HomeMy WebLinkAboutContract 62216CSC No. 62216
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY, INC.
AND THE CITY OF FORT WORTH
FOR THE COMIN' UP GANG INTERVENTION PROGRAM
FISCAL YEAR 2025-2027
In consideration of mutual covenants, promises, and agreements contained herein, this
agreement ("Agreement") is made and entered into between CITY OF FORT WORTH
("City"), a home-rule municipal corporation of the State of Texas acting by and through
William Johnson, its duly authorized Assistant City Manager, and BOYS & GIRLS CLUBS
OF GREATER TARRANT COUNTY, INC. ("Contractor"), a Texas non-profit
corporation acting by and through Daphne Barlow-Stigliano, its duly authorized Chief
Executive Officer and President.
RECITALS
WHEREAS, City has determined that the Comin' Up Gang Intervention Program is
necessary to support crime prevention in the city of Fort Worth during Fiscal Year 2025-
2027 and will enhance the prevention focus of the Crime Control and Prevention District
("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang-related
activities through enhanced enforcement activities and crime prevention programs, (2) to
support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs;
WHEREAS, Contractor has agreed to operate the Comin' Up Gang Intervention
Program, which will support the police department's crime prevention efforts throughout the
community;
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Comin' Up Gang Intervention Program; and
WHEREAS, as consideration for Contractor's performance and operation of the
Comin' Up Gang Intervention Program, City has appropriated monies in the CCPD Budget
in the amount of $1,795,879.22 ("Program Funds") to provide to Contractor on a
reimbursable basis, subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed,
the parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1.This Agreement between City and Contractor
2.Exhibit A-Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Performance Report
6. Exhibit E— Request for Budget Modification
7. Exhibit F— Corrective Action Plan Form
8. Exhibit G— Previous Year's Corrective Action Plan (if applicable)
9. Exhibit H— Facility Agreement
The exhibits, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement,
the terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include the City of Fort Worth, and its officers, agents,
employees, and representatives.
The term "Contractor" shall include Boys & Girls Clubs Of Greater Tarrant County,
Inc., and its officers, agents, employees, representatives, servants, contractors, and
subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Resuonsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A". Contractor
shall be responsible for the day-to-day administration of the Comin' Up Gang Intervention
Program. Contractor agrees to expend the Program Funds in accordance with the Budget
Narrative Form as described in Exhibit `B". Quarterly program activities and measures shall
be reported in accordance with Exhibit "D"- Program Performance Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the
Term of this Agreement exceed the total sum of $1,795,879.22 ("Program Funds") as
appropriated annually per fiscal year.
2.2 Pavment
Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) (Exhibit C). The Exhibit C shall be submitted along with copies of
all receipts and other supporting documentation for expenses related to this Agreement.
Exhibit C reports shall be submitted to City as outlined in the report schedule in Section
2.4. Each RFR should be sequentially numbered and labeled using the following format:
RFR AGENCY NAME_MONTH YEAR
RFR submissions will include expense documentation that is legible, detailed, clear
and concise. The submitted RFR shall include the Exhibit D Performance Report, and be
signed by the Contractor or duly authorized officer of the Contractor. Submissions must be
scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department.
Submissions should be sent electronically to PSM(a�fortworthtexas.gov. Reimbursements
will not be made until after receipt of an acceptable and approved RFR and Exhibit D
Program Performance Report.
2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and
approved RFR and "Exhibit D" - Program Performance Report. With exception of final
reimbursements requests as outlined in Section 2.5, incomplete or incorrect submissions
shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement
schedule.
2.4 Reportin� Schedule
Contractor agrees to submit all Exhibit C and Exhibit D reports at least on a quarterly
basis. Reports shall be included in October, January, April, and July report submissions.
Contractor agrees to provide Exhibit C— Request for Reimbursement and Exhibit D—
Program Performance Report per the following schedule:
Report Submission for
Activity and Expenses Report is Due in the
occurring in the following following month
months
October — December Januar
Janua — March A ril
A ril — June Jul
Jul — Se tember October
Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than
the 15th day after the end of each month. If this deadline occurs on a weekend or federal
holiday, then reports shall be submitted to the City on the next City business day. Should the
Contractor not be able to meet these requirements in the given month, the Contractor shall
provide written notification prior to the deadline that details the justification and expected
date of submission. If no notification is received by the 15th of a report submission month,
the City will document for future corrective action. If, by the last day of the same month,
Contractor has not submitted the required reports, the City will send a Non-Compliance
Letter notifying the Contractor's duly authorized representative of a possible suspension of
program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and
activity does not occur.
2.5 No Revisions on Final Reuorts The last day for the City to receive RFRs and
supporting expense documentation from the Contractor for this agreement is October 15,
2027. No corrections or additional documentation will be allowed after this date. Any
discrepancies on the final RFR or expense documentation will be adjusted from the final
reimbursement amount.
2.6 Bud�et Modifications Contractor is authorized to modify up to five (5)
percent of any budgeted line-item in the original approved budget without prior written
permission from City. However, Contractor must submit the Request for Budget
Modification Form (Exhibit "E") to City, with the RFR, during the month the modification
took place. The request must include justification for modification to the budget, and the new
modified budget cannot exceed the total amount of Program Funds.
2.7 Bud�et Modification Annrovals Any modifications of more than �ve (5)
percent of any budgeted line-item in the original approved budget must have prior written
permission from City before the modifications are made. The Budget Modification Form
(Exhibit "E") must be submitted, and request must be approved by City, before any money
is moved to the line-item. Once the Budget Modification is approved, the modified budget
will take effect on the first day of the following month. The new modified budget shall not
exceed the total amount of Program Funds.
2.8 Modifications to Budget Zero-Line Items Any modifications to zero line-items in
the original approved budget must have prior written permission from City before the
modifications are made. The Budget Modification Form (Exhibit "E") must be completed
and approved by City before money is transferred into the new line-item. Once the Budget
Modification is approved, the modified budget will take effect on the first day of the
following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.9 Direct and Indirect Modifications Budget modification can only occur within the
Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect
line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow
the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9.
2.10 Last Dav to Approve Modifications The last day the City will approve a Budget
Modification for this agreement is August 1, 2027.
2.11 The City reserves the right to reject any budget modification that the City believes,
in its sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in
Exhibit "B" of this Agreement or an approved budget modification form.
2.12 Budget Modifications shall be submitted to PSM(a�fortworthtexas.�ov.
2.13 Contractor will document cost allocations for all budgeted expenses throughout the
entirety of the Agreement and will be responsible for having a policy and procedure in place
for this documentation. Specifically, Contractor will document how all shared costs,
personnel time, or equipment that was fully or partially paid for using CCPD funds, were
used in furtherance of the program activities described in this Agreement. Documentation of
these cost allocations, as well as a copy of the Contractor's policy and procedures for the
documentation of the cost allocations shall be made available to the City upon request.
3. Term
3.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall
end on December 31, 2027 ("End Date").
With the exception of an extension, as outlined in Section 3.2, all of Contractor's
expenditures and program services under this Agreement must be completed during the
project term period October 1, 2024 — September 30, 2027. The City reserves the right to
withhold the final Request for Reimbursement until all required documents have been
provided by the Contractor to the City. All final reports for this agreement must be received
by October 15, 2027.
3.2 Request for Extension The City in its sole and exclusive discretion may extend the
End Date of this Agreement in order for the Contractor to conclude all work and fulfill
objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds.
To request an extension, Contractor must provide written justification for the request no later
than July 15, 2027. The City reserves the right to decline any Extension request that is not
in the best interest of the City.
3.3 Lipuidation Period Contractor agrees that no additional costs can be incurred after
September 30, 2027. Contractor has until November 30, 2027 to liquidate accrued
expenditures that occurred during the project term period October 1, 2024 — September 30,
2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the
Exhibit C form and provide backup documentation by November 30, 2027.
4. Pro�ram Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit "A."
4.2 [Omitted]
4.3 Pro�ram Performance Reuort Contractor agrees to provide a Program
Performance Report (Exhibit D) to document the performance of work as described in the
Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly
progress toward outcome objectives achieved in support of the CCPD goals and zip code
data for unduplicated participants. The program reports shall be submitted to City as
identified in the report schedule in Section 2.4.
4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action
Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive
errors in a given quarter for incomplete or incorrect submissions of Exhibit C or
Exhibit D reports. A Corrective Action Plan may also be implemented in response to
monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure
to take corrective actions, and responding to audit reports by the City. The CAP will contain
the identified issue found by the City, how the Contractor will correct that issue, who the
responsible person will be to ensure completion, and a target completion date. An example
of this form is attached as Exhibit "F".
4.5 Monitorin� Visits Contractor agrees that the City may conduct a
monitoring visit to assess the risk of City funds and Contractor performance at any time
during the duration of this Agreement. The City will notify the Contractor of an upcoming
monitoring visit and provide instructions of what to prepare. The Contractor agrees to
respond to any monitoring findings identified by the City through a Corrective Action Plan.
4.6 Non-Responsiveness Contractor agrees to provide corrective action to all
findings or revisions identified by the City during the duration of this Agreement. If, by the
last day of the same month a corrective action is identified by the City, and a response is not
provided by the Contractor, the City will document further corrective action and send a Non-
Compliance letter notifying the Contractor's duly authorized representative of compliance
issues, requested resolution, or a possible suspension of program funding.
4.7 The final Exhibit D Program Performance reports will be due October 15, 2027.
4.8 A representative of the program from the Contractor shall attend quarterly meetings
of the Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the event
that funds from the CCPD are not received in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal
year for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the
portions of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing
the other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of
termination. Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice
of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of
the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of
the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of
the work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives
any and all rights to monetary damages, including but not limited to actual, consequential,
and punitive damages, court costs, and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements
of the City. Contractor shall maintain all equipment used in the administration and execution
of Comin' Up Gang Intervention Program. Contractor shall maintain, replace, or repair any
item of equipment used in support of the Comin' Up Gang Intervention Program, or for use
under the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement or repair of any equipment used in support of Comin' Up Gang
Intervention Program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said
equipment. Contractor shall use any and all equipment purchased with Program Funds
exclusively in support of Comin' Up Gang Intervention Program. Within 10 days following
the purchase of equipment, Contractor shall submit to City a detailed inventory of all
equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth
in Section 2.2 above. The equipment inventory shall include an itemized description of each
piece of equipment, the date each piece of equipment was purchased, the cost of purchase
for each piece of equipment, and the location of each piece of equipment.
7. Administrative Repuirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during
regular business hours, at the expense of the City or Contractor, with such audit to be
performed by an auditor selected by the City or the Board. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any and all
such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall make
such records readily available for investigation, examination, and audit. In the event of such
audit by City, a single audit of all Contractor's operations will be undertaken and may be
conducted either by City (performed by staff in the Police Department or the City's Internal
Audit Department) or an independent auditor approved by the City or Board. Contractor
shall submit a copy of any audit performed by their independent auditor within 30 days of
receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year,
the Contractor shall also be required, at its own cost, to engage an independent third-party to
perform an audit regarding the receipt and use of CCPD funding and to provide a copy of
such audit report to City staff. If funding recipient is already obtaining a general audit of its
financial matters by independent third-party, that audit may be used to satisfy this
requirement so long as it specifically includes separate review of the records of CCPD funds.
Because the independence of external audit firms is best maintained by changing firms
regularly, if a funding recipient continues to use the same audit firm for more than three
consecutive fiscal years, that fact will be reported to the Board and may result in the amount
of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor
as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with
a written explanation and any supporting documentation regarding the practice or
expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to
the City's satisfaction, within the fifteen (15) day period, City reserves the right to withhold
further Program Funds under this and/or future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City
the amount of such monies so misused, misapplied or misappropriated, plus the amount of
any sanction, penalty, or other charge levied against City because of such misuse,
misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. The closeout requirements shall include, but are not limited to: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and
disposing of Comin' Up Gang Intervention assets as appropriate, if deemed required by the
City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement,
and work to be performed by Contractor under this Agreement and City shall have access at
all reasonable hours to offices and records of Contractor, its officers, members, agents,
employees, and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration,
the City may periodically request, and the Contractor will be required to provide, information
for the purposes of evaluating the overall effectiveness of Crime Control and Prevention
District (CCPD) funding. This information will include, but may not be limited to, the zip-
codes of participating individuals of the program(s) receiving CCPD funding. Requested
information will consist solely of aggregated data without any personal identifiers. Further,
any information requested will not be used in a way that would violate local, state, or federal
statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's
request, the Contractor shall begin collecting such information as of that date, shall provide
an initial response regarding that information within sixty days, and shall thereafter update
that information upon request.
