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4NFOP*MAL REPORT TO CITY COUNCIL MEMBERS No.
To the Mayor and Members of the City Council November 14, 1989
Subject: PUBLICATION OF OFFICIAL NOTICES
In accord with state law and the City Charter, bids have been received for the
publication of the City's official notices for the current fiscal year. Bid
invitations were sent to the two newspapers known to meet the requirements of
being a daily newspaper of general circulation published five working days per
week in the City of Fort Worth and which has been published for at least two
successive years.
The bid invitations state that the lowest and best responsible bidder shall be
determined on the basis of the cost per agate line of each notice in each
individual copy of the newpaper published. This figure is determined based on
the ratio which the cost per agate line bears to the number of paid issues
published. For example, if a publication has a present average five day
circulation of 3,000 paid subscriptions and the publisher quotes a rate of
$.30 per agate line, the appropriate ratio and the amount of the publishers'
bid would be calculated as follows:
3,000 (avg. issues ger week) 600 (avg. issues published each day)
5 (days of publication)
. 30 (cost per agate line
published per day) .005 (cost per agate line per copy)
600 (avg. issues published) _
This method of bid evaluation was developed to meet the need of those
departments which determined that the value of published notices are in direct
relationship to the number of potential readers of the notices.
The two bid responses received are as follows:
Fort Worth Star-Telegram $.35 per agate line
Commercial Recorder $.27 per agate line
When the cost per agate line of each notice in each individual published
newspaper copy is determined according to the above described method and using
the circulation figures of 1,858,273 for the Star-Telegram (7 days a week) and
3,175 for the Commercial Recorder (5 days a week) the results are:
Fort Worth Star-Telegram $.000001318 per agate line
Commercial Recorder $.0004251 per agate line
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
JNFORMAL REPORT TO CITY COUNCIL MEMBERS No.7429
P. 2 OT 2
To the Mayor and Members of the City Council November 14, 1989
Subject: PUBLICATION OF OFFICIAL NOTICES
Based on this calculation the staff, unless directed otherwise by the council,
will be presenting for Council action a M&C recommending the Star-Telegram be
awarded a purchase agreement for the publication of the City's official
notices for the fiscal year ending September 30, 1990.
avid Ivory
61r�city Manager
OW
!SSUED BY THE CITY MANAGER FORT WORTH, TEXAS