HomeMy WebLinkAboutOrdinance 27241-10-2024Ordinance No. 27241-10-2024
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL FUND FOR THE PROPERTY
MANAGEMENT DEPARTMENT, IN THE AMOUNT OF $7,048,032.00, FROM
AVAILABLE FUND BALANCE, FOR THE PURPOSE OF TRANSFERRING TO
THE GENERAL CAPITAL PROJECTS FUND; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General
Fund for the Property Management Department in the amount of $7,048,032.00, from available fund balance,
for the purpose of transferring to the General Capital Projects Fund.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Coughs Black (Oct 28, 702412g4 70TI
Assistant City Attorney
ADOPTED AND EFFECTIVE: October 15, 2024
CITY SECRETARY
Jannette S. Goodall
City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/15f24 M&C FILE NUMBER: M&C 24-0899
LOG NAME: 21 FIRE STATION 26 CMAR
SUBJECT
(CD 6) Authorize Execution of a Construction Manager at Risk Contract with Steele & Freeman, Inc. with a Construction Phase Fee of 3.0%;
Accept the Guaranteed Maximum Price of $9,613,329.00 for the Construction of a New Fire Station 26 within a Project Budget of $12,389,032.00,
Adopt Appropriation Ordinances and Amend the Fiscal Year 2024 Adopted Budget and Fiscal Years 2024 -- 2028 Capital Improvement
Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a Construction Manager at Risk contract with Steele & Freeman, Inc. with a Construction Phase Fee of 3.0%
incorporated within Guaranteed Maximum Price not to exceed $12,389,032,00,for construction of new Fire Station 26;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Fund for the Property
Management Department in the amount of $7,048,032.00, from available fund balance, for the purpose of transferring to the General Capital
Projects Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in the
amount of $7,048,032.00, transferred from the General Fund, for the purpose of funding the Fire Station 26 project (City Project No.101659);
and
4. Amend the Fiscal Year 2024 Adopted Budget and Fiscal Years 2024 — 2028 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a Construction Manager at Risk (CMAR) contract
with Steele & Freeman, Inc. for construction services and to allocate and appropriate additional funding forthe new Fire Station 26.
Steele & Freeman, Inc. has performed preconstruction phase services for a fee of $7,500 (CSC 60459) and has proposed to perform construction
phase services for a fee of 3.0%, which fee is incorporated into the project's guaranteed maximum price (GMP) in the amount of $9,613,329.00.
Staff finds the proposed fee fair and reasonable. The GMP includes the Base Proposal ($9,417,226.00), Owner's construction contingency
allowance ($196,103.00) and no alternatives. The total anticipated project cost is $12,389,032.00, which includes the CMAR's pre -construction
phase services, other design costs, Owner's project contingency, materials testing and special inspections and land acquisition.
The 2018 Bond Program allocated $5,341,000.00 for the design and construction of the new Fire Station 26. This project was delayed due to two
changes in location due to unfavorable site conditions. On January 10,2023, M&C 23-0031 approved the purchase of 4915 South Drive West.
Once the location was known the Property Management Department moved forward with the single -story design proto-type forthis site.
Design of the project was performed by RPGA Design Group, Inc. (CSC 59228, M&C 23-0164).
Construction documents were completed and submitted for advertisement in the Fort Worth Star -Telegram on August 17, and August 24, 2023,
On September 7, 2023, the City received eight proposals from:
• Byme Construction Services
• Crossland Construction company, Inc.
• EMJ Construction, LLC
• McGough Construction, LLC
• Muckleroy & Falls
• Ridgemont
• RJM Contractors Inc.
• Steele & Freeman, Inc.
The proposals were evaluated by members of the selection team comprised of representatives of the Fire Department, Property Management
Department, and Office of Business Diversity. The selection team reviewed the proposal against published criteria, including cost of services,
references and CMAR experience, similar project types and MBE commitment and plan. The top three firms were selected for interviews.