7.8 If necessary, an amendment may be brought forward to identify additional specific
metrics that Contractor will be required to maintain and provide to the City to evaluate the
effectiveness of the Crime Control and Prevention District Funding.
Section 7 shall survive the exqiration or termination of this A�reement.
8. Indeuendent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondeat superior shall not apply as between City
and Contractor, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and Contractor. No federal, state, or local income
tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor.
Contractor shall not be treated as an employee with respect to the services performed
pursuant to this Agreement for federal or state tax purposes. It is expressly understood and
agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
Contractor, and any program participants hereunder are not eligible for, and shall not
participate in any employer pension, health, or other fringe benefit plan provided by City. It
is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
9. Liabilitv and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR
BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS
OR PROVISIONS OF TffiS AGREEMENT OR (II) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CIT�, OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF TffiS AGREEMENT; EXCEPT THAT THE INDEMNITY
PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF
THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A
WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER
PROVIDED BY THE LAWS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 9 shall survive the expiration or termination of this Agreement.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition a�ainst Interest
1 L 1 No member, officer, or employee of the City, or its designees or agents; no member
of the governing body of the locality in which the Comin' Up Gang Intervention Program is
situated; and no other public official of such locality or localities who exercises any functions
or responsibilities with respect to the Comin' Up Gang Intervention Program during this
tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
1 L2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder,
or be financially interested, directly or indirectly, in the sale to Contractor of any land,
materials, supplies, or services purchased with any funds transferred hereunder, except on
behalf of Contractor, as an officer, employee, member, or program participant. Any willful
violation of this paragraph with the knowledge, expressed or implied, of Contractor or its
subcontractors, shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona f de occupational qualification, retirement
plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of
age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors, or program
participants to engage in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS
FROM SUCH CLAIM.
Section 12 shall survive the expiration or termination of this Agreement.
13. Comuliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor in
writing to any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately desist
from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor in
writing to any such violations on the part of Contractor or any of its officers, members,
agents, employees, program participants, or subcontractors, then Contractor shall
immediately desist from and correct such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity
or exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of
insurance documenting policies of the following minimum coverage limits that are to be in
effect prior to commencement of any work pursuant to this Agreement:
(a) Commercial General Liabilitv (CGL�: $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk
Manager.
(b) Non-Profit Or�anization Liabilitv or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
(c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the
City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum
rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the rating is below
that required, written approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City
shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act
of Texas and shall provide sufficient compensation insurance to protect Contractor and City
from and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement. Contractor will furnish a Certificate of Self-
Insurance in lieu of the required Worker's Compensation insurance certificate.
16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of
coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in
the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort
Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required
insurance shall be delivered to the City prior to Contractor proceeding with any work
pursuant to this Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
17.5 This written instrument and the attached exhibits constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any
prior or contemporaneous, oral or written agreement which purports to vary from the terms
hereof shall be void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be
signed by authorized representatives of each party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion
of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to beneiit,
directly or indirectly, any such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-
exempt status during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers
or employees who will be working with children under the proposed program. All criminal
background checks shall be compliant with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors
will be responsible for conducting criminal background screening and for maintain
appropriate records, which will be subject to review by the City. CONTRACTORS SHALL
INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES,
OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,
CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other
party shown below:
CITY: William Johnson, Assistant City Manager
City Manager's Office
City of Fort Worth
100 Fort Worth Trail
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
100 Fort Worth Trail
Fort Worth, TX 76102
CONTRACTOR: Boys & Girls Clubs of Greater Tarrant County, Inc.
Daphne Barlow-Stigliano, CEO & President
3212 E. Belknap St.
Fort Worth, TX, 76111
19. Counternarts: Electronicallv Transmitted Si�nature
This Agreement, as well as any associated documents to this Agreement, including RFR's
and Budget Modifications may be executed in one or more counterparts, each of which when
so executed and delivered shall be considered an original, but such counterparts shall
together constitute one and the same instrument and agreement. Any signature delivered by
a party by facsimile or other electronic transmission (including email transmission of a
portable document file (pd� or similar image) shall be deemed to be an original signature
hereto.
20. Immi�ration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification
Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms
and supporting eligibility documentation for each employee who performs work under this
Agreement. Contractor shall adhere to all Federal and State laws as well as establish
appropriate procedures and controls so that no services will be performed by any Contractor
employee who is not legally eligible to perform such services. CONTRACTOR SHALL
INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right
to immediately terminate this Agreement for violations of this provision by Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this
section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of
the Texas Government Code, City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract. By signing this Agreement, Contractor certifies that Contractor's signature
provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the Agreement.
22. Prohibition on Discrimination A�ainst Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services
that has a value of $100,000 or more that is to be paid wholly or partly from public funds of
the City with a company with 10 or more full-time employees unless the contract contains a
written verification from the company that it: (1) does not have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association; and (2)
will not discriminate during the term of the contract against a firearm entity or firearm trade
association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Contractor certifies that Contractor's signature
provides written verification to the City that Contractor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association;
and (2) will not discriminate against a firearm entity or firearm trade association during the
term of this Agreement.
23. Prohibition on Bovcotting Ener�y Companies
Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the company that it: (1) does not boycott energy companies; and (2) will
not boycott energy companies during the term of the contract. To the extent that Chapter
2276 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
Effective as of the date signed by the Assistant City Manager below.
City:
By: William� 6:00CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Oct30,2024
Contractor:
BOYS & GIRLS CLUBS OF
GREATER TARRANT COUNTY, INC.
By:����
Name: Daphne Barlow Stigliano
Title: CEO
Date: Oct 29, 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: Robert'Alldredge•(Clct 30, 202415:42 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
,,1�p;UA;,.,,,. By: ___ -_-----r_-________ _
Name: Andrea Phillips
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0765Date Approved: 09-17-24
1295: 2024-1163367
Contract Compliance Manager:By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
�JJ""r-By: __________ _ Name: Elizabeth Garza
Title: CCPD Partners Manager
City Secretary:
�J:,. � By:_U ____________ _ Name: Jannette S. Goodall
Title: City Secretary
FORTWORTHo
Powered bv ZoomGrantsT"' and
Fort Worth Police Department
EXHIBIT A
CCPD Partners with a Shared Mission (Non-Competitive)
Deadline: 6/14/2024
Boys & Girls Clubs of Greater Tarrant County, Inc.
Comin' Up Gang Intervention Program
Jump to: Narrative Required Attachments
$ 1,795,879.22 Requested
Submitted: 5/31/2024 8:58:25 AM
(Pacific)
Project Contact
Audrey Pettet
arants e_bacatc.orq
Tel: 8177209340 ext. 2189
Additional Contacts
none entered
Narrative t�
Boys & Girls Clubs of
Greater Tarrant County, Inc.
3218 E. Belknap Street
Fort Worth, TX 76111
United States
Telephone8178344711
Fax 8172220911
Web www.becgtc.org
Chief Executive Officer &
President
Daphne Barlow Stigliano
daphne(c�bacatc.orq
Some answers will not be presented because they are not part of the selected group of questions based
on the answer to #3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
i__? Reduce crime through prevention projects
i�� Reduce crime through intervention project
�! Increase safety through Direct Neighborhood Projects
'��s Increase safety through youth crime prevention projects
'��° Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
'�i Private Non-Profit 501 c3
�__� Public non-Profit
3. Please Select the Funding Priority your project addresses:
L_t Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care,
Adjudicated Youth & Adults
'�?i Mission Priorities - After School programs, Gang intervention, Victim Services
4. What Council Districts will this project serve?
Mark all that apply.
'�'. District 2
i�'. District 3
�_.: District 4
'�.✓i District 5
'��i District 6
L_? District 7
i�� District 8
'�.✓; District 9
I�� District 10
I��: District 11
5. Provide a brief summary of your project's activities and objectives (up to 375 characters).
Comin' Up Gang Intervention Program provides intervention & early intervention services to youth ages 6
through 18, with transitional services for previous Comin' Up members ages 19-24 who have aged out of
our intervention services age range. Our services include preventative services for at-risk youth to
preclude gang involvement and interventions for gang-involved youth
6. What is the crime/safety situation the target group faces? Please explain the extent of the
problem and what causes it to persist. Support your description with good sources.
Income inequality has long been a source of violence and crime. According to Robert Merton's anomie
theory, those living in communities with sizable disparities in income experience high levels of relative
deprivation, creating an environment rife with anger, frustration, resentment, and hostility. Income
inequality has also demonstrated aggressive behaviors in modern studies (Cabrera, 2018). BGCGTC
strategically serves youth in Fort Worth's most under-resourced areas where families work hard to make
ends meet, with many parents resorting to working multiple jobs. Lack of parental guidance poses
challenges to prioritizing their children's education and other skills that would lead to obtaining meaningful
employment and a successful future. Teaching youth conflict resolution and problem-solving skills helps
reduce social aggression and other peer conflicts. Learning about direct communication and peer
mediation also reduces aggression and confrontation between youth (Wike & Fraser, 2009).
In addition, violent crime is relatively higher in African American and Hispanic communities than in white
communities. The most common explanations for this discrepancy are poverty and unemployment,
educational inequality, segregation, generational trauma, and the legacy of racism and discrimination
(Ulmer, 2012). Generations of racial inequality and a lack of coping and resolution skills leave members
with limited options when conflict arises, often leading to violence. Peer groups and social networks form
during adolescence, positively or negatively influencing a youth's life. Children and adolescents form
"starter" gangs to introduce themselves to gang culture (i.e., distinctive attitudes, jargon, rituals, and
symbols). In the communities BGCGTC serves, gangs can be an essential life experience.
According to the American Academy of Child and Adolescent Psychiatry (AACAP), adolescents are
motivated to join a gang for a"sense of connection or to define a new sense of who they are. Others are
motivated by peer pressure, a need to protect themselves and their family, because a family member is
also in a gang, or to make money (AACAP, 2017)". Research has shown a positive correlation between
socioeconomic differentiation, social control breakdown, and increased crime. This correlation has been
studied since the early 20th century and is strengthened by more recent data (Zorbaugh, 1929). Studies of
the Great Recession of 2008 showed that a more significant strain on low-income urban communities led
to higher crime levels (Ellen, 2013). The most common characteristics for causes of crime throughout
these urban neighborhoods include socioeconomic and demographic factors of the area, such as the
poverty level, racial composition, residential mobility, labor force characteristics, age structure, and
divorce rates. Areas with unstable unemployment circumstances for relatively large portions of adults have
higher crime rates.
7. What is the target population? Please include characteristics to describe their circumstances
and how the crime or safety situation affects them.
BGCGTC serves youth in schools and community sites in some of Tarrant County's most under-served
and under-resourced areas. In 2023, BGCGTC served 66,535 youths through various programs.
BGCGTC's Non-Financial Audit reported that 50°/o of BGCGTC's Club members were male, and 50%
were female. Of these youth, 51 % were African-American, 34% Hispanic, 8% Caucasian, and 7% multi-
racial/other. More than half of our members are experiencing poverty and come from single-parent homes,
and 85% qualify for the free or reduced lunch plan. Poverty in childhood and among adults can cause poor
mental health through social stresses, stigma, and trauma. The impacts of child poverty have long-lasting
effects, ranging from stress, trouble learning, behavioral issues, increased mental health problems, and
decreased productivity (Schmidt, 2021).
Studies also show that supportive caregivers or trusted mentors in a child's life can cause them to grow
up healthier and more resilient (Gartland, 2019). A 2021 study revealed that students in a high-poverty
school district "participating in a low-cost mentoring program in middle and high school show significantly
fewer absences. As the students' absences decreased, their GPA averages increased" (May et al.,
2021). Participation in mentorship programs has been proven more effective at closing achievement
gaps than Title I funding interventions. Kids who grow up in households with incomes below the federal
poverty level have fewer opportunities than their peers who live in higher-income areas to create
meaningful and caring relationships with trustworthy adults. According to a 2006 report by the American
Psychological Association (APA), "mentored individuals often earn higher performance evaluations,
higher salaries, and faster career progress than non-mentored individuals (APA, 2006)." BGCGTC
directly addresses this deficiency, offering judgment-free and caring relationships with members that give
them a voice, a sense of belonging, and a way to build positive social networks. BGCGTC branches,
school sites, prevention, and pre-college programs serve youth ages 6-18. The target population for
Comin' Up is young men and women ages 12-18, with limited services to ages 19-24 as we phase out
older participants who have been gang-involved or are at risk of becoming affiliated with a gang. The
program aims to serve 580 participants through its core programming, an additional 2,500 participants
through its Early Intervention program, and another 2,500 participants through the Violent Crime Program.
