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 1. Number of gun/gang incidences (Report) 0 0 0 2. 50 Unduplicated AP Participants 0 50 0% 3. Number of returning participants (Report) 0 0 0 4. 19 participants complete a post evaluation 0 19 0% 5. 37 Participants will create an Advance Peace Violence Interrupter/Life Map App (75% of 0 37 0% participants) 6. Number of Community Contacts (Report) 0 250 0% 7. Number of known/suspected shooters 0 259 0% engaged (35%) (Report) 8. Number of Shootings interrupted (15%) of 0 00 total number reported. (Report) 9. Responses to Shootings (Report) (50%) 0 Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Violence Intervention and Prevention Fort Worth Person to Contact for Corrections: Rodney McIntosh Contact Phone Number for Corrections: 817-896-7532 Email Address for Corrections: Rodney.McIntosh@vipfw.org Reporting Period: April 2025 - June 2025 Program Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: Rodney McIntosh Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through intervention projects Project Description VIP Fort Worth is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health, wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe environments in the most at -risk communities by promoting mentoring that motivates, inspires, and develops confidence in program participants. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) Reduce and/or sustain reductions in community violence (gun and gang violent incidences) and victimization based on the current crime statistics for Districts 3, 5, 8. 0 117 0.00% Will be reported quarterly, and based off crime statistics as of July 2022: (117 total gun/gang related incidences reported for Districts 3, 5, 8) 19 out of 50 participants (37% of AP Program Participants) will show a decrease in likelihood to participate in group or gang violence as 0 19 0.00% demonstrated by the pre/post evaluations. Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 1. Number of gun/gang incidences (Report) 0 0 0 2. 50 Unduplicated AP Participants 0 50 0% 3. Number of returning participants (Report) 0 0 0 4. 19 participants complete a post evaluation 0 19 0% 5. 37 Participants will create an Advance Peace Violence Interrupter/Life Map App (75% of 0 37 0% participants) 6. Number of Community Contacts (Report) 0 250 0% 7. Number of known/suspected shooters 0 259 0% engaged (35%) (Report) 8. Number of Shootings interrupted (15%) of 0 00 total number reported. (Report) 9. Responses to Shootings (Report) (50%) 0 40 0% Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Violence Intervention and Prevention Fort Worth Person to Contact for Corrections: Rodney McIntosh Contact Phone Number for Corrections: 817-896-7532 Email Address for Corrections: Rodney.McIntosh@vipfw.org Reporting Period: July 2025 - September 2025 Program Term October 1, 2024 - September 30, 2027 rized Executive Signor: Rodney McIntosh Section II. Program Information W CCPD Goal (s): Reduce crime through prevention projects Reduce crime through intervention projects Project Description VIP Fort Worth is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health, wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe environments in the most at -risk communities by promoting mentoring that motivates, inspires, and develops confidence in program participants. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) Reduce and/or sustain reductions in community violence (gun and gang violent incidences) and victimization based on the current crime statistics for Districts 3, 5, 8. 0 117 0.00% Will be reported quarterly, and based off crime statistics as of July 2022: (117 total gun/gang related incidences reported for Districts 3, 5, 8) 19 out of 50 participants (37% of AP Program Participants) will show a decrease in likelihood to participate in group or gang violence as 0 19 0.00% demonstrated by the pre/post evaluations. Quarterly Narrative Questions Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 1. Number of gun/gang incidences (Report) 0 0 0 2. 50 Unduplicated AP Participants 0 50 0% 3. Number of returning participants (Report) 0 0 0 4. 19 participants complete a post evaluation 0 19 0% 5. 