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Home My WebLink AboutOrdinance 27206-10-2024Ordinance No.27206-10-2024 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE WATER & SEWER CAPITAL PROJECTS FUND, IN THE AMOUNT OF $8,595,336.00, FROM AVAILABLE PAYGO RESIDUALS IN THE WATER AND SEWER CAPITAL PROJECTS FUND, FOR THE PURPOSE OF FUNDING THE SCADA REPLACEMENT PROJECT (CITY PROJECT NO. 103086); PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2024-2025 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Water & Sewer Capital Projects Fund in the amount of $8,595,336.00, from available PayGo Residuals in the Water and Sewer Capital Projects Fund, for the purpose of funding the SCADA Replacement project (City Project No. 103086). SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 27107-09-2024 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Douglas Black {Oct 28, 2024 11:48 CDT) Douglas W. Black Senior Assistant City Attorney ADOPTED AND EFFECTIVE: October 15, 2024 CITY SECRETARY t4'f'� �' J&�� .lannette S. Goodall City Secretary 0 ye o�J►�P P,=S o=v ¢��*p00 0 aao ooa000 .r aa�„ rEXAy-� City of Fort Worth, Texas Mayor and Council Communication DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0853 LOG NAME: 60WATER SCADA REPLC REMONT SUBJECT (ALL) Authorize Execution of Contract with Remont Engineering & Design Group, LLC in the Amount Not to Exceed $8,233,836.00 for Construction of Fort Worth Water SCADA Replacement and Adopt Appropriation Ordinances to Effect a Portion of Water's Contribution to the Fiscal Years 2025-2029 Capital improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a contract with Remont Engineering & Design Group, LLC in the amount not to exceed $8,233,836.00 for construction of the Fort Worth Water SCADA Replacement project (City Project No. 103086); 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water & Sewer Capital Projects Fund in the amount of $8,595,336.00, from available PayGo Residuals in the Water and Sewer Capital Projects Fund, for the purpose of funding the SCADA Replacement project (City Project No. 103086); and 3. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Water & Sewer Revenue Bonds Series 2024 Fund by increasing estimated receipts and appropriations in the SCADA Replacement project (City Project No. 103086) in the amount of $850,500.00 and decreasing estimated receipts and appropriations in the Commercial Paper project (City Project No. UCMLPR) by the same amount to effect a portion of Waters Contribution to the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: In November of 2020, Mayor & Council Communication (M&C) 20-0833, the City Council authorized execution of an agreement with Arcadis US, Inc. to prepare engineering, performance and contractual standards and specifications to be incorporated into a Request for Proposals for the replacement of the existing Supervisory Control and Data Acquisition (SCADA) system for the Water Department. The Water Department utilizes a SCADA system to monitor and control the water treatment and distribution facilities along with remotely located sanitary sewer lift stations. The existing SCADA system, initially installed in 1987, utilizes proprietary components, that are no longer manufactured and in need of replacement. The construction project was advertised for bid on March 21 and March 28, 2024, in the Fort Worth Star -Telegram. On June 13, 2024, seven proposals were received. Three proposals complied with the Diversity and Inclusion Department/Business Equity Division published procedures and were allowed to be scored. The evaluation panel consisted of individuals from across the Water Department and a Business Equity representative. A scoring matrix was established detailing specific needs for this best value project. Total points available in the matrix were 100, with 50% based on price, 20% based on schedule, and 30% based on technical qualifications. The firms' final scores are listed in the table below. Propose Evaluation Criteria A B C D E Total Score Remont Engineering & Design Group, LLC ...0 8.75 9.63 18.52 24.25 70.65 Controls Panel USA, Inc. 0.53 1.20 1.01 5.89 50.00 58.62 Tesco Control, LLC 7.64 8.47 7.63 13.81 10.01 47.56 Prime Controls, LP Proposers were considered non- responsive by the Diversity and Inclusion Vertech Industrial Systems, LLC Department/Business Equity Division for Systems, Inc. failure to comply with published procedures. Control Systems, Inc Best Value Criteria: A= Project approach which includes general approach narrative, organizational chart, QA1QC program, project controls, and safety program. B= Firm experience which includes depth of project experience, firm certification & licenses, firm qualifications, and firm local staffing and response. C= Key personnel which will be scored based on quality and completeness of the key personnel and key subcontractor resumes presented. D= Contract time and schedule level of details. E=Total of base contact proposal items. Based on the criteria above, Remont Engineering & Design Group, LLC was determined to offer the best value. This M&C is also funding the Water Information Technology equipment purchases of servers, Fiber Chanel switches, storage, firewalls, work stations and tablets, cyber security suite, licensing, SequelData Pro services, and other equipment to support the SCADA upgrade in the amount of $1,212,000.00. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY) instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will amend the City of Fort Worth's Fiscal Year 2025-2029 Capital Improvement Program as follows: 60SCADA Replac Remont Capital Fund Name Project Name FY2025 CIP Appropriations Authority Budget Change (increase/Decrease) Revised FY2025 Budget 56022- W&S 103086 — Rev SCADA $0.00 This M&C $850,500.00 $850,600.00 Bonds REPLACEMENT PROJECT ,Series 2024 56002- 103086 -- W&S SCADA $0.00 This M&C $8,595,336.00 $8,595,336.00 Capital REPLACEMENT Projects PROJECT Funding is currently available in the Commercial Paper project within the W&S Rev Bonds Series 2024 Fund and in the Unspecified All -Funds project within the W&S Capital Projects Fund for the purpose of funding this project. Funding for the SCADA REPLACMENT PROJECT is depicted below: FUND Existing Additional Project Total * Appropriations Appropriations W&S Capital Projects -Fund $791,992.00 $8,595,336.00 $9,387,328.00 56002 W&S Rev Bonds Series 2021-Fund $1,875,097.00 $0.00 $1,875,097.00 56019 Rev Bonds 11 2024-Fund 11 $32,000,000 Total 11 $34,667,089.0011 $9,445,836.0011$44,11 *Numbers rounded for presentation purposes. Business Equity: The Business Equity Division placed a 5 percent business equity goal on this contract. Red Group Inc., submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Red Group, Inc., will be self -performing the entire scope of the contract. This project is located in ALL COUNCIL DISTRICTS. FISCAL. INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified All -Fund project within W&S Capital Projects Fund and in the Commercial Paper project with in the W&S Rev Bonds Series 2024 Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the W&S Capital Projects Fund and the W&S Rev Bonds Series 2024 Fund for the SCADA REPLACEMENT PROJECT. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. Submi ed for City Manager's Office W Femando Costa 6122 Originating Business Unit Head: Chris Harder 5020 Additional Information Contact: Alexander Pierce 8401