Our Violent Crime Program's target population is youth ages 6-18.
8. What action will you take to resolve the situation? Discuss how you will address the causes
of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major
activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other
efforts, and <br> 4. What sources were used to develop and inform your project.
The Comin' Up Gang Intervention Program has three main components: the core program, early
intervention workshops, and the violent crime strategy. The core program includes activities for gang-
involved youth, primarily ages 12-18, with limited transitional services to ages 19-24 to provide options
other than gang involvement leading to a more positive life. The activities include case management;
referral services; training, teaching, and mentoring; member assistance; recreational activities; needs-
based learning; court assistance; workforce development; academic tutoring; community service;
leadership development; nutrition; road safety program; and inter-site activities. The Early Intervention
Workshops are sessions in the community with non-gang program members (8-18 years old) to preclude
gang involvement. Violent Crime Strategy participants (6-18 years old) will participate in activities that
reduce risk factors for gang involvement. Activities include needs-based groups/workshops with gang
prevention/intervention topics, mentoring, mobile music programming, intake assessments to identify
needed resources, referrals, and follow-up. Comin' Up Gang Intervention Expansion Program will directly
target specific zip codes and school pyramids, which CCPD has identified as having the highest criminal
activity (76133, 76112, 76116, and 76119). The program expands on the successful traditional Comin'
Up Program, which has operated in Fort Worth for the past 28 years.
The outputs for the program include:
Core Program
0 580 unduplicated program participants
0 150 unduplicated participants enrolled in case management
0 9,000 case management units of service
0 125 unduplicated inter-site events
0 2,000 participant experiences in needs-based programming group sessions
0 180 unduplicated participants in community service projects
0 720 community service hours
0 30 unduplicated road safety program participants
0 20% of participants complete a needs-based survey
Early Intervention Workshops
0 2,500 participants
0 500 early intervention workshops and mentoring sessions
Violent Crime Strategy
0 312 unduplicated intervention participants
0 3,125 participants
0 625 community/school referrals
0 18 ISD-based program events
0 75 community-based events
9. What are your anticipated results? Please include how the crime/safety situation will change
and how you will measure success.
The combination of the outcomes described below will lead to reduced gang-related activities in Fort
Worth. The outcomes of the Comin' Up Gang Intervention Program are:
Core Program
0 116 out of 580 (20%) participants will make positive life changes such as (1) grade progression, (2)
enlistment into the Armed Forces, (3) graduating high school, (4) completion of a semester of college, (5)
completion of vocational or job training, (6) completion of 90 days of employment, (7) returning to school,
(8) obtaining a GED/High School equivalency, (9) completion of juvenile or adult probation, (10) obtaining
a driver's license, (11) completion of a workforce readiness training (12) completion of an anger
management course.
0 58 out of 116 (50%) eligible participants will improve or maintain positive attitudes and perceptions
toward needs-based topics (including but not limited to): education, legal employment, job readiness,
community service, handling conflict, healthy living, being a leader, decision-making, and peer influence.
0 551 out of 580 (95%) of participants will not engage in behavior that results in an arrest on an annual
basis.
Early Intervention Workshops
Violent Crime Strategy
0 280 out of 312 (90%) intervention participants will report an understanding of the consequences
associated with gang involvement, community partnerships, and resources available to them, and
opportunities that can lead to a healthier lifestyle as measured by an annual survey.
10. Why is your agency suited to lead this project? Please include your agency's experience,
mission, partnerships, and nature of your services.
Boys & Girls Clubs of Greater Tarrant County has served our communities' youth since 1926, providing
programs and services that meet diverse family and community needs. In 2023, the organization served
over 66,000 youth throughout Tarrant County. As the state's largest Boys & Girls Club, BGCGTC is
regarded as one of the highest-performing Boys & Girls Clubs.
In 1926, the Fort Worth Rotary Club launched Panther Boys Club to serve young men in the community.
Originally located at Third and Commerce Streets, the Club was moved to the present site of Panther
Branch on Hemphill Street in 1948. Meanwhile, in 1935 a group of Fort Worth women met in an effort to
address the constant delinquency in the north side of Fort Worth. With support from North Fort Worth
Kiwanis Club, Fort Worth Boys Club opened in the Boulevard Methodist Church. Two years later, it moved
to Ellis Avenue, the current location of the North Fort Worth Branch. Eastside Branch then opened to meet
a need in the Polytechnic Heights neighborhood.
Historical pillars of our organization, Panther Boys Club and Fort Worth Boys Club, merged on January 1,
1990, to become Boys & Girls Clubs of Greater Fort Worth. With support from Boys & Girls Clubs of
America, it was also in 1990 that doors were opened to serve girls. Over the next several decades, Boys
& Girls Clubs of Greater Fort Worth expanded to seven traditional branches, three school-based
branches, and programs in over 40 schools to bring pivotal life-changing programs to youth.
In 1959, Arlington Boys Club was started by the "100 Club," a group of supporters who each pledged
$100 and began operating out of a rented house on Abram Street.
In the next several years, participation at Arlington Boys Club grew exponentially. In 1968, the Boys Club
erected a new building on a park site at 608 North Elm Street and served 1,000 youth. In 1990, the Club
also came alongside Boys & Girls Clubs of America to become Boys & Girls Clubs of Arlington, just as
Boys & Girls Clubs of Greater Fort Worth did. Boys & Girls Clubs of Arlington continued to grow to meet
the needs of at-risk youth in Arlington through four branches and 14 school sites.
On October 1, 2018, Boys & Girls Clubs of Greater Fort Worth and Boys & Girls Clubs of Arlington joined
forces to form Boys & Girls Clubs of Greater Tarrant County, combining their collective resources to make
a more powerful and positive impact on more youth across the area with programs of increasing diversity
and quality. We are now the largest Boys & Girls Club in Texas and one of the largest in the United States.
Comin' Up has been an essential resource for this community for 30 years, established in 1994. There
continues to be a demonstrated need in Fort Worth, and particularly in the areas we serve, for the services
provided by Comin' Up. The Comin' Up Gang Intervention Program aims to positively impact the lives of
at-risk & gang-involved youth by providing needs-based services an
11. What is your agency's mission? Please include how this project fits and how this project
was developed.
The mission of Boys & Girls Clubs of Greater Tarrant County is to enable all young people, especially
those who need us most, to reach their full potential as productive, caring, responsible citizens. The
Comin' Up Gang Intervention Program's mission is to positively impact the lives of at-risk & gang-involved
youth by providing needs-based services and activities to reduce gang violence in the City of Fort Worth.
The common theme of our organization and this program's project is positively impacting the lives of
young people who need us the most. Serving young people and the community at large is what our
organization does best.
Comin' Up was initially developed in the early 90s as a response to increasing gang violence in Fort
Worth. In 1994, Comin' Up contracted with the City of Fort Worth. When we added sites 9 and 10, we
were funded by CCPD. CCPD increasingly funded additional sites over time until, eventually, the program
was completely funded by CCPD. Comin' Up centrally addresses the goals set forth by the CCPD
program.
12. What geographic area will you serve? Please include the relevant council districts, zip
codes, or neighborhoods that will be served by your project.
Near Southside (Panther), 1500 Hemphill St., Fort Worth, TX 76104
Stop Six (Eastside), 4651 Ramey Fort Worth, TX 76105
Poly (Martin), 3123 Avenue G Fort Worth, TX 76105
Northside, 2000 Ellis Fort Worth, TX 76164
Diamond Hill Community Center 1700 N.E. 37th St. Fort Worth, TX 76106
Atatiana Carr-Jefferson Community Center at Hillside 1201 E. Maddox Fort Worth, 76104
Las Vegas Trail, 8201 Calmont Ave Fort Worth, TX 76116**
**Early Intervention Services only
13. What other funding have you secured (or requested) on behalf of this project? Please
include a description of how you intend to continue these services after funding expires.
Not applicable.
15. If your project relies on FWPD personnel, please provide the name of a contact in the
Department that is able to answer questions about your project.
Not applicable.
Required Attachments t�
Documents Requested * Required?Attached Documents *
Exhibit A- Project Plan Scope of Services '�{ Comin' Up Exhibit A- Project Plan
downlo 1 templat
Exhibit B- Budget Narrative Spreadsheet
downlc., iplat
1295 - Disclosure of Interested Parties
Last Independent Audit Report
Letter of Non-Profit Status
List of Board of Directors
Insurance Certificate
�': Comin' Up Exhibit B- Bud ,cLet
BGCGTC Form 1295- FY25
BGCGTC 2022 Audit
BGCGTC IRS Documentation
2024 BGCGTC Board of Directors
BGCGTC COI
Existing Corrective Action Plan (CAP)
Sub-Grant Budget - Please download and
complete the Sub-Grant Budget for all sub-
grantees. ISDs will also be required to list
their CCPD funded school sites.
download template
Memorandum of Understanding (MOU) -
please attach an MOU for each sub-grantee
agency. MOUs can be combined into one
file.
* ZoomGrantsT"" is not responsible for the content of uploaded documents.
Application ID: 474284
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FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
ngcncy Namc: ROYS & GIRLS Ci,UBS OF GRF,ATER TARRA�T COU�TY, I�C.
Projcct Titic: Comin' Up Gang Tntervention
CCPD Emer�in� Prioritv
Please check all that apply.
❑ Police Communiry Relations
X Violent Crime Prevention
❑ Foster Care
❑ Adjudicated Youth & Adults
CCPD Mission Prioritv
Please check all that apply.
❑ Afterschool Program
X Gang Intervention
❑ Victim Services
Outcome 1 116 out of 580 (20%) program participants will make positive life changes as defined by (1) grade progression (2) enlistment
into the Armed Forces (3) graduating high school (4) completion of a semester of college (5) completion of vocational or job
training (6) completion of 90 days of employment (7) returning to school (8) obtaining a GED/High School equivalency (9)
completion ofjuvenile or adult probation (10) obtaining a driver's license (11) completion of a worl�orce development training
(12) completion of an anger management course
Life Changes will be tracked with monthly reporting via a Google Document. Supporting documents will be obtained and filed
with monthly reports.
Outcome 2
Outcome 3
551 out of 580 (95%) program participants will not engage in behavior that results in an arrest on an annual basis.
nrrests will be tracked with monthly reporting via a Google Document. Supporting documents will be obtained and filed with
monthly reports.
58 out of 116 (50%) eligible participants will improve or maintain positive attitudes and perceptions toward
needs-based topics (including but not limited to): education, legal employment, job readiness, community service, handling
conflict, healthy living, being a leader, decision-making, and peer influence.
Reporting via a Google Forms survey with a 20% minimum respondent rate.
Outcome 4 312 of the 3,125 participants served through expansion programming will receive additional intervention services. Of
thc 312 participants that rcccivc targctcd intcrvcntions, 280 (90%) will rcport an understanding of the consequcnces
associatcd with gang involvcmcnt, community partncrships and resourccs available to them, and opportunities that can
lead to a healthier lifestyle as measured by an annual survey.
Comin' Up Gang 1) 580 unduplicated program Senior VP October 2024-September 2025
Intervention participants enrolled. Senior Director
Pro�ram
1) 580 unduplioated
program
participants enrolled.
Participants will
participate in
activities that reduce risk
factors for
gang involvement.
Activities include Case
Management;
Referral Services; Train,
Teach,and
Mentor; Member
Assistance;
Recreational Activities;
Needs-Based
Learning; Court
Assistance;
Workforce Development;
Academic
Tutoring; Community
Service;
Leadership Development;
Nutrition;
Inter-Site Activities
Case Manaeement
Case management—work
with participants on
individual needs and/or
life change goals.
2) 20"/0 of program
participants will complete a
needs-based survey.
3) 50% of etigible
participants will improve or
maintain positive attitudes
and perceptions regarding
needs-based topics.
Participants and activities will
be tracked in our participant
management system.
4)150 unduplicated program
participants enrolled in case
management.
5) 9,000 case management
units of service.
Participants/Units of service
will be tracked in our
participation management
system.
Program Outcomes Director
CU Coordinator
Site Director
Outreach Specialist
Case Manager
Teen and Early Intervention Specialist
Senior VP
Senior Director
CU Coordinator
Program Outcomes Director
Site Director
Outreach Specialist
Case Manager
Teen and Early Intervention Specialist
Academic Instructor
Recreation — Mon- Fri
Community Service — 6 projects per
month scheduled by the Site Director
Needs-Based groups — once a week,
scheduled by the Site Director
Tutoring — Mon-Thur, scheduled by
Site Director and Academic Instructor
GED — Mon-Thur, scheduled by Site
Director and Academic Instructor
Off-Sites — Once a week — scheduled
by Site Director
Inter-Site Activities — Twice a month as
scheduled by the Site Director
October 2024-September 2025
Daily — Primarily the responsibility of
the Case Manager, but all Staff will
contribute to the success of case
management Monday-Friday.
Case management groups - once a week, as
scheduled by the Site Director and Case
Manager
�
CommunitV Service
Projects focus on teaching
participants about the
value of giving
back to the community.
Examples
include Trinity Trash
Bash, Feeding
the Homeless, and
Charitable Walks
Inter-Site Activities
Bringing two or more
sites together
for group events while
creating a
peaceful environment for
individuals
from different areas and
backgrounds.
Examples include:
sporting events,
guest speakers, field trips,
non-sport
games,leadership
meetings and
events, and community
service
projects
Needs-Based
Pro¢ramminQ
Groups cover seven core
topics:
6) 720 community service
hours performed by
participants.
7)180 unduplicated program
participants to participate in
community service.
Service hours will be tracked
with sign-in sheets and our
participation management
system.
8)125 unduplicated inter-
site activities/events.
Inter-site activities will be
tracked with sign-in sheets and
our participant management
system.
9) 2,000 unique participant
experiences attending
needs-based programming
group sessions
Senior VP
Senior Director
Program Outcomes Director
CU Coordinator
Site Director
Outreach Specialist
Case Manager
Teen and Early Intervention Specialist
Senior VP
Senior Director
Program Outcomes Director
CU Coordinator
Site Director
Outreach Specialist
Case Manager
Teen and Early Intervention Specialist
Senior VP
Senior Director
Program Outcomes Director
CU Coordinator
Site Director
Outreach Specialist
October 2024-September 2025
Monthly — 6 projects per month
scheduled by the Site Director
October 2024-September 2025
Monthly — Twice a month as
scheduled by the Site Director.
October 2024-September 2025
Weekly- as scheduled by the Site
Director
anger management,
sexual health,
social-emotional skills,
job readiness,
post-secondary education,
financial
literacy, and substance
abuse.
Road Safetv
Pro¢ramming
Teaches participants how
to be safe
passengers, as well as
safe drivers,
through prevention
strategies, virtual
realiry driving
simulations, and
rol�playing activities.
Earlv Intervention
Workshops
Sessions in the
community with
non-gang program
participants (8-18)
to preclude gang
involvement.
Violent Crime Strate�v
Participants will
participate in
activities that reduce risk
factors
for gang involvement.
Activities
Group sessions will be tracked
with sign-in sheets and ow
participant management
system.
10) 30 unduplicated
participants will complete
Road Safety programming
Participation will be tracked
through sign-in sheets and
completion certificates.
11) 500 early intervention
workshops and mentoring
sessions.
12) 2,500 participants served
through early intervention
workshops.
Workshops will be tracked
with sign-in sheets.
13) 18 ISD-based program
events.
Provide 18 targeted gang
prevention/
intervention program events to
ISD school pyramids in
targeted zip codes.
Case Manager
Teen and Early Intervention
Specialist
Senior VP
Senior Director
Program Outcomes Director
CU Coordinator
Site Director
Outreach Specialist
Case Manager
Teen and Early Intervention
Specialist
Senior VP
Senior Director
Program Outcomes Director
CU Coordinator
Site Director
Outreach Specialist
Case Manager
Teen and Early Intervention Specialist
Senior VP
Senior Director
CU Coordinator
Program Outcomes Director
Community Outreach Director
Community Outreach Specialist
October 2024-September 2025
Monthly- as scheduled by the Site Director
October 2024-September 2025
Weekly— as scheduled by the Site Director and
Outreach Specialist
October 2024-September 2025
Daily as scheduled by the Community
Outreach Director and Communiry Outreach
Specialist
Activity Tracking and Outcome
Surveying:
include needs-based
groups/
workshops with topics
related to
gang
prevention/intervention,
mentoring, intake
assessments
to identify needed
resources,
reterrals, and follow-up.
Comin'
Up Gang Intervention
Program
will directly target
specific zip
codes and school
pyramids,
which have been
identified by
CCPD as having the
highestlevel
of criminal activity
(76133,
76112, 76ll6, and
76119). The
program expands on the
successful traditional
Comin' Up Program,
which has operated in
the Ciry of Fort Worth for
the
past 29 years.
Programs will be tracked using
sign-in sheets.
14) 75 community-based
events.
Provide programming for 75
community-based
engagements in targeted zip
codes.
Events will be tracked using
sign-in sheets.
15) 3,125 participants ages 6
to 18.
Conduct gang prevention and
intervention activities for
3,125 youth ages 6 to 18.
Participants will be tracked
using sign-in sheets.
16) 312 intervention youth.
Facilitate interventions with
312 youth identified by the
school and CU staff as being
high-risk and/or gang-
involved.
Interventions will be tracked
using intake forms and
surveys. Data will be entered
into spreadsheets.
17) 625 community/school
referrals.
Provide 625 community and/ar
school-based referrals to
partner agencies to aid in gang
prevention and intervention
services.
Participants are surveyed as youth
interventions are completed by the Communiry
Outreach Director and Community Outreach
Specialist
Referrals will be tracked using
referral forms.
Crimc Control and Prcvcntion District
Partners with a Shared Mission
EXHIBIT B - BUDGET NARRATIVE
Boys & Girls Clubs of Greater Tarrant County, Inc. - Comin' Up Gan Intervention
�FscaiPno�n�s�nr�icn�non� Q��nvrrry
QUAKTITY �IIASLRI�: ��TE TOTAL
REVENUE
.� ��
A'SALARY
SALARY Scnior V icc Presidcnt of Programs (S VPP). �I�hc S VPP providcs staf7 supervision and is dirccLly
enaagcd in thc implcmcntaLion oCprograms and aclivitics dcsigncd to maximizc program ouLcomcs. �fhc
SVPP is dircetly involvcd in implcmcnting systcros and mcthods to mcasurc and monilor prodram oulcomcs.
The SVPP is involved dady in the decision-meking process reaarding existing or proposed program activities, 312.00 Hours $67.85 $21,16920
participant discipline and inte�action, incident repo�tina and �esolution, and albcation of resou�ces to the
various proararru.
SALARY Comin' Up Senio� Di�ecto�. The Comui' Up Senior Director, unde� the supeivision of the SVPP, is
responsible for the implementation and successCul execution of site based services and prop,rams for the
Contin' Up Pirogram as determuied by the SVPP. The Contin' Up Senior Director �vill develop, unplement and
evaluate programs and ser�2ces that accomplish short-tenn to mid-term outcome indicators and long range
outcomes ui the areas ofAcademic Success, Healfhy Lifesryles and Good Character/Citizenship. Duties
include, but are not limited to, meetuig all required program goals and objectives successfidly; ensuring
spend'uig is reasonable, allowable, and allocable; following and enforcing program budget; planning program 2080.00 Hours $39.83 $82,846.40
acti�2ties for each site; creatuig and maintautiig successhd relationships urternally and extemally; ensuring
all required acti�2ties and services are completed successfully; personnel rttanagement to uiclude hiring,
training, coaching, and discipline; and ensmvig compliance with all regulation and legislation. Other
responsbilities include motivating and lead'uig staff, site rttanagement, participant recruitment and member
seivices, documentation and data entry, maurtaining company vehicles, and safety.
SALARY CU Coordinator. Tlie Comid Up Coord�iator, under the supervision of the Comin' Up Senior D�-ector,
is responsible for assist�ig ui the overall opeiations oY tlie Corttid Up Gang Inteivention Progiam. The Comui'
Up Coord'uiator's primary responsibility is to support and provide services to the Comid Up Program. This
positiou does uot support other proarnens within the orgunizatiou. The Comiu' Up Coordinetor deuls with u
diverse group of impo�tant extemal callers and visitors us well as internaL contacts at various Levels of the
o�ganizution. The Comid Up Coo�dinator is responsible fo� ensu�ing the consistent collection and entry of
participant data to generate ��eekLy and monthLy proaram �epo�ts. This position monitors u�rest reco�ds und
bookings to track pu�ticipant aaests on u daily basis. Proararrunetic suppo�t incLudes the processing of 2080.00 Hours $1827 $38,001.60
pu�chase orders, pu�chasing supplies, t�ackina requisitions, oraanizing meetings, special events, and t�aining.
The Comid Up Coordinato� ussists with the processing of pa�ticipant refeaals and tracks community seivice
hours for participants. Other responsibilities include, but a�e not limited to, administrutive functions such as
�epo�tina, answerino phone calls, creating coaespondence, meintaining office equipment, providing
custome� service, and meintaining positive relutionships.
SALARY Progrum Outcomes Director. The Comin' Up Prog�am Outcomes Di�ector, unde� the supervision of
the Comid Up Senio� Di�ecto�, is responsibLe for the implementution und successful execution of
coo�dinution of seivices fo� the Comid Up Progrem. The Comid Up Progrum Outcomes Di�ecto� is
accountable for the evaluation and contuiuous quality unprovement of case rttanagement processes and
outcomes for special programnting at all locations that accomplish short-term to mid-term outcome
indicators and long range outcomes in the areas of Academic Success, Healthy Lifestyles, and Good 2080.00 Hours $33.04 $68,72320
CharactedCitizenship. Responsibilities include, but are not limited to, leadership, monitoring special
programs, shategic program planning for each site, creatuig and rttaintautiig successful relationships
intemally and externally, professional development, safety, and admuiistrative compliance. Other
responsibilities include motivating and guid'uig stafi; member services, documentation and data entry.
SALARY Site Director (5 Full-Time Positions). Tl�e Comin' Up Site Di�ecto�, under the supervision of the
Comid Up Senio� Di�ecto�, is responsibLe for the implementution und successful execution of prog�am
services and aana intervention services for the Corrtid Up Gang Intervention Prog�am at the assigned site o�
coo�dination of p�og�amming beh�een sites. Two of the Site Directors ��ill also provide direct supervision
and proarammuig guiclance to sites housed in city/pu�ks facilities (within public safety auidelines). The Site
Di�ecto� provides fimdamentaL suppo�t to Comin' Up Proaram participants to achieve sho�t-te�m and mid- 10400.00 Hours $28.54 $296,816.00
term indicato�s and long �ange outcomes. Responsibilities include supervision and leade�ship of staff, site
management, recruitment and member services, documentation and data entry, budding and mainta�i�ig
relationsliips, safety, and successfully meeting all progiam goals and objectives. Comin'
Up Program staff, along witli Case Managers, provide needs based services and activities in etibrts to reduce
gang violence and 'uitluence positive change.
SALARY Case Manager (6 Full-Time Positions). The Com�i' Up Case Manager, under tlie d�-ection oY tlie Site
Director, is responsible for tlie implementation and successful execution of case management services and
progiams for the Com�i' Up Gang Intervention Program. Case Managers provide fundamental support to
Corttid Up participants to achieve sliort-term and mid-teim indicators and long iange outcomes. Case
Managers and Comui' Up Program stati�provide needs based ser�2ces and activities ui etibrts to reduce gang 12480.00 Hours $20.28 $253,094.40
violence and �ifluence positive change. Responsibilities include recruitment, providing services to membeis,
group facilitation, case rttanagement, documentation and data entry, building relationships, assisting site
staf% coveruig sites as needed, and safety.
SALARY Outreach Specialist (6 Fall-ltime Positions). The Outreach Specialist, under the dieection of the Site
Di�ecto�, will assist ��ith participant �ecruitment and enaagement. Out�each Specialists ��ill administer
intervention prog�amming and mentorina sessiona to assianed sites and areas. They ��ill implement site
based seivices and activities desianed to d�ive prog�am pa�ticipation and invoLvement to further p�og�am 124g0.00 Hours $17.86 $222,892.80
goals and objectives. Out�each Specialists work closely ��ithin each community to conduct out�each activities
and educate community members, pa�ticipants, and other stakeholders on gana involvement.
SALARY Community Out�each Specialist (2 Full-Time Position). The Community Outreuch Speciulist, unde� the direction of the
Comin' Up Community Outreach Director, is uccountabLe for recrnitment and out�each seivices to existing and potentiul
participants, prog�am delivery and seivices, ussisting and supporting prog�arruning and progrum events, collabo�ating with schools,
community partne�s, and other BGCGTC programs, coordinating und tracking pa�ticipant und targeted intevention seivices 4160.00 Hours $17.86 $74,297.60
�efe�rals, and maintainina schooL district, community, and CCPD �elationships as needed to meet Mobde Expunded capacity
objectives.
