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HomeMy WebLinkAboutContract 61213-R1CSC No. 61213 -R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 19, 2024 C. Greenscaping LP Attention: Curtis Green 2401 Handley Everman Rd Fort Worth, Texas 76118 Re: Contract Renewal Notice —1 Renewal Brick Pavement Rehab Unit Price Contract City Project Number - 105115 Contract CSC No. 61213 Original Contract Amount: $550,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. The contract allows for two additional renewals, upon expiration of contract funds, with a maximum total contract time of five years from the initial Effective Date. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, z e (Q(ewl Alva Zelalem Arega Engineering Manager (817) 392-8117 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CSC No. 61213 -R1 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all By: C�4 performance and reporting requirements. Name: Jesica McEachern Title: Assistant City Manager Date: Oct 30, 2024 BY: �Q ` 16" Name: Tariqul Islam APPROVAL RECOMMENDED: Title: Graduate Engineer APPROVED AS TO FORM AND LEGALITY: By: Lauren Pneur (Oct 18, 202417:17 CDT) Name: Lauren Prieur 194 Title: Director, Transportation & Public Works By: Douglas Black (Oct 21, 202409:51 CDT) Department Name: Douglas. W. Black p,6444an�� Title: Sr. Assistant City Attorney ATTEST: �poF FORr46 o b ° o�.i$ AUTHORIZATION: 0 M&C: 24-0116 00 000*� d ' annex... 41 Date Approved: 02-13-2024 By: Rnoab�' Name: Jannette S. Goodall Form 1295 Certification No.: 2023-1106861 Title: City Secretary CONTRACTOR: By: Curt;�ee O 14, 202408:05 CDT) Name: Curtis Green Title: Vice President Date: Oct 14, 2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 2/13/2024 REFERENCE **M&C 24- NO.: 0116 CODE: G TYPE: CONSENT Official site of the City of Fort Worth, Texas FORTIVQRTI1 LOG NAME: 202024 BRICK PAVEMENT UNIT PRICE CONTRACT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Unit Price Contract with C. Greenscaping, LP, in an Amount Not to Exceed $550,000.00 for Task Order Construction Services Related to Brick Pavement Rehabilitation Projects at Various Locations with Two Consecutive One Year Renewals for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a unit price contract with C. Greenscaping, LP, in an amount not to exceed $550,000.00 for task order construction services for brick pavement rehabilitation projects at various locations in the City, with up to two consecutive one year renewals for the same amount. A R10i1111+*1IQ►A This contract will provide construction services on an as -needed (task order) basis for brick pavement rehabilitation projects throughout the City. The brick rehabilitation projects include the installation of brick pavement, brick sidewalks, curb ramps, driveways, concrete curb and gutter, and other localized pavement maintenance activities. The contract amount is capped at $550,000.00. The contract may be renewed up to two (2) consecutive one year renewals for the same amount. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued under the brick pavement rehabilitation unit price projects. This project was advertised for bid on November 2, 2023, and November 9, 2023, in the Fort Worth Star -Telegram. On November 30, 2023, the following bid was received: Bidder 1C. Greenscaping, LP Amount $3,149,474.60 This task order contract will serve current and future capital projects as -needed, and a funds availability verification will be performed by the Transportation & Public Works Contract Compliance Managers prior to task order assignment. M/WBE OFFICE— C. Greenscaping, LP, is in compliance with the City's Business Equity Ordinance by committing to 100\% MWBE participation on this project. The City's MBE goal on this project is 15\ This unit price contract is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund ' Department Account Project Program Activity Budget Reference # Amount I 1 ID Year (Chartfield 2) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31823&councildate=2/13/2O24 2/21/2024 M&C Review Page 2 of 2 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: William Johnson (5806) Orictinatinct Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 105115 Sianed Compliance Memo 12.22.23 ALI)& (CFW Internal) FID Table - task order contract.xlsx (CFW Internal) Form 1295 C Greenscaoinci.odf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31823&councildate=2/13/2O24 2/21/2024 105115-CNRN-Brick Pavement Rehab Unit Price Contract— First Renewal Final Audit Report 2024-10-14 Created: 2024-10-10 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Signed Transaction ID: CBJCHBCAABAAFpbdo_tJXzNFxIBJerzf7ZgkSXzOkQ9u "105115-CNRN-Brick Pavement Rehab Unit Price Contract— Firs t Renewal" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-10-10 - 8:31:00 PM GMT- IP address: 204.10.90.100 Document emailed to Crystal Greene (crystal.greene@fortworthtexas.gov) for filling 2024-10-10 - 8:33:20 PM GMT E—�-► Document emailed to Curtis Green (cgreen@greenscaping.com) for signature 2024-10-10 - 8:33:20 PM GMT P+ Document emailed to Tariqul Islam (Tariqul.Islam@fortworthtexas.gov) for signature 2024-10-10 - 8:33:20 PM GMT Email viewed by Tariqul Islam (Tariqul.Islam@fortworthtexas.gov) 2024-10-10 - 8:35:32 PM GMT- IP address: 204.10.90.100 dO Document e-signed by Tariqul Islam (Tariqul.Islam@fortworthtexas.gov) Signature Date: 2024-10-10 - 8:36:00 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by Curtis Green (cgreen@greenscaping.com) 2024-10-10 - 9:10:59 PM GMT- IP address: 146.75.152.1 Email viewed by Crystal Greene (crystal.greene@fortworthtexas.gov) 2024-10-14 - 1:01:48 PM GMT- IP address: 204.10.90.100 d¢ Document e-signed by Curtis Green (cgreen@greenscaping.com) Signature Date: 2024-10-14 - 1:05:51 PM GMT - Time Source: server- IP address: 137.27.173.66 d¢ Form filled by Crystal Greene (crystal.greene@fortworthtexas.gov) Form filling Date: 2024-10-14 - 1:48:18 PM GMT - Time Source: server- IP address: 204.10.90.100 FoRTWORTH, I P—e'b' Adobe Acrobat Sign Document emailed to Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) for signature 2024-10-14 - 1:48:20 PM GMT Email viewed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) 2024-10-14 - 1:48:54 PM GMT- IP address: 204.10.90.100 Document e-signed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) Signature Date: 2024-10-14 - 1:49:35 PM GMT - Time Source: server- IP address: 204.10.90.100 Agreement completed. 2024-10-14 - 1:49:35 PM GMT FoRTWORTH, I P—e'b' Adobe Acrobat Sign 105115-CNRN-Brick Pavement Rehab Unit Price Contract— First Renewal Final Audit Report 2024-10-21 Created: 2024-10-14 By: Andrea Munoz (Andrea. Munoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAgFGPVXe59chviZgmK4ctxaC2sA1dXoVs "105115-CNRN-Brick Pavement Rehab Unit Price Contract— Firs t Renewal" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-10-14 - 9:58:30 PM GMT- IP address: 204.10.90.100 Document emailed to Mary Hanna (Mary.Han na@fortworthtexas.gov) for filling 2024-10-14 - 10:09:36 PM GMT Email viewed by Mary Hanna (Mary.Hanna@fortworthtexas.gov) 2024-10-14 - 10:32:27 PM GMT- IP address: 204.10.90.100 &e Form filled by Mary Hanna (Mary.Hanna@fortworthtexas.gov) Form filling Date: 2024-10-14 - 10:32:41 PM GMT - Time Source: server- IP address: 204.10.90.100 P+ Document emailed to Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) for filling 2024-10-14 - 10:32:43 PM GMT 6© Form filled by Patricia Wadsack(patricia.wadsack@fortworthtexas.gov) Form filling Date: 2024-10-18 - 8:26:27 PM GMT - Time Source: server- IP address: 204.10.90.100 C'y Document emailed to Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) for signature 2024-10-18 - 8:26:29 PM GMT 6e Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Signature Date: 2024-10-18 - 10:17:30 PM GMT - Time Source: server- IP address: 76.227.105.128 P+ Document emailed to Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) for approval 2024-10-18 - 10:17:32 PM GMT Email viewed by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) 2024-10-19 - 2:28:42 PM GMT- IP address: 204.10.90.100 FORT WORTHS I Po—`d ey Adobe Acrobat Sign =„ Document approved by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) Approval Date: 2024-10-19 - 2:28:58 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Douglas Black (Douglas.Black@fortworthtexas.gov) for signature 2024-10-19 - 2:29:00 PM GMT • Document e-signed by Douglas Black (Douglas.Black@fortworthtexas.gov) Signature Date: 2024-10-21 - 2:51:57 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Jesica McEachern Qesica.mceachern@fortworthtexas.gov) for signature 2024-10-21 - 2:52:00 PM GMT Document canceled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-10-21 - 3:01:03 PM GMT- IP address: 204.10.90.100 FORT WORTHS 1 Powered'y Adobe Acrobat Sign FORT WORTU., Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Brick Pavement Rehab Unit Price Contract— First Renewal M&C: 24-0116 CPN: 105115 CSO: 61213 DOC#: _ Date: To: Name Department Initials Date Out l . Crystal Greene TPW - initial Oct 14, 2024 2. Curtis Green - Contractor Vendor - Signature Oct 14, 2024 3. Tariqul Islam - PM TPW - Signature Oct 10, 2024 4. Zelalem Arega- PgM TPW - Signature ZAZA— Oct 14, 2024 5. Mary Hanna — Sr. Capital Officer TPW - initial Nfl' Oct 14, 2024 6. Patricia Wadsack TPW AD TPW - initial PLW Oct 18, 2024 7. Lauren Prieur TPW - Signature W Oct 18, 2024 8. Doug Black Legal -Signature DB �S Oct 2l, 2024 9. Jesica McEachern CMO -Signature J. Oct 30, 2024 10. Jannette Goodall CSO - Signature ,-76 Oct 30, 2024 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. 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