37 Participants will create an Advance Peace Violence Interrupter/Life Map App (75% of 0 37 0% participants) 6. Number of Community Contacts (Report) 0 250 0% 7. Number of known/suspected shooters 0 259 0% engaged (35%) (Report) 8. Number of Shootings interrupted (15%) of 0 00 total number reported. (Report) 9. Responses to Shootings (Report) (50%) 0 40 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q1 Q2 I Q3 I Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FORT NORTH® CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolan Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Month Reported Disbursement Paid Initial 2 3 4 5 6 7 8 9 10 11 12 November December January February March April May June July August September October 13 Total $ Last Disbursement Remaining $ Exhibit E Disbursement Form Fiscal Year 2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Violence Intervention Prevention Fort Worth (VIP FW) Rodney McIntosh (817) 760-339611 Rod nev.Mclntosh(@vipfw.ora 959 E Rosedale St, Fort Worth TX 76104 Percentage Disbursed Expenses Reported I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only IAmount of Disbursement Requested Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Grant Staff Signature Finance Received Stamp Placed Below Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency Violence Intervention Prevention Fort Worth (VIP FW) Contact Name Rodney McIntosh Phone Number and Email 682-715-5785, rodnev.mcintosh(a vipfw.ora Remit Address 959 E Rosedale St, Fort Worth TX 76104 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum) Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit G: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - I PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date Exhibit H- Previous Year Corrective Action Plan FY24 — VIP FW Corrective Action Plan Exhibit G: Crime Control and Prevention District CORRECTIVE ACTION PLAN Please detail the intended actions and timeline in which corrective action will be completed in white cells below. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. MONITORING RESPONSIBLE TARGET ITEM ID FINDING CORRECTIVE ACTION PERSON COMPLETION DATE SECTION - # FIN - 1 PERS-2 ADM - 3 List the CCPD Improvement Comment here Agency needs to adhere to newly created 7-Step RFR review procedure. To date, 10 late submissions have been identified of VIPFW's Section II -No 2 monthly packets including Section III -No 5 Exhibit C, Exhibit D and support documentation in FY24. Monthly packets are due on the 15'of each month. VIPFW identified July 15, CAP 2023 2024 as its deadline to submit unresolved its required Financial Audit. Currently awaiting results. Authorized Representative Signature Detail the corrective action to be taken. Name of Authorized Representative — Please Print Designate a person to Designate a target date ensure completion to complete the action Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0769 LOG NAME: 35FY25 VIOLENCE INTERVENTION PREVENTION FORT WORTH SUBJECT (CD 3, CD 5 and CD 8) Authorize the Execution of a Contract with Violence Intervention and Prevention Fort Worth in the Amount Up to $540,782.00 for the Operation of the Violence Intervention Program for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Violence Intervention and Prevention Fort Worth for the Fiscal Year 2025 under the Crime Control and Prevention District Partners with a Shared Mission in an amount up to $540,782.00 for the operation of the Violence Intervention Program. 0 R141RI9 [0 J, The purpose of this Mayor and Council Communication is to authorize a contract with Violence Intervention and Prevention Fort Worth (VIP FW) for the support and services of the Fort Worth Violence Intervention Program (Program) under the Partners with a Shared Mission. The Program was established in 2020 to address increasing incidents of gun -related group violence and gang activity. On August 4, 2020, Mayor and Council Communication (M&C) 20-0508 authorized the execution of a Grant Agreement for Comprehensive Anti - Gang Programs for Youth with the Office of Juvenile Justice Delinquency Prevention (OJJDP) for Fiscal Year 2020. Under the Grant Agreement VIP FW programming focused on youth gang involvement and youth gang violence, and implemented elements of the Advance Peace curriculum which is dedicated to ending cyclical and retaliatory gun violence in urban neighborhoods by investing in the development, health and wellbeing of those at the center of this crisis. VIP FW places participants in a high -touch, personalized mentorship in order to reduce the likelihood they will re - offend or participate in gang activities. VIP FW responds to gang -related incidents and performs outreach services for families and victims of violent crime in the Fort Worth community. Under the Partners with a Shared Mission initiative, VIP FW will expand programming to young adults ages 18 — 29 On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated.The Crime Control and Prevention District Fund Fiscal Year 2025 budget appropriates the amount up to $540,782.00. This agreement will be effective for three years, beginning October 1, 2024 and ending on December 31, 2027, with no renewals. This program serves COUNCIL DISTRICTS 3, 5, and 8. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated, in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 4254