SALARY Acadentic Instnictois (6 Part-Time Positioosj. The Acadentic Instructoe under the direction of the Site Director, is
responsible for tutor�ig participants who are �i scliool as well as teaclwig GP.D to participants who are out of school. Tliey also
assist with other academic needs and career readincss seivices. ll 52.00 Houis $20.58 $23,708.16
SALARY Teen & Early ]nteivention Specialists Teen (6 Part-Time Positions). The Comid Up Teen and Eady Intervention
Specialist, unde� the direction of the Site Di�ector, is �esponsible fo< <ep�esenting the Comid Up Proaram to aana involvcd youth
in the community. Additionally, the Corrtid Up Teen and Early ]nteivention
Specialist is responsibLe for provictina �equired onsite services; early intervention and p�evention 6240.00 Hours $15.56 $97,094.40
proaramrrtina; music and other social and emotional support and proaramrrtina; monito�ing behavior and
safety of inembe�s; assistina proaram staff in �ecntiting, o�ientina, and supporting the proaram experience of
new members; and to successfidly achieve all proa�am goals and objectives.
SALARY Director of Community Out�each. The Corrtid Up Community Out�each Director is responsibLe for
participxnt outrexch and reciuitment; community:�nd school engagement; xnd progrxmunng :�ctivifies fo�
youtli ages 6 through 18 that reduce risk factors for gang urvolvemenL Acti�2ties include needs-based
groupshvorkshops with topics related to gang preventioid'urtervention, mentoring, mobile music
programnting, and intake assessments to identify needed resources, referrals, and follow-up. Other 2080.00 Hours $27.65 $57,512.00
responsbilities include mobile resoi�rce management, logistics, saYery and adminishative compliance.
Contin' Up Gang Intervention Program will direcfly target specific zip codes and school pyrantids, which have
been identified by CCPD as having the highest lecel of criminal activity (76133, 76112, 76ll 6, and 76119).
Vacancy Allowance Based on historical data since the pandemic begaq it has been a challenge to fill
posilions �vithin lhc program. Wc do nol anlicipalc this changing significanlly in lhc ncxt fiscal ycar. -15 % Pcrccnl $1,236,155J6 -$185,42336
TOTAI.SAI.ARY $1,050,732.40
B. FRINGE
FRINGP Senior Vice President ofPrograms 24.65% Percent $21,169.20 $5,218.21
FRINGE CU Senior Director 24.65% Peroent $82,846.40 $20,421.64
FRINGE CU Coordinato� 24.65 % Percent $38,00].60 $9,36739
FRINGE CU Program Outcomes Director 24.65 % Percent $68,72320 $16,940.27
FRINGE Site Di�ecto�s 24.65 % Percent $296,816.00 $73,165.14
FRINGE Case Managers 24.65 % Percent $253,094.40 $62,387.77
FRINGE Outreach S ecialists 24.65 % Percent $222,892.80 $54,943.08
FRINGE Teen and Early Intervention Specialists 9.15 % Percent $23,708.16 $2,16930
FRINGE Academic Instructo�s 9.15 % Percent $97,094.40 $8,884.14
FRINGEDtrectorofCortununity0utreach 24.65% Percent $57,512.00 $14,176.71
FRINGE Communit Outreach S eciulist 24.65 % Percent $7429Z60 S 18.31436
Vaeancy Allowance Based on historieal data sinee the pandemie began, it lias been a ehallenge to fill -15.00 % Percent $285,988.00 -$42,89820
positions within the program. We do not anticipate this changuig significantly ui the next fiscal year.
FRINGE Cellulu� Frin e Cellulu� includes u sti end of $13.85 lo conlribu[e towu�d cellular seivice. 22.15 Em lo ees $13.85 $7,97622
TOTAL FRINGE $251,066.01
C.TRAVEL
StaffMilcagc Rcimburscmcnt. �Il-avcl is mquircd Cor thc Collowing posilions: CG Scnior Dircetor ,
CU Coordinator, CU Program Oulcomes Dircetor, CU Silc Dircetor. CG Casc Managcr, CG Oulrcach
Specialisl. �feen and Early Intcivention Specialist, and thc llireclor oCCommunity Oulrcach. 28656.00 Mdes $0.67 $19,199.52
Staff travel needs incLude site menaaement, meetuias, special events, t�aining, plannina, p�epa�ation,
�ecruitment (spec�c to outreach stati� and coordination of proaram activities.
Bus Mileage - Buses are necessary for participant hansportation, progiam implementation and food 35081.00 Mdes $1 J4 $61,040.94
distribution.
StaffTraininu 1.00 T�aininos 512,000.00 $12,000.00
TOTAL 7'F2AVEL $92,240.46
D. EQUIPMENT
Computcr Tcchnology/R"ograinming Rquipmrnt Tcchnology and
1.00 $8,000.00 $R,000.00
E ui tttenL
TOTAL EQUIPYIN:VT $R,000.00
E. SUPPLIES
BackgroundScrccitings ]00.00 Scrccninds 550.00 $5,000.00
DrugScrccnings 70.00 Scrccninds $]00.00 $7,000.00
Stati'Shirts 120.00 Shirts 525.00 $3,000.00
Supplies for athletie aetivities, soeial, ans, commuuity seiviee, necds-based and carly intervention groups, edueation, field 1.00 Supplies $80,000.00 $80,000.00
Ciry Membeisliip Fees 100.00 Membe�ship $10.00 $1,000.00
Membcr Assistancr. participant hcalth and wcllncss ncccssitics, resourccs to participants with children, occupational skills tiaining, 1.00 �lcmbcr Assistancc �30,000.00 $30,000.00
LiYe Changes Ranquet, expenses may include venue, catering, awards, ceiYificates, spcaker @es, dom� prizes. 1.00 Sup�lies $5,000.00 $5,000.00
017ice Supplics. Offiee sehtp, Piinting, and Postage 1.00 Sup�lies $2,240.00 $2,240.00
TOTALSUPPLIES $133,240.00
F. CONSULTING/CONTRACTING
Con�racc Scrcica 1.00 Contiacts 521.600.00 521.600.00
CopyMachincLwsc� 12.00 Monthlv $100.00 $1,?00.00
P:�nicipant daw iracking and casc managc�ncnt soliware (�nonthly) 12.00 Databascs $600.00 $7,?00.00
Gxtcmal Gvulua«�r/Conaultent 1.00 Cont�aa 550.000.00 550.000.00
TOTAL COVSUI.TIAG/COATRACTIVG 580.000.00
G. SUB-GRANTS
$0.00
TOTAI. SUI3-GRAVTS $0.00
H.00CUPANCY
FORT WORTH,.
CRIME CONTROL
.4VD PftEVENTION DISTRICT
Submit To:
Bv Email:
PSM iilfortworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Fivancial Management Division
505 WestFelix St.
Foit Worth, TX 76115
Exhibit C
Request for Reimbursement (RFR)
FY 2025
Submit6ng Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
BOYS & GIRLS CLUB5 OF GREATER
TARRANT COUNTY, INC.
Daphne Barlow Stigliano
817-720-9340
daqhne(a�bocptaoro
3218 Bellcnap Streer, Fort Worth, TX 761 ll
DIRECT COSTS (90 %� Minimum)
A B C D E
(6+C) (A-D)
'Potal of Prcvious This Month's
Budget Cafegory Budget Amoont Reimbursements Requesf Total Reques[ed Remaining Balance
Reqoested To-Datc Available
A Personuel $ 1,050,732.40 $ - $ 1,050,732.40
B Fringe Benefits $ 251,066.01 $ - $ 251,066.01
C Trxvel & Training $ 92,240.46 $ - $ 92,240.46
D Equipment $ ft,000.00 $ - $ 8,000.00
E Supplies' $ 133,240.00 $ - $ 133,240.U0
F Contracts/Consultants $ 80,000.00 $ - $ 50,000.00
G Sub-Awards $ - $ - $ -
H Occupancy $ 17,338.60 $ - $ 17,335.60
Total Direct Cosrs $ 1,63Z 617.47 $ $ $ $ 1 632 617.47
A
Budget Cafegury BudgcL AmounL
INDIRECT COSTS (10 % Maximum)
B C
Total nf Prcvinus
RcimburscmcnLs This Vlonth's
Rcyucsled Rcqucst
D E
(B+C) (A-D)
Total Rcqucstcd Rcmaining Ralancc
To-Datc Availablc
TotalInDirectCosts $ 163,261J5 $ $ $ 163,261J5
SuppoiYing documeu[s re9uired with �nonthly requests. SummarV:
See Request fo� Reimbu�s-ement Iushuctions fo< <efeeence Totnl Budget: $ 1,795,879.22
Previous Requests: $
This Request: $
Total Requested To-Date $
RemainingFunds $ 1,795,S79Z2
I have reviewed this reyuest and certiJj� that these listed e�enses und support documentution are accu�-ate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Onl,y
Purchase Order # Fund Dept ID Account
RFR Approved Fm• Payment (Forth Wm•th Po[ice Depqrtment CCPD Staff Use Only)
Reviewed by: dpproved by:
G�ant Staff Signatu�e Date Grant Staff Signatu�e Dxte
Finance Received Stamp Plxced Below
Crime Control and Prevention District EXHIBIT D
Partners with a Shared Mission
Section I. Agency Information
Agency Name: Boys & Girls Clubs of Greater Tarrant County, Inc.
Person to Contact for Corrections: Jean Goodwin-Grisham
Contact Phone Number for Corrections: 817-727-4044
Email Address for Corrections: I�YISi121"I'1(� iJ�C�[C.OY�
Program Term: October 1, 2024 - September 30, 2027
Authorized Executive Signor: Daphne Barlow Stigliano
Section II. Progrem Information
CCPD Goal (s): Increase safety through youth crime prevention projects
Increase safety through youth crime intervention projects
Project Description Comin' Up Gang Intervention Program provides intervention & early intervention services to youth ages 6 through 18, with
transitional services for ages 19-24. Our services indude preventative services for at-risk youth to predude gang involvement
and interventions for gang-involved youth to provide options instead of gang involvement leading to a more positive life.
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description Sst Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year-to-Date Performance Goal Percentage
Complete (%)
116 out of 580 (20%) program participants will make positive life
changes as defined by (1) grade progression (2) enlistment into
the Armed Forces (3) graduating high school (4) completion of a
semester of college (5) completion of vocational orjob training (6)
completion of 90 days of employment (7) returning to school (8)
obtaining a GED/High School equivalency (9) completion of
juvenile or adult probation (10) obtaining a driver's license (11)
completion of a workforce readiness training (12) completion of 0 0 0 0 0 116 0.00%
an anger management course.
Life Changes will be tracked with monthly reporting via a Google
Document. Supporting documents will be obtained and filed with
monthly reports.
551 out of 580 (95%) program participants will not engage in
behavior that results in an arrest on an annual basis.
Arrests will be tracked with monthly reporting via a Google 0 0 0 0 0 551 0.00%
Document. Supporting documents will be obtained and filed with
monthly reports.
58 out of 116 (50%) eligible participants will improve or maintain
positive attitudes and perceptions toward
needs-based topics (including but not limited to): education, legal
employment, job readiness, community service, handling conflict,
healthy living, being a leader, decision-making, and peer influence.
0 0 0 0 0 58 0.00%
Reporting via a Google Forms survey with a 20% minimum
respondent rate. Supporting documents will be obtained and filed
with quarterly reports..
Violent Crime Expansion: Of the 312 participants that receive
targeted interventions, 280 (90%) will report an understanding of
the wnsequences associated with gang involvement, community
partnerships and resources available to them, and opportunities 0 0 0 0 0 280 0.00%
that can lead to a healthier lifestyle as measured by an annual
survey.
Section II. Participant Activity - Overall Performance
Percentage
Project Plan Activities lst Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year-to-Date Performance Goal
Complete (%)
580 unduplicated program participants enrolled. 0 0 0 0 0 580 0.00%
20% of the program participants will complete a needs-based 0 0 0 0 0 116 0.00%
survey.
50% of eligible participants will improve or maintain positive
0 0 0 0 0 58 0.00%
attitudes and perceptions regarding needs-based topics.
150 unduplicated program participants enrolled in case 0 0 0 0 0 150 0.00%
management
9,000 case management units of service 0 0 0 0 0 9000 0.00%
720 community service hours performed by participants 0 0 0 0 0 720 0.00%
180 unduplicated program participants to participate in 0 0 0 0 0 180 0.00%
community service
Crime Control and Prevention District
Partners with a Shared Mission
125 unduplicated inter-site activities/events 0 0 0 0 0 125 0.00%
2,000 unique participant experiences attending needs-based 0 0 0 0 0 2000 0.00%
programming group sessions
30 unduplicated participants will complete Road Safety 0 0 0 0 0 30 0.00%
programming
500 early intervention workshops and mentoring sessions 0 0 0 0 0 500 0.00%
2,500 participants served through early intervention workshops 0 0 0 0 0 2500 0.00%
18 ISD-based program events 0 0 0 0 0 18 0.00%
75 community-based events 0 0 0 0 0 75 0.00%
3,125 participants ages 6 to 18 0 0 0 0 0 3125 0.00%
312 intervention youth 0 0 0 0 0 312 0.00%
625 community/school referrals 0 0 0 0 0 625 0.00%
Reporting Pcriod: October 2024 - December 2024
Program Tcrm Octobcr 1, 2024 - Septcmbcr 3Q 2027
Authorized Exccutivc Signoc Daphnc Barlow Stigliano
Section II. Program Information
CCPD Goal (s): Incrcasc safety through youth crimc prcvcntion projects
Incl'ease safety through youth cl'ime intervention projects
Project Description Comin' Up Gang Intervention Program provides intervention & early intervention services to youth ages
6 through 18, with transitional services for ages 19-24. Our services include preventativc services for at-
risk youth to preclude gang involvement
and intcrventions for gang-involved youth to providc options instcad of gang involvement Icading to a
more positive life.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description OCT NOV DEC Q3 Totals Performance Goal
Complete (%)
116 out of 580 (20%) program participants will make
positive life changes as defined by (1) grade progression
(2) enlistment into the Armed Forces (3) graduating high
school (4) completion of a semester of college (5)
completion of vocational orjob training (6) completion
of 90 days of employment (7) returning to school (8)
obtaining a GED/High School equivalency (9) completion 0 116 0.00%
ofjuvenile or adult probation (10) obtaining a driver's
license (11) completion of a workforce readiness training
(12) completion of an anger management course.
Life Changes will be tracked with monthly reporting via a
Google Document. Supporting documents will be
obtained and filed with monthly reports.
551 out of 580 (95%) program participants will not
engage in behavior that results in an arrest on an annual
basis.
0 551 0.00%
Arrests will be tracked with monthly reporting via a
Google Document. Supporting documents will be
obtained and filed with monthly reports.
SS out of 116 (50%) eligible participants will improve or
maintain positive attitudes and perceptions toward
needs-based topics (induding but not limited to):
education, legal employment, job readiness, community
service, handling conflict, healthy living, being a leader,
0 58 0.00%
decision-making, and peer influence.
Reporting via a Google Forms survey with a 20%
minimum respondent rate. Supporting documents will
be obtained and filed with quarterly reports..
Violent Crime Expansion: Of the 312 participants that
receive targeted interventions, 280 (90%) will report an
understanding of the consequences associated with
gang involvement, community partnerships and 0 280 0.00%
resources available to them, and opportunities that can
lead to a healthicr lifestylc as mcasured by an annual
survey.
Section II. Participant Activiry - Overoll Performance
Percentage
Project Plan Activities OCT NOV DEC Q3 Totals Performance Goal
Complete (%)
SSO unduplicated program participants enrolled. 0 580 0%
20% of the program participants will complete a needs- 0 116 0%
based surve .
50% of eligible participants will improve or maintain
positive attitudes and perceptions regarding needs- 0 SS 0%
based topics.
150 unduplicated program participants enrolled In case
0 150 0%
mana ement
9,000 case management units of service 0 9000 0%
720 mmmunity service hours performed by participants 0 720 0%
180 unduplicated program participants to participate in
0 180 0%
wmmunit service
125 unduplicated inter-site activities/events 0 125 0%
2,000 unique participant experiences attending needs- 0 2000 0%
based programming group sessions
30 unduplicated participants will complete Road Safety 0 30 0%
programming
500 early intervention workshops and mentoring
0 500 0%
sessions
2,500 participants served through early intervention 0 2500 0%
worksho s
1815D-based program events 0 18 0%
75 mmmuniry-based events 0 75 0%
3,125 participants ages 6 to 18 0 3125 0%
312 intcrventian youth 0 312 0%
625 mmmunity/school refcrrals 0 625 0%
Quarterly Narrative Questions
Please provide detailed tommentary on your projetts progress for this quarter. If needed, you may
Instructions:
attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific aspects of
the project contributing to its success.
Describe any challenges (i.e. frustrations, barriers,
disappointments) in implementing the project and how
they were addressed or resolved.
What has the project revealed about the organization's
capacity to address the identified CCPD goals outlined in
the contract?
On the tab labeled "Zip Codes", please provide zip code
data for program participants for this reporting period.
ration : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials acwrately reflect the
of the aforementioned program/project.
Name: Date:
Section I. Agency Information
Agency Name: Boys & Girls Clubs of Greater Tarrant County, Inc.
Person to Contact for Corrections: Jean Goodwin-Grisham
Contact Phone Number for Corrections: 817-727-4044
Email Address for Corrections: jgrisham@becgtc.org
Reporting Period: January 2025 - March 2025
Program Term October 1, 2024 - September 30, 2027
Authorized Executive Signor: Daphne Barlow Stigliano
Section II. Program Information
CCPD Goal (s�: Increase safety through youth crime prevention projects
Increase safety through youth crime intervention projects
Project Description Comin' Up Gang Intervention Program provides intervention & early intervention services to youth
ages 6 through 18, with transitional services for ages 19-24. Our services include preventative
services for at-risk youth to preclude gang involvement
and interventions for gang-involved youth to provide options instead of gang involvement leading
to a more positive life.
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage
Complete (%)
116 out of 580 (20%) program participants will
make positive life changes as defined by (1)
grade progression (2) enlistment into the
Armed Forces (3) graduating high school (4)
completion of a semester of college (5)
completion of vocational orjob training (6)
completion of 90 days of employment (7)
returning to school (8) obtaining a GED/High
School equivalency (9) completion ofjuvenile
or adult probation (10) obtaining a driver's 0 116 0.00%
license (11) completion of a workforce
readiness training (12) completion of an anger
management course.
Life Changes will be tracked with monthly
reporting via a Google Document. Supporting
documents will be obtained and filed with
monthly reports.
551 out of 580 (95%) program participants will
not engage in behavior that results in an arrest
on an annual basis.
Arrests will be tracked with monthly reporting 0 551 0.00%
via a Google Document. Supporting documents
will be obtained and filed with monthly
reports.
58 out of 116 (50%) eligible participants will
improve or maintain positive attitudes and
perceptions toward
needs-based topics (including but not limited
to): education, legal employment, job
readiness, community service, handling
conflict, healthy living, being a leader, decision- 0 58 0.00%
making, and peer influence.
Reporting via a Google Forms survey with a
20% minimum respondent rate. Supporting
documents will be obtained and filed with
quarterly reports..
Violent Crime Expansion: Of the 312
participants that receive targeted
interventions, 280 (90%) will report an
understanding of the consequences associated
with gang involvement, community 0 280 0.00%
partnerships and resources available to them,
and opportunities that can lead to a healthier
lifestyle as measured by an annual survey.
Section II. Participant Activity - Overall Performance
Percentage
Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal
Complete (%)
580 unduplicated program participants
0 580 0%
enrolled.
20% of the program participants will complete
a needs-based survey. 0 116 0%
50% of eligible participants will improve or
maintain positive attitudes and perceptions 0 58 0%
regarding needs-based topics.
150 unduplicated program participants
enrolled in case management 0 150 0%
9,000 case management units of service 0 9000 0%
720 community service hours performed by
0 720 0%
participants
180 unduplicated program participants to
0 180 0%
participate in community service
125 unduplicated inter-site activities/events 0 125 0%
2,000 unique participant experiences attending
needs-based programming group sessions 0 2000 0%
30 unduplicated participants will complete
Road Safety programming 0 30 0%
500 early intervention workshops and
mentoring sessions 0 500 0%
2,500 participants served through early
intervention workshops 0 2500 0%
18 ISD-based program events 0 18 0%
75 community-based events 0 75 0%
3,125 participants ages 6 to 18 0 3125 0%
312 intervention youth 0 312 0%
625 community/school referrals 0 625 0%
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementingthe
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
ation : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
the status of the aforementioned program/project.
Date:
Section I. Agency Information
Agency Name: Boys & Girls Clubs of Greater Tarrant County, Inc.
Person to Contact for Corrections: Jean Goodwin-Grisham
Contact Phone Number for Corrections: 817-727-4044
Email Address for Corrections: jgrisham@becgtc.org
Reporting Period: April 2025 - June 2025
Program Term October 1, 2024 - September 30, 2027
Authorized Executive Signor: Daphne Barlow Stigliano
Section II. Program Information
CCPD Goal (s�: Increase safety through youth crime prevention projects
Increase safety through youth crime intervention projects
Comin' Up Gang Intervention Program provides intervention & early intervention services to youth
Project Description ages 6 through 18, with transitional services for ages 19-24. Our services include preventative
services for at-risk youth to preclude gang involvement and interventions for gang-involved youth
to provide options instead of gang involvement leading to a more positive life.
Section II. quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal
Complete (%)
116 out of 580 (20%) program participants will
make positive life changes as defined by (1)
grade progression (2) enlistment into the
Armed Forces (3) graduating high school (4)
completion of a semester of college (5)
completion of vocational orjob training (6)
completion of 90 days of employment (7)
returning to school (8) obtaining a GED/High
School equivalency (9) completion ofjuvenile
or adult probation (10) obtaining a driver's 0 116 0.00%
license (11) completion of a workforce
readiness training (12) completion of an anger
management course.
Life Changes will be tracked with monthly
reporting via a Google Document. Supporting
documents will be obtained and filed with
monthly reports.
551 out of 580 (95%) program participants will
not engage in behavior that results in an arrest
on an annual basis.
Arrests will be tracked with monthly reporting 0 551 0.00%
via a Google Document. Supporting documents
will be obtained and filed with monthly
reports.
58 out of 116 (50%) eligible participants will
improve or maintain positive attitudes and
perceptions toward
needs-based topics (including but not limited
to): education, legal employment, job
readiness, community service, handling
conflict, healthy living, being a leader, decision- 0 58 0.00%
making, and peer influence.
Reporting via a Google Forms survey with a
20% minimum respondent rate. Supporting
documents will be obtained and filed with
quarterly reports..
Violent Crime Expansion: Of the 312
participants that receive targeted
interventions, 280 (90%) will report an
understanding of the consequences associated
with gang involvement, community 0 280 0.00%
partnerships and resources available to them,
and opportunities that can lead to a healthier
lifestyle as measured by an annual survey.
Section II. Participant Activity - Overall Performance
Percentage
Project Plan Activities APR MAY JUN Q3 Totals Performance Goal
Complete (%)
580 unduplicated program participants
enrolled. 0 580 0%
20% of the program participants will complete
a needs-based survey. 0 116 0%
50% of eligible participants will improve or
maintain positive attitudes and perceptions 0 58 0%
regarding needs-based topics.
150 unduplicated program participants
enrolled in case management 0 150 0%
9,000 case management units of service 0 9000 0%
720 community service hours performed by
0 720 0%
participants
180 unduplicated program participants to
0 180 0%
participate in community service
125 unduplicated inter-site activities/events 0 125 0%
2,000 unique participant experiences attending
needs-based ro rammin rou sessions 0 2000 0%
p g gg p
30 unduplicated participants will complete
Road Safet ro rammin 0 30 0%
Yp g g
500 early intervention workshops and
0 500 0%
mentoring sessions
2,500 participants served through early
intervention workshops 0 2500 0%
18 ISD-based program events 0 18 0%
75 community-based events 0 75 0%
3,125 participants ages 6 to 18 0 3125 0%
312 intervention youth 0 312 0%
625 community/school referrals 0 625 0%
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementingthe
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
ation : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
the status of the aforementioned program/project.
Date:
Section I. Agency Information
Agency Name: Boys & Girls Clubs of Greater Tarrant County, Inc.
Person to Contact for Corrections: Jean Goodwin-Grisham
Contact Phone Number for Corrections: 817-727-4044
Email Address for Corrections: jgrisham@becgtc.org
Reporting Period: July 2025 - September 2025
Program Term October 1, 2024 - September 30, 2027
Authorized Executive Signor: Daphne Barlow Stigliano
Section II. Program Information
CCPD Goal (s�: Increase safety through youth crime prevention projects
Increase safety through youth crime intervention projects
Project Description Comin' Up Gang Intervention Program provides intervention & early intervention services to youth
ages 6 through 18, with transitional services for ages 19-24. Our services include preventative
services for at-risk youth to preclude gang involvement
and interventions for gang-involved youth to provide options instead of gang involvement leading
to a more positive life.
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage
Complete (%)
116 out of 580 (20%) program participants will
make positive life changes as defined by (1)
grade progression (2) enlistment into the
Armed Forces (3) graduating high school (4)
completion of a semester of college (5)
completion of vocational orjob training (6)
completion of 90 days of employment (7)
returning to school (8) obtaining a GED/High
School equivalency (9) completion ofjuvenile
or adult probation (10) obtaining a driver's 0 116 0.00%
license (11) completion of a workforce
readiness training (12) completion of an anger
management course.
Life Changes will be tracked with monthly
reporting via a Google Document. Supporting
documents will be obtained and filed with
monthly reports.
551 out of 580 (95%) program participants will
not engage in behavior that results in an arrest
on an annual basis.
Arrests will be tracked with monthly reporting 0 551 0.00%
via a Google Document. Supporting documents
will be obtained and filed with monthly
reports.
58 out of 116 (50%) eligible participants will
improve or maintain positive attitudes and
perceptions toward
needs-based topics (including but not limited
to): education, legal employment, job
readiness, community service, handling
conflict, healthy living, being a leader, decision- 0 58 0.00%
making, and peer influence.
Reporting via a Google Forms survey with a
20% minimum respondent rate. Supporting
documents will be obtained and filed with
quarterly reports..
Violent Crime Expansion: Of the 312
participants that receive targeted
interventions, 280 (90%) will report an
understanding of the consequences associated
with gang involvement, community 0 280 0.00%
partnerships and resources available to them,
and opportunities that can lead to a healthier
lifestyle as measured by an annual survey.
Section II. Participant Activity - Overall Performance
Percentage
Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal
Complete (%)
580 unduplicated program participants
0 580 0%
enrolled.
20% of the program participants will complete
a needs-based survey. 0 116 0%
50% of eligible participants will improve or
maintain positive attitudes and perceptions 0 58 0%
regarding needs-based topics.
150 unduplicated program participants
enrolled in case management 0 150 0%
9,000 case management units of service 0 9000 0%
720 community service hours performed by
0 720 0%
participants
180 unduplicated program participants to
0 180 0%
participate in community service
125 unduplicated inter-site activities/events 0 125 0%
2,000 unique participant experiences attending
needs-based programming group sessions 0 2000 0%
30 unduplicated participants will complete
Road Safety programming 0 30 0%
500 early intervention workshops and
mentoring sessions 0 500 0%
2,500 participants served through early
intervention workshops 0 2500 0%
18 ISD-based program events 0 18 0%
75 community-based events 0 75 0%
3,125 participants ages 6 to 18 0 3125 0%
312 intervention youth 0 312 0%
625 community/school referrals 0 625 0%
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementingthe
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
ation : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
the status of the aforementioned program/project.
Date:
• ••- -••
Section I. Agency Information
Agency Name:
Pro�ect Title:
Contact Phone Number for Corrections:
Email Address for Corrections:
Zip Code Number of Participants
Q1 Q2 Q3 Q4 Tota I
76101 0
76102 0
76103 0
76104 0
76105 0
76106 0
76107 0
76108 0
76109 0
76110 0
76111 0
76112 0
76113 0
76114 0
76115 0
76116 0
76118 0
76119 0
76120 0
76121 0
76122 0
76123 0
76124 0
76126 0
76129 0
76130 0
76131 0
76132 0
76133 0
76134 0
76135 0
76136 0
76137 0
76140 0
76148 0
76150 0
76155 0
76161 0
76162 0
76163 0
76164 0
76177 0
76178 0
76179 0
76181 0
76185 0
76191 0
76192 0
76193 0
76195 0
76196 0
76197 0
76198 0
76199 0
Initials (per
quarter)
(Oct-Nov-Dec) (Jan-Feb-Mar) (Apr-May-Jun) (Jul-Aug-Sept)
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2025
Date
Submitting Agency BOYS & GIRLS CLUBS OF GREATER TARRANT COiJNTY, INC.
Contact Name Da hne Barlow Sti liano
Phone Number and Email 817-720-9340 /da hne b c tc.or
Remit Address 3218 E. Belknap Street, Fort Worth, TX 76111
DIRECT COSTS 90% minimum
Bud et Cate or A roved Bud et Chan e Re uested Revised Bud et
A. Personnel
B. Frin e Benefits
C. Travel and Trainin
D. E ui ment
E. Su lies
F. Contracts/Consultants
G. Sub-Awards
H. Occu anc
Total Direct Costs
INDIRECT COSTS 10% maximum
A roved Bud et Chan e Re uested Revised Bud et
Modification Narrative (describe in detail what chan�e is for
I have reviewed this request nnd certify thnt the listed modificntions are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
Exhibit F:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and
timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a
policy document approved by the governing board. Additional Instructions are below.
MONITORING RESPONSIBLE TARGET
ITEM ID FINDING CORRECTIVE ACTION pERSON COMPLETION
DATE
SECTION - #
List the CCPD Designate a target
FIN -1 Detail the corrective action to be Designate a person to
Improvement Comment date to complete the
PERS - 2 here taken. ensure completion action
ADM-3
Authorized Representative Signature
Date
Name of Authorized Representative — Please Print
EXHIBIT H
Facilities Use Requirements for Diamond Hill Community Center and the
Atatiana Carr-Jeffereson Community Center at Hillside SECTION 1
LOCATION
1.1 Location. City does hereby grant to Contractor the use of certain space within
the following locations for the purpose of the Comin' Up Gang Intervention Program for
Fiscal Year 2024:
1.1.1 Diamond Hill Community Center, which is located at 1700 N.E. 37`�'
Street, Fort Worth, Texas 76106; and
1.1.2 Atatiana Carr-Jefferson Community Center at Hillside, which is
located 120I E. Maddox Street, Fort Worth, Texas 76104.
The Diamond Hill Community Center and Atatiana Carr-Jefferson Community
Center at Hillside shall be referred to as "Centers" or "Community Centers" throughout this
Exhibit.
1.2 Condition of the Centers. Contractor expressly acknowledges and agrees that
it has conducted a full and complete physical examination of the Centers and hereby accepts
the Centers, AS IS, WHERE IS, AND WITHOUT ANY WARRANTIES OF
WHATEVER NATURE, EXPRESS OR IMPLIED, IT BEING THE INTENTION OF
CITY AND CONTRACTOR TO EXPRESSLY NEGATE AND EXCLUDE ALL
WARRANTIES EXPRESS OR IMPLIED, IN FACT OR BY LAW, INCLUDING
WITHOUT LIMITATION, THE IMPLIED WARRANTY OF SUITABILITY, AND
THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY
PARTICULAR PURPOSE, CONTAINED IN OR CREATED BY ANY
APPLICABLE LAW OF THE STATE OF TEXAS.
SECTION 2
USE OF THE CENTERS
2.1 Contractor may use the Centers to operate the Program in accordance with
this Agreement in support of its mission and for no otherpurpose.
2.2 Contractor shall only have use of the Centers during the following scheduled
times and specific locations within the Centers:
Diamond Hill Community Center: 8:OOpm - 11:OOpm Monday thru Friday. The
Contractor may use the specific locations listed in Section 11 Access.
Atatiana Carr-Jefferson Community Center at Hillside: 8:OOpm- 11:OOpmMonday
thru Friday. The Contractor may use the specific locations listed in Section 11 Access.
All activities related to any Program must be completed within the time periods set
forth in this section, including, but not limited to, set-up and clean-up. If Contractor, for any
reason, holds over beyond the scheduled times or uses additional areas of the Centers, the
director of the Park Department ("Director") or that person's authorized designee, in his/her
sole discretion, reserves the right to remove Contractar and any participants of the Program
("Program Participants") from the Centers or charge Contractor a fee for use of the Centers
for the time period beyond that which the Centers are reserved. Any additional fee will be
commensurate with that charged to other patrons of the Centers using the same space for the
same amount of time and shall be paid within thirty (30) calendar days after the City sends
a written invoice.
2.3 In the event of a change in hours or availability of the Centers, such change
shall not give rise to any claim against the City by the Contractor, whether for lost profits,
cost, overhead, or otherwise.
2.4 Contractor may bring onto the Centers any equipment reasonably necessary
to further the intended use of the Centers. Equipment and supplies must be stored in the
Comin' Up office space.
2.5 Contractor may not use any part of the Centers for any use or purpose that
violates any applicable law, regulations, or ordinance of the United States, the State of Texas,
the County of Tarrant, or the City of Fort Worth, or other lawful authority with jurisdiction
of the Centers.
2.6 Contractor understands and agrees that the parking areas at the Centers are
not for the exclusive use of the Contractor and that the City and the Centers' patrons may use
the parking spaces at any time.
2.7 Contractor shall not allow Program Participants unsupervised use of any allowed
area. Disregard for this request will result in loss of access to these areas.
SECTION 3
HOLDOVERTENANCY
3.1 Holdover Tenancy. Unless terminated earlier pursuant the terms of this
Agreement, this Agreement will expire without further notice when the Term expires. Any
holding over by Contractor after the Term expires will not constitute a renewal of the
Agreement or give Contractor any rights in or to the Centers, except as a tenant atwill.
SECTION 4
DUTIES AND RESPONSIBILITIES
4.1 In addition to any other duties and responsibilities set forth in this Agreement,
Contractor shall:
4.1.1 Ensure that all Program Participants and any other individual using
the Centers, including, but not limited to, any guardians and parents of the
Program Participants, comply with any and all policies, rules, and regulations
governing the use of the Centers. The City will provide a copy of any such
policies, rules, and regulations within a reasonable time after request by the
Contractor.
4.1.2 Provide a Program Participant listing to the Director and ensure each
Program Participant and instructor of any Program has a current membership
card for the Centers and instruct any such person without a membership card
to secure one before attending any Programs in the Centers. Any participants
who have a membership card prior to enrolling in any of Contractor's
Programs shall maintain the membership card in good standing for the
duration of such Program.
4.1.3 Contractor and Program Participants shall not remain in the Centers
beyond the Contractor's approved hours, except in instances of eminent
danger to the Program Participants, severe weather conditions, emergencies
declared by the City and other situations determined in the sole discretion of
the Director.
4.1.4 Notification of changes to Program schedules, includingcancellation
but excluding emergencies or Force Majeure Events, must be provided to the
City within 24 hours prior to scheduled start time. In case of emergency or
Force Majeure Events, the Contractor must notify the Director promptly upon
learning of such emergency or Force Majeure Events.
4.1.5 Provide a listing of all Program Participants to the Director and ensure
each Program Participant and instructor of any Program has a current
membership card for the Centers and instruct any such person without a
membership card to secure one and pay the applicable $20.00 fee for the
membership card before attending any Programs in the Centers. Any Program
Participants who have a membership card prior to enrolling in any of
Contractor's Programs shall maintain the membership card in good for the
duration of such Program.
4.1.6 NOT USE THE CENTERS FOR ANY PURPOSE NOT SET FORTH
IN THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO,
CONDUCTING ANY UNAUTHORZED BUSINESS SUCH AS
UNIFORMS AND COSTUME SALES OR FUND RAISING.
4.1.7 Report any maintenance or repair needs to the Director as soon as
practicable.
4.1.8 Contractor agrees to notify City promptly upon the receipt of any
claim or lawsuit brought in connection with any injury, death, or damages at
the Centers. Contractor agrees to make its officers, representatives, agents,
and employees available to City, at all reasonable times, for any statements
and case preparation necessary for the defense of any claims or litigation for
which City may be responsible hereunder. Contractor shall place language in
its contracts with contractors and subcontractors that contractors shall notify
City as required by Contractor in this subsection.
4.1.9 Daily, prior to the start of Program activities, a representative from City
employed at the Centers and Contractor will conduct a facility walk through and will
complete and sign a form to document any damages.
4.1.10 Contractor will clean the Centers each night after the Program concludes. If this
does not occur, the program will not be allowed in the center the following evening. If
this is a recurring problem, the group will be prohibited from returning.
