HomeMy WebLinkAboutContract 58604-R2CSC No. ____________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 24, 2024
Ken Nicholas Ford LTD
dba AutoNation Collison Center Fort Worth
Attn: Alonso Loera
5105 MLK FWY
Fort Worth, TX 76119
Re: Contract Renewal Notice
Contract No. CSC No. 58604 (the “Contract”)
Renewal Term No. 2: December 16, 2024 to December 15, 2025
The above referenced Contract with the City of Fort Worth expires on December 15, 2024
(the “Expiration Date”). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Cory N. Lawson, MBA
Contract Compliance Specialist
City of Fort Worth, Property Management
(817) 392-8538
CSC No. ____________
Contract Renewal Page 2 of 2
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Director, Property Management
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0840
Date Approved: 10/11/2022
Form 1295 Certification No.: 2002-929496
Autonation Collision Center dba Ken Nicholas
Ford LTD.
By:
Name: Alonso Loera
Title: Director
11 /8/22, 12:17 PM
CITY COUNCIL AGENDA
Create New From This M&C
F�RT�'�ORTI�
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DATE: 10/11/2022 REFERENCE **M&C 22- LOG 13P22-0186 ADDITIONAL AUTO BODY
NO.: 0840 NAME: COLLISION REPAIRS & SVS LSJ PMD
CODE: P TYPE: CONSENTPUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non-Exclusive Purchase Agreements with AutoNation
Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and WTR,
Inc., for Additional Auto Body Collision Repairs and Services for the Property
Management Department for a Combined Annual Amount Up to $1,374,000.00 and
Authorize Four Annual Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive purchase agreements
with AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and
WTR, Inc., for additional auto body collision repair services for a combined annual amount up to
$1,374,000.00 for the Property Management Department and authorize four annual renewals for the
same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
securing an annual agreement for additional auto body collision repair services. Purchasing
previously issued Invitation to Bid (ITB) No. 22-0028 which resulted in the award of an annual
agreement; however there were not enough Vendors to provide repair services for approximately
4,600 City-owned vehicles and equipment. In order to procure these additional services, Purchasing
staff issued Invitation to Bid (ITB) No. 22-0186. The ITB consisted of detailed specifications
describing the vendor's responsibilities and requirements for auto body work.
The bid was advertised in the Fort Worth Star-Telegram for four consecutive Wednesdays, beginning
July 20, 2022 through August 10, 2022. The City received three bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders Evaluation Criteria
AutoNation
Southwest International Trucks
WTR, Inc.
Best Value criteria:
a b c d e Total
7 9 8 12 40 77
6.6 9.5 8.5 13.3 10 48
6.7 5.7 6.7 6.3 0 38
(a) Ability to meet the City's needs;
(b) Contractor's approach to perform services;
(c) Contractor's experience working with governmental/similar size;
(d) Availability of resource to perform services, qualified personnel and equipment; and
(e) Cost of service.
After evaluation, the panel concluded AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest
International Trucks, Inc., and WTR, Inc., presented the best value to the City and therefore,
recommends that Council authorize agreements with AutoNation Collision Center/ Ken Nichols Ford
LTD, Southwest International Trucks, Inc., and WTR, Inc. Under these non-exclusive agreements, the
department will order services according to the lowest cost and availability. No guarantee was made
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that a specific amount of services would be purchased. Staff certifies that the recommended vendors'
bids met specifications.
Funding is budgeted in the Property Management Department's Rollup within the Fleet & Equipment
Service Fund.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0028.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Fleet and Equipment Service Fund to support the approval of the
above recommendation and award of the agreement. Prior to any expenditure being incurred, the
Property Management Department has the responsibility to validate the availability of funds.
BQN\\
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity Budget Reference #
Year (Chartfield 2;
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8525)
LaKita Slack-Johnson (8314)
13P22-0186 ADDITIONAL AUTO BODY COLLISION.docx (CFW Internal)
22-0186 Approved Waiver.pdf (CFW Internal)
AutoNation 1295 form.pdf (CFW Internal)
Copy of FID TABLE forAuto Body Collision Bid.xlsx (CFW Internal)
FID TABLE Shop Maintenance.xlsx (CFW Internal)
Amount
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Form 1295 -WTR Inc 2022.pdf (CFW Internal)
Form 1295 SOUTHWEST.pdf (CFW Internal)
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