HomeMy WebLinkAboutOrdinance 27244-10-2024Ordinance No. 27244-10-2024
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL CAPITAL PROJECTS FUND, IN THE
AMOUNT OF $3,663,534.00, TRANSFERRED FROM THE GENERAL FUND, FOR
THE PURPOSE OF FUNDING THE FIRE STATION 16 PROJECT (CITY
PROJECT NO.104185); PROVIDING FOR A SEVERABILITY CLAUSE;
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES;
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
General Capital Projects Fund in the amount of $3,663,534.00, transferred from the General Fund, for the
purpose of funding the Fire Station 16 project (City Project No.104185).
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
forany reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Douglas Bla u ; 2�, 202412:28 CDT)
Assistant City Attorney
ADOPTED AND EFFECTIVE: October 15, 2024
CITY SECRETARY
Jannette S. Goodall
City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0901
LOG NAME: 21FIR E STATION 16 CMAR
SUBJECT
(CD 3) Authorize Execution of a Construction Manager at Risk Contract with Batson -Cook Company with a Construction Phase Fee of 3.5%;
Accept the Guaranteed Maximum Price of $9,375,500.00 for the Construction of a New Fire Station 16 within a Project Budget of $14,113,534.00,
Adopt Appropriation Ordinances and Amend the Fiscal Year 2024 Adopted Budget and Fiscal Years 2024 — 2028 Capital Improvement
Program (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a Construction Manager at Risk contract with Batson -Cook Company with a Construction Phase Fee of 3.5%
incorporated within Guaranteed Maximum Price not to exceed $9,375,500.00 for construction of new Fire Station 16;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Fund for the Property
Management Department in the amount of $3,663,534.00, from available fund balance, for the purpose of transferring to the General Capital
Projects Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in the
amount of $3,663,534.00, transferred from the General Fund, for the purpose of funding the Fire Station 16 project (City Project No.104185);
and
4. Amend the Fiscal Year 2024 Adopted Budget and Fiscal Years 2024 — 2028 Capital Improvement Program.
DISCUSSION;
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a Construction Manager at Risk (CMAR) contract
with Batson -Cook Company for construction services and to allocate and appropriate additional funding for the new Fire Station 16.
Batson -Cook Company has performed preconstruction phase services for a fee of $25,000 (CSC 60977) and has proposed to perform
construction phase services for a fee of 3.5%, which fee is incorporated into the project's guaranteed maximum price (GMP) in the amount of
$9,375,500.00. Staff finds the proposed fee fair and reasonable. The GMP includes the Base Proposal ($8,579,792.00), Owner's construction
contingency allowance ($627,191.00) and Alternate One ($168,517.00). The total anticipated project cost is $14,113,534.00, which includes the
CMAR's pre -construction phase services, other design costs, Owners project contingency, materials testing and special inspections and land
acquisition.
The 2022 Bond Program allocated $10,450,000.00 for the design and construction of the new Fire Station 16. This project was delayed due to two
changes in location due to unfavorable site conditions. On June 2, 2023, M&C 23-0573 approved the purchase of 5701, 5709, 5717, 5719 and
5721 Lovell Avenue for use for Fire Station 16. Once the location was known the Property Management Department moved forward with the
single -story design proto-type for this site.
Design of the project was performed by Komatsu-Rangel, Inc. dlbla Komatsu Architecture (CSC 60001, M&C 23-0642).
Construction documents were completed and submitted for advertisement in the Fort Worth Star -Telegram on November 9, and November 16,
2023. On December 14, 2023, the City received ten proposals from:
• Batson -Cook Company
• Byrne
• EMJ
• LMCIMcGough
• Prim
• Ridgemont
• RJM
• Russell
• SDB`
• Steele & Freeman, Inc.
The proposals were evaluated by members of the selection team comprised of representatives of the Fire Department, Property Management
Department, and Office of Business Diversity. The selection team reviewed the proposals against the published criteria, including cost of services,
references and CMAR experience, similar project types and MBE commitment and plan. The top four firms were selected for interviews.