4.1.11 Any damage incurred during Program hours must be reported immediately to
City by e-mail to the Supervisor of the Center. For serious damage, Supervisor must be
contacted by phone.
4. L 12 While City will commission and oversee all repairs, Contractor will reimburse
City for any repairs that are made for any damage that occurs during Program hours.
4.1.13 Contractor will provide City with a staff list and program management contact
information, and contact procedures.
4.1.14 City will provide staff lists, including emergency contact information and
contact procedures for the Centers.
4.1.15 City will provide Contractor with necessary keys and security codes for access
to the Centers. Comin' Up staff must keep a key log of what staff are assigned a key
and security code. If access is no longer needed, the keys must be returned within 72
hours.
41.16 Contractar will notify City immediately if the security of the Centers is
compromised.
41.17 Contractor will document all incidents that occur during Program times.
Documentation must include date, time, person(s) involved, a narrative of the incident,
follow up response to the incident, and whether or not law enforcement was contacted.
Center Supervisor should be notified immediately.
4.118 Contractor will notify law enforcement where appropriate.
4.119 Incidents in which Contractor shall notify law enforcement and center
supervisor, include but are not limited to: iights, threats, damage to property, and theft.
4.1.20 Contractor will provide City with a copy of the Contractor's incident report for
all documented incidents no later than the next business day following each documented
incident.
41.21 Contractor will operate a progressive discipline policy with appropriate
consequences. Incidents that warrant exclusion from the facility will be discussed and
consequences assessed on a case-by case basis.
4.1.22 Contractor will remit payment in the amount of $500.00 for cleaning supplies
by October 1 of each agreement year.
4.2 The Citywill:
4.21 Furnish the necessary existing utilities and electrical power available at
the Centers for the ordinary and intended use of such, which includes lighting,
heat and air conditioning, and water. City shall not be liable or responsible for
accidents or unavoidable delays.
4.2.2 Ensure the Centers are suitable for their intended purpose.
4.2.3 Process membership applications for the Centers and issue membership
cards.
4.2.4 Ensure the Centers are ready for set up by Contractor in accordance
with any reasonable requests of the Contractor.
4.2.5 City will provide a facility closing/cleaning schedule to include:
sanitizing, sweeping, mopping, dusting, etc.
SECTION 5
LIENS
5.1 Contractor shall do no act or make any contract that may create or be the foundation for any
lien upon or interest in any City property. Any such contract or lien attempted to be created or filed
shall be void. Should any purported lien on City property be created or filed, Contractor, at its sole
expense, shall liquidate and discharge the same within ten (10) calendar days after notice from the City
to do so. Should Contractor fail to discharge the same, such failure shall constitute a breach of this
Agreement, and the City shall have the right to terminate this Agreement immediately. However,
Contractor's financial obligation to City to liquidate and discharge such lien shall survive following
termination of this Agreement and until such a time as the lien is discharged.
SECTION 6
CARE OF THE CENTERS
6.1 Contractor, at Contractor's own expense, shall keep the Centers and maintain all
equipment and other properties of City in a safe, sanitary, sightly condition and in good repair during
each Program or scheduled time set forth in this Agreement. Contractor shall restore andyieldsaid
Centers, equipment, and all otherproperties belonging to the Cityback to City at the expiration of each
Program or scheduled time set forth in this Agreement in good or better condition as it existed at the
beginning of each Program or schedule time set forth inthis Agreement and in which Contractor found
them.
6.2 Contractor will not do or permit to be done any injury or damage to the Centers, or any
part thereof, or permit to be done anything that will damage or change the finish or appearance of the
Centers or the furnishings thereof or any other property belonging to the City by the erection or removal
of equipment or any other improvements, alterations or additions. No decorative or other materials shall
be nailed, tacked, screwed or otherwise physically attached to any part of the Centers, or to any of the
furnishings or fixtures of the City without the prior written consent of the Director.
6.3 Subject to ordinary wear and tear, Contractor will pay the costs of repairing any
damage that may be done to the Centers or any of the fixtures, furniture or furnishings by any act
of Contractor or any of Contractor's officers, representatives, servants, employees, agents, Program
Participants, or anyone visiting the Centers upon the invitation of the Contractor. The City shall
determine, in its sole discretion, whether any damage has occurred, the amount of the damage and
the reasonable costs of repairing the damage, and whether, under the terms of this Agreement, the
Contractor is responsible. City shall be the sole judge of the quality of the maintenance and/or
damage of the Centers, furnishings, fixture or furniture by the Contractor. The costs of repairing
any damage to the Centers shall be immediately due and payable by the Contractor upon
Contractor's receipt of a written invoice from City.
6.4 Subject to the prior written consent of the Director, Contractor may place any signs
within the Centers necessary to indicate Contractor's name and location. Any sign shall be
prepared and installed by the Contractor, at the sole cost of Contractor, in accordance with
applicable rules and regulations of the City and in keeping with the Centers' decor. Any special
requirements of Contractor contrary to the above must be made a part of this Agreement by written
amendment.
SECTION 7
FORCE MAJEURE
7. I If either party is unable, either in whole or part, to fulfill its obligations under this
License due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public
enemies; wars; blockades; insurrections; riots; epidemics; public health crisis; earthquakes; fires;
floods; restraints ar prohibitions by any court, board, department, commission or agency of the
United States or of any state; declaration of a state of disaster or of emergency by the federal,
state, county, or City government in accordance with applicable law; issuance of an Imminent
Threat Alert or Elevated ThreatAlert by the United States Department of Homeland Security or
any equivalent alert system that may be instituted by any agency of the United States; any arrests
and restraints; civil disturbances; or explosion; or some other reason beyond the Party's
reasonable control (collectively, "Force Majeure Event"), the obligations so affected by such
Force Majeure Event will be suspended only during the continuance of such event. If a Force
Majeure Event occurs, the City may, in its sole discretion, close or postpone the opening of its
community centers, parks, or other City-owned and operated properties and facilities in the
interest of public safety and operate them as the City sees fit. Contractor hereby waives any
claims it may have against the City for damages resulting from any such Force Majeure Event.
SECTION 8
RIGHT OF ENTRY AND INSPECTION
8.1 In providing use of the Centers by Contractor, City does not relinquish the right to
control the management of the Centers, or the right to enforce all necessary and proper rules for
the management and operation of the same. After receiving notice by City, Contractor must permit
City or its agents, representatives, or employees to enter the Centers for the purposes of inspection;
determining whether Contractor is complying with this Agreement; maintaining, repairing, or altering
the Centers; or any other reasonable purpose. During any inspection, City may perform any obligations
that City is authorized or required to perform under the terms of this Agreement or pursuant to its
governmental duties under federal state or locallaws, rules or regulations. In the event of an emergency,
no advance notice from City is required.
SECTION 9
LICENSES AND PERMITS
9.1 Contractor shall, at its sole expense, obtain and keep in effect all licenses and permits
necessary for its operations.
9.2 Copy of the documentation stating the Contractor's status is due annually to the address
specified for the Park & Recreation Department in the notice provision of this Agreement.
SECTION 10
ADDITIONAL DUTIES UPON TERMINATION
In addition to the duties described in the Agreement, Contractar shall comply with the
following upon termination or expiration of the Agreement:
10.1 Prior to the effective date for expiration or termination of the Agreement, Contractor
shall promptly remove all of its personal property; provided, however, Contractor shall notbe obligated
to remove any fixtures. Contractor shall also repair any damage to the Centers that occurred during
Contractor's use of the Centers, including, but not limited to, any damage that Contractor causes
during removal of Contractor's property, to the reasonable satisfaction of the Director.
10.2 If Contractor fails to comply with its obligations in this Section, Citymay, at its sole
discretion, (i) remove Contractor's personal property and otherwise repair the Centers and
invoice Contractor for City's costs and expenses incurred, such invoice to be due and
payable to City within thirty (30) calendar days of its delivery to Contractor; or (ii) following
no less than thirty (30) calendar days priorwritten notice to Contractor, take and hold any of
Contractor'spersonalpropertyasCity's soleproperty;or(iii)pursueanyremedy at law or in
equity available to City. If Contractor fails to surrender the Centers to City following
termination or expiration, all liabilities and obligations of Contractor hereunder shall
continue in effect until such is surrendered.
102 Upon termination, all funds owed to the City shall be due and payable bythe tenth (l Oth)
calendar day after the effective date oftermination.
103 Other Remedies. Any termination of this Agreement as provided in this Agreement
willnotrelieveContractorfrompayinganysumorsums due andpayabletoCiryunderthisAgreement
that remains unpaid and due at the time of termination, or any claim for damages then or previously
accruing against Contractor under this Agreement. Any such termination will not prevent City from
enforcing the payment of any such sum or sums or claim for damages by any remedy provided for
by law, or from recovering damages from Contractor for any default under this Agreement. All
City's rights, options, and remedies under this Agreement will be construed to be cumulative, and
not one of them is exclusive of the other. City may pursue any or all such remedies or any other
remedy or relief provided by law, whether or not stated in this Agreement. No such termination shall
relieve City from any obligation it may have to Contractor hereunder and City may pursue any and
all rights and remedies or relief provided by law, whether or not stated in this Agreement.
SECTION 11
ACCESS
11.1 Contractor will only use areas of the Centers that are approved in advance by City.
At Diamond Hill Community Center, the following areas may be used: gym, lobby and restrooms,
multipurpose room, Comin' Up office, and computer lab if monitored. The kitchen may be used if
available and requested in advance. No one should be behind the front counter. Fitness center access
is not available as the center charges a fitness center membership to access this area. At Atatiana
Carr-Jefferson Community Center at Hillside, the following areas may be used: gym, lobby and
restrooms, multipurpose room, and computer lab if monitored. The kitchen may be used if available
and requested in advance. No one should be behind the front counter. Fitness center access is not
available as the center charges a fitness center membership to access this area.
ll.2 Contractor will assure that Program members adhere to the Program hours of 8:00
pm - 11:00 pm. Earlier access may only be granted by arrangement. Examples may include
attending a pre-arranged class; program, �tness center use; and use of the City of Fort Worth (CFV�
community center membership card to attend an appropriate activity at the Centers.
11.3 Contractor shall restrict entry to the Program to members and bona-fide guests. The
age limits for participation in the Program are ages 12 - 18.
11.4 Notify Program participants that they will not be allowed to congregate or loiter in
front of the main entrance of the Centers or in the parking lot or park prior to 8:00 pm or after
11:00 pm.
City of Fort Worth,
Mayor and
DATE: 09/17/24
Texas
Council Communication
M&C FILE NUMBER: M&C 24-0765
LOG NAME: 35FY25 CCPD COMIN UP GANG
SUBJECT
(CD 2, CD 5, CD 8 and CD 9) Authorize the Execution of a Contract with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the Amount Up to
$1,795,879.22 for the Continued Operation of the Comin' Up Gang Intervention Program for Fiscal Year 2025
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with the Boys & Giris Clubs of Greater Tarrant County, Inc. in an
amount up to $1,795,879.22 for the continued operation of the Comin' Up Gang Intervention Program for Fiscal Year 2025.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a contract with the Boys & Girls Clubs of Greater Tarrant County, Inc. for the
continued support and services of the Comin' Up Gang Intervention Program (Comin' Up). Comin' Up was established in 1994 in order to reduce
gang-related violence by diverting gang members into programs and services to help youth avoid negative and destructive behaviors.
Comin' Up provides intervention services to gang-involved youth befinreen the ages of 12 and 24. The Boys and Gir1s Clubs of Greater Tarrant
County, Inc. operates Comin' Up at seven sites, including Near Southside (Panther), Stop Six (Eastside), Poly (Martin), Northside, Diamond Hill,
Near Southeast (Hillside), and Las Vegas Trail. These Comin' Up sites serve approximately 680 youth nightly Monday through Friday. Program
staff provides information and referral services, works directly with gang leaders to assist with conflict resolution, and provides crisis intervention to
diffuse potentially troubling or violent situations, which has helped staff successfully develop truces between rival gangs.
On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life-to-date special
project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special
project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community
Base Program FY25 project, as appropriated.
This agreement will be effective for one year beginning October 1, 2024, and will end on December 31, 2027, with no renewals.
This program serves COUNCIL DISTRICTS 2, 5, 8 and 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City
Council, funds will be available in the Fiscal Year 2025 budget, as appropriated, in the CCPD Community Based Fund for the purpose of funding
the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office b� William Johnson 5806
Originating Business Unit Head: Neil Noakes 4212
Additional Information Contact: Elizabeth Garza 5571
Sarah Shannon 4254