The following is the rankings resulting from this review process:
SCORING MATRIX TABLE:
References & 11 Past Work in 11 Total 11 MWBE Office
Evaluation
Fees
Experience
the City
Score
Review
Ridgemont
50
33
10
93
RESPONSIVE
FRJM
49
35
10
94
RESPONSIVE
Steel &
Freeman
48
39
10
97
RESPONSIVE
Based on the interviews, scores and discussions the selection team reached a consensus on Steele & Freeman, Inc. as the most qualified firm to
perform CMAR services for this project. On November 10, 2024, staff administratively authorized a CMAR Pre -Construction Services Contract
with Steele & Freeman, Inc. in the amount of $7,500.00.
The overall project costs are expected to be as described in the table below:
PROJECT BUDGET
TOTAL
Land
$1,170,120.00
Architectural & Engineering Contract
$782,412.00
Pre -Construction & Construction Contract, including
$g 620,829.00
Owner's Construction Allowance
Project Administration Cost: Project Management,
Bid Advertisement, IT, Security, Materials Testing,
$815,671.00
Contingency, FFE, etc.
PROJECT TOTAL
$12,389,032.00
Use of Assigned Fund Balance
As part of the Fiscal Year 2023 year-end process, the City Council approved assigning $54,340,467.00 from Fiscal Year 2023 fund balance for
future capital projects via Mayor and Council (M&C) 24-0001, This assigned amount is in excess of reserve requirements in the General Fund and
was derived from $15,959,527.00 from the sale of central library proceeds, $30,380,940.00 set aside for project shortfalls.
This M&C is to utilize $7,048,032.00 from that assigned fund balance in the General Fund. Upon approval of this M&C and the Fire Station 16
M&C, approximately $35,179,643.00 will remain for future appropriation by Mayor and Council.
Approval of this M&C will reduce the assigned General Fund Balance as follows:
General
Fund
Original
Amount
M&C 24-0457
M&C 24-0567
Fire Station 16
M&C
This M&C
Remaining
Balance
10100-
$38,380,940.00
($6,449,258.00)
($2,000,000.00)
($3,663,534,00)
($7,048,032.00)
$19,220,116.00
Fund
Balance
Set Aside
for
Capital
Shortfalls
10100-
$15,959,527.00
$15,959,527.00
Fund
Balance
from Sale
of
Central
Library
Proceeds
I
Total
$35,179,643.00
Fund
Balance
for
Capital
Funding for this project was not included in the Fiscal Year (FY) 2024-2028 Capital Improvement Program (CIP) due to this project being delayed
due to changes in location due to unfavorable site conditions. The action in this M&C will amend the FY2024-2028 CIP as approved in connection
with Ordinance 26453-09-2023.
Capital Fund Name
Project Name
FY2024 Appropriations
Authority
Budget Change
(IncreaselDecrease)
Revised
FY2024 Budget
General Capital Projects
Fund
ire Station 26
t101659)
$0.00
This M&C
$7,048,032.00f
$7,048,032.00
2018 Bond Program Fund
_L
Fire Station 26 (101659)
$5,341,000.00�
$0.00
$5,341,000.00
Budget Total
$5,341,000.00f�
$7,048,032.0
$12,389,032.00
Building Operating and Maintenance — There are several operating and maintenance costs associated with the new facility. Property
Management Department anticipates the annual operating impact for maintenance associated with this project, beginning in the fourth quarter of
Fiscal Year 2026, to be $121,000.00 annually.
Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code,
Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the
fee is waived."
Business Equity Office - The City's Business Equity goal on this CMAR project is 25%. Steele -Freeman, Inc., has agreed/committed to utilize
25.38% business equity subcontractor participation for the scope of work, meeting the City's Business Equity Ordinance. Any changes in
subcontractors will be reviewed by the Business Equity Division.
The new Fire Station 26 is to be located in Council District 6.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are available in the 2018 Bond Program Fund and the General Fund and upon approval of the above
recommendations and adoption of the appropriation ordinances, funds will be available in the General Capital Projects Fund and 2018 Bond
Program Fund for the Fire Station 26 project to support the above recommendations and execution of the contract. Prior to any expenditures being
incurred, the Fire Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Marilyn Marvin 7708
Additional Information Contact: Brian Glass 8088