The following is the rankings resulting from the interviewed firms:
SCORING MATRIX TABLE:
Contractor
Proposed
References &
Past Work in
Total
MWBE Office
Evaluation
Fees
Experience
the City
Score
Review
Batson Cook
48
38
10
96
RESPONSIVE
Fidgemont
49
33
1 Q
92
RESPONSIVE
RJM
50
30
10
90
RESPONSIVE
Steel &
Freeman
El
36
10
E
RESPONSIVE
Based on the interviews, scores and discussions the selection team reached a consensus on Batson -Cook Company as the most qualified firm to
perform CMAR services for this project. On February 20, 2024, staff administratively authorized the Pre -Construction Services Contract with
Batson -Cook Company in the amount of $25,000.00.
The overall project costs are expected to be as described in the table below:
PROJECT BUDGET
TOTAL
Land
$2,256,543.00
Architectural & Engineering Contract
$523,071.00
Pre -Construction Services, Construction Contract,
$g 400,500.00
including Owner's Construction Allowance
Project Administration Cost: Project Management,
Bid Advertisement, IT, Security, Materials Testing,
$1,933,420.00
Contingency, FFE, etc.
PROJECT TOTAL
$14,113,534.00
Use of Assigned Fund Balance
As part of the Fiscal Year 2023 year-end process, the City Council approved assigning $54,340,467.00 from Fiscal Year 2023 fund balance for
future capital projects via Mayor and Council (M&C) 24-0001. This assigned amount is in excess of reserve requirements in the General Fund and
was derived from $15,959,527.00 from the sale of central library proceeds, $30,380,940.00 set aside for capital project shortfalls.
This M&C is to utilize $3,663,534.00 from that assigned fund balance in the General Fund. Upon approval of this M&C, approximately
$42,227,675.00 will remain for future appropriation by Mayor and Council.
Approval of this M&C will reduce the assigned General Fund Balance as follows:
General Fund
Original
M&C 24-0457
M&C 24-0567
This M&C
Remaining
Amount
Balance
10100- Fund
$38,380,940.00
($6,449,258.00)
($2,000,000.00)
($3,663,534.00)
$26,268,148.00
Balance Set
Aside for
Capital
Shortfalls
Funding for this project was not included in the Fiscal Year (FY) 2024-2028 Capital Improvement Program (CIP) due to this project being delayed
due to changes in location due to unfavorable site conditions. The action in this M&C will amend the FY2024-2028 CIP as approved in connection
with Ordinance 26453-09-2023.
Capital
Fund
Project
Budget Change
Revised
Name
Name
FY2024 Appropriations
Authority
(Increase/Decrease)
FY2024 Budget
K
$3,663,534.00
$3,663,534.00
2022
PoBond
Fire
Station 16
$4,306.850.00
M& 043g
$6,143,150.00
$10,450,000.00
Fund
(104185)
Ttaal
$4,306,850.00
$9,806,684.00
$14,113,534.00
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022)
provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is
issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022).
Building Operating and Maintenance —There are several operating and maintenance costs associated with the new facility. Property
Management Department anticipates the annual operating impact for maintenance associated with this project, beginning in the fourth quarter of
Fiscal Year 2026, to be $220,000.00 annually.
Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part 11, Chapter 7-1 Fort Worth Building Administrative Code,
Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the
fee is waived." IRPC Plan Review Fees and other associated Development Fees will also be waived for this project.
Diversity and Inclusion Business Equity Office -The City's Business Equity goal on this CMAR project is 25%. Batson -Cook Construction,
has agreed/committed to utilize 25.25% business equity subcontractor participation for the scope of work, meeting the City's Business Equity
Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division.
The new Fire Station 16 is to be located in Council District 3.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are available in the 2022 Bond Program Fund and the General Fund and upon approval of the above
recommendations and adoption of the appropriation ordinances, funds will be available in the General Capital Projects Fund and 2022 Bond
Program Fund for the Fire Station 16 project to support the above recommendations and execution of the contract. Prior to any expenditures being
Incurred, the Fire Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Marilyn Marvin 7708
Additional Information Contact: